MinutesMC2773 ...Luz Final

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Republic of the Philippines

NATIONAL HOUSING AUTHORITY

Tacloban City Region VIII

“TRAINING/ORIENTATION OF MC 2773”

Guidelines on the Disposition of Lots/Lots with Housing/ Condominium Units for Qualified Applicants/ Households in Areas

under a state of Calamity May 5-6, 2016

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05 May 2016 (Day 1)

Asia Stars Hotel Corp., Penthouse

TIME TOPIC/ACTIVITIES/HIGHLIGHTS Resource

Persons/ Facilitators

9:00-9:30 I. Preliminary Activities: A. Invocation

B. Singing of the Philippine National Anthem

Rodrigo Salvatierra Senior Com. Rel. Officer Master of Ceremony

9:30-10:15 I. Welcome Address and introduction of the training

*Ms. Lauzon expressed her gratitude to the main office in extending their guidance to the regional office especially that the memorandum since it is high-time to fix the implementation process specifically in Yolanda Resettlement projects.

I. Expectation Setting:

Each group is assigned one question for Brainstorming:

Group I

Marilyn Lauzon Project Manager

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1. What do you expect form the topic?

To have knowledge and understanding on the implementation of this guidelines

- To clearly define the roles and functions of the units involve

- To be abele determine the recipients and eligible beneficiaries

- To fully understand the processes involved in the housing program of NHA particularly those related to disaster/calamity rehabilitation such as Yolanda housing programs.

2. What will you gain/share form this training? - Knowledge on MC 2773

- Identify the distinction/ difference between the implementation of regular projects and projects under state of calamity.

3. What do you expect from your co-participants?

- To give additional knowledge/ ideas about the topics discussed

- Attentive; open-minded; “empty their cup” - Observe one-mouth policy

4. What do you expect from the facilitators/resource persons?

-open-minded, approachable, with sense of humor

- mastery of the subject matter with relevant explanations that could be understood easily and clearly

5. What are the hindrances/barriers for the success of the training?

- Participants not attentive - Lack of training materials

- Topics are not properly conveyed - Power interruption might occur

Teresita Malabad

Ethel Corregidor

10:15-10:30 Conduct of Pre-Test from the Main office

Nida Pugahan ActingEM

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10:30-12:00 Session 1: The Project Site and Development Components

“How can you say that you have a project?” RP threw the question to the participants.

-Thelma Corregidor, Supervising Engineer, answered that if

there is site evaluation, approved bidding, contract, NPP, plans approved, and that we can say we have a project.

* (NTP) Notice to Proceed A. Site Development Plan

*Road networks.

- Projects should have road networks. - The hierarchy of roads

(1) Entrance/Main (2) Secondary (3) Path walks (4) Alleys

*PALC (Preliminary Approval of Locational Clearance) and Development Permit.

- Clearances before having project were emphasized. (ECC) Environmental Compliance Certificate is defined. - License to sell is always required as a general but NHA is exempted.

B. Project Components

* Concept of Sewerage System

- Drainage System – open lined canal and covered canal - Septic Tank – two chamber septic tank / plastic septic tank

- water system - shallow well hand pump/ steel tower water tank

- power lines-

Engr. Eric Oliva emphasized that, in Sewerage systems the office of NHA is a non-compliant in constructing two-chambered septic tanks, while in Power lines, it was emphasized that mainlines is provided by the developer. Land use:

A. Total area for development

Nida Pugahan Resource Person

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B. Saleable area C. Non-saleable

1. parks and playground 2. community facilities 3. roads, pathways and breaks D. Total residential lots

E. Minimum Lot Area F. Density

“Why sales and disposition always go together?” one participant asked the question to the RP.

Nida Pugahan answered that sales has revenue and has a return of investment while disposition, conveys without consideration and by mandates of law. Turnover is mandatory and required in disposition.

She also explained that in disposition we do not sign any deed of Sale, rather Deed of Donation and Acceptance (DODA) or Deed of Transfer and Acceptance (DOTA). Furthermore, she also emphasized that the non- saleable facilities like road network, drainage, etc., it should be donated by NHA to local authorities/LGU/Utility Companies. Once the non-saleable facilities is donated it cannot be utilized other than the purpose for which it is intended. It cannot be acquired by private individuals for it is beyond the commerce of man.

11:30-12:00

Session 2: Estate Management Department

I. The Framework for Estate Management

a. Planning Stage – involves the preparation of physical development, management and financial recovery plans.

b. Production stage- involves development of project site to produce service lots/units ready for habitation. c. Delivery Stage - entails the disposition of lots/units

and provision of allied services to prospective beneficiaries.

d. Recovery stage - entails collection of payments of lots/ units through sale and/or rental.

II. Functions of Estate Management

Nida Pugahan

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1. Delivery/ Awarding of housing packages to Qualified beneficiaries

*physical delivery – lot/structure/unit

*legal delivery – legal documents as proof of possession or ownership

2. Recovery of Investments or units – pricing and other charges shall be pre-determined.

 Collection machinery

RP emphasized that “Ang NHA ay isang GOCC o Government Own and Controlled Corporation. We are self-liquidating and we make our own source of revenue.”

3. Conservancy of Project Economic, Aesthetic and Hygienic Values

 Keeping and maintaining the project

 Inspection

 Monitoring of construction

 The peace and order

4. Cultivation of Harmony with Project Residents and Agencies.

 The nha management/ employees III. Preparatory Activities of EM

1. Formulate operational policies and procedures for the Delivery stage including determination of the ff.: 1.1 intended beneficiaries and their qualifications 1.2 selling price, terms of payments, monthly

rentals

1.3 processing, selection and awarding procedure 1.4 salient conditions of the sale/lease

-RP asked a question to the participants, “Do we have policies before we deliver our products? Papasok na dyan ang MC 2773. Kasi we have Eligibility criteria, Procedures, Amortization Schedules, na dapat bago sana tayo mag-implement ng selling, sa EM, alam natin ang proseso.”

2. Documents/Records for every projects

3. Copies of all project plans needed for the processing of individual lot titles for the setting of disputes

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in the favor of the beneficiaries and other forms. 4. Occupancy survey/ Census in area of project site.

-RP ordered that there should be occupancy survey in every resettlement projects. “Pero yung nangyari sa Yolanda, naunahan tayo eh.” She added that this is why it is hard for the office to secure a Masterlist of their own, nevertheless DSWD has this document the office needs.

5. Information/Sales campaign to accelerate responsibility of sales

-RP highlighted that this activity is important and difficult. She added her own experience in the field dealing with an unapproachable man by doing small talks about its piggery and later on tackling about payment on lots.

12:00-13:00 Lunch break

13:00-1 Session 3: Transaction flow- LIS Creation

Project code- numeric/ alphanumeric identity code Project set-up – made by COSO

LIS Creation – process of establishing entirety the lot inventory

Requirements for issuance of project code

1. Project Profile

2. Approved Subdivision Plan 3. Land Titles

4. Board Resolution

5. Memorandum Agreement 6. Land Acquisition Documents

7. Deed of Sale/ Contract Agreement (DOTA) 8. Special Patent

9. Joint Venture Agreement

Discussions regarding the LIS Creation

Ms. Dorcas Secreto, EMS emphasized that up to this moment there is no LIS Creation because there is no approved

Cynthia Padilla

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subdivision plan up to this time that is why the EM staff cannot pursue on LIS Creation.

LIS Creation - the process of establishing the entirety the Lot Inventory of a project packaged according to the specified subdivision plan set up by COSO based on the approved subdivision plan.

Engr. Eric Oliva clarified the issues why up to this moment there is no approved subdivision plan particular in the projects under state of calamity. He said that “ napakamahirap mangyari sa ngayon dahil wala pang mga land titles at dahil sa mga variations na nangyayari sa mga projects.

He also emphasized that with regards to the land titles, “ the demand is hard considering that verification and approval process of the DENR.

However, Ms Nida Pugahan proposed that “ kung hindi pa ang whole phase magawan ng subdivision plan we can approved schematic subdivision plan.

Since there is no LIS, there is no accomplishment to the EM unit.

Ms. Lauzon also sought attention to the Technical staff regarding compliance on submission of requirements that needs to be passed on EM unit. She also directed the attention to the main office for intervention on part of LIS creation. “…since we know that Yolanda projects are fast tracked, we want this one to be done in this Yolanda Corregidor.”

Effect of project coding – individual title can offer to beneficiary Documentation

 Masterlist

 PQ-999

 Acceptance

 Masterlist of qualified MQH

Finally, Ms. Lauzon announced that an assessment will be made this coming May 12-13, 2016.

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15:00-17:00

Session 4: Modality of Sales and Disposition (on Regular Projects)

The Resource person presented the General guidelines followed for sales and disposition:

1. Cash Outright/Sale

 the purchased price of the lot

 total selling price

 price per square meter

 deed of sale

2. Sale through end-user financing

 Awardee outsource the amount to pay the awarded lot/lot with housing unit

3. Installment through in-house financing

 Awardees pays the monthly amortization through conditional contract to sell

4. Lease with option to Purchase

 The awardee can exercise the right to purchase at anytime

5. Lease. 350.00/mo.

Interest rate= 4.5% per annum/ project under state of calamity

Regular rate= 6% per annum/ regular projects

15:15-15:30

Coffee Break

15:30-16:00

Session 5: Yolanda Permanent Housing Programs

Archt. Marlon Marmita presented the region wide resettlement projects in Tacloban North Villages, Leyte, Eastern Samar, Samar, and Biliran. Statistical updates were presented to the participants.

At the end of presentation, Engr. Oliva highlighted the importance of delivery and documentation in any reports given. Pictures and captions are emphasized as significant items to consider. “If we can document everything, from the inception of the project up to the present, then present this to LIAC, they will change their perspective towards NHA.”

CONSULTATION: EM Staff with Nida Pugahan OIC EM Department

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Norman Montejo EMS Samar consult the following:

1. Matured accounts of the Munoz Estate Beneficiaries in which RP Pugahan answered that there is new Memorandum Circular regarding that matter.

2. Conflicting claimants/ relatives RP Pugahan answered if it is already in court let the court decide, if with no case in court let them write a formal letter of request to NHA.

3. Claim of awards with different occupants RP Pugahan answered let the awardee make a decision and considered it as abandonment. MC Guidelines file for ejectment.

4. Occupants are not the awardees asked order of award.

AFP/PNP Housing

Units are raffled except the AFP housing units RP Pugahan said that respect the preceding contracts that had already signed.

Yolanda Projects Under State of Calamity

 RP Pugahan emphasized that Ms Secreto should secure the authority to sign from NHA Manila regarding the signing of the entry pass of the beneficiaries.

 EM Unit should secure the copy of entry pass.

 Authority to occupy since there is no LIS Creation yet.

 Acceptance

 Since there is no survey number cannot proceed to contract signing.

06 May 2016 (Day 2) Asia Stars Hotel Corp., Penthouse

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PERSON/ FACILITATOR 8:30-9:00 I. Preliminary Activities: a. Invocation

b. Singing of the Philippine National Anthem c. Recapitulation (by MariaLuz Serohijos)

Abeguil Lobrigo Com. Rels. Officer Master of Ceremony 9:00-12:00 Session 4: MC 2773 Proper

RP discussed about the Guidelines of the Memorandum Circular, where the following are highlighted:

*Eligibility Criteria

*Disposition, Cost Recovery, Subsidy Scheme

- Ms. Cynthia Padilla emphasized the Usufruct arrangement and the 6th_{year payment of the beneficiaries.}

However, RP Pugahan also, emphasized that the effectivity date of the 6th_{year period upon signing of the CCS.}

*Terms and Conditions of the Award. *Procedures prior to resettlement:

* Orientation on the resettlement processes * Prequalification approval

* Census Master list

* Master list of Qualified Households * Request Project Code

* List Inventory System * The Issuing of Entry Pass

* On Project Disengagement

Cynthia Padilla

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-Engr. Oliva questioned on what will really happen during the project disengagement. He further asked what should be done in case of the EM function on the Yolanda projects which will be undertaken by the LGU, when the process of collection is still continuous, even reaching up to 30 years?

“Right now we are drafting a nearing completion of Disengagement policy.” Ms. Pugahan explained. She recognized that the committee is deliberating on the process of how it should be properly disengage.

She added on the term ‘completion of Documentation’. “Ano ba ang documentation? Kung naaward mo na, nakasign na siya ng contract, after one year ay turn over na, dun mo masabi na ang transaction documented na.” *On Project Cycle: Prequalification Approval

-Ms. Pugahan emphasized the PQ on Project level and EMD level.

-In Census Master list, sir Eric added that validation is needed in project office level for checking of double names. “Can we ask the list of LGU to be used in PQ?” he asked.

Ms. Pugahan responded that the first to be validated are those who have names complete in the record. When Engr. Oliva mentioned about the Validation of Census Master list, she suggested that the first 5,000 list of Households and the second copy which has 12,000 households on the list must be merged to clearly check the double names and therefore be validated. She added that the important thing is not from whom is the list but the process of validation. Ms. Pugahan also emphasized the delegation of authority for signatories, as for example, in the Entry Pass on Relocation. She further noted that the office must take

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extra caution on who should be signing a document, whether delegated, to avoid foreseen problems in usurpation of authority.

She also further suggested that the office should secure a Master list from City Housing, and certified copy (which the term ‘Certified true copy’ is denied) of the Entry Passes for protection purposes.

*On LTAP concerns- “No Build Zone” in Sta. Barbara -Ms. Magpantay from the CRIO Unit, asked advice on the case of Sta. Barbara “No Build Zone: LTAP concerns. -Ms. Pugahan answered that to cater the needs of 139 families in Sta. Barbara, Records of association should be updated and payments should be are made to process the case.

Engr. Oliva also asked on what will happen on build zone properties. Ms. Pugahan answered that it will form part of the public domain of the Republic of the Phils.

Prepared by:

Maria Luz L. Serohijos

Estate Management Assistant

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RIZALDE A. MEDIAVILLO Regional Manager