Desktop Publishing Lecture Notes

Desktop Publishing lecture notes Desktop Publishing lecture notes

In the

In the Publisher IntroductionPublisher Introduction class and document, we discussed several class and document, we discussed several ways of creating publications with layouts that includes objects and ways of creating publications with layouts that includes objects and frames. We learned that these objects and the frames that

frames. We learned that these objects and the frames that

encompassed them came in dierent avors (text frames, picture encompassed them came in dierent avors (text frames, picture frames, table frames, etc., but that essentially they all were

frames, table frames, etc., but that essentially they all were

manipulated in the same ways. In this class, we will cover more tools manipulated in the same ways. In this class, we will cover more tools for including your own objects and creating customi!ed layouts.

for including your own objects and creating customi!ed layouts.

 Publisher's Tools, Part II

 Publisher's Tools, Part II

"ecall that the buttons running down the left#hand side of the screen "ecall that the buttons running down the left#hand side of the screen are object tools which allow us to create frames. $ince we covered the are object tools which allow us to create frames. $ince we covered the %rst six tools in the previous class, we&ll discuss most of the rest here. %rst six tools in the previous class, we&ll discuss most of the rest here. ('he others are for developing web pages using ublisher. )eep in ('he others are for developing web pages using ublisher. )eep in mind that should you accidentally draw an object that you don&t want, mind that should you accidentally draw an object that you don&t want, select it (so that the object&s frame or handles are visible and press select it (so that the object&s frame or handles are visible and press the *+elete button on your -eyboard or choose the

the *+elete button on your -eyboard or choose the Delete ObjectDelete Object command from the

command from the EditEdit menu. menu.

 Line [and Arrow] Tool

 Line [and Arrow] Tool

 'he ine '

 'he ine 'ool allowool allows you to draw s you to draw lines. /s with olines. /s with other toolther tools, create lins, create lineses by %rst clic-ing on the ine 'ool button, and then positioning the cursor by %rst clic-ing on the ine 'ool button, and then positioning the cursor (now in the form of a crosshair on the page where you want to begin (now in the form of a crosshair on the page where you want to begin drawing. 0lic- and hold to lay down one endpoint of the line1 wherever drawing. 0lic- and hold to lay down one endpoint of the line1 wherever you now drag the mouse, a line stretches out to meet the crosshair. you now drag the mouse, a line stretches out to meet the crosshair. osition this crosshair to indicate where the other endpoint of the line osition this crosshair to indicate where the other endpoint of the line should go and release the mouse button. 2our newly formed line has should go and release the mouse button. 2our newly formed line has handles at both ends1 as before, this indicates that the line can be handles at both ends1 as before, this indicates that the line can be deleted, copied, or moved, as well as formatted. 'o draw 3straight3 deleted, copied, or moved, as well as formatted. 'o draw 3straight3 lines (at some increment of 45 degrees, hold the *$hift -ey down as lines (at some increment of 45 degrees, hold the *$hift -ey down as you drag out the line. /lthough you can add arrowheads to a line in you drag out the line. /lthough you can add arrowheads to a line in either version of ublisher, ublisher 6 adds an /rrow 'ool to the either version of ublisher, ublisher 6 adds an /rrow 'ool to the lineup on the left of the screen1 it wor-s the same way the ine 'ool lineup on the left of the screen1 it wor-s the same way the ine 'ool does.

does.

 Oval Tool

 Oval Tool

 '

 'o draw an oo draw an oval, select the val, select the 7val '7val 'ool, then cliool, then clic- and drag c- and drag to draw in tto draw in thehe same way you did with the ine 'ool. 'he resulting object will have

same way you did with the ine 'ool. 'he resulting object will have many more handles than the ine 'ool produced, for more exibility in many more handles than the ine 'ool produced, for more exibility in resi!ing the oval. 8olding down *$hift as you drag will constrain the resi!ing the oval. 8olding down *$hift as you drag will constrain the shape to be a perfect circle.

shape to be a perfect circle.

 Bo

 Bo [!ectan"le]

[!ectan"le] T

Tool

ool

 9ust as you di

 9ust as you did above, selecd above, select the tool, thet the tool, then clic- and n clic- and drag insiddrag inside youre your document window. i-e ovals, rectangle objects have both corner document window. i-e ovals, rectangle objects have both corner handles and side handles. 'o draw perfect s:uares with this tool, hold handles and side handles. 'o draw perfect s:uares with this tool, hold down the *$hift -ey while you draw.

down the *$hift -ey while you draw.

 #usto$ %ha&es [Auto%ha&es] Tool

 #usto$ %ha&es [Auto%ha&es] Tool

While the creative person can ma-e some pretty impressive pictures While the creative person can ma-e some pretty impressive pictures  just using gr

 just using graphic tooaphic tools li-e tls li-e those abovehose above, the rest o, the rest of us will be glf us will be glad toad to -now that ublisher provides more graphic tools for other interesting -now that ublisher provides more graphic tools for other interesting shapes. 'he 0ustom $hapes ;/uto$hapes< 'ool allows you to draw shapes. 'he 0ustom $hapes ;/uto$hapes< 'ool allows you to draw arrows, chevrons and even lightning bolts in the same way we drew arrows, chevrons and even lightning bolts in the same way we drew ovals and boxes.

ovals and boxes.

 '

 'o begin dro begin drawing, clic- awing, clic- on the shapon the shape you wane you want to draw (frt to draw (from the menom the menuu on the toolbar and then position your cursor on the page where you on the toolbar and then position your cursor on the page where you want to start drawing. 2ou will notice the pointer has become the want to start drawing. 2ou will notice the pointer has become the

familiar crosshair1 draw by dragging as we did with the other tools. 'he familiar crosshair1 draw by dragging as we did with the other tools. 'he *$hift -ey once again constrains your drawings. $ome shapes may *$hift -ey once again constrains your drawings. $ome shapes may have a new handle= a gray (>??? or yellow (6 diamond that lets you have a new handle= a gray (>??? or yellow (6 diamond that lets you reposition or redraw part of the shape. @or example, a callout bubble reposition or redraw part of the shape. @or example, a callout bubble can be adjusted so that the words are coming from the right side can be adjusted so that the words are coming from the right side instead of the left. ublisher 6 oers options in addition to those instead of the left. ublisher 6 oers options in addition to those available directly from the toolbar1 by choosing the

available directly from the toolbar1 by choosing the ore Auto%ha&esore Auto%ha&es command, you can access a list of additional choices in the 'as- ane. command, you can access a list of additional choices in the 'as- ane.

 (or$attin" Objects

 (or$attin" Objects

7nce you have created drawing objects with the tools above, you can 7nce you have created drawing objects with the tools above, you can change their color, borders and shadows, for example. 0lic- on the change their color, borders and shadows, for example. 0lic- on the object to select it, and then choose a button on the far right of the object to select it, and then choose a button on the far right of the

 '

 'o draw an oo draw an oval, select the val, select the 7val '7val 'ool, then cliool, then clic- and drag c- and drag to draw in tto draw in thehe same way you did with the ine 'ool. 'he resulting object will have

same way you did with the ine 'ool. 'he resulting object will have many more handles than the ine 'ool produced, for more exibility in many more handles than the ine 'ool produced, for more exibility in resi!ing the oval. 8olding down *$hift as you drag will constrain the resi!ing the oval. 8olding down *$hift as you drag will constrain the shape to be a perfect circle.

shape to be a perfect circle.

 Bo

 Bo [!ectan"le]

[!ectan"le] T

Tool

ool

 9ust as you di

 9ust as you did above, selecd above, select the tool, thet the tool, then clic- and n clic- and drag insiddrag inside youre your document window. i-e ovals, rectangle objects have both corner document window. i-e ovals, rectangle objects have both corner handles and side handles. 'o draw perfect s:uares with this tool, hold handles and side handles. 'o draw perfect s:uares with this tool, hold down the *$hift -ey while you draw.

down the *$hift -ey while you draw.

 #usto$ %ha&es [Auto%ha&es] Tool

 #usto$ %ha&es [Auto%ha&es] Tool

While the creative person can ma-e some pretty impressive pictures While the creative person can ma-e some pretty impressive pictures  just using gr

 just using graphic tooaphic tools li-e tls li-e those abovehose above, the rest o, the rest of us will be glf us will be glad toad to -now that ublisher provides more graphic tools for other interesting -now that ublisher provides more graphic tools for other interesting shapes. 'he 0ustom $hapes ;/uto$hapes< 'ool allows you to draw shapes. 'he 0ustom $hapes ;/uto$hapes< 'ool allows you to draw arrows, chevrons and even lightning bolts in the same way we drew arrows, chevrons and even lightning bolts in the same way we drew ovals and boxes.

ovals and boxes.

 '

 'o begin dro begin drawing, clic- awing, clic- on the shapon the shape you wane you want to draw (frt to draw (from the menom the menuu on the toolbar and then position your cursor on the page where you on the toolbar and then position your cursor on the page where you want to start drawing. 2ou will notice the pointer has become the want to start drawing. 2ou will notice the pointer has become the

familiar crosshair1 draw by dragging as we did with the other tools. 'he familiar crosshair1 draw by dragging as we did with the other tools. 'he *$hift -ey once again constrains your drawings. $ome shapes may *$hift -ey once again constrains your drawings. $ome shapes may have a new handle= a gray (>??? or yellow (6 diamond that lets you have a new handle= a gray (>??? or yellow (6 diamond that lets you reposition or redraw part of the shape. @or example, a callout bubble reposition or redraw part of the shape. @or example, a callout bubble can be adjusted so that the words are coming from the right side can be adjusted so that the words are coming from the right side instead of the left. ublisher 6 oers options in addition to those instead of the left. ublisher 6 oers options in addition to those available directly from the toolbar1 by choosing the

available directly from the toolbar1 by choosing the ore Auto%ha&esore Auto%ha&es command, you can access a list of additional choices in the 'as- ane. command, you can access a list of additional choices in the 'as- ane.

 (or$attin" Objects

 (or$attin" Objects

7nce you have created drawing objects with the tools above, you can 7nce you have created drawing objects with the tools above, you can change their color, borders and shadows, for example. 0lic- on the change their color, borders and shadows, for example. 0lic- on the object to select it, and then choose a button on the far right of the object to select it, and then choose a button on the far right of the

formatting toolbar. 'he paint buc-et icon represents the

formatting toolbar. 'he paint buc-et icon represents the (ill #olor(ill #olor , , which allows you to specify the shade to %ll the outline of your object. which allows you to specify the shade to %ll the outline of your object.  2

 2our colorour colors may be limits may be limited to the coled to the color scheme at or scheme at %rst, but you c%rst, but you canan choose

choose ore #olorsore #olors for more options= for more options=

 'he

 'he Line #olorLine #olor button allows you to specify a dierent color for the button allows you to specify a dierent color for the border of the object, and the

border of the object, and the Line)Border %t*leLine)Border %t*le button next to it button next to it allows you to create dierent styles and thic-nesses of borders and allows you to create dierent styles and thic-nesses of borders and lines. ublisher 6 has added buttons to easily access formatting lines. ublisher 6 has added buttons to easily access formatting options for arrows, shadows, and A+ styles. Bost of these options are options for arrows, shadows, and A+ styles. Bost of these options are also available in ublisher >???1 they just don&t have their own

also available in ublisher >???1 they just don&t have their own buttons. @or a full list of formatting options, consult the

buttons. @or a full list of formatting options, consult the (or$at $enu(or$at $enu , or right#clic- on an object and choose the shortcut menu command to , or right#clic- on an object and choose the shortcut menu command to #han"e Object

#han"e Object (>??? or (>??? or (or$at Auto%ha&e(or$at Auto%ha&e (6.(6.

ublisher 6 users can access all elements of an object&s formatting in ublisher 6 users can access all elements of an object&s formatting in a six#tabbed dialog box, rather than selecting each element separately. a six#tabbed dialog box, rather than selecting each element separately. Cote that not all the tabs will be active for every objectDEFthis is

Cote that not all the tabs will be active for every objectDEFthis is another way in which ublisher displays its sensitivity to context. 6 another way in which ublisher displays its sensitivity to context. 6 users can also access the six#tabbed formatting box by simply double# users can also access the six#tabbed formatting box by simply double# clic-ing on the object.

clic-ing on the object.  Addin" Tet to %ha&es  Addin" Tet to %ha&es

ublisher 6 permits the addition of text to an /uto$hape without ublisher 6 permits the addition of text to an /uto$hape without

re:uiring you to create a text frame %rst (as in ublisher >???. $imply re:uiring you to create a text frame %rst (as in ublisher >???. $imply begin typing once a shape is selected to add text to it. 'o ma-e

begin typing once a shape is selected to add text to it. 'o ma-e adjustments to the text contained in the shape, use the six#tabbed adjustments to the text contained in the shape, use the six#tabbed formatting box and choose the

formatting box and choose the Tet Bo tabTet Bo tab . .

 %&ecial Objects

 %&ecial Objects

Gesides creating your own text and graphics objects with the tools we Gesides creating your own text and graphics objects with the tools we have used thus far, you can also insert objects you have created with have used thus far, you can also insert objects you have created with other programs that support Bicrosoft&s 7bject in-ing and Hmbedding other programs that support Bicrosoft&s 7bject in-ing and Hmbedding (7H technology. 'o insert an 7H object (even audio and video clips (7H technology. 'o insert an 7H object (even audio and video clips into your document, choose

into your document, choose ObjectObject from the from the Insert $enuInsert $enu . $elect the . $elect the program that will create (or already has created the -ind of %le you program that will create (or already has created the -ind of %le you want to insert, and indicate whether you want to

want to insert, and indicate whether you want to #reate +ew#reate +ew object object or

or #reate ro$ (ile#reate ro$ (ile , if you&ve already made the %le. 2ou will be , if you&ve already made the %le. 2ou will be prompted to create a new object or locate a %le whose contents you prompted to create a new object or locate a %le whose contents you want to insert into the document. 2ou can also clic- the

have a lin- maintained between the original %le and the one embedded have a lin- maintained between the original %le and the one embedded in your publication so that ublisher will automatically update to reect in your publication so that ublisher will automatically update to reect any changes in the lin-ed %le.

any changes in the lin-ed %le.

+epending on the type of object you want to insert, you may %nd the +epending on the type of object you want to insert, you may %nd the Paste %&ecial

Paste %&ecial command more straightforward. If you want to paste a command more straightforward. If you want to paste a table or a picture into ublisher, for example, choose the

table or a picture into ublisher, for example, choose the #o&*#o&* command from the

command from the EditEdit menu in the program in which the table or menu in the program in which the table or picture exists. 'hen in ublisher, select the

picture exists. 'hen in ublisher, select the Paste %&ecialPaste %&ecial command command from the

from the EditEdit menu and select the appropriate option. 'his feature menu and select the appropriate option. 'his feature may also oer the option to paste the %le as a lin-, so that your may also oer the option to paste the %le as a lin-, so that your

ublisher document will be updated with any changes to the external ublisher document will be updated with any changes to the external %le.

%le.

 ani&ulatin" Objects

 ani&ulatin" Objects

We learned several ways of manipulating objects and their frames in We learned several ways of manipulating objects and their frames in the Introduction class. 8ere we discuss several other important ways to the Introduction class. 8ere we discuss several other important ways to manage objects that are used in ublisher, as well as other layout

manage objects that are used in ublisher, as well as other layout programs.

programs.

 Orderin" .La*erin"/

 Orderin" .La*erin"/

7ne important consideration when wor-ing with objects in most 7ne important consideration when wor-ing with objects in most

programs is the concept of layering. Hvery object you create occupies a programs is the concept of layering. Hvery object you create occupies a separate layer, so as you create objects, you are creating new layers separate layer, so as you create objects, you are creating new layers on top of older layers. 7ften you may want part of an object to obscure on top of older layers. 7ften you may want part of an object to obscure part of another, but other times you will want to maneuver them so part of another, but other times you will want to maneuver them so that both are visible. @or this we will need the

that both are visible. @or this we will need the Arran"e $enuArran"e $enu . Cotice . Cotice the second section of this menu has four commands=

the second section of this menu has four commands= Brin" to (rontBrin" to (ront , , Brin" (orward

Brin" (orward , , %end Bac-ward%end Bac-ward , and , and %end to Bac- %end to Bac-  . 'o reorder . 'o reorder the objects& layers in your publication, %rst clic- on the object you want the objects& layers in your publication, %rst clic- on the object you want to manipulate. 'his should bring up the object&s handles to indicate you to manipulate. 'his should bring up the object&s handles to indicate you have selected it. Cow you can clic- on the

have selected it. Cow you can clic- on the Arran"eArran"e menu and then menu and then one of the four layering commands to reposition it.

one of the four layering commands to reposition it. Brin" to (rontBrin" to (ront will will bring the selected object to the topmost layer, regardless of how long bring the selected object to the topmost layer, regardless of how long ago it was created. 0onversely,

ago it was created. 0onversely, %end to Bac- %end to Bac-  will send the selected will send the selected object to the bac- of all objects on the page. 2ou can also move the object to the bac- of all objects on the page. 2ou can also move the objects forward or bac-ward one layer at a time with

objects forward or bac-ward one layer at a time with Brin" (orwardBrin" (orward and

and %end Bac-ward%end Bac-ward ,  , respectivelyrespectively..

0rou&in"

0rou&in"

/nother useful tool in drawing programs is the ability to treat several objects as one in order to move them around easily, for example. 'o group several objects, you must %rst select them. Ba-e an initial selection by clic-ing on an object, then hold down the *$hift -ey while you clic- on additional objects to select them as well. If all the objects you want to select are near each other, you can also clic- and drag a mar:uee around all the objects you want to select. /t this point, you should see an icon appear that will allow you to group the objects (the upper image is >???&s and the lower is 6&s. 0lic-ing the icon will group the objects. /lternatively, you may select 0rou& Objects from the Arran"e menu. 7nce the objects have been grouped, you&ll see that the individual object&s handles have been replaced by handles for the entire group. ressing Delete will delete all of the selected objects1 choosing 0opy will copy all of the selected objects1 dragging one object moves them all as a group, etc.

 'o ungroup the objects, clic- on the grouping icon, or select 1n"rou& Objects from the Arran"e menu. Gy the way, if you just want to wor-with a group of objects for a moment, you need not group them= when you have multiple objects selected (and you can see each individual set of handles, any command you apply will aect them all (clic-ing and dragging, for example, will move all the objects at once. 'he downside of this techni:ue is that as soon as you clic- on any one object within the group, the temporarily#grouped selection will disappear.

 Linin" 1& and +ud"in" Objects

 'o line up several objects easily, you can select them using the *$hift#clic-ing techni:ue and then choose the Ali"n Objects

command from the Arran"e menu. ('his command will be grayed out unless you have at least > objects selected. If you are wor-ing in 6, you will also have the option to Distribute selected objects. If you want to move just one object at a time, you can choose the +ud"e command to move the selection just a little bit at a time (an especially handy command if you don&t want to !oom in to a >??J or more view.

 2ou can also nudge objects by holding down the */lt -ey and pressing one of the arrow -eys.

!otatin" and (li&&in" Objects

 2ou might want your address text frame turned on its side or your lightning bolt graphic rotated 45 degrees. 'his is possible through the !otate)(li& submenu of the Arran"e menu. 0hoosing !otate Let will rotate a selected object K? degrees countercloc-wise, while

selecting !otate !i"ht will spin the object K? degrees cloc-wise. 0hoosing #usto$ !otate or (ree !otate allows you to choose some other degree of rotation. 6 users can also clic- and drag the circular green cursor for an object to rotate it. In addition, to ip an object along its 6 or 2 axis to mirror it, choose either the (li& 2erticall* or (li& 3ori4ontall* command from the !otate)(li& submenu.

 1sin" 0uides

 2ou can also use guides to help you line up objects. In addition to margin guides, you can also create column guides, for example. 2ou can add such guides by choosing a command for either hori!ontal or vertical guides from the !uler 0uides submenu of the Arran"e

menu. 8old down *$hift and drag to move the guide into position. If you prefer, you can also add guides by holding the *$hift -ey and dragging a ruler guide from one of the ruler bars onto the document window. 2ou can rid yourself of all these guides by selecting #lear All !uler 0uides or by dragging guides one by one o the page.

If you need evenly spaced guides, such those that organi!e columns on your page, then you will probably want to choose La*out 0uides from the Arran"e menu. 8ere you can specify margin guides as well as

evenly spaced row and column guides. 'hese guides will now appear on every page of your publication. 'o ma-e it easy to align objects with

your guides, you can turn on the %na& to 0uides option. In >???, choose %na& to 0uides from the Tools menu. In 6, choose To 0uides from the %na& submenu of the Arran"e menu.

 Picture Dis&la* O&tions

If you have several pictures in your publication, you may notice that ublisher slows down signi%cantly when you&re manipulating those pictures. 'o speed up your wor-, you can choose display options that allow you to wor- with the images but don&t slow down ublisher as much. @rom the 2iew menu, select the Picture Dis&la* ( Pictures in 6 option. Hither the (ast resi4e and 4oo$ or 3ide &ictures option should speed up your wor-. 0hanging the display options here changes the way images loo- on the screen without aecting their print :uality.

 The Desi"n 0aller*

Instead of creating complex designs from scratch, you can %nd them in the ublisher +esign Lallery. @rom the Insert $enu , select Desi"n 0aller* Object , then choose a category of design and you can

browse ready#made objects that you can insert into your own

document, such as Bastheads and $idebars. 0lic- on a design you li-e, and then clic- on the Insert Object button to insert the design.

 %avin" 5our Own Desi"n

Cow that we -now how to ma-e our own groups of objects li-e those we inserted into our documents by means of the +esign Lallery tool, we can enter our own great designs into the +esign Lallery for later use. /fter grouping objects with the 0rou& Objects command, select the Insert menu and then choose the Add %election to Desi"n

0aller* command. Cow you can use the nifty logo you made in any ublisher document

 Tet (or$attin" and %t*les

 Basic (or$attin"

 9ust as you&ve learned in our Bicrosoft Word classes and documents, you can easily format the font, font si!e, font style (bold, italic andMor underlined and alignment of any text you select by using the

@ormatting toolbar or commands available from the @ormat menu. (If you need a refresher, see our Word: Basic Formatting document. Gecause ublisher is a layout program rather than a word#processing program (li-e Word, it oers even more options for formatting your text.

 (ont %che$es

ublisher 6 oers an array of @ont $chemes, a fast way to update the fonts in your publication without going to the trouble of selecting each text box. 'hey&re accessible from the @ont $chemes option on the @ormat menu. 'he choices will appear in the 'as- ane1 for each

scheme, there&s usually a major and a minor font. Bajor fonts are used for headings and titles, while minor fonts are applied to regular text. 'o apply a font scheme, select it and clic- on it, or choose /pply $cheme from the drop#down arrow next to the scheme name. 2ou can also choose to +uplicate $cheme1 this is a good idea if you want to ma-e a variation on a default scheme, such as adding italics to the major font.  'hen you can adjust the duplicated scheme by ma-ing the desired

changes in your publication and choosing the command to Npdate $cheme to Batch 0urrent ublication from the drop#down arrow. 2ou can also rename or delete schemes as necessary.

 Auto(it

 2ou may %nd yourself struggling to %t text into a text boxDEFperhaps a title just isn&t :uite big enough to stretch across the whole page, or a story is a little too big to %t in the available space. /uto@it can solve

both problems. @irst, resi!e the text box to the desired capacity. Cext, position your cursor inside the textbox, and from the (or$at menu select the Auto(it Tet submenu. If the text is too small to ta-e up the space inside the text box (as in the case of a title or heading, select Best (it . If there is too much text for the available space (and you don&t want to ma-e the remainder of the story ow into another text box, select %hrin- Tet on Over6ow . Co matter which of these options you select, whenever you resi!e the text box containing the /uto@itted text, the font si!e of the selected text will automatically be resi!ed to %ll the text box. If you no longer want this feature to change your font si!e, select the +one option from the Auto(it Tet submenu on the (or$at menu.

 #haracter %&acin"

$ometimes you&ll want to add special eects to some of your text, such as stretching out a headline across a page. "ather than simply using /uto@it to set the font si!e, you can also use character spacing to change the appearance of your text. @irst, select the text you want to adjust, then from the (or$at menu select #haracter %&acin" . In the dialog box that appears, you have a number of options. 'o shrin- or stretch text, alter its %calin" settings (either by typing a number into the %eld or by using the up and down arrows. 'o adjust the spacing for a large bloc- of text, such as a paragraph, adjust the Trac-in" of the text. 'o wor- on the spacing between only two characters, select

7ernin" instead. Lenerally spea-ing, you&ll probably want to leave the automatic pair -erning setting on, since ta-ing it o may ma-e the characters of your text s:uish too close together to be legible. Cormally, text below O> pt does not need -erning adjustments.

/s you wor-, ublisher will display a sample of your settings at the bottom of the dialog box. 'o see what these changes would loo- li-e in your publication, press the A&&l* button. 2ou can ma-e further

adjustments as needed, and when you&re %nished, press O7  to accept them. If you want these options to be available without the hassle of a

dialog box, you can %how Toolbar to display a toolbar with the

options for both character and line spacing. Bove the toolbar out of the way by clic-ing on the gray rectangle at its right (>??? or on top (6.  'he options on the toolbar let you reposition the text box, using the x

(hori!ontal position and y (vertical position coordinate settings, adjust its width and height, the angle of rotation, trac-ing, scaling, -erning, and line spacing, respectively. (Cote= >??? users will see a toolbar that is long rather than tall, but the options are in the same order.

 Line %&acin"

 2ou can also adjust the spacing between lines (li-e setting double spacing as well as the amount of space before and after paragraphs by choosing the Line %&acin" command from the (or$at menu. While the option to set spacing Between lines is available from the toolbar above, you can only set spacing before and after paragraphs in the line spacing dialog box. ressing %how Toolbar in this dialog box has the same eect as in the #haracter %&acin" dialog.

If you&re wor-ing with a bulleted or numbered list, or if you want to set up indents at speci%c locations in your stories, you can use the

Indents and Lists command from the (or$at menu. 'o change the way ublisher is automatically indenting your bulleted or numbered text, choose the appropriate option. ublisher will display the list type&s default settings, which you can then change. 2ou can also set the

indent options for normal (not bulleted or numbered text by choosing the +or$al option under Indent %ettin"s . @rom the Preset drop# down menu under the Indents section, you can alter a number of

indent types (such as hanging indents, :uotations, or %rst line indents, or even set up a #usto$ indent. In addition, you can select a text

alignment from the Ali"n$ent drop#down menu at the bottom of the dialog box. ('hese options are also available as buttons on the

(or$attin" toolbar. @inally, the Line %&acin" button is a shortcut to the Line %&acin" dialog box.

 (or$at Painter

7nce you&ve formatted one story completely, you may wish that you could 3paste3 the special formatting onto several other stories. 2ou can do so with the (or$at Painter8 @irst, select the text whose formatting you want to 3copy.3 'hen clic- on the @ormat ainter icon in the

%tandard toolbar and select the text onto which you want to 3paste3 the formatting, and ublisher will transfer the formatting attributes. 'o

paste formatting onto several stories, double#clic- on the (or$at Painter icon instead of single#clic-ing1 now everything you select will be changed to the formatting you 3copied.3 'o turn the @ormat ainter o, clic- its icon on the toolbar again.

 %t*les

If you will need to use the same set of formatting attributes several times in your publication (perhaps because you want all of your headings to loo- ali-e, for example then you may want to create a $tyle instead of relying on the @ormat ainter. $tyles are collections of formatting features saved with a name that you choose1 you can then select the $tyle you need from the %t*le drop#down menu in the

@ormatting toolbar. /ny selected text will then be reformatted to match the speci%ed $tyle1 if no text is selected, your paragraph will be

reformatted.

 'o create $tyles, choose Tet %t*le from the (or$at menu. In the dialog box, choose the option to #reate a new st*le8 In the 0reate Cew $tyle dialog box that now appears, you can type in a name for your style, then set formatting attributes for the text using the %ve

buttons below the $tyle&s name. ublisher will display a preview of the formatting settings you&ve made on the right side of the dialog box. 7nce you&re happy with your settings, press O78 2ou can continue creating as many $tyles as you&d li-e for your publication. When you&re %nished creating $tyles, clic- the #lose button. /ll of your $tyles will now appear as options in the $tyle drop#down menu on the @ormatting toolbar1 you can simply select them to apply the formatting settings to your text.

If you later decide that you want to ma-e further adjustments to a $tyle, simply return to the Tet %t*le dialog box by choosing that command from the (or$at menu, select the $tyle you want to alter, and clic- the option to #han"e this st*le8 7nce you ma-e a change to a $tyle in the dialog box, all the text formatting in that $tyle in your document will automatically be updated. In this dialog box, you can also rename or delete styles as necessary (although you won&t be able to delete default styles that ublisher creates. Gest of all, if you have set up $tyles for a Bicrosoft Word document, for example, you can import them into ublisher by choosing the option to I$&ort new st*les8 2ou can then browse your %les for the document whose $tyles you want to copy (hint= you may have to choose a dierent %le format in the (iles o t*&e drop#down menu in order to see your Word %les. ublisher will then convert the $tyles and import them into the list that displays in the 'ext $tyle dialog1 you can easily delete any $tyles that won&t be necessary for your ublisher document while in this dialog. When you&re %nished, press #lose to return to your document window1 you will now be able to select the imported styles from the $tyle drop# down menu on the @ormatting toolbar.

ublisher 6 users will see a slight dierence in the presentation of these options= the command from the (or$at menu is called %t*les and (or$attin", and the list of styles displays in the 'as- ane rather than in a separate dialog box. Geneath the list of styles, you&ll see

options to display /ll $tyles or just those $tyles in use, a button that allows you to choose a document from which to import styles, and a button that will set up a new style, if desired. 2ou can see the

attributes of each style simply by loo-ing at the examples listed in the Tas- Pane8 'o change any attributes of a style, clic- on the drop#down arrow next to the name of the style and select the odi* command to access formatting options. 'o apply a style to a story, select the story and then clic- on the name of the style in the 'as- ane. In case of disaster, the %rst $tyle listed is usually #lear (or$attin", which returns your selection to the default text settings. When copying or moving text, ublisher 6 will often display a aste icon next to the

selection1 clic-ing on the drop#down arrow next to the icon will provide you with the choice of copying the text and formatting into the

selection, or simply the text.

 Dro& #a&s

 'o create an oversi!ed beginning letter for your story li-e those in fairy tales, choose the Dro& #a& command from the (or$at menu. 7n the +rop 0ap tab that initially appears, you can select from a variety of drop cap styles that will apply to the %rst letter of your story. 'o see how your story will loo- with a particular style, select it and press the A&&l* button. $hop around (try scrolling to the right until you %nd the option you li-e best, then press O7  when you&re done. If you are

loo-ing for some fancier options, you may want to loo- at the #usto$ Dro& #a& tab. 8ere you can set the height of the drop cap, the si!e of the letters (in line height, and even how many letters should be in the drop cap format. 2ou can set your own font, font style, and color, too.

$hould you decide later that you don&t want the text to be in drop cap format, go to the (or$at menu. 2ou&ll now see a command that says

#han"e Dro& #a&8 In the +rop 0ap dialog box, press the !e$ove button to eliminate any drop caps in your current story.

 9or-in" with Tet and %ha&es

If you are wor-ing with ublisher >??? and you want to place text

3inside3 a shape, then you will have to go through several steps to get your text to %t. 2ou will need to create both an object frame (for the circle and a text frame in which to type your text1 then you&ll need to adjust the text frame&s %ll color by choosing +o (ill from the (ill #olor dialog box (available from the (or$at menu. 2ou still may need to complete some adjustments to get the text properly lined up with the circle (try using /uto@it to help you as you wor-. If you need to move the object and text, you&ll have to group them %rst.

ublisher 6 ma-es the process less messy, since you can simply begin typing once you clic- and drag out an /uto$hape in your publication.  'he text will automatically be added in a text frame associated with

the shape, and the two are lin-ed together so that any changes you ma-e to the /uto$hape will automatically cause an adjustment to the text frame. 2ou can also use /uto@it here to ma-e ublisher do the wor- of resi!ing your text.

ail er"e

If you&re creating certain types of publications, ublisher will oer you the option of adding a space for your customers& mailing addresses.  2ou can then import a data source you&ve already created or ma-e up a

ublisher address list using options from the ail er"e menu in

ublisher >???1 ublisher 6 users can select the ail er"e 9i4ard option from the ail er"e submenu of the Tools menu. @or more information on using a Bail Berge, see the document Word XP/2000 Merging. While the Bail Berge feature can be a handy time#saving device if you&re printing out a small number of brochures, -eep in mind that you&ll have to print each brochure (or at least one page of it on your printer rather than being able to photocopy them. +epending on the cost of your printer&s toner cartridge compared to that of your photocopier, you may %nd it more cost#eective to perform a Bail Berge onto labels and simply photocopy your ublisher document.

 #reatin" a Te$&late

7nce you&ve done all the wor- of creating a publication with the appropriate layout and image elements, you may want to save it for future wor-. If, for example, you publish a monthly newsletter, then it would be helpful to be able to simply enter new content in the layout you&ve set up. When you save a publication as a template, you can create a new document based on that template without aecting the original document (i.e., last month&s newsletter. 'o save your

publication as a template, choose %ave As from the (ile menu. In the %ave as T*&e drop#down menu at the bottom of the dialog box, select Publication Te$&late8 ublisher will automatically locate the

 'emplates folder on your computer, and when you press %ave, you&ll save your publication into that folder. When you&re ready to use the template to create a new publication, choose the +ew command from the (ile menu. In ublisher >???, loo- at the bottom of the 0atalog dialog box for the Te$&lates button, then clic- it. In ublisher 6, choose the (ro$ Te$&late option under the +ew category on the  'as- ane. In both cases, you can then select the template you created

from the 'emplates folder, where it was saved.

 The Bac-"round)aster Pa"e

@or elements that you want repeated on each page, such as page numbers or logos, you&ll need to use ublisher&s Gac-ground (in >??? or Baster age (in 6. 'o wor- on the bac-ground, go to the 2iew menu and choose 0o To Bac-"round (>??? or aster Pa"e (6. 7bjects you create here will appear on every page unless you indicate otherwise. 2ou can get bac- to wor-ing on page#speci%c items by

returning to the Piew menu and choosing 0o To (ore"round (>??? or re#selecting Baster age (6. 2ou can use the Gac-groundMBaster age for things li-e...

• Pa"e +u$bers: /lthough it&s possible to place page numbers

outside the Gac-groundMBaster age, to ma-e sure that your page numbers show up in a uniform position, you&ll want to create them in the Gac-groundMBaster age. Lo to the

Gac-groundMBaster age and create a text frame where you want to place the page numbers. 'hen from the Insert menu, select Pa"e +u$bers8 ublisher will insert a pound sign (Q to indicate the placement of the number1 when you return to the

@oregroundMregular view, you will see that the pound sign has been converted to the appropriate page number. @ol-s who are comfortable with headers and footers from Bicrosoft Word may

want to use 6&s options for 3eader and (ooter, available from the 2iew menu.

• 9ater$ar-s: erhaps you are interested in putting some sort of 

text (li-e 3+"/@'3 or 3'7 $H0"H'3 or a light#gray logo in the bac-ground. 'o do so, go to the Gac-groundMBaster age and create a text frame or picture frame (even, perhaps, a Word/rt frame with the desired text or logo. 2ou li-ely want to be able to read the text in the rest of your publication over the watermar-, so you&ll probably need to change your text or image color to gray. Nse the options on the @ormatting toolbar to adjust the coloring of the watermar- object. In addition, you may need to set the %ll color of your text box to +o (ill8 'o ma-e the

watermar- object stretch across the entire publication, use the resi!ing handles for the object and rotate or ip it as needed.

• 3idin" Bac-"round Objects on #ertain Pa"es: It might be

the case that you want recurring headers, page numbers or

watermar-s on some pages, but not on others. Cot to worry= it is simple to suppress Gac-groundMBaster age objects for individual pages. $imply go to the page where you want to suppress the Gac-ground objects, clic- on the

•

•

•

•

• 2iew menu, and choose I"nore Bac-"round (>??? or I"nore

aster Pa"e (6. Co Gac-groundMBaster age objects will display for this page. 'o return them to view, select this option again. Cote= ignoring the Gac-groundMBaster age is an all#or# nothing proposition. 2ou can&t maintain the watermar- while you hide page numbers, for example.

MS Publisher ships with over five thousand clipart images and photographs. You can insert any of  these into your publication.

However, for an even more dramatic and creative look, why not "layer" two or more images !f you plave two images on top of each other, the second image will obscure the first. However, you can achieve really eyecatching results by deciding which of the images should be on top. #ike this...

Here we have two graphics, a $uill pen and a letter, but the letter is obscuring the pen, making the graphic unusable.

%otice that the #etter graphic is selected. &hat we need to do is to send it to the back, so that the $uill can be on top.

'lick on the "Send to (ack" tool on the top toolbar which looks like this)

 *nd suddenly your graphic takes on a whole new clarity+ %otice, when you use the "Send to (ack" or "(ring to ront" tools, the top graphic becomes "transparent" and does %- totally obscure the graphic beneath it/

!f you place a te0t bo0 on top of a picture, it won1t

automatically become transparent. !n that case, to allow the picture behind to show through, press the Ctrl + T keys simultaneously.

MICROSOFT PUBLISHER !!!

STARTING MICROSOFT PUBLISHER

2. 1. Click on Start Button

3. 2. Move your pointer up to programs.

4. 3.

5. Move your pointer over and up to (or down to) Microsoft u!lis"er  6. #. Click on Microsoft u!lis"er.

MICROSOFT PUBLISHER CATALOG

7. $. %"e first window t"at opens is t"e Microsoft u!lis"er Catalog. %"e u!lis"er Catalog is a visual directory of pu!lication designs. &t appears eac" time you start u!lis"er 2'''. ou can use t"e catalog to open an eisting  pu!lication or to create a new one.

CREATE A QUICK PUBLICATION

2;. /. &n t"e pane on t"e rig"t0 scroll down

until you find t"e Borders ,uick 

Clicking on t"e Public"tions b# $i%"r& ta! allows you to personalie

 pu!lications !y using wiards.

Clicking on t"e Public"tions b# Design ta! allows you to create a set of  pu!lications (letter"ead0  !usiness cards0  !roc"ure) wit" a common t"eme. Clicking on t"e Bl"nk Public"tions ta! allows you to create a  pu!lication from scratc". Clicking on t"e E'isting Files !utton allows you to work on a  pu!lication you "ave

u!lication. Click  on t"e pu!lication.

22. . Click on t"e Start -iard

 !utton.

23. 1'. -"en t"e following window opens0 click on t"e  !utton.

24. 11. %"e net window t"at opens allows you to c"ange your personal information. Since you are not working on your own computer0 click on t"e Cancel !utton( $hen #ou cre"te " Publisher &ocu)ent on #our o*n co)puter+ #ou c"n t"ke the ti)e to co)plete this

person"l in,or)"tion(

25. 12. %"e net steps will take you t"roug" t"e -iard.

a. a. 4ead t"e introduction in t"e ,uick u!lication -iard pane. b.  !. Click on t"e 5et !utton located at t"e !ottom of t"e pane.

c. c. %"e net wiard pane allows you to pick t"e color sc"eme for your  pu!lication. Click on t"e 5et !utton. ou can always c"ange t"e color

sc"eme later.

d. d. %"e net wiard pane allows you to pick t"e layout for your  pu!lication. 4ead t"roug" t"e list of possi!le layouts. Selectsi&eb"r

he"&ing+ picture "t botto) and click on t"e 6inis" !utton at t"e !ottom of t"e pane.

THE PUBLISHER WINDOW

3. 13. 6ind eac" of t"e following components in t"e u!lis"er window.

THE TOOLBARS

-"en you move your pointer on top of any !utton on t"e tool!ars0 a small !o appears wit" t"e name of eac" !utton. %"e !o is called a Screen%ip.

5. 1$. %"e Menu B"r contains a list of menus t"at will "elp you create0 edit0 and format pu!lications.

7s you click on eac" menu0 additional options appear. :ac" option can s"ow more c"oices0 depending on w"at you are doing in u!lis"er 2'''. &f a menu option looks faded (is grayed out)0 t"e option is not currently availa!le to you0 !ut it will !e availa!le for ot"er activities. %"e options t"at are displayed w"en you click on a !utton are t"ose t"at were recently used. %o view all availa!le options on t"at menu0 "old your pointer over t"e list for a couple of seconds or click on t"e dou!le arrow ( ) at t"e !ottom of t"e list.

6. 27. he Standard toolbar  contains buttons that give you $uick access to Publisher 3;;;<s most commonly used functions, such as opening, saving, and printing.

%"e !uttons on t"is tool!ar allow you to;

'reate a new publication ormat the Painter 

pen an eisting pu!lication <ndo a c"ange you made

Save a pu!lication 4edo an undo

rint a pu!lication Bring selection to t"e front

Cut selection Send selection to t"e !ack 

Copy selection 4otate selection

aste selection S"ow89ide special_c"aracters

C"ange

magnification0 oom in and out

Move your pointer over each button. * Screenip should appear

displaying the button name. he name gives you a clue as to the function.

7. 1+. %"e For)"tting Toolb"r contains !uttons t"at c"ange depending on w"at type of frame is selected.

-"en a frame containing tet is selected t"e following !uttons s"ould appear on t"e formatting tool!ar;

Click on a frame in your document t"at contains tet. C"eck t"e formatting tool!ar to see w"at !uttons appear. Move your pointer over t"e !uttons to review t"eir names. %"e !uttons on t"is version of t"e,or)"tting toolb"r allow you to;

'hange the Style !ndent te0t to the left

C"ange t"e type of 6ont &ndent tet to t"e rig"t

C"ange t"e font sie =ecrease font sie

Make t"e tet !old &ncrease font sie

Make t"e tet italics C"ange fill color 

<nderline t"e tet C"ange line color 

7lign left C"ange font color 

Center C"ange line or !order style

7lign rig"t C"ange tet frame properties

>ustify 4otate selection to t"e left

7dd num!ered list 4otate selection to t"e rig"t

-"en a frame containing a picture is selected0 t"e following !uttons s"ould appear on t"e formatting tool!ar.

Click on a frame in your document t"at contains a picture. C"eck t"e formatting tool!ar to see w"at !uttons appear. Move your pointer over t"e !uttons to review t"eir names. %"e !uttons on t"is version of t"e,or)"tting toolb"r allow you to;

'rop the picture C"ange line or !order style

:dit irregular wrap points C"ange frame properties -rap tet to frame 4otate to t"e left

-rap tet to picture 4otate to t"e rig"t C"ange fill color  6lip "oriontally C"ange line color  6lip vertically

8. 1/. %"e Ob-ects toolb"r0 located on t"e left side of t"e screen0 contains  !uttons t"at "elp you create frames0 place o!?ects0 and format for t"e we!.

Move your pointer over eac" !utton. 7 Screen%ip s"ould appear displaying t"e  !utton name. %"e name gives you a clue as to t"e function.

Pointer Tool Table (ra$e

Tool Picture (ra$e

Tet (ra$e Tool

9ordArt (ra$e

#li& 0aller* Tool Line Tool

!ectan"le

Oval #usto$

ASKING FOR HELP  !OUR OFFICE ASSISTANT

9. 1. Microsoft u!lis"er 2''' "as an etensive "elp system and can @uickly find answers to @uestions as you work. u!lis"er 2''' "as an office assistant t"at can answer @uestions0 give you "elpful tips0 and display alerts t"at "elp you

improve your productivity. -"atever your task0 t"e office assistant can "elp you.

:. 2'. 6ind your office assistant. %"e default office assistant is t"e paper clip (Clippit).

&f your office assistant is not present0

you can click t"e "elp !utton

on Standard %ool!ar and your office assistant will appear.

2;. 21. Click on t"e office assistant. Click in t"e space w"ere t"e p"rase A%ype your @uestion "ere0 and t"en click Searc" is located. %ype your @uestion and click on t"e Searc" !utton. -"at appears net is a list of options. Click on your c"oice or click on t"e see more option at t"e !ottom. 7 "elp window will open giving you step!ystep instructions for completing t"e task.

22. 22. ou can c"ange your ffice 7ssistant !y;

• • 4ig"t mouse click on t"e office assistant • • Move your pointer down to C"oose 7ssistant • • Click on C"oose 7ssistant

• • Click on t"e.e't or B"ck  !uttons to view

t"e availa!le assistants.

• ClickO/  once you find an assistant you like or

clickC"ncel to keep t"e current assistant.

SA"ING !OUR PUBLICATION

23. 34. o save your publication for the first time, you need to)

• • 'lick on the ile button on the menu bar 

• • Move your pointer down to Save *s=

• • 'lick on Save *s..

24. 35. he ne0t window that opens allows you to determine where to save your publication. Save your file on the hard drive >')/ or in your folder under userbhs on ?@disonA >H)/.

H"r& Dri0e o, the co)puter #ou "re currentl# using

Ser0er ,or BHS users Loc"te& in the technolog# o,,ices

Buil&ing "n& Ser0er1

(HS  @dison (BHS  @dison (ent  'arver  Stevenson  Morse -akland  ermi !rving  (ell  

25. 36. -nce you have decided where to save your publication, you will need to type in the name of your publication in the F#l$ na%$& bo0 and click the Sa'$ button.

26. 37. Periodically,

your office assistant will remind you that it is time to save your publication. &hen it is time to save, the dialog bo0 at the right will

appear.

27. 38. You need to

click yes if you want to save the

publication or click %o if you do not want to save at this time.

MODIF!ING !OUR PUBLICATION

• •

• %ype in 7rt Clu!.

29. 2. C"ange t"e message.

• • 9ig"lig"t t"e tet Alace your message "ere. 6or maimum impact0 use

two or t"ree sentences.

• • %ype inTues&"#2s and "it t"e enter !utton • • %ype in13! p()( and "it t"e enter !utton. • • %ype inRoo) 453 and "it t"e enter !utton.

2:. 3'. C"ange t"e font.

• • 9ig"lig"t t"e tet you want to c"ange.

• • Click on t"e down arrow net to t"e current font.

• • 7 list of t"e fonts availa!le on your computer s"ould appear. 5otice t"at

t"e list gives you a preview of w"at t"at font looks like. Scroll down until you find a font you like. Click on t"e font of your c"oice.

3;. 31. C"ange t"e alignment of t"e tet

• •

• 9ig"lig"t t"e tet.

• • Click on one of t"e alignment !uttons.

32. 43. 'hange the font color)

• • Highlight the te0t.

• • 'lick on the ont 'olor button on the formatting toolbar. • • he menu that opens allows you to)

  Pick a color from the current color scheme

  Pick a different color scheme

  Pick a color from the color  palette >More 'olors../

  Pick a ill @ffect

33. 44. 'hange the frame fill color)

• • Select a frame by clicking anywhere on or in the frame. • • 'lick on the ill 'olor button on the formatting toolbar. • • he menu that opens allows you to)

  Select %o ill

  Pick a color from the current color scheme

  Pick a different color scheme

  Pick a color from the color  palette >More 'olors../

  Pick a ill @ffect

34. 45. 'hange the border style)

• • Select a frame by clicking anywhere on or in the frame.

• • 'lick on the #ineC(order Style button on the formatting toolbar. • •

• he menu that opens allows you to select from various preset line and

border styles

• • he Mor$ St(l$) selection gives you two options. 'lick on the

L#n$ Bord$r  tab to change the line thickness and color. 'lick on the Bord$rArt tab to use a design as your border. he Bord$rArt window is shown below)

• • 'lick on the frame with the message regarding the meeting day,

time, and location.

• • %otice that a thin gray line defines the boundaries of the frame and

that a black s$uare is displayed at each corner and half way along each side. hese black s$uares are called selection handles.

• • &hen you position your pointer over a

selection handle, your pointer changes to the resiEe pointer.

• • -nce the resiEe pointer is displayed,

you can click and drag the frame to a different siEe.

• • DesiEe the message frame.

36. 47. Moving a frame)

• • 'lick on the frame with the message regarding the meeting day,

time, and location.

• • Position your pointer over the gray

frame outline. he pointer should change to the move pointer.

• • &hen your pointer changes to the move

pointer, you can click and drag the frame to a different location. You can even drag the frame to the gray work area surrounding your publication.

• • Move the message frame so that it is centered vertically on the

right side of the document.

37. 48. 'hanging a picture)

• • R#*t %o,)$ click on the picture frame. • • Move your pointer up to Can*$ P#-t,r$. • • Move your pointer over to P#-t,r$.

• • Move your pointer over to Cl#/ Art. • • 'lick on 'lip *rt.

• • he In)$rt Cl#/ Art window should open. he clip art is organiEed

into several different categories. You could pick a category and

browse through the clip art in that category. he clip art window allows you to search for clip art. ype art in the Search for clips bo0 and hit the enter key.

• •

• Scroll through the clip art.

'lick on the clip you want to insert into your publication. &hen you click on the clip, another window opens giving you the option to 2/ insert the

clip, 3/ preview the clip, 4/ add the clip to your favorites, or 5/ find similar clips. 'lick on the In)$rt Cl#/ icon.

• • he 'lip *rt window does

not close once you insert a clip. o close the window, click on the F in the upper right hand corner of the window.

38. 49.

39. *dd a frame)

• • ind the Ob0$-t) Toolbar  on the left. • • ind and click on the icon

for the Cl#/ Gall$r( Tool.

• • Move your pointer to your

where you want to insert a new frame on your

publication.

• •

• 'lick and draw a bo0 forming

the outline of the new frame.

• • he !nsert 'lip *rt window

will open automatically when you release your mouse button.

• • Select another graphic to

add to your publication.

• • ollow the same

procedure when adding a te0t frame, table frame, &ord*rt frame, picture frame, and the various shapes.

3:. 4:. @diting the (order)

• •

• 'lick on the blue, yellow, and

orange border in your publication.

• • %otice that a button

appears along the bottom of the publication.

• • Move your pointer over

the button and you will see that this is a wiEard button.

• •

• 'lick on the wiEard button and

a Bord$r) Cr$at#on W#1ard window opens.

• • his window gives you

different options for borders in this design.

• • 'lick on the options and

notice how the border changes.

• •

• You can make additional

changes to the border by right mouse clicking anywhere on the border.

• • &hen the window opens,

move your mouse down to 'hange Dectangle.

• •  *nother window opens

giving you the option of

color, the lineCborder style, or adding a shadow.

• • @0periment with these

options.

PERSONALI2ED CERTIFICATES WITH MAIL MERGE

2. 2. Start Microsoft @0cel.

3. 3. !n 'ell *2 type irst%ame.

4. 4. !n 'ell (2 type #ast%ame.

5. 5. !n 'ell '2 type Gate.

6. 6. !n 'ell G2 type Hours.

7. 7. !n 'ell @2 type *ctivity.

8. 8. ype in the first name, last name, date, hours, and activity for each participant.

9. 9. Sa'$ the document to your hard drive or to your folder on @dison.

:. :. (efore you close @0cel, notice that the first row of your spreadsheet contains the headings for each column.

2;. 2;.

22. *lso notice that this @0cel document contains three sheets and your data is found on sheet 2 unless you switched sheets. You should be able to see tabs for each sheet in the lower  left hand corner of the window. You will need to remember which sheet contains your information.

23. 22. 'lose @0cel.

Part II& D$)#*n a C$rt#5#-at$

24. 23. Start Publisher.

25. 24. nder the Publications by &iEard tab, select A6ard C$rt#5#-at$).

26. 25. %otice you can select a certificate for printing on plain paper  or on special paper. Scroll through the possible designs and select one you like.

27. 26. 'ustomiEe the certificate if necessary.

28. 27. Save the blank certificate to your hard drive or your folder on @dison.

Part III& Ma#l M$r*$

29. 28. -pen your blank certificate.

2:. 29. 'lick on Ma#l M$r*$ on the menu bar.

3;. 2:.

32. Move your pointer down to O/$n Data So,r-$. 'lick on -pen Gata Source.

33. 3;. he ne0t window wants to know what type of data source you will be using. Since we created our data source in @0cel you will need to click on the second option I M$r*$ #n5or%at#on 5ro% anot$r t(/$ o5 5#l$.

34. 32. he ne0t window that opens wants to know where to look for your data source. You need to do three things at this window. You will need to select Microsoft @0cel >J.0ls/ in the iles of type) bo0.

35. 33. %ow you need to select the drive or folder where you saved your data source. -nce you have found your data file, you need to click on the file and then click open.

36. 34.

37. *fter you open your data source file, your office assistant will want to know if you want to use the

entries in the first row of your data as filed names.

!f you followed in the directions in Mail Merge Part !, then you need to click on Yes.

38. 35. he ne0t window

that opens wants to know the name of the sheet or table that contains the information you want to merge. !f you followed the directions in Part ! you should enter )$$t3. 'lick on the -K button.

39. 36. he ne0t window

that opens has a list of the field names you can insert into your certificate.

3:. 37. Highlight the area where you want to insert the participantLs name.

4;. 38. 'lick on F#r)tNa%$ in the !nsert ields window and then click on the In)$rt button. %otice that irst%ameNN appears on the certificate.

42. 39. Press the space bar to insert a space between the first and last names of the participant.

43. 3:. 'lick on La)tNa%$ in the !nsert ields window and click on the !nsert button.

44. 4;. 'ontinue to insert the other fields in the appropriate locations on the certificate.

45. 42. he picture below shows what the e0ample certificate would look like once all the fields have been inserted into the publication. You can close the !nsert ields window.

46. 43. %ow you are ready to merge the information. 'lick on Ma#l M$r*$ on the menu bar. Move the pointer down to M$r*$ and click.

47. 44. he window that opens ne0t allows you to preview each merged document. he arrows on this window allow you to move through the merged documents one document at a time or to skip to the beginning or end of the list.

48. 45. he last step would be to print the merged documents. 'lick on F#l$ on the menu bar. Move your pointer down to Pr#nt M$r*$. Select the printer and click -K.

MORE HELP AND IDEAS  ONLINE TUTORIALS

http)CCwww.microsoft.comCeducationCtutorialCclassroomCpub3kCdefault.asp

Tabl$ o5 Cont$nt) Introd,-t#on

  -"atDs in t"is !ook 

   5ew for 2'''

G$tt#n* !o,r B$ar#n*)

  Eearn "ow desktop pu!lis"ing can !e used across t"e curriculum.

  Start u!lis"er and !egin a new pu!lication.

  Create a onepage pu!lication wit" t"e ,uick u!lication -iard.

  <se t"e ffice 7ssistant to get "elp.

  4eplace tet and pictures.

  Save0 print0 and close a pu!lication. Cr$at#n* a Cal$ndar 

  &dentify sc"ool0 community0 and personal use of a calendar.

  <se t"e Calendar -iard to create a mont"ly calendar.

  Customie your calendar wit" tet and Clip 7rt.

  7dd p"otograp"s to your calendar.

  Save and print your calendar.

  u!lis" your calendar on t"e -orld -ide -e!.

Cr$at#n* a N$6)l$tt$r

  <nderstand t"e general layout of a newsletter.

  <se t"e 5ewsletter -iard to create a twopage layout.

  <se t"e design gallery to en"ance t"e newsletter layout.

  &nsert a tet file and clip art into eisting frames.

  4eview and edit eisting tet0 including c"ecking your spelling.

  7dd a Fdrop capF to a story to add visual interest.

  7dd or delete etra pages.

  Convert your newsletter to a -e! page.

Pro%ot#n* a S-ool Or*an#1at#on

  <nderstand t"e types of materials used in marketing.

  <nderstand t"e general layout of a !roc"ure.

  Create a set of promotional materials using u!lication !y =esign -iards;

Create a !roc"ure.

Create a letter"ead and envelope. Create a %"ank ou card.

P,bl#-#1#n* an E'$nt

  <se t"e ostcard -iard to create an invitation appropriate for an event.