Fund: SW-Watershed Protection Department Reference #: GIS Planimetric Map Department: Planning & Growth Management Adjustment ID#: 9207
Category: Operating
Increase Expenses
Division Account Number Description Project/Sub-Project Amount
Planning 50.07.19.0490.000 Special Revenue Fund 50,000
Total: 50,000
Reason budget amendment is requested:
The State provided 2020 digital aerial photos which will be used to update the Countys 2014 GIS planimetric map features such as roads and buildings. This map is used for multiple purposes internally and externally including: evaluation by Emergency Services staff, supporting the Countys municipal stormwater permit, and planning for new developments and improvements. Funding provided by the County will match a pending grant from the MD 911 Board to cover the total project cost of $100,000.
Increase Revenues
Division Account Number Description Project/Sub-Project Amount
Planning 50.07.19.0390.000 Fund Balance Approp. 50,000
Total: 50,000
Reason for availability of budget funds:
Fund Balance is available due to prior year operating surpluses.
BTR Policy Number: II A Authorization Level: Majority Board
FS Comments:
The pending grant will be in a special revenue fund. JD
FY2022 Budget Amendment Increase
Sep 23, 2021 4:07 PM Page 1
Fund: SW-Watershed Protection Department Reference #: GIS Planimetric Map Department: Planning & Growth Management Adjustment ID#: 9207
Category: Operating
County Administrator Comments:
No comments were entered.
FY2022 Budget Amendment Increase
Sep 23, 2021 4:07 PM Page 2
Fund: SW-Watershed Protection Department Reference #: GIS Planimetric Map Department: Planning & Growth Management Adjustment ID#: 9207
Category: Operating
Approved By:
Deborah Carpenter 09/15/2021
________________________________________________ _______________________
Final Department Approval Date
Jenifer M. Ellin 09/20/2021
________________________________________________ _______________________
Director of Fiscal & Administrative Services Date
Mark Belton 09/20/2021
________________________________________________ _______________________
County Administrator Date
________________________________________________ _______________________
Majority Board Date
________________________________________________ _______________________
President of County Commissioners Date
FY2022 Budget Amendment Increase
Sep 23, 2021 4:07 PM Page 3
FY21 FY21 FY21 % FY20 FY20
ADJUSTED YR-END ACTUAL OF % ACTUAL YR-END
BUDGET ESTIMATE @ 06/30/21 BUDGET CHANGE @ 06/30/20 AUDITED
Revenues $5,579,100 $5,381,750 $5,381,749 96% 15% $4,699,320 $4,699,320
Expenses 5,579,100 5,261,710 5,249,393 94% 23% 4,280,258 4,286,109
Net Income/(Loss) $0 $120,040 $132,357 $419,063 $413,211
Less Use of Fund Balance ($351,710) ($351,712) ($102,481) ($102,481)
Adjusted Net Income/(Loss) $0 ($231,670) ($219,355) $316,582 $310,730
Audited Estimate
Fund Equity 06/30/20 06/30/21
Fund Balance $4,208,608 $7,533,811
Add: L.T. Debt 28,236,942 31,160,425
Adjusted Fund Balance $32,445,550 $38,694,237 Net Fixed Assets $33,411,744 $36,827,597 Meadowlands Stormwater Mgmt 4,074 6,073 Unspent Bond Proceeds 852,582 852,582 Pay-go Capital Projects 340,933 201,933 ESF - Stormwater Mgt Progams 107,579 94,869
Other 33,435 33,435
Net cash 759,707 677,747
Adjusted Fund Balance $35,510,054 $38,694,237
REVENUES
Stormwater Remediation Fee $4,762,900 $4,714,490 $4,714,488 99% 19% $3,970,537 $3,970,537
Lot Recordation 0 0 0 0% -100% 66,836 66,836
Miscellanous 7,200 15,550 15,550 216% 64% 9,466 9,466
Subtotal Operating Revenues $4,770,100 $4,730,040 $4,730,038 99% 17% $4,046,839 $4,046,839
General Fund Subsidy 300,000 300,000 300,000 100% -45% 550,000 550,000
Fund Balance 509,000 351,710 351,712 69% 243% 102,481 102,481
Total Revenues $5,579,100 $5,381,750 $5,381,749 96% 15% $4,699,320 $4,699,320
EXPENDITURES - BY DIVISION
Planning $1,615,040 $1,454,700 $1,448,991 90% 48% $979,479 $979,479
Debt Service 2,018,100 1,983,000 1,983,029 98% 17% 1,696,641 1,702,492
Codes, Permits & Inspection 545,060 513,910 508,589 93% 29% 395,464 395,464
DPW Facilities - Administration 276,000 233,620 232,475 84% 39% 166,973 166,973
Roads 1,044,900 1,034,450 1,034,282 99% 5% 987,127 987,127
County Attorney's Office 50,000 12,710 12,712 25% -64% 35,481 35,481
Parks & Grounds 30,000 29,320 29,315 98% 54% 19,093 19,093
Total Expenditures $5,579,100 $5,261,710 $5,249,393 94% 23% $4,280,258 $4,286,109
WATERSHED PROTECTION AND RESTORATION FUND SUMMARY AS JUNE 30, 2021
June 23, 2021 Karen Wiggen 200 Baltimore Street La Plata, MD 20646
RE: Charles County Planimetric Update Mapping, Revised, June 23, 2021 AXIS Project No. 21160-2102 Impervious and 21160-2102 Other Dear Ms. Wiggen:
AXIS GeoSpatial is pleased to offer our proposal for Updated Planimetric Base Mapping for Charles County, Maryland. We promise the County the best in professionalism, quality, and customer service. The following proposal has been prepared utilizing the latest industry technologies in accordance with accepted industry accuracy standards.
In response to your request for a proposal for updating approximately 361 Square Miles at a scale of 1” = 100’ scale planimetric mapping for Charles County, MD, from imagery acquired in 2020 under the Maryland Statewide contract. AXIS is providing a fee for updating the features using 2020 imagery which were previously updated in 2014 and partially updated in 2017, respectively. The list of features impervious planimetric update features is included as Exhibit 1 of this proposal in addition to “other” features.
AXIS is prepared to begin updating the planimetric features within 2 weeks of receipt of an executed sub agreement or signed proposal. The AXIS PM will coordinate a project kickoff meeting within 1 week of project award and discuss a small area to be used as a Pilot area with the County. Assuming a preliminary NTP of 8/1/2021, AXIS has the capacity to ensure that all planimetric updates will be completed within 3 months of project execution.
Deliverables:
Updated Planimetric Geodatabase delivered in ArcGIS geodatabase format AXIS Fee Proposals:
21160-2101 Impervious Proposal for all Impervious Features - $83,352.44
21160-2101 Other Proposal for all Other Features - $16,571.25
Exhibit 1 – AXIS GeoSpatial Itemized Feature Pricing List, revised June 23, 2021
Exhibit 2 – Meeting Notes from June 16, 2021, revised June 23, 2021
AXIS WILL NOT BE RESPONSIBLE for the accuracy or collection of any feature obscured by shadows, dense vegetation, foliage, high grass, other nearby features, etc., or any poorly defined feature in the photography. AXIS will delineate such areas by polygon or annotation. All Map features inside those areas should be field checked.
The project schedule is based on current workload forecasts 60 days from date of proposal. Scheduling forecasts are subject to change based on current workload at the time of Authorization-to-Proceed.
AXIS “Terms and Conditions” are attached to this document. In order to proceed, please sign the quote page as your agreement with and acceptance of the scope of work and terms and conditions. Please return as our authorization to begin work.
We appreciate this opportunity to provide services and products in support of your project. We look forward to working with you on this project.
Sincerely,
AXIS GEOSPATIAL, LLC
Allan Blades Vice President 410-829-8066
Proposal for Services
Date:
AXIS Rep:
Office Direct:
PROJECT: Mobile:
AXIS PROPOSAL ‐ OPTION # Email:
Delivery Time: Scheduled at Notice to Proceed Total Fixed‐Fee: $ 83,352.44
Acceptance Signature & Date:
Client Project Number & Name:
► 2D update compilation of impervious features from Charles County Geodatabase. See impervious and other feature list for Individual feature pricing
MAPPING DELIVERABLE PRODUCTION 200 Baltimore Street
Charles County Government
Task / Deliverables Description
GEOREFERENCED AIRBORNE DATA
►Compilation from 2020 Maryland Statewide 6" GSD geo‐referenced orthophoto imagery. Feature pricing includes 2D update map compilation, QA/QC, GIS map finishing and editing, project management and administration. Final delivery in ARCGIS Geodatabase format.
Minimum order is $40,000. (Please refer to attached Itemized Feature List for Feature Pricing)
► Web Services for QA/QC of mapping data
BILL TO:
Charles County Plan Update Impervious Features
21160‐2102 Impervious
Attn: Karen Wiggen La Plata, MD 20646
6/18/2021
Proposal and contracted services subject to AXIS GeoSpatial LLC Terms & Conditions
► Project Administration and Management
[email protected] 410.829.8066
410.822.1441 x301 Allan Blades
MISCELLANEOUS
► Final data formatting and delivery in ARCGIS Geodatabase.
► QA/QC of updated compilation features
28640 Mary's Court, STE 200 Easton, MD 21601 ( Fax ) 410.822.6225
Proposal for Services
Date:
AXIS Rep:
Office Direct:
PROJECT: Mobile:
AXIS PROPOSAL ‐ OPTION # Email:
Delivery Time: Scheduled at Notice to Proceed Total Fixed‐Fee: $ 16,571.25
Acceptance Signature & Date:
Client Project Number & Name:
MISCELLANEOUS
► Final data formatting and delivery in ARCGIS Geodatabase.
Proposal and contracted services subject to AXIS GeoSpatial LLC Terms & Conditions
► Project Administration and Management 6/23/2021
[email protected] 410.829.8066
410.822.1441 x301 Allan Blades Attn: Karen Wiggen
La Plata, MD 20646
GEOREFERENCED AIRBORNE DATA
►Compilation from 2020 Maryland Statewide 6" GSD geo‐referenced orthophoto imagery. Feature pricing includes 2D update map compilation, QA/QC, GIS map finishing and editing, project management and administration. Final delivery in ARCGIS Geodatabase format.
No minimum order for additional other features selected to update.
► Web Services for QA/QC of mapping data
► QA/QC of updated compilation features
BILL TO:
Charles County Plan Update Other Features
21160‐2103 Other
► 2D update compilation of impervious features from Charles County Geodatabase. See impervious other feature list for Individual feature pricing
MAPPING DELIVERABLE PRODUCTION
Task / Deliverables Description
200 Baltimore Street Charles County Government
28640 Mary's Court, STE 200 Easton, MD 21601 ( Fax ) 410.822.6225
Exhibit 1 ‐ AXIS GeoSpatial Itemized Feature Pricing List 6/23/2021
Feature Code (Proposed) Impervious Feature Classes From Charles County GeodaType Price Per Feature
Bridge_Poly Bridge Polygon $103.36
Building_Poly Building (>100 Sq. Ft.) Polygon $12,929.18
Building_Poly Building Under Construction (>100 Sq. Ft.) Polygon incl. in Building Building_Poly Obscured Building (>100 Sq. Ft.) Polygon incl. in Building
Building_Poly Ruins (>100 Sq. Ft.) Polygon incl. in Building
Building_Poly Shed (>100 Sq. Ft.) Polygon incl. in Building
Building_Poly Mobile Home (>100 Sq. Ft.) Polygon incl. in Building
Building_Poly Out Building (>100 Sq. Ft.) Polygon incl. in Building
Building_Poly Power Plant (>100 Sq. Ft.) Polygon incl. in Building
Building_Poly Silo (>100 Sq. Ft.) Polygon incl. in Building
Building_Poly Tank (>100 Sq. Ft.) Polygon incl. in Building
Building_Poly Trailer (>100 Sq. Ft.) Polygon incl. in Building
Building_Poly Gazebo (>100 Sq. Ft.) Polygon incl. in Building
Building_Poly Greenhouse (>100 Sq. Ft.) Polygon incl. in Building
Misc_Poly Athletic Fields Polygon $117.96
Structure_Poly Athletic Courts Polygon $415.11
Structure_Poly Concrete Polygon $249.12
Structure_Poly Decks Polygon $4,671.28
Structure_Poly Patios Polygon $4,152.25
Structure_Poly Pools Polygon $2,699.07
Structure_Poly Tanks Polygon $498.25
Transportation_Poly Bridge Foot ( Part of SW or Paths, Pedestrian) Polygon $165.99
Transportation_Poly Driveway Unpaved Polygon $1,330.50
Transportation_Poly Parking Areas Polygon $11,885.76
Transportation_Poly Parking Unpaved Polygon $443.55
Transportation_Poly Driveway Paved Polygon $15,570.93
Transportation_Poly Paved Paths Polygon $176.94
Transportation_Poly Ramps and Boat Ramps Polygon $98.10
Transportation_Poly Roads Paved Polygon $8,304.50
Transportation_Poly Road Unpaved Polygon $532.20
Transportation_Poly Bridge Road (Road Part of Bridge) Polygon $124.70
Transportation_Poly Runways Taxiways Airfields Polygon $73.87
Transportation_Poly Sidewalks Polygon $18,685.12
Utilities_Poly Sub Station Polygon $124.70
Sub Total $83,352.44
* Minimum Order is $40,00.00
* Pricing assumes a Minumum Order of $40,000.00 for Impervious Features and additional line items costs for additional Features to be mapped from either Impervious Features or Other Features Pricing List.
Feature Code (Proposed) Impervious Feature Classes From Charles County GeodaType Price Per Feature
Hydro_Line Dams Line $177.45
Hydro_Line Ditches Line $2,661.15
Hydro_Poly Lake/Pond (Includes Stormwater Ponds) Polygon $886.95
Hydro_Poly Marsh Polygon $621.00
Misc_Poly Cemetery Polygon $94.50
Misc_Poly Golf Course Polygon $47.25
Structure_Line Bridge Road Wall (walls on bridges) Line $31.50
Structure_Line Bulkhead and Revetments Line $221.70
Structure_Line Culverts Line $887.10
Structure_Line Fences Line $1,995.90
Structure_Line Gates (Part of Fence) Line $44.40
Structure_Line Pipes Line $266.10
Structure_Line Sign OH (Overhead Signs) Line $31.50
Structure_Line Wall Line $443.55
Structure_Line Wall Jersey Barrier Line $88.65
Structure_Line Wall Retain Line $554.40
Structure_Point Utility Pole Point $443.55
Structure_Poly Bleachers Polygon $177.45
Structure_Poly Docks Line $332.70
Structure_Poly Piers Line $252.00
Transportation_Line Guardrail Line $332.70
Transportation_Line Path Trail Unpaved Line $887.10
Transportation_Line Road Curb Back (Curbs) Line $2,520.00
Utilities_Point Satellite Dish Point $44.40
Utilities_Point Tower PT Point $177.45
Utilities_Point Tower Water Point $66.60
Vegetation_Poly Hedgerows Polygon $66.60
Vegetation_Poly Treelines Polygon $2,217.60
SubTotal $16,571.25
Total $99,923.69
No Minimum Order Required when combined with Impervious Feature Minimum Total Impervious and Other Features
Exhibit 2 – Meeting Notes from June 16, 2021, revised June 23, 2021
Attended by: Karen Wiggen, Charles County and Allan Blades, AXIS GeoSpatial Prepared by: Allan Blades
Discussion Topic: AXIS will update our proposal and update the existing database to reflect the comments and notes below. AXIS’ comments to Charles County questions are recorded in Green Bold Text.
1) Ensure the proposal contents and costs align with the executed CATS+ contract, which would need to extend through FY22 minimum. Verify CATS+ is still good to use.
2) If a feature on the 2020 orthophotos also appeared on the 2017 or prior orthophotos, but not previously captured in the planimetric data, is it included to be captured in this cost proposal?
Yes.
3) If a feature such as a building, building under construction, mobile home, billboard, bleachers, parking, driveway, etc. that was previously captured in the prior dataset and does not appear on the 2020 photos does Axis remove the feature? Yes. Is this tracked, and if so, how? If we delete a feature, we typically do not track the feature. However, if the County desires AXIS to do so, we can discuss further.
4) Is it the intention that the newly created data will be complete as stand alone data, or will it have to be merged/overlaid with existing data to be complete? AXIS will complete the conflation of the new data with existing data.
5) Will the date of orthophoto, from which the feature is captured be in the table? Will the
automatic tracking of editing feature be used? Yes, we can create a field within the database to capture the orthophoto imagery date if this is something the County desires or if the field already exists, we will capture the date per feature as requested.
6) Please provide a schema of fields to be captured, which probably should be the same or similar for all features. AXIS will provide an updated schema based on the decisions of this document.
7) Describe software/process used for the update and provide metadata. AXIS will utilize ArcGIS to update the database and to construct the Metadata.
8) Describe QA/QC process that Axis will use and the purpose of the web services for QA/QC of mapping data. AXIS performs inhouse quality reviews based on the update specifications to meet Charles County’s requirements. The website was offered and can be used to facilitate an independent review of our data and can be used by the County or a 3rd party firm performing independent QA. There is no requirement to use the website, just a potential if the County deems it necessary.
9) The County does not have a Planimetric Geodatabase Design Document (as mentioned in the proposal), so how will this affect collection of data? Specify how the data collection will coincide with the County’s current dataset. AXIS performed the initial planimetric collection in the 2008/2009 time frame, so we are familiar with the dataset. While there have been minor updates to the database design, this will not be a factor in our data collection. As part of this project, AXIS will create a new Planimetric Geodatabase Design Document which adheres to the current state of the County’s dataset along with the changes requested by the County in this document.
10) Define whether there is a minimum Building size to be captured. Verify and include description of building types to be captured including sheds, barns, garages, mobile homes, buildings under construction, etc. AXIS will collect all buildings 100 sq. ft. or larger and AXIS will capture building types within the geodatabase as listed below.
BUILDING
UNDER CONSTRUCTION OBSCURED BUILDING RUINS
SHED
MOBILE HOME OUT BUILDING POWER PLANT
SILO (Added to Building Feature Class)
TANK (Included as part of Structure_Poly Feature Class, not Building Feature Class) TRAILER
GAZEBO (Added to Building Feature Class) GREENHOUSE (Added to Building Feature Class)
11) Specify minimum size on decks, patios and sidewalks, if there is one. (Individual pavers do not need to be captured.) AXIS generally collects all decks, patios, and sidewalks. AXIS will typically not collect pads under residential A/C units.
12) Amend Bulkhead to read “Bulkheads and Revetments” to more accurately reflect this feature.
Acceptable.
13) Clarify and describe the “Silo” category and if water towers are included in this category. Silos are used to collect farm silos whereas water towers are collected within the Towers Feature Class as a Point feature type.
14) Ensure any concrete under Towers, electric transmission lines or other overhead features is captured as Concrete. Acceptable.
15) The category Stream River should capture the new tidal shoreline for the entire County. Is this correct? If so, it will be useful to document erosion and accretion rates. AXIS utilizes the Stream River Line Feature Type to collect streams that are < 10 feet in width as single line drains.
According to this document for per item 21 below, AXIS will not collect or update single line streams that are <10 ft in width. AXIS will collect/update the Stream River polygon per the water’s edge in the updated imagery as shown in the imagery as a Polygon feature to the full extent of the imagery to include the MD/VA line along the southern edge of the Potomac River shoreline.
16) Current Boat Ramp features should be appended to Ramp features, and the Boat Ramp category removed. Verify whether any boat ramps have been previously captured as Concrete, and if so relocate them to the Ramp category. Acceptable.
17) Current Building Court features should be appended to Patios and Building Court category removed. Acceptable.
18) Current Stormwater Pond features should be appended to Lake/Pond and Stormwater Pond category removed. Acceptable, AXIS will append Stormwater Pond to Lake/Pond.
19) Current Building Under Construction (UC) should be appended to Building features and Building Under Construction category removed. Acceptable. Buildings Under Construction are a building type and if the building appears as under construction based on the 2020 imagery, AXIS will collect the building and classify it as Under Construction.
20) Include Buildings, Road Unpaved, Driveway Unpaved, Gazebo, Ramp, and Park Unpaved under impervious features, because these polygons will need to close for area calculations.
Acceptable. AXIS will include Buildings, Road Unpaved, Driveway Unpaved, Gazebo, Ramp and Park Unpaved as impervious polygon features. AXIS will also create a County-wide Impervious Surface Layer and conflate all impervious surfaces feature within Charles County into a merged feature class.
21) Please remove the following categories from the proposal: Building Court, Post Pole (point), Trees (point), Unindent Line, Unindent PT, Abandoned Railroad Centerline, Active Railroad Centerline, Sign BB (Billboards), Reservoir, Dikes, Streams, Tower (Line), Boat Ramp and Stormwater Pond. Acceptable, note Boat Ramps will be collected within the Ramp Feature Class and Stormwater Pond will be collected within the Lake/Pond Feature Class.
