JGH Health Sciences Library
Support for Systematic Reviews
1
Request Form
Please read the entire form to familiarize yourself with this agreement, and fill out Section 1 before meeting with a librarian to discuss your needs.
Initial meeting date: ______________________ Timeframe for report publication: _______________
Estimated timeframe for delivery (TBD with librarian(s) based on Section 3: Tasks): ________________ Librarian(s) assigned to search: ____________________________________________Local: _________
Contact information:
Team leader: Department:
Email: Phone:
Pager: Fund no.
Contact person: Phone:
Email: Pager:
Section 1: Project Description
(To be completed by team leader or contact person.If you have a completed protocol feel free to attach in lieu of answering the first two questions of this section)
What is your research topic? Please provide a brief summary of your research question.
Type of project (end product): □ Paper □ Thesis/Dissertation □ Grant application □ Other
What are your research aims? Please be specific i.e. to determine x, to quantify y etc. (in the order in which you want to do so)
JGH Health Sciences Library
Support for Systematic Reviews
2
Have you already searched the literature for other systematic reviews or primary studies on your topic?□ yes □ no
Did you find a relevant systematic review □ yes □ no________________________________ If yes: Please provide citations (author, title, journal, year, volume/issue, page#):
Searched in: □ Medline(Pubmed) □Medline(Ovid) □ TRIP □ Cochrane □Other:__________________
Search terms: Citations:
Did you find any relevant primary studies □ yes □ no________________________________ If yes: Please provide citations (author, title, journal, year, volume/issue, page#):
Searched in: □ Medline(Pubmed) □Medline(Ovid) □ TRIP □ Cochrane □Other:__________________
Search terms: Citations:
Can you provide any relevant synonyms for the key concepts?
JGH Health Sciences Library
Support for Systematic Reviews
3
What is your population(age range, gender, race/ethnicity, humans only?)
Age range □ all
□ under____ years old
□ over ____ years old
□ between ______ and ______ years old
Gender __________________________
Race/Ethnicity __________________________
Humans only? □ humans only
□ humans and animals
□ animals only
Other (nationality, occupation,
socio-economic status etc.) _____________________________________________________
Does setting matter? i.e. geographical location (country, rural/urban), institution, occupations etc. If yes, please tell us more:
What languages would you like included in the search results?
□ No language restrictions (all)
□ English only
□ English & French
□Other___________________________________________________
To which date range would you like to limit the search?
□ all
□ before__________
□ after__________
□ between _______and _______
JGH Health Sciences Library
Support for Systematic Reviews
4
Types of studies to be included:
Other publications to be included (please note that a grey literature search will increase the time required for delivery of results- please discuss this aspect with the librarian(s):
All clinical trials: □ include □ exclude Evaluation studies: □ include □ exclude Controlled clinical trials: □ include □ exclude Meta analysis: □ include □ exclude Randomized controlled trials: □ include □ exclude Guidelines: □ include □ exclude
Cohort studies: □ include □ exclude Practice guidelines: □ include □ exclude Case control studies: □ include □ exclude Multicentre studies: □ include □ exclude Cross-sectional (prevalence) studies: □ include □ exclude Intervention studies: □ include □ exclude Longitudinal studies: □ include □ exclude Program evaluation studies: □ include □ exclude Follow-up studies: □ include □ exclude Cost-benefit analyses: □ include □ exclude Retrospective studies: □ include □ exclude Qualitative studies: □ include □ exclude Prospective studies: □ include □ exclude □Other______________
All reviews: □ include □ exclude
Systematic reviews: □ include □ exclude
Non-peer reviewed Grey literature
Comments: □ include □ exclude Conference proceedings: □ include □ exclude Editorials: □ include □ exclude Dissertations: □ include □ exclude
Letters: □ include □ exclude Theses: □ include □ exclude
Newspaper articles: □ include □ exclude Research in progress (clinical trials): □ include □ exclude Magazine articles: □ include □ exclude Reports: □ include □ exclude
□Other _____________ Government Documents: □ include □ exclude Newsletters: □ include □ exclude
Other publications Other ___________________________
Books: □ include □ exclude
JGH Health Sciences Library
Support for Systematic Reviews
5
Section 2: Databases & Resources
Databases & resources to be searched (to be completed in collaboration with the librarian)
Medicine General/other Grey Literature
□Medline (Ovid) □ Academic Search
Complete □Google/Google Scholar
□ Medline (Pubmed) □ Proquest LISA (library lit) □GreyLit.org
□ EMBASE □Other_____________ □OpenGrey.eu
□ Cochrane Library □ TRIP
□ African Index medicus Books/chapters □Grey Matters (CADTH) □ LILACS (Latin
Amer./Caribbean) □Google Books □ PAIS international
□ Worldcat □Other__________________
Nursing/Allied Health
□ CINAHL Newspapers/magazines Conference proceedings
□ CIRRIE (rehab) □ Canadian Newsstand □NLM Gateway □ RehabDATA □ Canadian Reference
Centre □ Biosis Previews
□ PEDro (physio) □ World news Connection □ EMBASE
□OT Seeker □ Factiva
□ PEN (nutrition) Dissertations/Theses
Snowballing □ Proquest Dissertations and Thesis NA
Psych/Social work/Education □Google Scholar □ Proquest D and T UK & Ireland
□PsycINFO □ Scopus
□ ERIC □ Web of Science Research in progress
□ Clinical Trials.gov
□ Cochrane Library
JGH Health Sciences Library
Support for Systematic Reviews
6
Section 3: Tasks
The following tasks must be completed as part of a systematic review. Please let us know which of these tasks you would like a librarian to perform:
* Please Note: If you wish (a) librarian(s) to perform the tasks in bold, we ask that the librarian(s) be included as co-authors of the published study.
Agreement:
1. The team leader and the contact person understand that a minimum of two months from the date of the agreement are required for delivery of the work done by the librarian (not including flow diagram, methodology and final review of the article). If a shorter timeframe is required, the search is treated as a comprehensive search and not considered
systematic- the search will not be peer reviewed, and only 1-2 databases will be searched.
2. The team leader, the contact person, and the librarian agree to the estimated timeframe for delivery of the work done by the librarian, with the understanding that any time estimates are subject to change depending on the nature and complexity of the search, and that factors out of the control of the librarian e.g. technical problems with bibliographic databases, may impact on the estimated timeline.
3. The team leader and the contact person agree to answer all communications in a timely manner in order to facilitate completion of the librarian's work within the estimated timeframe. The contact person should be available to answer questions within 2 business days.
4. The team leader and contact person agree to a $250 fee for services rendered, to be charged to a fund no. and payable upon receipt.
Signature of team leader: Date:
Signature of contact person: Date:
Signature of librarian: Date:
□ Check for existing or ongoing systematic reviews on the same topic
□Design the systematic review search strategies
□ Send a copy of 1st 100 citations from Medline to SR team and consult re: search
□Run searches in appropriate bibliographic databases
□ Arrange for peer review of the search strategies (allow 1 week min.)
□ Support for grey literature search (the search should be done by the researcher)
□ Create an EndNote Library with all retrieved results and remove duplicates
□Compile a flow diagram of the selection process (the research team must provide data)
□ Prior to the final write-up, rerun Medline search strategy to retrieve new studies
□Write the sources and search methodology section
□Final review of the article
