Work Instruction
Reverse Check Payment 11/05/07
FCH8
Purpose
Use this procedure to cancel a check and re-open the invoices/ credit memos in the system for future payment. The check will be voided in the system and the invoices/ credit memos will be available for payment.
Trigger
Perform this procedure when the check needs to be voided, but the invoices/ credit memos should / could be paid at a later date. For instance, if the check is lost, check has the wrong information on it, or stale dated.
If the invoice/ credit memos were entered in error (e.g. duplicate), and should not be paid at a later date, reverse the invoices/ credit memos using transaction FB08 (non-po) or MR8M (with po) Prerequisites
• Check must not be cashed and must be in hand / on site. If actual check is missing in action, the check must first be stopped at the bank prior to being cancelled in SAP.
Menu Path
Use the following menu path(s) to begin this task:
• Select Accounting Financial Accounting Accounts Payable Environment
Check Information Void FCH8 – Cancel Payment
• If using a transaction code, enter FCH8 in the command box, then click the green check (enter).
Helpful Hints
• Prior to cancelling a check, always display (Click ) the check to ensure it is the correct check number to be voided.
Procedure
1.
Start the task using the menu path.SAP Easy Access
Cancel Check Payment
3.
As required, complete/review the following fields:Field Name R/O/C Description
Paying company code R The company code which processes the payment transactions. This field should always be SBBC. Example: SBBC
House Bank R The House Bank determines all bank data when using this key.
Example: BOAFL
Account ID R The Account ID together with the ID for the House Bank uniquely defines the bank account.
4.
As required, complete/review the following fields:Field Name R/O/C Description
Check number R Check number.
Example: 000001000015
check# including leading zeros for a total of 12 digits
Void reason code R Description of the Void reason code. Example: 05
Check void reason code (1) 11 Entries found
Cancel Check Payment
7.
As required, complete/review the following fields:Field Name R/O/C Description
Reversal Reason R Description of the Reversal reason. Example: 01
Posting Date R The date on which a transaction in SAP will be posted to the appropriate accounts. SAP will default this field to be the current date, but changes are allowed. For items to be posted in a future or past period, you must enter the posting date. Example: 041707
Field Name R/O/C Description
Posting Period R The fiscal period in which a transaction in SAP will be posted to the appropriate accounts; the period is determined from the posting date.
Posting period defaults from the posting date Example: 10
8.
Click to display check details, to ensure it is the correct information to be reversed.Display Check Information
Check Recipient
Display Check Information
Check line items
Display Check Information
Cancel Check Payment
Performance Assistant
15.
Click to close dialog box.16.
Click to return to the main screen17.
Click to return to the SAP menuThe system displays the message, "Payment for check 000001000015 was cancelled, reverse document 2000000292"
The reverse document refers to the payment document that cleared the open items during the payment run. The reversal re-opens the items that were paid on with the check.
18.
You have completed this task. ResultYou have successfully voided a check and reopened the invoice for future payment. Comments
