EQUESTRIAN PROGRAM HANDBOOK 2015-2016
EQUESTRIAN PROGRAM HANDBOOK
2015–2016
660 Brownsey Avenue
Duncan, British Columbia, Canada V9L 1C2
T (250) 746-4185 | F (250) 746-4187 | [email protected]
www.qms.bc.ca
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Table of Contents
Table of Contents ... 3
Welcome from the Equestrian Program Staff ... 4
1.0 Equestrian Student Community ... 5
2.0 Equestrian Program Curriculum ... 6
3.0 Frequently Asked Questions ... 8
4.0 Horse Boarding Guidelines ... 10
5.0 Riding Facility Use ... 11
6.0 Equestrian Student Uniform and Tack ... 12
7.0 Equestrian Fee Schedule 2015-2016 ... 14
8.0 Horse Show Preparation ... 16
9.0 Competition Fees ... 17
10.0 Membership Requirements ... 18
11.0 Equestrian Program Awards... 19
12.0 Equestrian Scholarship Awards ... 20
13.0 Equestrian Show & Clinic Dates 2015-2016 ... 22
14.0 Major School Dates for 2015-2016 ... 23
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Welcome from the Equestrian Program Staff
Welcome to the Shirley Burr Equestrian Centre!
For more than fifty-five years, the Equestrian Program at Queen Margaret’s School has been graduating young competitive riders who are distinguished by their competence and confidence in the equestrian world as well as by their successes in other aspects of their lives.
The strength of our tradition, a well-recognized professional team, an inviting facility and accredited, academic equestrian coursework make the QMS Equestrian Program one of the leading high school equestrian programs in North America.
Our QMS Staff include Equine Canada certified coaches with successful competitive backgrounds as riders and trainers. Qualified high profile clinicians are brought in each term to enhance our riding program.
Regardless of equestrian goals, QMS provides each and every rider with strong riding skills and competence in stable management. We recognize that every rider is an athlete requiring an individualized training plan in order to develop their unique talents. Our academic program, along with the equestrian experience will prepare riders for future endeavors at the post- secondary level or within various aspects of the equestrian industry.
At Queen Margaret’s School, we believe that excellence in equestrian sport occurs not only through determination, perseverance and attention to detail, but also through community, teamwork and leadership. Riders will find these values integral to our program.
Please look through our Equestrian Handbook. It outlines our program, our courses and how riders can benefit from attending Queen Margaret’s School. For photos and more information please visit our website at www.qms.bc.ca.
We look forward to working with you.
Sincerely,
The Equestrian Program Coaches and Staff
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1.0 Equestrian Student Community
At Queen Margaret’s School, riding isn’t just about sport; it’s about community and teamwork. Every riding student has a role to play and the following aspects of the QMS Equestrian Community ensure that everyone gets involved.
QMS Equestrian Team Expectations
QMS Equestrian Team members are expected to exemplify sportspersonship during their time on the team. As ambassadors for the QMS Equestrian Program they must display a positive, helpful attitude in all endeavours. Members of the QMS Equestrian Team must purchase a QMS cooler for showing.
Riding Captains
Each year the QMS Equestrian Program staff choose three student riding captains to lead our team.
These leadership positions include Riding Captain, Senior Assistant Captain and Junior Assistant Captain.
As leaders within the Equestrian Program, captains are responsible for helping team members prepare for shows, assisting in organizing team travel and ensuring a positive team attitude. With the guidance of Equestrian staff, Riding Captains also organize winter shows, help out with special events, unite volunteers, and coordinate yearbook photos.
Riding Captain positions are filled annually. Students should speak with a member of the Equestrian staff if they are interested. Captains are chosen by the Equestrian Staff and Coaches based on their academic performance, commitment to their sport, enthusiasm and willingness to help others.
Riding skills are not important; it’s all about enthusiasm and leadership!
Equestrian Advisors
Just as a Faculty Advisor help senior students with important educational decisions, an Equestrian Advisor assists each Train to Compete (TTC) riding student with important decisions regarding her riding career and her horse. The Equestrian Advisors, currently the Program Director and the Head Coach, are also the contacts for parents of TTC students.
Community News
We encourage parents, students and extended community members to keep up-to-date on all of the exciting activities happening in the QMS Equestrian Program.
Visit the school website at www.qms.bc.ca and read the weekly Royal Reminder, and follow us on Facebook (www.facebook.com/QueenMargaretsSchool) and Twitter (@QMSDuncan).
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2.0 Equestrian Program Curriculum
The curriculum used in the QMS riding program is based on the Long Term Equestrian Development Guidelines offered by Equine Canada (www.equinecanada.ca). QMS riders become knowledgeable, skilled and responsible members of the equestrian community, whether they ride competitively or for fun. Rider training focuses on Hunter, Jumper, Equitation, and Dressage, providing a sound base for every rider, along with inspiring a spirit of sportspersonship.
Students enrolled in the equestrian program will receive credits towards their Physical Education (PE) class.
The on-campus Equestrian Centre allows students to pursue their riding goals while participating fully in the academic, artistic, social and other athletic activities of the busy QMS school week. Graduates of the QMS Equestrian program are seen as exceptionally well educated both in the saddle and in the barn, and have successfully pursued their goals in riding, coaching, stable management and veterinary sciences.
Lesson Schedule
Each rider’s schedule is designed individually to ensure that riding fits into day-to-day life at QMS. Riders receive their riding schedule at the beginning of the school year and any conflicts are addressed immediately. Please note, a rider’s schedule may change throughout the year.
The Equestrian Program has two terms annually, with the terms following the Senior School semesters.
Term 1 runs September – January and Term 2 from February – June. A minimum commitment of one term is expected from riders who select to participate in the Learn to Ride or Train to Ride Programs. A full school year commitment is expected of riders accepted to the Train to Compete program.
Depending on the program selected, students ride one to three times per week. In keeping with the daily school schedules, lessons are 80 minutes in Senior School and 60 minutes in Junior School. Over the course of the school year, the lessons counts are as follows:
Program Lessons per Term Lessons per School Year
Junior School Senior School Junior School Senior School
Learn to Ride 15 12 30 24
Train to Ride I 15 12 30 24
Train to Ride II 30 24 60 48
Train to Ride III 45 36 90 72
Train to Compete 30 24 60 48
Once enrolled with the Equestrian Program, students wishing to withdraw from the program are required to give 30 days’ written notice by January 1, 2016.
Learn to Ride (LTR) Program Grades 4 to 12
The Learn to Ride (LTR) Program is specifically for students who have never ridden a horse before. This introductory program enables students to explore and experience horses while learning with a peer group. The fundamental rules of etiquette for riding horses are taught in a fun and safe learning environment. Junior School students will participate in lessons during their regular school week, whereas Senior School students will participate in weekend lessons until they are able to ride independently, and progress to the Train to Ride Program. The LTR Program also includes Stable Management lessons. A commitment of at least one equestrian term is required in the LTR Program.
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Please refer to Section 7.0 Equestrian Fee Schedule in this Handbook for fee details.
Train to Ride (TTR) Program Grades 4 to 12
The Train to Ride (TTR) Program is an optional program that allows riders to develop their skills for recreation and/or competition. Students ride one to three times a week, usually within their school timetable, in small groups with students of similar skill levels of riding experience. Riders also learn basic care of the equine athlete and take responsibility for and are taught stable management skills. Heavy emphasis is placed on safety and fun! A commitment of at least one equestrian term is required in the TTR Program.
Senior School riders registered in the Train to Ride program have the option of joining the Equestrian Theory class which is offered once per week during the school year. Additional costs apply.
Please refer to Section 7.0 Equestrian Fee Schedule in this Handbook for fee details.
Train to Compete (TTC) Program Grades 8 to 12
Students in the Train to Compete (TTC) Program possess the strong desire to develop their riding and/or competitive skills. Train to Compete students must bring their own horse to board at the school, or lease a QMS owned or sourced horse.
The TTC Program consists of rider training, stable management and equine classroom studies, which are fully integrated into a TTC student’s school week. Lessons, clinics, shows, as well as practical and theory sessions are performed on-campus and balanced with the student’s academic, artistic and other athletic interests. Students are required to complete up to 20 hours of work experience service per year, at the QMS stables or other sites that apply to their long-term goals.
Equestrian Plan (EP)
The EP outlines the short terms goals and longer term equestrian development plan (as outlined by Equine Canada) of each Train to Compete student. Strategies on reaching those goals will be discussed with the Equestrian Advisor, coach and parents.
A full school year commitment is expected of riders accepted to the TTC program.
Please refer to Section 7.0 Equestrian Fee Schedule in this Handbook for fee details.
Equine Canada Rider Level Exams
Students can choose to define their goals by taking the Equine Canada Rider Level Exams (optional).
Equine Science 11 Grades 10 to 12
Equine Science 11 is a one-year program designed by, and unique to, Queen Margaret’s School. It is recognized by the B.C. Ministry of Education as a Grade 11 four (4) credit course and is offered to riders and non-riders in Grades 10 to 12 who possess an interest in equine sciences. Classes are held three days a week during the lunch block.
In this locally developed course facilitated by the Queen Margret’s School Equestrian Program, learners explore many aspects of equine stewardship and stable management. This includes basic veterinary care, equine physiology and anatomy, equine industry practices and standards, equine history, and general equine husbandry. Industry professionals frequently join the class, leading students in a mixture of lectures, hands-on sessions, discussions and labs. This course will benefit any learners interested in advancing their general horse knowledge or those looking to further studies/careers in the horse industry. This is a mandatory course for TTC riders.
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3.0 Frequently Asked Questions
What happens during holidays, school breaks and makeup lessons?
The fee structure takes into account school breaks and holidays. Parents who feel that their child has missed out must discuss this with the riding coach at the time. Opportunities for makeup lessons are made available under certain circumstances. Lessons missed due to school closures such as snow days, or other recreational activities will not be made up.
What about refunds?
Students who submit a completed Equestrian Application are considered registered for the program and are required to commit to their registered riding activity for a minimum of one semester. Students wishing to withdraw from the Equestrian Program are required to give 30 days written notice by January 1, 2016 of intent to withdraw.
Refunds are not made unless a medical situation results in a significant amount of time absent. This must be discussed with the Equestrian Director, and medical certificates are required.
What is the appropriate dress at the stables after school?
At any time, the Equestrian staff reserves the right to ascertain the appropriateness of clothing or student behaviour. Appropriate helmets and footwear must be worn at all times while riding. Chaps may be worn for practice rides. Walking type shorts may be worn for appropriate activities weather permitting. Jeans may be worn for stable management or when visiting the Equestrian Centre outside of school hours. Crop tops, tank tops, spaghetti straps or hooded sweatshirts are not acceptable while riding. Jewelry is restricted to small earrings or studs in ears only. No dangling bracelets or necklaces.
Hair must be tied back or worn under the helmet preferably in a hairnet. This is for your safety!
Can I ride any time I want?
Riding is permitted for TTC students under the age of 16 years only when an approved additional person is present (i.e., a parent, staff member, or older designated student). Jumping is only permitted in lessons.
Can I have extra lessons?
From time to time a student may be able to sign up for extra lessons if there is a suitable lesson time available. The student’s school account will be charged and therefore prior parental consent must be given to the Riding Coach before a lesson is scheduled.
My horse is very green and sometimes misbehaves. Can I bring him to school?
QMS will need to see a video of a rider and her horse. Horses under the age of four are too young to be in a year-long program that is designed to develop rider skills. A young horse can be accommodated as your second horse in full training (see fee structure) if there is space. This would be for a four year old or older who has been well started under saddle and is ready to go on with jump schooling. Our program and facility is not suited to a horse with behaviour problems (bucking, bolting, rearing, spinning). The Head Coach will make the final decision regarding suitability.
If I am in the TTR Program, will I be able to compete or go in clinics?
School horses are shared on a first-come first-served basis when riders sign up for a show. Train to Ride students are eligible to attend competitions and clinics, but priority for school horses may be given to a rider who half or full leases the horse. If a rider wishes to focus on competition, she may want to consider joining the Train to Compete Program.
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Why must I be a member of Horse Council British Columbia?
Horse Council members receive excellent accident and liability insurance as well as access to scholarship opportunities. For full details, visit their website at www.hcbc.ca.
My riding schedule conflicts with my classes. What do I do?
Contact the Equestrian Office as soon as possible to resolve this situation. Nearly all scheduling issues are easily resolved and it is important to sort them out right away.
How do I sign up for clinics and shows?
Student riders must be pre-registered for all clinics and horse shows in order to participate.
Registrations for coming events are posted in the Equestrian Office and on our website at www.qms.bc.ca. Riders must receive prior permission from their parents to sign up for horse shows and clinics.
Are there lessons on the day after shows?
Lessons are not held for riders returning from off campus shows the day following their return. These riders should spend lesson time unpacking from the horse show or catching up on homework. If a rider is unsure about her lesson, check in with the Equestrian Centre office or coach. Stable management lessons will be given on the day following an on campus horse show.
Who are the members of the Equestrian Staff Team?
Information about the members of the Equestrian Program Staff Team can be found on the QMS website and will be provided as a handout at the beginning of the school year.
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4.0 Horse Boarding Guidelines
These guidelines are designed to provide a safe, professional and fun environment for horses, owners, staff and the general public. You are encouraged and expected to take an active role in the care of your horse and the Shirley Burr Equestrian Centre facility.
ANY CONCERNS REGARDING THE WELFARE OF YOUR HORSE MUST BE COMMUNICATED TO THE EQUESTRIAN CENTRE STAFF.
FACILITY HOURS SEVEN DAYS A WEEK: 7:00am–5:00pm. The office is staffed 8:00am–4:00pm Monday to Friday. Staff will be on the grounds until 5:00pm. Students
must always have a staff member or peer in attendance when riding. Security guards are on the school grounds after hours seven days a week.
PARKING All cars must be parked outside the stable area. Trucks and trailers visiting for a lesson, show or clinic may park inside the grounds.
DRESS All riders must wear a properly fitted ASTM/SEI approved riding helmet with attached harness and appropriate sturdy footwear with a heel. Due to the unique nature of the Centre as part of an all-girls’ Senior School, we appreciate and expect professional appearance and behaviour from all staff, students, parents and boarders.
RING USE Lessons take priority for ring use. No lunging if more than one other horse is in the arena. “Riding in” during a lesson is at the discretion of the coach. Jumps and equipment must always be left tidy and properly set up or stacked neatly with jump cups removed. Manure must be picked up after using the ring.
JUMPING IS PERMITTED DURING LESSONS ONLY.
FEED Board includes local hay, complete feed grain and vitamin supplement. Any other supplements approved by the Head Coach may be fed for an additional charge. Please see the fee list on page 18 for further details.
VETERINARIAN All horses must be on our annual herd health program, including worming, vaccinations and teeth floating. You will be billed on your account for all veterinary charges. Selenium levels are tested on horses’ arrival. All horses must have strangles vaccine. A Titer level is taken on all horses new to our facility. All veterinary appointments are booked by the equestrian office.
(Refer to section 7.0 for complete fees)
FARRIER The Head Coach will assist you in determining the best program and farrier for your horse. Your account will be billed for all farrier charges including holding fees as required. All farrier appointments are booked by the Equestrian office.
(Refer to section 7.0 for complete fees)
WAIVERS Appropriate waivers, boarding contracts, authorizations and leases must be filed annually prior to taking part in any activity.
INSURANCE All riders and horse owners must be members of the Horse Council BC. Riders are responsible for insuring their own tack and equipment. Horse owners and leasers are encouraged to consider insurance options for their horses. Forms are available from the Equestrian Operations Manager. All owners/leases of insured horses must present a copy of insurance to the Operations Manager.
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5.0 Riding Facility Use
The following guidelines are in place to ensure everyone has fun and stays safe. All riders are expected to follow these guidelines:
If you have questions or concerns ask the Equestrian Centre staff. We are here to help you.
No jumping during practice rides. Jumping may only take place during lessons.
All riders must wear a properly fitted ASTM/SEI approved helmet with harness while riding and lunging.
No lunging with more than one rider in the ring. The coach must approve lunging during lessons.
Always wear gloves and helmet when lunging.
Free lunging with coaches’ permission only.
You must have permission from the coach to “ride in” during a lesson. Be considerate and do not interrupt a lesson in progress. Give the right of way to the rider having the lesson. Approach left shoulder to left shoulder with an on-coming horse and rider.
Courtesy and use of proper riding ring rules is expected at all times.
Consult the coach if you wish to ride during beginner lessons or during busy lesson times.
Riding instruction to be given by QMS coaches only.
A current (within 12 months) signed waiver must be on file.
Students must be accompanied by someone 16 years or older while riding or lunging.
Tack rooms must be kept locked after 5:00pm, even while you are riding.
Riders are expected to tidy up their manure and hoof pickings in the arena and stable area.
Before leaving the Equestrian Centre, check to be sure that your horse is properly watered, groomed and blanketed, your equipment put away clean, and all stall and tack room doors are secured.
Do not leave the entrance gate open longer then it takes to drive through. Do not drive into the stables yard unless authorized by staff.
No bicycles or unleashed dogs are allowed at the stables. Strollers and wheelchairs must be kept away from the horses.
Paddock fencing is electric. Only go into paddocks to catch your horse with permission of Equestrian staff.
Be aware that some horses are disturbed by flapping material, umbrellas and flash cameras.
All TTC riders are given a key for the tack room upon arrival. It is their responsibility to keep the door locked.
Please make any requests for changes in horse care through the Equestrian Centre office, staffed from 8:00am – 4:00pm, Monday to Friday.
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6.0 Equestrian Student Uniform and Tack
All Equestrian Students—Equestrian Uniform
The riding uniform may only be worn on days a student has a lesson within the instructional hours, 8:00am – 3:00pm. The equestrian riding jacket may be worn only with the regular uniform on Tuesday, Wednesday or Thursday, or on any day with the riding uniform. Students must wear their blazer with their riding uniform to chapel.
Riding Breeches (tan in colour)
QMS burgundy riding shirt, short or long sleeve or white QMS polo shirt
Paddock boots (½” heel required)
½ chaps or tall leather boots (no rubber boots)
ASTM approved helmet
Riding gloves
No hoodies are to be worn in the stables Lessons, Local Horse Shows and Clinics
QMS burgundy riding shirt, short or long sleeve or white QMS polo shirt
Light coloured riding breeches (some flexibility is offered to dressage riders with full-seat breeches)
Black knee length riding boots (leather) or paddock boots and ½ chaps
Riding gloves
ASTM/SEI approved black riding helmet with attached harness
QMS uniform socks
QMS green school sweater (optional)
QMS black nylon vest (optional)
QMS Equestrian jacket (optional for Senior School riders)
Student riders must wear uniform socks and runners with riding uniform when not wearing riding boots.
Student riders are permitted to wear the riding uniform to class on riding lesson days only.
Uniform Note: Please ensure that junior riders are warmly dressed during winter conditions. Gloves are essential and allowances are made for warm jackets in cold weather. No hoodies please.
Grade 12 Uniform Grades 4-11 Uniform
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Show Ring attire is expected (check with your coach)
Riding clothing and equipment not available through the School Shop can be purchased locally and charged to your School account.
Competitive riders should consider purchasing their show clothes when they arrive.
When attending major horse shows your dress shall be neat, tidy and appropriate at all times.
Stable Management Sessions
Practical, neat work clothing, not oversized (for safety)
Rain-proof jacket
Warm clothing for winter, fleece or sweatshirt (no hoodies)
Sturdy boots for barn work
TACK AND EQUIPMENT (for boarded & full lease horses) ALL ITEMS MUST BE MARKED CLEARLY WITH YOUR NAME.
1 saddle** 1 cooler (QMS cooler may be ordered)
1 bridle** 1 summer turnout sheet
2 saddle pads (QMS saddle pads may be ordered) 1 set bandages 1 leather halter & lead rope** 1 set leg wraps
1 night rug (winter weight)** 1 tail bandage
1 waterproof turnout blanket** 1 stall guard
1 tack trunk 1 fly sheet
1 grooming kit—body, dandy & water brushes, 2 hoof picks, pulling comb, rubber curry comb, large &
small sponge, sweat scraper & tote.**
** Available for rent with half or full leases. Refer to fee schedule in section 7.0
Recommended equipment for all TTC riders
Brass tags—4 bridle/blanket tags, 1 saddle plate, 1 halter plate may be ordered.
Students must insure their tack, equipment and clothing. QMS is not responsible for loss or damage.
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7.0 Equestrian Fee Schedule 2015-2016
1. RIDING INSTRUCTION
Learn to Ride Tuition fee per school year $1,400
Train to Ride I Tuition fee per school year $1,400
Train to Ride II Tuition fee per school year $2,800
Train to Ride III Tuition fee per school year $4,200
(The LTR and TTR program tuition includes riding, stable management and non-riding components)
Train to Compete program Tuition fee per school year $3,400
Includes classroom portion of TTC
* Lessons scheduled over and above the equestrian term count will be billed at $47.00 per lesson
* Additional fees will apply to lessons during school breaks unless scheduled as makeup lessons
School Riding Lessons Per lesson (group or ½ hour private) $50–$60 2. LEASING & BOARDING
Horse Board Per school year $6,000–$6,750
Includes hay & grain, bedding, muck out/
turn out, and blanket changes
Lease Fee Half lease / per month $50
Full lease / per month $100 Outside horse leases can be arranged at fair market value Please note that leasing or boarding a horse involves an average additional care and maintenance expense budget of $7000–$8000 ($700–$800/month) over and above the cost of leasing or boarding a horse. This total includes mandatory basic veterinary care costs for horses at QMS. Clinics, events, exceptional vet charges, individual tack rentals, etc. will be additional charges not included in these extra costs.
* It is possible to secure leases on high level competition horses at fair market value.
* QMS reserves the right to use the QMS lease horses up to two times per week when necessary
*If you wish to withdraw from the Boarding/Leasing Program a one month’s minimum written notice to the Equestrian Centre is required.
Laundry Services Per school year $100
Tack Rental Half lease / per school year $138
Full lease / per school year $275
3. CLINICS AND ADDITIONAL CLASSES
Clinics Per clinic $250–$500
Equestrian Theory Class Per school year $600
4. ADDITIONAL TRAINING FEES
Training rides are mandatory over holidays at quoted rates. Training packages will be offered for holidays.
Exercise/lunging per session $20
Training per session $35
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5. VETERINARY CARE COSTS (APPROX COST PER TREATMENT)
All horses boarded at QMS must be a part of the regular vaccine, worming, and dental schedule.
Medical Treatment Fee As required each day $10
Worming Every three months (cost per treatment) $50
Flu/Rhino Vaccine Twice per year (cost per treatment) $100
Six Way Vaccine Once per year $110
Strangles Vaccine Once per year $100
Titer Level Blood Work $175-$200
Dentistry Once per year $275
Selenium Blood Work Testing Once per year $130
Some Horses may require the following veterinary treatments: Per veterinary quote Legend Injection
Joint Injections
6. MANDATORY FARRIER FEES
Shoeing (estimated cost, each time) Trim every four-six weeks $100 Trim & two shoes every six weeks $125 Trim & four shoes every six weeks $140-$300 Studs for competition if required $200
Farrier Hold Fee $15
7. GROOM’S SERVICES
Groom’s Service (Partial) As required per day $45
Groom’s Service (Full) As required per day $75
Sheath Cleaning One-two times per year (cost per treatment) $25 8. EQUINE CARE
Supplements Rice Bran, Recovery, Farrier’s
Formula, etc. as required Cost + 10%
Prescription Medications Thrush Buster as required $20/bottle
Bute as required $30/course or $2/gr
Skin Ointments as required $30
Previcox as required $30/course
9. CONSULTATION FEES
Sales & Purchasing Consulting 10% plus all related expenses and travel.
All services supplied through QMS are subject to a 10% service fee.
QMS does not provide separate billing for veterinary care, farrier, or miscellaneous costs.
Equine medical insurance is optional but suggested and can be purchased if required, at a minimum cost of $800 per school year (based on horses’ value).
Horse Transport for the arrival of New Horses
If assistance is needed in coordinating the transportation of a student’s horse, please contact the Equestrian Operations Manager, Carol Newington at [email protected].
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8.0 Horse Show Preparation
The following information is designed to help QMS riders and their parents plan ahead for the Horse Show season. All riders will be encouraged to participate in competitions at their level.
REGISTRATION (On-site and Off-site Shows)
A schedule of events is posted at the Equestrian Centre and on our website closer to the show date.
The Equestrian Office will estimate the costs and distribute information to interested students well in advance of the show.
Parent authorization must be received by email (or in person) prior to show entries receiving approval.
Prepayment for all fees is required in full to the QMS Finance Office.
The Finance Office will process the payment and forward a copy of the receipted entry/permission form to the Equestrian Office for submission of the entry form to the Show. After the Show, the expenses will be reviewed and any necessary adjustment will be reflected on the student’s school account.
No payments are to be made directly to, or received by, the Equestrian Staff.
THE DAY BEFORE A SHOW DAY
Expect to be at the Stables from 12:00pm–5:00pm.
If the show is on a Saturday, preparation will be done during the week before the show and on Friday after school.
Riders are expected to be at the Equestrian Centre Saturday to groom their horse and clean the tack. If you are sharing a horse, you will share these duties.
Braiding is not required for QMS shows or local shows, but you may braid if you wish for practice.
Braiding is required for all Summer Series point shows and off-island competitions. There will be a charge if you are not able to do this yourself. (Refer to section 9.0 for fee details)
There may be a schooling session the day before a horse show. Talk to your coach for scheduled times.
SHOW DAY
For a QMS show, you must be at the Equestrian Centre at least two hours before your event/class (i.e., if you are in the first few classes and the show starts at 9:00am, you must arrive by 7:00am). If you are in an afternoon class, you must check with your coach to confirm what time you are to be at the Equestrian Centre.
For off-site competitions, arrival times will be coordinated and confirmed by your coach.
You are responsible for tacking up, mucking your stall, ensuring your horse has water at all times and tidying up after the show. Stable duties must be completed before competing.
CLOTHING AND EQUIPMENT
Riders should be clean and neatly turned out. Hairnets should be worn to keep hair tidy. All riders should wear dark gloves and a properly fitted ASTM/SEI approved helmet. It is recommended that all riders have their own riding crop.
QMS students must wear their riding uniform for on-campus shows.
Riders who are serious about off-campus competition should have the appropriate equipment.
Coaches are available if riders need assistance in choosing a suitable riding habit.
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9.0 Competition Fees
QMS HORSE SHOWS
Entry fees are $15–$30 per class
Entry fees are $60–$100 per division
Most riders enter in three to five classes per show
Coaching fees are $50 per day
Riders using QMS horses will be charged $25 a day
A training fee of $25 per ride may be charged OFF-CAMPUS HORSE SHOWS
Entry fees are $20–$55 per class with a minimum of four classes
Off-campus horse shows are open to riders who own, lease or half lease a horse
Riders in the TTR program can also attend based on coaches permission and paying a QMS horse use fee of $35 day
A training fee of $35 per ride may be charged
Coaching fees are $55 to $75 day (dependent on the number of students attending the show)
Transportation costs vary (refer to Additional Horse Show Fees section below)
A chaperone fee of $25 day will be charged if a parent is not accompanying their child ADDITIONAL HORSE SHOW FEES
Horse Preparation
Clipping Hunter Clip $150
Schooling Clip $100
Full Clip with legs and face $170
Trace Clip $125
Mane Pull or Trim Four times per year $30
Trimming Per trim $30
Braiding Mane per day $50–$65
Tail per day $35-$50
Travel Expenses
Transportation (Return Trip) Cowichan Valley $60
Victoria, Nanaimo $225–$250
Off Vancouver Island Varies
Show Expenses Shared cost of coaching/grooming staff
Hotel/meals/tack room Varies
Show Set-up Fee Per horse, per show $25
Miscellaneous Show Materials Poultice, hoof packing, showsheen, flyspray $50/show/wk Annual Horse Passport Required to compete in Gold/Platinum
competitions or out of country $100
Entry Forms Applicable to off-campus shows only. This fee includes completion of entry forms, RV accommodation, booking tack rooms and shipping organization. $20
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10.0 Membership Requirements
Memberships Requirements for Competitive Riders
HCBC Membership (or Provincial memberships are needed) for all riders—$50 to $60 per year
BC Hunter Jumper (points show riders)—$25 to $100 per rider per year
Vancouver Island Hunter Jumper—$25 to $100 per rider per year
Dressage Canada—$25 to $100 per rider per year
Victoria/Saanichton Cadora—$40 to $50 per rider per year
Equine Canada—cost varies depending on discipline
1. Additional memberships may be required for equitation riders or those attending competitions in the United States of America.
2. Riders competing in any Equine Canada sanctioned event will need to have an Equine Canada (EC) membership. The type of membership will depend on the level of competition (i.e., Bronze, Silver, Gold or Platinum).
3. Horses competing at the Gold/Platinum level or out of country will require an Annual Horse Passport.
4. Upon registration, memberships for competitive riders are subscribed to through the Equestrian Centre Office.
5. Riders competing in Summer Series shows must be BC Hunter Jumper Association members.
Membership forms are available from the Equestrian Centre office.
Copies of current memberships must be kept on file at the Equestrian Office.
1.
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2.
11.0 Equestrian Program Awards
Assemblies
Merit Certificates Improvement in Riding Skills
EC Rider Levels Pin and Certificate (Final Assembly) Horsemanship Pins
Athletic Banquet
Dunlop Trophy Progress in riding Grade 7/8
Vernon Trophy Progress in riding Grade 9/10
Burton Trophy Progress in riding Grade 11/12
Timber Trophy Highest Dressage Score up to 1st Level Woodward Classical Dressage Trophy Highest Dressage Score 2nd Level or higher Most Valuable Rider (MVR)
Most Improved Rider (MIR) Final Assembly
Riding Pin Junior Riding Pin Grades 4 to 7
Senior Riding Pin Grades 8 to 12
Horsemastership Pin A Senior rider who has completed a minimum of one year in the Equestrian Program, Equine Sciences 11 or equivalent and exhibits excellence in stable management.
Riding Colours A Senior rider already having received a Senior Riding Pin and Horsemastership Pin who displays excellence in stable management skills, sportspersonship, and a serious commitment to equestrian pursuits.
Stable Management Book Prizes Junior Prize—Admor Prize Senior Stable Management Prize Horse Owner/Leaser Prize
Speech Day
Glide Trophy Awarded to a deserving rider
Erikson Trophy Progress in Riding Grades 4 to 6
Chris Williams “Spurs” Trophy Shirley Burr Scholarships Dr. Danielle Fritz and Peter Holmes Scholarship
Outstanding Equestrian Citizen
Desire to improve, passion and commitment (requires essay application)
TTC riders, commitment and good character (requires essay application)
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12.0 Equestrian Scholarship Awards
SHIRLEY BURR EQUESTRIAN SCHOLARSHIPS
Shirley Burr Equestrian Scholarships are awarded annually. Recipients are selected by the Equestrian Director and Coaches of the Equestrian Program from those applicants demonstrating the following:
All applicants
strong desire to learn and improve skills
commitment and passion for the sport
commitment to participate actively in the QMS Equestrian Community (over and above the QMS Equestrian Program)
Current Students
academic achievement in the Equestrian program & the Equine Science course (if applicable)
strong academic achievement in all courses Application for the Shirley Burr Scholarships must include:
All Applicants
a completed application form (either New Student or Current Student as appropriate)
500-word essay outlining why they wish to be a part of the QMS Equestrian Program or why they wish to stay in it, as appropriate
New Students
a letter of recommendation from her regular or most recent coach
a video of the candidate demonstrating her riding skills (a short amateur video is acceptable) Application Deadlines
Current Students—selection will be made from candidates whose completed applications are received by April 30th of each year. Students must have re-registered before their application is considered.
The following awards may be split amongst two or more riders at the discretion of the Director of the Equestrian Program:
$500 Awarded to new student(s) who meet the basic criteria.
$1000 Awarded to new student(s) who meet the basic criteria but also exhibit potential to be a significant contributor to our program through riding/competition skill.
$3000 Awarded to a current student in the Train to Ride or TTC Program who exhibits a significant contribution to the program.
$5000 Awarded to a current TTC rider who exhibits a very significant contribution to the program through competition/riding skill, academic achievement and equestrian post-secondary ambitions.
21 DR. DANIELLE FRITZ & PETER HOLMES SCHOLARSHIP
The Dr. Danielle Fritz & Peter Holmes Scholarship is awarded annually. Recipients are selected by the Equestrian Director and Coaches of the Equestrian Program from those applications meeting the following parameters.
Current Students
Senior students (Grades 8 to 12) currently enrolled in the Train to Compete (TTC) program at Queen Margaret’s School
Open to QMS Hunter/Jumper, Eventing, and Dressage riders
Open to students that are possibly interested in a career in the equine industry (i.e., veterinary studies, farrier, coaching, equine nutrition, chiropractics, etc.)
Candidates must be of exemplary character and demonstrate commitment to their equine partner and their sport
Applications for the Dr. Danielle Fritz & Peter Holmes Scholarship must include
A written essay to the Equestrian Program Director o Of approximately 500 – 1000 words
o Choose a topic involving routine equine health such as worming, dentistry, specific vaccines, shoeing, etc. and provide an explanation of the necessity of this treatment o Outlining their personal equestrian goals
Application Deadlines
Selection will be made from candidates whose completed applications are received by April 30th of each year. Students must have re-registered before their application is considered.
$1250–$1500 Awarded in the form of services and entry fees
The scholarship covers all herd health veterinarian services to one student’s horse for the full school year as well as the free entries to any one of the Saanich Show in the Sun (SSITS) horse shows.
If a dressage student wins the scholarship, $250 will be provided towards entry fees to a dressage show rather than the SSITS show.
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13.0 Equestrian Show & Clinic Dates 2015-2016
Clinics and Workshops
Various Throughout the year
Competitions
Maclay Regionals September 2015
Spruce Meadows Masters September 2015
*Vancouver Island Hunter Jumper Finale October 2015
+BCHJA Fall Finale October 2015
Royal West Horse Show October 2015
Royal Winter Fair November 2015
HITS Thermal Desert Circuit February – March 2016
Saanich/Victoria Dressage Shows March – June 2016
+Kelowna Spring Classic April 2016
*SSITS Season Opener April 2016
*QMS Spring Classic Show May 2016
*SSITS May Classic May 2016
+Thunderbird Canadian Premier May 2016
+Thunderbird BC Open June 2016
Spruce Meadows Nationals June 2016
*Westside Stables June 2016
+Thunderbird West Coast Classic June 2016
+Thunderbird Western Family July 2016
Capital City Classic Dressage Show July 2016
+Milner Downs July 2016
Evergreen Classic August 2016
Rocky Mountain Classic August 2016
+Thunderbird Summer Classic August 2016
VIHJA Summer Series Shows denoted with * BCHJA Summer Series Shows denoted with +
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14.0 Major School Dates for 2015-2016
Labour Day (no classes) Monday, September 7
Boarders travelling alone/without parents arrive Sunday-Monday, September 6-7 Boarders travelling with family arrive Tuesday, September 8
New Student Orientation (Day and Boarding) Tuesday, September 8
(Senior School Orientation 10:00 a.m. to 3:00 p.m.)
(Junior School Orientation 9:00 to 10:00 a.m.)
(New Family Reception 4:30 to 7:00 p.m.) First Day of School for Junior and Senior School
(Gradual Entry for Kindergarten)
Thursday, September 10 Gradual Entry Day for Early Childhood Education
(Preschool & Junior Kindergarten)
Thursday, September 10 Senior Parent Information Evening Thursday, September 10 First Full Day of ECE and Kindergarten Programs Friday, September 11 Junior School Parent Info Evening/
Wine & Cheese/Senior School Presentation
Thursday, September 24
Thanksgiving Day (no classes) Monday, October 12
Provincial Pro-D Day (no classes for K-12; ECE open) Friday, October 23
Remembrance Day (no classes) Wednesday, November 11
Mid-Term Break (no classes for K-12; ECE open) Thursday-Friday, November 12-13 School Closes for Winter Break Friday, December 18
Winter Break (3 weeks; no classes) Monday, December 21 to Friday, January 8
Classes Resume Monday, January 11
Term Break Thursday-Friday, February 4-5
Family Day Monday, February 8
Spring Break (2 weeks; no classes) Monday, March 21 to Friday, April 1 (includes Easter)
Classes Resume Monday, April 4
Mid-Term Break (no classes for K-12; ECE open) Friday, April 22
Victoria Day Monday, May 23
Pro-D Day (no classes for K-12; ECE open) Tuesday, May 24
Final Evaluations, Projects & Tutorials Monday-Friday, June 6-10 Last Day of Senior School Classes Thursday, June 16
Last Day of Junior School Classes Thursday, June 16
Speech Day Friday, June 17
Provincial Exams June 22-24, 27-28
Last Day of ECE Friday, June 24
Please note that students are not permitted to leave classes early for travel purposes, unless given prior written authorization from the Junior / Senior School Principal.
