March 8 & 9, 2016
The DCU Center, Worcester, MA
SPONSOR/EXHIBITOR
PACKAGE
NEW!
Show Your
Innovativ
e
Equipment
March 8!
Your Package Includes:
An overview of the Innovation & Tech Transfer Exchange
3
Exhibitor Information:
Advertising benefits and sponsorship opportunities, show statistics and booth information
4-6
Venue Information: The DCU Center
7
Exhibitor Pricing and Registration Form
8
THE INNOVATION & TECH TRANSFER EXCHANGE
The annual MassDOT Innovation and Tech Transfer Exchange will host over 600 transportation professionals seeking the latest innovative technologies and equipment.
Over 30 breakout sessions will be held during this two-day event, creating opportunities to learn about transportation innovations in Construction, Safety, Planning/Design, Software/Hardware, Operations/
Management, Policy, and Technology - and to discuss with peers, the advantages and challenges each. Innovative Equipment used for Construction, Safety, and Maintenance operations will also be featured on the first day. The Exchange offers you an incredible opportunity to display
your company’s latest products, technological advances, and equipment to the individuals making operations and purchasing decisions. Representatives will include participants from FHWA, MassDOT, municipalities, consultants, contractors, vendors and manufacturers. The Exchange will take place March 8-9 at the DCU Center in Worcester. Don’t miss the largest tech transfer event in the state! For more information on attending the 2016 Innovation & Tech Transfer Exchange please visit www.MassDOTInnovation.com.
HIGHLIGHTS OF THE 2016 INNOVATION & TECH TRANSFER EXCHANGE WILL INCLUDE:
• Presentations on the latest technologies and innovations in transportation.
• Networking with FHWA, MassDOT, municipalities, consultants, contractors, vendors and manufacturers. • Opportunities to display your latest products, technologies and equipment to the key decision-makers.
• Innovative equipment display on March 8!
The Innovation & Tech Transfer Exchange is sponsored by the Massachusetts Department of Transportation and supported by the US Department of Transportation/Federal Highway Administration.
GOLD LEVEL SPONSORSHIP
A GOLD Level Sponsor receives all of the benefits of a Third Floor Exhibitor as well as the following:
• Your logo on event exhibitor website page under Gold Level Sponsor (including link to sponsor’s website)
• Your logo on event email and direct mail marketing materials
• Your logo in the event brochure that is distributed the morning of the event.
• Your logo in the conference slide show played throughout the day in the main ballroom. • Your company banner displayed in main ballroom.
• Your logo on the session agenda signs outside each room.
SILVER LEVEL SPONSORSHIP
A SILVER Level Sponsor receives all of the benefits of a Third Floor Exhibitor as well as the following:
• Your logo on event exhibitor website page under Silver Level Sponsor (including link to sponsor’s website)
• Your logo on event email and direct mail marketing materials
• Your company logo in the event brochure that is distributed the morning of the event.
• Your logo and name in the conference slide show played throughout the day in the main ballroom.
BRONZE LEVEL SPONSORSHIP
A BRONZE Level Sponsor receives all of the benefits of a Third Floor Exhibitor as well as the following:
• Your logo on event exhibitor website page under Bronze Level Sponsor (including link to sponsor’s website)
• Your company logo in the event brochure that is distributed the morning of the event.
• Your logo and company name in the conference slide show played throughout the day in the main ballroom.
See Sponsorship pricing on page 8
THIRD FLOOR EXHIBITOR BOOTH INFORMATION
BOOTH INCLUDES:
• Table-top display area with 8 foot skirted table, one chair and one waste paper basket
• Additional chairs are available on request, depending on the number of attendees that your organization registers.
• Indicate any special considerations and requests, including electrical outlets.
Exhibitors/Sponsors will be required to pay for any exhibit-specific audiovisual equipment, such as a table-top or free-standing TV-VCR. Please contact the Baystate Roads at 413-577-2762, for specific equipment costs.
• Exhibitors can set up on March 7, between 10:00am and 4:00pm.
• Dismantling of exhibits may not occur prior to 1:00 pm on March 9, 2016.
• Arrangements may be made for shipment and storage of exhibitor displays to The DCU Center prior to the conference. There will be handling charges depending on the weight of the package(s). Should you need to ship items to The DCU Center for use during your event, please address the boxes as follows:
Guest Name (or the person who will be on site)
Your Company Name / MassDOT Innovation & Tech Transfer Exchange The DCU Center, 50 Foster St, Worcester, MA 01608
Please note all exhibitors will receive a confirmation from the Baystate Roads once your registration form and payment have been received.
After receiving confirmation of your registration, we ask that you visit www.MassDOTInnovation.com and register all attendees of the event for your organization.
Map of Third Floor Exhibit Space
See pricing on page 8
FIRST FLOOR EQUIPMENT EXHIBITOR BOOTH INFORMATION
LARGE EQUIPMENT BOOTH:
• 30'x40' space with 8 foot skirted table, one chair and one waste paper basket.
• Additional chairs are available on request, depending on the number of attendees that your organization registers.
SMALL EQUIPMENT BOOTH:
• 15'x40' space with 8 foot skirted table, one chair and one waste paper basket.
• Additional chairs are available on request, depending on the number of attendees that your organization registers.
Equipment Exhibitor set up is on March 7, between 8:00am and 4:00pm.
**SPECIFIC ARRIVAL TIMES WILL BE ASSIGNED BASED ON BOOTH LOCATION** Exiting of equipment may not occur prior to 4:00pm on March 8, 2016.
Please note all exhibitors will receive a confirmation from Baystate Roads once your registration form and payment have been received. Unloading instructions will be emailed to exhibitors prior to the event. After receiving confirmation of your registration, we ask that you visit www.MassDOTInnovation.com and register all attendees for the event from your organization.
18-30'x40' spaces 12-15'x40' spaces
IMPORTANT INFORMATION: Anything over 8 ft. high must be setup by DCU Center for safety reasons. No helium balloons, open flames, propane tanks are allowed. Vehicles must have 1/4 tank or less of fuel and keys must be left with DCU security while the vehicle is in the building. No outside food is allowed. Exhibitors should bring their own carts or dollies.
Map of First Floor
Exhibit Space
See pricing on page 8
THE DCU CENTER
The Convention Center has 100,310 square feet of exhibit space, 23,636 square feet in 11 meeting rooms, and a 12,144 square foot ballroom, (the largest in Central Massachusetts). The DCU Center is designed and sized specifically for the professional fulfillment, comfort and budget of small to large-sized conventions, meetings, social events and trade shows.
• 58,960 square feet of contiguous Exhibition Space • Exquisite Pre-function Space
• Separate Entrances for all Exhibit Halls
• Sophisticated Communication and Utility Services
• Voice, Video, CATV, Telephone and Data Communication • Electric: 120, 208 and 480 volt
• Water In and Out • Compressed Air
• Satellite Down-Link Capabilities • Adjustable Lighting Levels • Ceiling heights:
Exhibit Hall-30’ Ballroom-19’
• Centralized Service Corridors • Handicap Accessible
The DCU Center
50 Foster St, Worcester, MA 01608 * A limited number of rooms
have been blocked off at the Hilton Garden Inn. Guests may register at a discount by mentioning MassDOT Innovation.
Please return this completed registration form and your payment, no later than Friday, February 19, 2016. Checks can be made payable to the University of Massachusetts and mailed with this form to:
Innovation & Tech Transfer Exchange
c/o Baystate Roads, 214 Marston Hall, 130 Natural Resources Rd , Amherst, MA 01003 Payment by credit card is available online at
https://quikpayasp.com/umass/commerce_manager/payer.do?orderType=BAYSTATE. Please fax, mail or email this completed registration form after paying online.
(Fax 413-545-9569) (Email: [email protected])
Retain the rest of the Innovation & Tech Transfer Exhibitor Information Package for your reference and planning for the conference. Remember exhibit space is limited so register early!
Name of Person Booking Exhibit:______________________________________________________________________________ Organization/Agency/Company:_______________________________________________________________________________ Address:__________________________________________________________________________________________________ City/Town________________________________________________________ State ________Zip Code:____________________ Telephone:____________________________________________Fax:_________________________________________________ Email (Please provide for confirmation notice):___________________________________________________________________ Name of Booth Attendee:____________________________________________________________________________________ Indicate: ____For-Profit _____Non-Profit ___Government Agency
Special Considerations:_____________________________________________________________________________________
TOTAL PAYMENT ENCLOSED: $_____________ Please include conference fees for all team members not included in the original
exhibitor fee. No refunds will be provided for cancellations or no-shows. 1 GOLD LEVEL SPONSOR: $3,000.00
1 SILVER LEVEL SPONSOR: $1,500.00 1 BRONZE LEVEL SPONSOR: $750.00
1 FIRST FLOOR LARGE EQUIPMENT BOOTH: $1,200.00 ____ (Indicate quantity) (March 8 only) 1 FIRST FLOOR SMALL EQUIPMENT BOOTH: $800.00 _____ (Indicate quantity) (March 8 only) 1 THIRD FLOOR EXHIBITOR BOOTH: $500.00
All For-Profit Fees include an exhibit booth and one complimentary conference registration with continental breakfast, lunch, breaks). Exhibitor Assistants must pre-register for the conference at $175.00 each.
1 NON-PROFIT THIRD FLOOR EXHIBITOR BOOTH: $200.00
Non-profit organizations must pay a $200.00 exhibit fee. Fee includes an exhibit booth and one complimentary conference registration (with continental breakfast, lunch, breaks). Exhibitor Assistants must pre-register at $175.00 each. Non-Profits interested in being a sponsor must pay regular sponsor fees.
Government Agencies are EXEMPT from the exhibit fee, but each agency participant must pre-register for the conference at $75.00.
