The Social Sciences Division has several files servers allocated to departments and research units. Below is a list of all the file servers addresses. Please make note of the address of your file server for this tutorial. In most cases your file server will correlate with the department you are affiliated with. If you are unsure which file server address to use please contact one of the local IT staff for support. Contact information is listed at the end of this document.
File server addresses: anth-files.ucsc.edu econ-files.ucsc.edu educ-files.ucsc.edu envs-files.ucsc.edu lals-files.ucsc.edu poli-files.ucsc.edu psyc-files.ucsc.edu socy-files.ucsc.edu dean-files.ucsc.edu research-files.ucsc.edu
Step 1) Open the program Syncovery on your Apple computer. The graphic for the program should look like this:
If for some reason you do not have the Syncovery installed on your system, please submit an IT support ticket to have it installed by emailing [email protected] or calling 831-459-HELP.
Step 2) Upon first launch of the application you will be asked a question about importing from an older version of the software, choose “No”.
Step 3) This main window will now appear. Click on Advanced Mode:
Step 4) You will now see the Profile Settings window. First give the backup profile a name. For this example I used “My Backups”. Next, make sure the sync operation mode is marked as “Ex-act Mirror”--VERY IMPORTANT:
Step 5) Now we will specify the location of the data on the computer we want to back up. To do this, in the main profile window click “Choose” under “Left-Hand Side”:
Step 6) Browse to and select your “Home” folder, as this will back up all data associated with the account in use on the computer. The home folder typically is your name, cruzid, or similar, and has a house icon. If you do not see the home folder on the side bar, it can easily by found by opening on the main Hard Drive, going into the Users folder:
Step 7) Next we will set up the connection to the back-up server. To do this first click on the “Internet...” button on the “Right-Hand Side” field:
Step 8) Now you will need to enter your server information as shown below. Please refer to the server name list at the beginning of this document for the address (URL) of your server. For the Port field, the specific port number is located on the account information/password sheet that was given to you. If you no longer have this sheet, please contact one of the Social Sci-ences IT staff listed at the end of this document. The specific port number is withheld from this tutorial for security purposes:
Note: Your ID on the file server is the same as your UCSC ID, However your password is man-aged by a separate system. This password will be delivered to you by UCSC campus mail or handed to you by department / local IT staff.
(If you need to request a password please submit a ticket by emailing [email protected] and de-scribe the problem you are having in the body of the email. Alternately, you can call 831-459-4357.)
Once you have entered your information correctly, click on “Browse”. This will allow you to se-lect the server on your personal server space to back up data to. For this example, I chose the folder “Backups”.
Upon clicking OK the program will ask if you want to set the port as 22. Choose “No”.
Step 9) You will now be back at the Profile Settings window. Confirm in the “Include Subfold-ers” section that “All” is bulleted. This will ensure that all the folders in your home folder are being backed up to the server:
Step 10) Now that we have the source and destination of the backup specified, we need to schedule when the backup will occur. Back in the Profile Settings window, select “Schedule” un-der Advanced Settings. Check the “Schedule This Profile” box and choose a schedule that works for you. In this example I choose for the backup to run at 3PM every day:
Note: the computer must be on for the backup to run, so it is best to set the backup for a time when you are likely to be using the machine.
Step 11) Click the OK button after choosing a schedule, and you will be prompted with the fol-lowing question. Choose Yes:
This option will automatically start the background scheduler every time you log into the com-puter. This will ensure backups always attempt to occur.
Once you click “Start Scheduler”, you should see a confirmation that looks similar to this win-dow. This will tell you that the backup is scheduled to take place at the time you specified:
Note: In the next day or two, we recommend opening the program and looking at the status of the latest attempt to backup within the main “Profile Overview” window. The program will show that last attempted run under the “Last Run” field. If, for some reason, it does not show a “Last Run” on the backup, you should seek technical assistance to ensure your backups are properly configured.
For more information or support with this system please contact the ITS Help Desk at 459-4357 or by emailing [email protected] or a member of the local Social Sciences IT support:
Tristan Carkeet, Digital Media Specialist: [email protected] Doug Niven, Academic Computing Expert: [email protected] Paul Sosbee, Academic Computing Expert: [email protected] Mike Edmonds, Divisional Liaison: [email protected]
