MASTER CALENDAR 2015-2016
DEAN’S OFFICE DEPARTMENT CHAIRS DIV. EXEC. COMM. FEC
JULY – AUGUST:
Prepare mailing lists of students/alums and advisees for Tenure and Promotion to Associate Professor Reviews
AUGUST – SEPTEMBER:
Prepare mailing lists of students/alums and advisees, for 3rd Year Reviews
Fall Conference and Faculty Forum, August 20
Chairs’ meeting, 2nd Monday of Block 1, (August 31, 3:30-5:00 – TLC3)
Send Sabbatical request memo
Process of organizing and compiling materials for Tenure and Promotion to Associate Professor review files begins in June and should be well
underway no later than 1st Monday of Block 1 (August 24)
(See Tenure Review Guide)
Chairs’ meeting, 2nd
Monday of Block 1, (August 31, 3:30-5:00 - TLC3)
Process of organizing review and compiling materials for 3rd Year Review files should be underway no later than 1st Monday of Block 2 (September 21) (See Tenure Review Guide)
Sabbatical leave requests from faculty due to Dean by 1st Friday of Block 2 (September 25)
Request letters from campus community for Tenure and Promotion to Associate Professor review files no later than September 2, with due date no later than September 30
Begin reviewing sabbatical leave requests from faculty after 1st Friday of Block 2 (September 25)
Complete Faculty Committee Assignments
Page 2 OCTOBER:
Prepare mailing lists of students/alums and advisees for Promotion to Full Professor review files
Send Half-Block appointment letters
Chairs’ meeting, 2nd Monday, Block 3 (October 26, 3:30-5:00 – Location TBD)
Sabbatical leave impact statements due to Dean from chairs, 2nd Friday of Block 2 (October 2)
Mid-October – November: on-line requests for equipment
Process of organizing review and compiling materials for Promotion to Full
Professor review files should be underway no later than the 1st Monday of Block 3 (October 19)
Complete Tenure and Promotion to Associate Professor review files for Personnel Councils’ to review, Due 1st Friday of Block 3 (October 23) in Dean’s Office
Chair/Program Director Information forms for next academic year due to Dean’s Office by 2nd Monday of Block 3 (October 26)
Chairs’ meeting 2nd Monday, Block 3 (October 26, 3:30-5:00 - Location TBD)
First call:
Requests for visiting and part-time faculty due to Dean’s Office by 2nd Friday of Block 3 (October 30)
Request letters from campus community for 3rd Year Reviewcandidates no later than October 12, with due date no later than November 13
*Requests for letters for both tenure and 3rd year
reviews can be sent at same time, but due dates should be spread apart
Tenure and Promotion to Associate Professor review files due in Dean’s Office for Personnel Councils’ review, October 23
Available on CANVAS for review as of October 30
Research & Development board meets with Dean regarding sabbatical proposals in mid-October (date TBD)
Tenure and Promotion to Associate Professor review files due in Dean’s Office for Personnel Councils’ review, October 23
Available on CANVAS for review as of October 3
DEAN’S OFFICE
NOVEMBER:
Mid November: Notify chairs of sabbatical leave approvals
Request and provide mailing lists of students/alums and advisees for Adjunct Faculty and Lecturer review files
DEPARTMENT CHAIRS
Process of organizing reviews and compiling materials for Adjunct Faculty and Lecturer Reviews should be underway no later than 1st Monday of Block 4 (November 16)
Page 4 DECEMBER:
Tenure and Promotion to Associate Professor Recommendations from Personnel Councils received by Dean on2nd Friday of Block 4 (December 4) Send Authorization to chairs for part-time and short-term faculty requests for following academic year
Send memos regarding faculty salary reviews to department chairs
Complete and submit 3rd
Year Review files to Dean’s
Office by 4th Monday of
Block 4 (December 14)
Drafts of department course schedules due to the
Registrar and drafts of teaching grids due to Dean by end of Block 4
(December 16)
Provide Faculty
salary/evaluation forms to department faculty and set dates by which forms are due to Chairs/Program Directors (forms available on Dean’s website)
Chair salary
recommendations will be due 4th Monday of Block 5 (February 8)
Personnel Councils
complete Tenure and
Promotion to Associate Professor reviews and make recommendations to Dean by 2nd Friday of Block 4 (December 4)
3rd Year Review files received in Dean’s Office for Personnel Councils’
Review by 4thMonday of
Block 4 (December 14) Files available on CANVAS for review by December 18
Personnel Councils complete Tenure and Promotion to Associate Professor reviews and make recommendations to Dean by 2nd Friday of Block 4 (December 4)
3rd Year Review files received in Dean’s Office for Personnel Councils’
Review by 4thMonday of
Block 4 (December 14) Files available on CANVAS for review by December 18
DEAN’S OFFICE
JANUARY:
Short-term and Part-time faculty appointment letters (ongoing-starting in January)
DEPARTMENT CHAIRS
Final department course schedules due to Registrar and final Teaching Grids due to Dean, 2nd Monday of Block 5 (January 25)
All contract requests for short-term and part-time faculty due in Dean’s Office (ongoing – starting in January)
DIV. EXEC. COMM.
Request campus community letters for Adjunct Faculty review files by January 22 with due date no later than February 12
Request campus letters for Promotion to Full review file by January 15, with due date no later than February 22
Page 6 FEBRUARY: Chairs’ meeting, 2nd Monday of Block 6 (February 22, 3:30-5:00 - TLC3) 3rd Year Review recommendations from Personnel Councils received by Dean on 3rd Monday of Block 6 (February 29)
Prepare Board materials and report on promotion and tenure.
Read Salary Recommendations
Receive and review faculty self-reports. Read reports and prepare to make recommendations (due to Dean with copies to the Divisional Executive Committees, 4th Monday of Block 5 (February 8)
Chairs’ meeting, 2nd Monday of Block 6 (Feb. 22, 3:30-5:00 - TLC3)
Salary evaluation forms and recommendations due to Dean with copies to the Divisional Executive Committees, 4th Monday of Block 5 (February 8)
Adjunct and Lecturer review files due in Dean’s Office by1stFriday of Block 6 (February 19) Personnel Councils’ review Adjuncts; Dean reviews Lecturers
Personnel Councils complete 3rd Year
Reviews and make recommendations to Dean by 3rd Monday of
Block 6 (February 29)
Read and review faculty self-reports and chairs/ salary recommends. Executive Committees’ recommendations due to Dean in March Available for review on CANVAS by February 12.
Begin Adjunct Faculty reviews. Files due to Dean’s office by 1st Friday of Block 6 (February 19)
Available for review on CANVAS by February 23
Personnel Councils complete 3rd Year
Reviews and make recommendations to Dean by 3rd Monday of
Block 6 (February 29)
Begin Adjunct Faculty reviews. Files due to Dean’s office by 1st
Friday of Block 6 (February 19)
Available for review on CANVAS by February 23
DEAN’S OFFICE
MARCH:
Prepare Full Review Files (March 4-9)
Send out call for summer grant proposals
Read Salary Reviews
DEPARTMENT CHAIRS
Promotion to Full
Professor review files due in Dean’s Office for
Personnel Councils’ review by 3rd Friday of Block 6 (March 4)
Paraprofessional
contract information (for approved positions) due to Human Resources
March 21 - April 1: Pre-registration
Staff Evaluation process underway– see timeline on Human Resources website https://www.coloradocolleg e.edu/offices/humanresour
ces/performance-excellence/
DIV. EXEC. COMM.
Promotion to Full Professor review files received in Dean’s Office for Personnel Councils’ review by 3rd Friday of Block 6 (March 4) Files available on CANVAS for review by March 9
.
Salary recommendations due to Dean (copy to Chairs) 4th Friday of Block 6 (March 11)
Personnel Councils complete Adjunct Faculty reviews and make recommendations on adjuncts to Dean’s Office by 4th Friday, Block 6 (March 11)
R & D Board receives and reviews summer grant proposals
FEC
Promotion to Full Professor review files received in Dean’s Office for Personnel Councils’ review by 3rd Friday of Block 6 (March 4) Files available on CANVAS for review by March 9
Personnel Councils complete Adjunct Faculty reviews and make recommendations on adjuncts to Dean’s Office by 4th Friday, Block 6 (March 11)
Page 8 APRIL:
April (Date TBA): Meeting on tenure reviews for following year with Chairs, candidates, Exec. Com. Chair, FEC member
April (Date TBA): Meeting on 3rd year reviews for following year with Chairs, candidates, Exec. Com. Chair.
Meetings with this year’s 3rd year review faculty
Proposals for new or reauthorized tenure track positions received by Dean by 3rd Friday of Block 7 (April 8) Promotion to Full Professor recommendations received by Dean, 4th Friday of Block 7 (April 15)
Chairs’ meeting, 2nd Monday of Block 8, (April 25, 3:30-5:00 - TLC3)
Summer Grant Proposals Staff Evaluations
April (Dates TBA): Meetings on tenure and 3rd year reviews for following year with the Dean, candidates, Exec. Com. Chair, FEC member
Staff salary
recommendations – check schedule from Human Resources
Proposals for new or renewed tenure track positions due to Dean by 3rd Friday of Block 7 (April 8)
Chairs’ meeting, 2nd Monday of Block 8, (April 25, 3:30-5:00 - TLC3)
Personnel Councils complete review of Promotion to Full Professor files and make recommendations to Dean by 4th Friday of Block 7 (April 15) R & D Board meets with Dean to make
recommendations on summer grant proposals. Provide list of divisional fund recipients to Dean prior to meeting.
Personnel Councils complete review of Promotion to Full Professor files and make recommendations to Dean by 4th Friday of Block 7 (April 15)
Faculty Executive Committee election for following year
Make Committee assignments
Discuss department proposals for new tenure-track positions (April 19 or May 3).
DEAN’S OFFICE
MAY:
Complete Adjunct Faculty and Lecturer reviews
Complete staff evaluation process
Prepare Board materials and report to Board in June on Promotion to Full Professor, new tenure-track hires
Prepare faculty salary letters for President
DEPARTMENT CHAIRS
Confirm list of graduating seniors
DIV. EXEC. COMM. FEC
Elections and committee assignments
Page 10 JUNE:
Prepare Dean's List
letters Contact outside reviewers for tenure, 3rd year and/or promotion to full files.
