LIVE OAK CHARTER SCHOOL

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LIVE OAK CHARTER SCHOOL

100 Gnoss Concourse Petaluma, CA 94928•(707) 762-9020

Agenda for the Regular Meeting of the Board of Directors

Live Oak Charter School Multi-purpose room

December 11, 2014

Mission & Program

To ensure the humanity and potential of its students through an education resonant with their unfolding awareness and

capacities, and supportive of the full and integrated development of body, heart, and mind. LOCS provides a K-8

program inspired by Waldorf education to children and families of Petaluma and surrounding communities. Waldorf

inspired education is a developmental approach to learning that cultivates the innate capacities of each child through

age appropriate curriculum. Live Oak educates the whole child – head, heart, and hands, through an education that

integrates each child’s creative, intellectual, emotional, physical and social domains. Live Oak offers an

interdisciplinary liberal arts program where art, music, and movement are integrated with core academic instruction.

Exploration of the natural world, human culture, language and mathematics enlivens curiosity which is the foundation

of intellectual growth, conceptual flexibility, empathy and sense of connectedness.

OPENING (7:00 pm)

PUBLIC COMMENT (7:05 pm)

This portion of the meeting is set aside for members of the audience to make comments or raise issues that are not specifically on

the agenda. These presentations are limited to three minutes per presentation and the total time allotted to non-agenda items will

not exceed fifteen minutes.

OPEN SESSION (7:20 pm)

A. Approve the agenda

B. Reports

1. Committee reports

2. Executive Director Report

C. Consent agenda (7:40 pm)

All matters listed under Consent Agenda are considered to be routine, and all will be enacted by one motion and vote.

There will be no separate discussion of these items unless a Board member requests items to be removed from the

Consent Agenda for separate action.

1. Board Minutes: November 13, 2014

2. Monthly Financials for November 2014

D. The board will consider the following for discussion

1. Curriculum update (7:45 pm)

2. Age of enrollment policy (8:00 pm)

3. Strategic Plan: Facilities (8:15 pm)

E. The board with consider the following for approval

1. Audit (8:45 pm)

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CLOSED SESSION (9:45 pm)

F. Pursuant to Government Code 54956.8

Conference with Real Property Negotiator

Property: 100 Gnoss Concourse, Petaluma; Negotiating Parties: Sonoma-Marin

Fair; under negotiation: price and terms

G. Pursuant to Government Code 54957: Public Employee Contracts

OPEN SESSION

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1 LIVE OAK CHARTER SCHOOL

Executive Director Report

December 16, 2014

School Weather Closures

Due to the storm last week, Live Oak was closed for both Thursday and Friday. Parents were notified

Tuesday about the storm alert but were told that in was “exceedingly unlikely” that school would be

closed. On Wednesday the national weather service ramped up its expectations of urban and small

stream flooding and soon after several major districts announced closure. SF unified, Oakland, and then

most district in Marin announced closure. Wednesday afternoon I consulted with the Board Chair, the

Leadership Team and the site Union Rep. It was decided that if a closure was necessary, all parties would

work together on a contingency plan for ADA impacts following guidance from the state. Wednesday

evening, parents were notified of the possibility of a closure and an update was scheduled for Thursday

at 6:30 am regarding the school’s status.

I came to the school at 6:00, and inspected the buildings and grounds. We had significant flooding by the

middle school building, up to 1 foot of standing water was present at the north west entrance. The

walkway between the intermediate grade building and bathrooms was similarly flooded. Petaluma City

Schools was scheduled to announce at 7:30, and though we would have liked to coordinate with them,

we felt advance notice for parents, particularly parents who may be attempting to travel from out of

town, was more important. We sent text, email and phone messages to staff and families at 6:36

announcing closure.

Staff tended to some tasks on site Thursday, including placing buckets to deal with leaks. We had

expected to be open given the forecast for reduced storm intensity on Friday. By Thursday afternoon

however, many district were announcing continued closures for Friday, including Petaluma City Schools.

I was notified by several parents at 5:00pm that Live Oak had been closed for Friday, and indeed, upon

checking the SCOE website, Live Oak was listed as closed for Friday. Radio stations also announced our

closure. Announcement protocol for school closure is to be handled through SCOE by school

superintendents. It appears that when PCS determined they would close for Friday, SCOE inadvertently

included Live Oak in that designation. 32 other districts had also announced closure for Friday. I

contacted the Board Chair and representatives from the Leadership team regarding the situation. Parties

were skeptical, as was I, about the need for a closure. Given the continued poor road conditions,

uncertainty regarding the intensity of the storm and flooding issues come Friday morning, as well as our

inclusion in the closure announcements for Friday, it was determined we would close as well.

Contact was made with SCOE on Friday regarding accounting for the closures. Though the conversation

in ongoing, it appears that given our great excess of instructional minutes and school days (170 days are

required for charter schools in 2014-2015, whereas we had scheduled 180), we will not need to “make up”

lost days. This will spare us the need to adjust our schedule later this year. We are awaiting confirmation

from the county, but believe, at this time, that we will not need to adjust the calendar.

Restorative Circles

Due to social emotional needs in one of our classes, we have contracted with Amos Clifford to provide

facilitation and mentoring to staff in holding restorative circles with our students and parents.

Winter Faire

Our Winter Faire is scheduled for Thursday, December 18

th

. We have invited the general public to attend

our craft faire and after-assembly events. I would like to thank all of the faculty and staff in their

preparations, but particularly M Hampton, Muriel, Kim and Julie for their support in organizing the

event. There is also a host of class coordinators and parent volunteers who will be pulling together to

make the event happen. Denise Williges will be catering the event. Revenues from food sales will be

used to defray the catering costs. Revenue from the craft faire vendors will be donated to the Petaluma

Educational Foundation. Thank you to Friends of Live Oak and the many other parent volunteers who

have held a piece of the picture.

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LIVE OAK CHARTER SCHOOL

100 Gnoss Concourse, Number 1, Petaluma, CA 94952 | 707.762.9020

MINUTES FOR THE REGULAR BOARD MEETING OF THE BOARD OF DIRECTORS

November 13, 2014

OPENING (7:05 pm)

Present:

Karna Dawson (KD), Chair

Sarah Grossi (SG), Director

Debbie Elam (DE), Vice Chair

John Gerber (JG), Treasurer

Cliff Schlueter (CS), Secretary

Josh Kizner (JK), Director

Erin Wrightsman (EW)

Matthew Morgan (MM), Executive Director

PUBLIC COMMENT (7:05 pm)

No comments

OPEN SESSION (7:05 pm)

A. Approve the agenda

DE moved to table Item D1 until the February Board Meeting and approve the agenda as

amended – all approved

B. Reports

1. Committee reports

FOLOCS – DE reviewed the fundraising report, Holiday Appeal will be starting soon

Finance – JG shared that the committee met last week and discussed the First Interim Budget

Communication and Community – EW shared there was a picnic on 10/30. The committee is still

working on revising its mandate.

2. Executive Director Report

MM reviewed the included report.

C. Consent agenda (7:45 pm)

1. Board Minutes: Oct. 9, 2014 & Oct. 5, 2014

2. Monthly Financials for October 2014

DE moved to approve the Consent Agenda – all approved

D. The board will consider the following for discussion (7:45 pm)

1. Corporate sponsorship policy

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2. Strategic Plan

The Board continued discussion regarding the elaboration of a multi-‐‑year strategic plan.

3. Annual board survey topics

The Board discussed potential areas of focus to include on the annual survey.

E. The board will consider the following for approval

1. First Interim Budget

DE moved to table adoption of the First Interim Budget until December Board Meeting – all

approved

2. Revision to the Communication and Community Mandate

DE moved to table adoption of the Revision to the Communication and Community Mandate

until a future meeting – all approved

CLOSED SESSION (9:30 pm)

F. Pursuant to Government Code 54956.8

Conference with Real Property Negotiator

Property: 100 Gnoss Concourse, Petaluma; Negotiating Parties: Sonoma-‐‑Marin

Fair; under negotiation: price and terms

G. Pursuant to Government Code 54957.8: Planning

OPEN SESSION

H. Report on actions from closed session

No action to report.

ADJOURNMENT (9:55 pm)

DE moved to adjourn – all approved

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LIVE OAK CHARTER SCHOOL

50 E. Washington St, Petaluma, CA 94952 | December 4, 2014

Minutes for the Executive Committee Meeting

Members Present: Debbie Elam, Karna Dawson, Cliff Schlueter

Members Absent: John Gerber

Also Present: Matthew Morgan

7:00pm

Check-in

PUBLIC COMMENT: No public comment

7:05

Developed December 11

th

Board Agenda

Discussed Board Development needs around the strategic plan

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12/10/2014 2:17 PM 2014-15 14-15 LOC MY Cash Flow Projection.xlsx

LIVE OAK CHARTER MONTHLY CASH FLOW

FISCAL YEAR 2014/15

JUL AUG SEPT OCT NOV DEC JAN FEB MAR APRIL MAY JUNE Total Actual Actual Actual Actual Actual Projected Projected Projected Projected Projected Projected Projected Projected

A. Beginning Cash Balance 566,608 581,217 400,508 403,621 335,914 305,943 397,297 385,195 450,317 577,620 471,363 485,026 566,608

B. RECEIPTS:

LCFF/Revenue Limit Sources:

LCFF Principal Apportionment 25,008 25,008 45,014 45,014 20,216 48,730 48,730 48,730 48,730 48,730 48,730 48,730 501,371

Prior Year Deferrals 65,512 - - - 24,798 - - - - 90,310

Current Year Deferrals - - - - (1,462) (1,462)

EPA offset - - 73,655 - - 86,335 - - 86,335 - - 86,335 332,660

Prop. Tax 83,109 54,377 108,755 111,118 72,503 66,288 66,288.49 66,288 146,035 73,018 73,018 73,018 993,815

Other - - - -Federal Revenue - - - -Other State Rev 11,313 5 - 9,996 19,268 26,146 57,864.62 100,250 33 27,170 - 316 252,361 Other Local Rev 25,398 6,479 6,357 13,973 58,921 24,822 31,862 46,816 14,248 90,548 20,381 339,804 District Transfers In - - - -Interfund Transfers In - - - -All Other Financing Sources - - - -Other Receipts/Non-Revenue - - -

-TOTAL RECEIPTS 210,340 85,869 233,781 180,101 136,785 286,420 197,705 247,130 327,949 163,166 212,295 227,317 2,508,858

C. DISBURSEMENTS:

Certificated Salaries (8,542) (62,279) (62,344) (65,139) (65,144) (63,789) (63,314) (64,439) (67,832) (63,101) (63,614) (67,073) (716,609) Classified Salaries (10,250) (33,604) (43,179) (60,352) (58,605) (55,253) (54,620) (62,092) (55,242) (61,401) (57,430) (63,637) (615,665) Employee Benefits (43,694) (11,161) (19,759) (61,865) (16,214) (35,101) (48,482) (37,228) (35,808) (41,402) (35,400) (39,985) (426,100) Supplies/Services (133,244) (84,934) (105,386) (60,452) (26,793) (40,923) (43,392) (18,248) (41,764) (98,843) (42,188) 29,660 (666,507) Capital Outlay - - - - -Other Outgoing - (60,621) - - - - - - - (4,676) - (4,703) (70,000) Interfund Transfers Out - - - - -All Other Financing Uses - - - - -Other Disb/Non-Expenditures - - - -

-TOTAL DISBURSEMENTS (195,730) (252,599) (230,668) (247,808) (166,756) (195,066) (209,808) (182,008) (200,646) (269,422) (198,632) (145,737) (2,494,881)

D. PRIOR YR TRANSACTIONS

Accounts Receivable - - - -Accounts Payable - (13,979) - - - - (13,979)

TOTAL PRIOR YEAR - (13,979) - - - - (13,979)

E. NET INCREASE/DECREASE 14,609 (180,709) 3,113 (67,707) (29,971) 91,354 (12,103) 65,122 127,303 (106,257) 13,663 81,580 (2)

F. ENDING CASH 581,217 400,508 403,621 335,914 305,943 397,297 385,195 450,317 577,620 471,363 485,026 566,606 566,606

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FISCAL YEAR 2015/16

JUL AUG SEPT OCT NOV DEC JAN FEB MAR APRIL MAY JUNE Total

A. Beginning Cash Balance 566,606 523,549 411,885 336,511 253,625 257,491 359,422 345,195 429,900 571,926 432,581 455,573 566,606 B. RECEIPTS:

Prior Year Deferrals 1,462 - - - - 1,462

Current Year Deferrals - - - - - (1,647) (1,647)

EPA offset 87,543 87,543 87,543 87,543 350,172

Prop. Tax 83,109 54,377 108,755 111,118 72,503 66,288 66,288 66,288 146,035 73,018 73,018 73,018 993,815

Other - - - - -Federal Revenue - - - - -Other State Rev 10,773 5 - 9,519 18,349 24,899 55,106 95,471 31 25,875 - 301 240,330 Class Size Red Deferral - - - - -Other Local Rev 25,724 6,563 6,438 14,152 - 59,678 25,141 32,271 47,417 14,431 91,710 20,642 344,168 District Transfers In - - - - -Interfund Transfers In - - - -All Other Financing Sources - - - -Other Receipts/Non-Revenue

-TOTAL RECEIPTS 151,573 91,449 257,645 189,699 145,761 293,317 201,444 248,939 335,936 168,232 219,637 234,765 2,538,397

Certificated Salaries (8,833) (40,643) (52,225) (72,995) (70,881) (66,828) (66,062) (75,100) (66,815) (74,263) (69,461) (76,967) (741,072) Classified Salaries (10,080) (17,377) (30,763) (96,318) (25,244) (54,649) (75,482) (57,960) (55,750) (64,458) (55,114) (62,253) (605,448) Employee Benefits (43,737) (60,966) (75,647) (43,393) (19,232) (29,375) (31,147) (13,099) (29,978) (70,951) (30,283) 21,290 (426,518) Supplies/Services (131,979) (84,127) (104,385) (59,878) (26,539) (40,534) (42,980) (18,075) (41,367) (97,905) (41,787) 29,378 (660,179) Capital Outlay - - - - - (2,000) (2,000) Other Outgoing - - (70,000) - - - - (70,000) Interfund Transfers Out - - - - -All Other Financing Uses - - - - -Other Disb/Non-Expenditures - - - -

-TOTAL DISBURSEMENTS (194,629) (203,114) (333,019) (272,584) (141,896) (191,386) (215,671) (164,234) (193,910) (307,577) (196,645) (90,552) (2,505,217) D. PRIOR YR TRANSACTIONS

Accounts Receivable -Accounts Payable

-TOTAL PRIOR YEAR - - - -

-E. NET INCREASE/DECREASE (43,056) (111,665) (75,374) (82,885) 3,865 101,932 (14,227) 84,705 142,026 (139,345) 22,992 144,213 33,180

F. ENDING CASH 523,549 411,885 336,511 253,625 257,491 359,422 345,195 429,900 571,926 432,581 455,573 599,786 599,786

Projected

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FISCAL YEAR 2016/17

JUL AUG SEPT OCT NOV DEC JAN FEB MAR APRIL MAY JUNE Total

A. Beginning Cash Balance 599,786 556,339 384,979 236,071 138,112 181,672 301,536 291,010 422,696 580,916 390,589 429,705 599,786 B. RECEIPTS:

Prior Year Deferrals 1,647 - - - 1,647

Current Year Deferrals - - - - - (1,847) (1,847)

EPA offset 91,584 91,584 91,584 91,584 366,335

Prop. Tax 83,109 54,377 108,755 111,118 72,503 66,288 66,288 66,288 146,035 73,018 73,018 73,018 993,815

Other - - - - -Federal Revenue - - - - -Other State Rev 10,773 5 - 9,519 18,349 24,899 55,106 95,471 31 25,875 - 301 240,330 Class Size Red Deferral - - - - -Other Local Rev 26,692 6,809 6,681 14,685 - 61,922 26,086 33,484 49,201 14,974 95,160 21,419 357,112 District Transfers In - - - - -Interfund Transfers In - - - -All Other Financing Sources - - - -Other Receipts/Non-Revenue

-TOTAL RECEIPTS 156,428 95,398 268,591 196,894 152,424 306,266 209,053 256,815 348,423 175,438 229,749 246,046 2,641,524

Certificated Salaries (8,982) (21,732) (38,471) (120,453) (31,570) (68,343) (94,396) (72,484) (69,719) (80,610) (68,925) (77,852) (753,536) Classified Salaries (10,080) (94,825) (117,659) (67,493) (29,913) (45,688) (48,446) (20,373) (46,627) (110,355) (47,101) 33,114 (605,448) Employee Benefits (46,194) (64,391) (79,896) (45,831) (20,313) (31,025) (32,897) (13,835) (31,662) (74,937) (31,984) 22,486 (450,479) Supplies/Services (134,619) (85,810) (106,473) (61,076) (27,069) (41,345) (43,840) (18,436) (42,194) (99,863) (42,623) 29,966 (673,382) Capital Outlay - - - - -Other Outgoing - - (75,000) - - - - (75,000) Interfund Transfers Out - - - - -All Other Financing Uses - - - - -Other Disb/Non-Expenditures - - - -

-TOTAL DISBURSEMENTS (199,875) (266,758) (417,500) (294,852) (108,865) (186,401) (219,579) (125,129) (190,204) (365,765) (190,633) 7,714 (2,557,846) D. PRIOR YR TRANSACTIONS

Accounts Receivable -Accounts Payable

-TOTAL PRIOR YEAR - - - -

-E. NET INCREASE/DECREASE (43,447) (171,360) (148,908) (97,959) 43,560 119,864 (10,526) 131,687 158,220 (190,327) 39,116 253,759 83,678

F. ENDING CASH 556,339 384,979 236,071 138,112 181,672 301,536 291,010 422,696 580,916 390,589 429,705 683,464 683,464

Projected

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Dear Parents,

Every year the Live Oak School Board and administration take a careful look at the health and vibrancy our school. We would like to know what is working? What is not working? How can we improve? We would like to hear from all the parents, so we can have a full picture and make decisions informed by the

families we serve.

Please take 5 minutes and respond to the questions on our survey.

Your feedback is important to us. We would like to hear from every family. Please be completely candid. All responses are confidential and anonymous. No answer will not be identifiable by individual or family.

Please complete the survey by Friday, February 7, 2014.

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2. The connection that your child has with individual teachers and staff greatly enhance

their

educational experience. Please let us know how you feel that your children are supported

by the

school faculty and staff.

I feel that my child is well supported by

(First child)

3. I feel that my child is well supported by

(Second child)

strongly agree agree sort of disagree strongly disagree

Primary teacher

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Primary teacher

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4. I feel that my child is well supported by

(Third child)

5. I feel that my child is well supported by

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7. Are you new to the school this year?

yes

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8. Do you feel welcomed to the school?

yes

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9. What helped you feel welcomed to the school?

10. How could you have felt more welcome?

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The following series of questions is related to the cirriculum

13. Do you feel that you have a good understanding of your child(rens) classroom

cirricumlum?

14. If you have questions regarding componets about the classroom cirriculum what has

been the best way to get your questions addressed?

Check all that apply

15. If you have questions regarding the child(rens) current cirriculum that have not been

addressed please usethis opportunity to let us know your concerns.

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The next series of qustions are related to our current school site as well as our future potential long term school site

16. What are the components of our current school site that are working well

17. If you could change one component of our current school site what would you change

and why?

18. In considering a long term site for our school please rank the following in terms of

importance

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The next series of questions are related to the school culture and overall school experience

20. Do you feel that the school culture and instructional program are conducive to student

learning?

21. In thinking about Live Oak Charter School, do you feel that you have a good

understanding...

22. Based on your observations of your child's educational experience this year, how

likely are you to recommend this experience for other children?

23. How likely are you to recommend LOCS to other parents?

Almost always sometimes Almost never

about the vision and core purpose of the school

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of Waldorfinspired education

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of the curriculum at Live Oak Charter School

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I am very concerned and actively seeking alternatives. OK, could be better could be worse My child is thriving in the classroom

First Child

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Second Child

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_l

_k

_j

_k

_j

_m

_l

_n

_m

_l

_k

_j

Third Child

_n

_m

_l

_k

_j

_k

_l

_m

_n

_m

_l

_k

_j

_k

_l

_n

_m

_n

_m

_l

_k

_j

_k

_j

_m

_l

_n

_m

_l

_k

_j

Fourth Child

_n

_m

_l

_k

_j

_k

_l

_m

_n

_m

_l

_k

_j

_k

_l

_n

_m

_n

_m

_l

_k

_j

_k

_j

_m

_l

_n

_m

_l

_k

_j

Not likely Maybe Very Likely

n

m

l

k

j

m

l

k

j

n

k

j

l

m

n

m

l

k

j

n

m

l

k

j

(63)

24. What are the primary reasons that you choose this school for your child(ren)?

(64)

26. In an effort to focus our attention and energies towards positive change we would love

to know what you like LEAST about Live OakCharter School and why?

5 5

(65)

27. We invite you to use this section for any specifics comments or questions you would

like to address to the school board or the executive director.

5 5

(66)