Introduction
The University of South Wales offers all enrolled students the use of a free personal e-mail account which up until now has only been available via Unilife, but can now be accessed using your mobile device.
Your e-mail account includes a calendar, notes and an address book to organise and store your contacts, and provides more than 30Gb of storage space.
Step 1/1 - Setting Up Your Windows Computer
To use your University email on your Windows computer you first need to configure the device to connect to the University email servers.
As the University student email is run by Google, configuring the University email system is similar to setting up a Gmail account.
The example pictures in the following pages are using Microsoft Outlook 2010 installed on Windows 7, but can be easily configured for use with other devices as long as they support the IMAP email protocol, see page 8 for server details.
UNIVERSITY EMAIL - WINDOWS
How to... Access your University email on your Windows Computer
If you have any queries relating to this guidance, or if you would like us to help you further, please contact IT Support Services on 01443 4 82882 or [email protected]
GUIDE REFERENCE: ISS013E-1.00 AUGUST2014 APPLICABLE TO: ALLUNIVERSITYOFSOUTHWALESCAMPUSES
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N I E M A IL - W IN D O W S
o w to ... A cc e ss y o u r U n iv e rs it y
m a il o n y o u r W in d o w s C o m p u te r
NOTE
It is your responsibility to get your computer connected to a internet service provider.
If you are experiencing difficulties, your service provider website or support service will be able to assist in getting your Windows computer connected.
Alternative Email Address
In addition to your primary University email, you can send and receive email via an alternative
[email protected] email address.
Please see our How To... Use Your Alternative Email guide to assist you in setting up your device.
http://studentit.southwales.ac.uk/
documents/download/28/
On your Windows computer, click on the Start Menu, then ‘All Programs’, then ‘Microsoft Office’
Click on ‘Microsoft Outlook 2010’.
Microsoft Outlook 2010 will now display a setup wizard on screen, click on ‘Next’ to start.
You will now be asked whether you would like to setup/configure an email account, select the ‘Yes’ radio button, and then select ‘Next’ to continue.
If you have any queries relating to this guidance, or if you would like us to help you further, please contact IT Support Services on 01443 4 82882 or [email protected]
GUIDE REFERENCE: ISS013E-1.00 AUGUST2014 APPLICABLE TO: ALLUNIVERSITYOFSOUTHWALESCAMPUSES
3
Upon selecting ‘Continue’, the wizard will ask you to enter account information, do not enter anything at this point, and select the ‘Manually configure server settings or additional server types’ radio button instead, click on ‘Next’ to continue.
The wizard will now ask you to choose which service you wish to setup, select ‘Internet E-mail’, then click on
‘Next’ to continue.
You will now be prompted to enter some of the mail server details, please enter the following information.
Your Name: Enter your name
E-mail Address: Enter your University email address (i.e: [email protected]) Account type: IMAP
Incoming mail server: imap.gmail.com
Outgoing mail server (SMTP): smtp.gmail.com
Username: Enter your University email address (i.e: [email protected]) Password: Enter your current University password.
Select ‘More Settings...’ to continue.
If you have any queries relating to this guidance, or if you would like us to help you further, please contact IT Support Services on 01443 4 82882 or [email protected]
GUIDE REFERENCE: ISS013E-1.00 AUGUST2014 APPLICABLE TO: ALLUNIVERSITYOFSOUTHWALESCAMPUSES
5
HINT
Placing a tick in the ‘Remember Password’
box will allow Outlook to remember your E-mail password.
The ‘More Settings...’ box will now appear, click on the ‘Advanced’ tab, and enter the following information.
Incoming server (IMAP): 993
Use the following type of encrypted connection : SSL
Outgoing server (STMP): 465
Use the following type of encrypted connection : SSL
Then select the ‘Outgoing Server’ tab, and enter the following settings.
Place a tick in the ‘My outgoing server (SMTP) requires authentication‘ tickbox.
Select the ‘Log on using‘ radio box.
Username: Enter your University email address (i.e:
Password: Enter your current University password.
HINT
Placing a tick in the ‘Remember Password’
box will allow Outlook to remember your E-mail password.
IMPORTANT
Click on the drop-down menu and select SSL before typing in the incoming and outgoing port numbers, the incoming port (IMAP) number will likely change to 993 by default, but the outgoing server (SMTP) will default to port 25, please delete and type in 465.
Microsoft Outlook 2010 will now attempt to send a test message to confirm the mail server settings have been setup correctly.
Select ‘Close’ to finish, Microsoft Outlook 2010 should now open, and display your University email.
You can now send / receive your University email on your Windows computer.
If you have any queries relating to this guidance, or if you would like us to help you further, please contact IT Support Services on 01443 4 82882 or [email protected]
GUIDE REFERENCE: ISS013E-1.00 AUGUST2014 APPLICABLE TO: ALLUNIVERSITYOFSOUTHWALESCAMPUSES
7
For users who have devices other than iOS, Android, Blackberry, Macintosh OS X orMicrosoft Mobile, the University email IMAP settings are as follows.
Other University email guides available.
• Android
• Blackberry
• iOS
• Apple Macintosh OS X
• Microsoft Windows Mobile INCOMING
Server address : imap.gmail.com Port : 993
Security type : (SSL) always
OUTGOING
Server address : smtp.gmail.com Port : 465
Security type : (SSL) always
Alternative Email Address
In addition to your primary University email, you can send and receive email via an alternative
[email protected] email address.
Please see our How To... Use Your Alternative Email guide to assist you in setting up your device.
http://studentit.southwales.ac.uk/
documents/download/28/
