Test Event Information

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RIO 2016 | Test Event Information | March 2015 | Rio de Janeiro

Test Event Information

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The Rio 2016 team is pleased to announce that the Equestrian Test Event

is scheduled for 6-9 August, 2015. This event, organised by Rio 2016, is part

of the Rio 2016 Test Events Programme and is a great opportunity for the

Organising Committee and National Federations to test the Field of Play

and prepare for the Games.

1 | COMPETITION INFORMATION

1.1 EVENT INFORMATION

Name of the Event Aquece Rio International Horse Trials

Type of Event Major Test Event – 2-Star Eventing _(CIC**) Sport Events

 7th August: Dressage

 8th August: Cross Country

 9th August: Jumping

Venue Olympic Equestrian Centre

Location Deodoro, Rio de Janeiro

Competition Dates 6-9 August 2015

Operational Dates

 4 August: First Horse Arrivals

 6 August: Horse Inspection

 7-9 August: Competition

 10 August: Horse Departures

Entry Fees No

Stable Fees No

Extra Fees TBC

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1.2 PROVISIONAL SCHEDULE

Date Activity

06/05/2015 Radio frequency application form (*) 01/06/2015 Accommodation Booking – 1st_deposit

10/07/2015 Accommodation Booking – Final _confirmation

04/08/2015 Opening of the Venue and Horse Arrivals Welcome Meeting 06/08/2014 1 st_{Horse Inspection} Technical Meeting 07/08/2015 Dressage Competition Technical Meeting

08/08/2015 Cross Country Competition Debriefing Meeting 09/08/2015 2nd_{Horse Inspection} Jumping Competition Prize Ceremony 10/08/2015 Horse Departures

(*) All users of equipment that emit radio frequencies must request the temporary use of the channel through the Radio Frequency Application Form, available at:

http://www.rio2016.com/en/transparency/documents

1.3 ENTRIES & ACCREDITATION

This event is an open event that is organised to receive the participation of 30 athletes based on the invitation policy:

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Below please find the key deadlines of the entries and accreditation process:

 Indication of Interest: 17/04/2015

 Nominated Entries and Accreditation deadline: 03/07/2015

 Definite Entries: 03/08/2015 Number of accredited persons: Athlete: 1

Athlete’s partner: 1 Groom: 1

Veterinary per nation: 1 Chef de Mission per nation: 1 Chef d’Equipe per nation: 1

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2 | Logistical Aspects

2.1 ACCOMMODATION

TEAMS

Rio 2016 has appointed the below official hotel for NF delegations:

Hotel Windsor Guanabara

Avenida Presidente Vargas 392, Centro Rio de Janeiro

http://windsorhoteis.com/hotel/windsor-guanabara

Location

 Distance in km from the official hotel to the Venue Load Zone: 35 km

 Travel time: 45 min

Located in the heart of the financial center, The Windsor Guanabara is close to main tourist attractions such as Sugar Loaf, Corcovado Mountain with the Christ the Redeemer statue, the Sambódromo, the National Museum of Arts and other attractions such as Lapa (hotspot for carioca nightlife), theater and many museums.

Financial Responsibility and Prices

The accommodation costs are under the NF’s financial responsibility (except Grooms — see below).

Prices include accommodation and breakfast. Rooms are equipped with cable TV, air-conditioning, minibar and wi-fi internet. Room service, swimming pool, sauna, restaurants and bar are also available.

The prices per person, per night are (VAT included):

 Single room: R$ 310.00

 Twin room: R$ 310.00

All accommodation costs will be invoiced in Brazilian Reais.

Bookings

Accommodation at this official NF hotel must be booked through Rio 2016 by email: [email protected]. The deadline for reservations is June 1, 2015. After this date, room availability and prices cannot be guaranteed.

Payment Terms

 30% deposit on 1 June, 2015

 70% deposit on 10 July, 2015

Credit card or wire transfers are accepted as payment. For credit cards, an authorization form for this debit will be sent by email at the time of the reservation request, and it should be filled out and returned to the hotel. For a wire transfer, the bank details will be informed at the time of reservation request as well.

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Cancellation Terms

 Up to 1 June, cancellations are accepted without penalty.

 After 2 June till July 10th_{, cancellations will be deducted by balance payment.}  After 10 July, cancellations are not accepted.

Any new request will depend on hotel availability. Cancellations for rooms already requested are accepted before payment. After payment has been made, there will be no refund.

How to Book

Please email [email protected] with details of how many rooms you would like to reserve, date of arrival and departure, as well as any other requirements or questions.

GROOMS

Rio 2016 will provide accommodation for the grooms and the competition vets (to a maximum of one per nation) at the venue (one groom per horse), within 500m of the stables.

All cabins will be double occupancy, composed of two individual single beds, one toilet, one sink and one shower facility.

The accommodation provided by Rio 2016 will also include housekeeping. A laundry service for personnel items will be available at additional cost.

Should an NF prefer to book alternative accommodations, they must make their own arrangements and bear the relative costs.

2.2 CATERING

National Federation delegations

NF delegations are responsible for their own catering (except grooms — see below). Arrangements will be made at the venue for NFs to purchase lunch. Some refreshments (water, cereal bars, fruits, etc.) will be offered free of charge by Rio 2016.

GROOMS

Rio 2016 will provide catering to the grooms free of charge on the venue (breakfast, lunch and dinner).

2.3 TRANSPORT

AIRPORT TRANSFERS

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LOCAL TRANSPORT

NFs that book their accommodation through the Organising Committee (official NF hotel) will have access to the free shuttle service between the official NF hotel and the venue.

HORSE TRANSPORT

Rio 2016 has contracted Peden Bloodstock GmbH (http://www.pedenbloodstock.com) as logistics operator that will coordinate the international transport of all horses (import and export) and also the ground transport from port of entry (GIG) to venue, and from the venue back to port of entry.

Please note that all the transport costs will be the NFs’ responsibility. Contact: Martin Atock Email: [email protected] Tel: +49 171 4147303 Fiona McCormack MRCVS Email: [email protected] Tel: +44 7748 864089

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2.4 VISA PROCESS

Rio 2016 has developed a thorough Visa Programme that will also cover those participating in all Test Events.

For all the participants who are nationals from countries that require a visa to enter Brazil, Rio 2016 will provide introduction letters that must be submitted with the visa application at the chosen Brazilian Consulate/Embassy abroad. To request an invitation letter, please send an email to [email protected] a list of the applicants, including a copy of their passports and the city where the visas will be requested.

Please check the list below that details the countries that do not need a visa to enter Brazil for tourism purposes (including participation in sports events):

Andorra Cyprus Honduras Mexico Republic of Korea Trinidad & Tobago Argentina Czech Republic Hong Kong, China

Monaco Romania Tunisia Austria Denmark Hungary Morocco Russia Turkey Bahamas Ecuador Iceland Namibia San Marino Ukraine Barbados El Salvador Ireland The

Netherlands Slovakia Uruguay Belgium Estonia Israel New Zealand Slovenia Venezuela* Bolivia Finland Italy Norway South

Africa Singapore** Bosnia

Herzegovina

France Latvia Panama Serbia Bulgaria Germany Liechtenstein Paraguay Spain Chile Great Britain Lithuania Peru Suriname Colombia Greece Luxembourg The

Philippines

Sweden Costa Rica Guatemala Malaysia Poland Switzerland Croatia Guyana Malta Portugal Thailand * Do not need a visa to enter Brazil for tourism, for a maximum of 60 days ** Do not need a visa to enter Brazil for tourism, for a maximum of 30 days

This list serves as a guide only, and it is the responsibility of each participant to check on his or her individual visa requirements. Rio 2016 is not responsible for updating National Federations on amendments or changes to Brazilian immigration policies and procedures. Participants can check the following link prior to applying for a visa:

http://www.portalconsular.mre.gov.br/estrangeiros/quadro-geral-de-regime-de-vistos. It is also important to remember that the time frame for issuing a visa to Brazil will depend on the country where the participant is applying. Please check the website of the chosen Brazilian Consulate or Embassy for further information on turnaround times.

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2.5 OBSERVATION OPPORTUNITIES

All observation requests will have to go through the relevant NOC that should contact its Rio 2016 NOC Relations counterpart by the 17th_{April 2015.}

3 | GENERAL INFORMATION

3.1 WEBSITE

The Test Events website is www.aquecerio.com. A specific page for the Aquece Rio International Horse Trials will be developed in the upcoming months.

3.2 SPECTATORS

For general ticketing information, please check the website for updates.

4 | CONTACT

For any questions, please contact Tatiana Gutierrez, Rio 2016 Equestrian Services Manager, at:

[email protected]

Phone: (+5521) 2016.7126

www.aquecerio.com

This contact should be used solely by NFs in matters relating to the Aquece Rio International Horse Trials. In this respect, please do not hesitate to use it. Any other subject relating to the Rio 2016 Olympic or Paralympic Games must be directed through the relevant NOC/NPC contact.

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