compuclaim.com
401.849.4702
Rob X 200 [email protected] Alison X 130 [email protected]
For complete descriptions of activity codes see the RI Medicaid Guidebook or code listings on UMASS online system.Rev. August 2013
TIME STUDY CODES_2012-2013
1A. Non-Medicaid outreachDistributing general program information
- Include related paperwork, clerical activities or staff travel required to perform these activities. - Conducting outreach campaigns to educate the public about healthy lifestyles
- Informing individuals about educational programs such as reading programs, learning centers or SAT preparation classes
- Informing individuals about social programs such as The Boys and Girls Club - Informing families about Regional Vocational School Divisions
- Informing individuals or families about federal programs such as food stamps, WIC or daycare - This includes the preparation or distribution of brochures associated with any of these programs
1B. Medicaid outreach
Distributing Medicaid program information
- Include related paperwork, clerical activities or staff travel required to perform these activities. - Informing individuals and families about the Medicaid program and how to access Medicaid services
- Informing individuals and families about RIte CARE and RIte CARE Plus Programs
- Informing individuals and families about RIte Care Health Plans/Medicaid Managed Care Programs - Encouraging families to access medical/dental/mental health services provided by the Medicaid program
- This includes the preparation or distribution of brochures associated with any of these programs 2A. Facilitating application for non-Medicaid programs
Assisting an individual or family to access Non-Medicaid services
- Include related paperwork, clerical activities or staff travel required to perform these activities. - Supplying the application or gathering information for programs such as FIP (Family Independence Program), SSI, food stamps, WIC, daycare, etc
- Explaining the eligibility process for these non-Medicaid programs, including IDEA child find programs
- Assisting individuals and families with the completion of applications - Verifying a student's eligibility for the free and reduced lunch program
- Providing the necessary forms and packaging all forms in preparation for the non-Medicaid eligibility determination
compuclaim.com
401.849.4702
Rob X 200 [email protected] Alison X 130 [email protected]
For complete descriptions of activity codes see the RI Medicaid Guidebook or code listings on UMASS online system.Rev. August 2013
2B. Facilitating Medicaid eligibility determinationAssisting an individual or family to access Medicaid services
- Include related paperwork, clerical activities or staff travel required to perform these activities. - Assisting individuals or families in becoming eligible for Medicaid programs such as RIte CARE and RIte CARE Plus
- Gathering information and providing necessary forms in preparation for the Medicaid eligibility determination
- Referring families to the local DHS Medicaid assistance office to apply for Medicaid benefits - Verifying a student's Medicaid eligibility status
- Explaining Medicaid eligibility rules and the eligibility process to prospective applicants 3. School Related and Educational Activities
Performing activities specific to the educational curriculum
- Include related paperwork, clerical activities or staff travel required to perform these activities. - Developing, coordinating or monitoring services related to the educational portion of a student's IEP
- Attending an IEP meeting
- Providing playground or lunchroom supervision - Conferring with students or parents about academics - Registering new students
- Compiling report cards
- Monitoring and giving standardized tests
- Applying discipline activities other than those related to behavior modification services - Counseling for colleges
- Discussing class schedules with students
- Health education classes included as part of the general education curriculum - Performing clerical activities related to instructional or curriculum areas
compuclaim.com
401.849.4702
Rob X 200 [email protected] Alison X 130 [email protected]
For complete descriptions of activity codes see the RI Medicaid Guidebook or code listings on UMASS online system.Rev. August 2013
4. Direct Medical ServicesProviding care, treatment and/or counseling services to students
- Include related paperwork, clerical activities or staff travel required to perform these activities. - Conducting medical/mental health assessments and preparing related reports
- Conducting diagnostic tests and preparing related reports - Developing a medical plan of care for students
- Providing health/mental health services contained in the IEP
- Providing speech, occupational, physical therapy or personal aid services to an individual or group of students
- Administering first aid or medications to a student
- Providing medical or mental health counseling to an individual or group of students - Providing Immunizations both school required and those recommended for good health
- Providing routine or mandated child health screens, including but not limited to vision, hearing, dental, scoliosis and EPSDT screens
5A. Transportation for non-Medicaid services
Assisting an individual to obtain transportation services or accompanying that individual to a service
- Include related paperwork, clerical activities or staff travel required to perform these activities. - Assisting an individual to obtain transportation to a school division athletic event, field trip or school dance
- Scheduling or arranging for transportation to a job site or vocational event 5B. Transportation - related activities for Medicaid covered services
Assisting an individual to obtain transportation services or accompanying that individual to a service
- Include related paperwork, clerical activities or staff travel required to perform these activities. - Scheduling or arranging for transportation services to a medical appointment
compuclaim.com
401.849.4702
Rob X 200 [email protected] Alison X 130 [email protected]
For complete descriptions of activity codes see the RI Medicaid Guidebook or code listings on UMASS online system.Rev. August 2013
6A. Non-Medicaid TranslationProviding or arranging for translation services (including oral and signing services) when translation is the primary activity
- Include related paperwork, clerical activities or staff travel required to perform these activities. - Arranging for or providing translation services that assist the individual to access and understand non-medical programs and activities
- Translation to explain to parents about regional vocational technical schools
- Translation regarding State-mandated health screenings and general educational outreach campaigns intended for the student population
- Translation to explain academic progress to a student and/or their parents 6B. Translation related to Medicaid services
Providing or arranging for translation services (including oral and signing services) when translation is the primary activity
- Include related paperwork, clerical activities or staff travel required to perform these activities. - Providing translation services related to medical services
- Arranging for or providing translation services that assist the individual to access and understand medical services being prescribed
- Providing translation services to a child and/or their parents to explain a prescribed medical plan of care
7A. Program Planning, Policy Development and Interagency Coordination Related to Non-Medical Services
Developing strategies or referral sources
- Include related paperwork, clerical activities or staff travel required to perform these activities. - Creating a list of summer jobs or part time jobs for students
- Identifying gaps or duplication of non-medical to school-age children and developing strategies to improve the delivery and coordination of these services.
(Example: State-mandated general health programs)
- Developing strategies to assess or implement non-medical school programs. (Example: Developing strategies or policies for school districts to assist students who need daycare services provided in order for them to attend school)
- Developing procedures for tracking requests for assistance with non-medical services and the providers of such services. Developing non-medical referral sources such as a list of providers for legal aid
- Evaluating the need for non-medical services related to specific populations or geographic areas - Analyzing non-medical data related to a specific program, population, or geographic area
compuclaim.com
401.849.4702
Rob X 200 [email protected] Alison X 130 [email protected]
For complete descriptions of activity codes see the RI Medicaid Guidebook or code listings on UMASS online system.Rev. August 2013
7B. Program Planning, Policy Development and Interagency Coordination Related to Medical Services
Developing strategies or referral sources
- Include related paperwork, clerical activities or staff travel required to perform these activities. - Developing strategies to enhance medical/dental/mental health delivery systems in schools - Evaluating the need for Medicaid services in relation to specific populations or geographic areas - Developing advisory groups or medical referral sources such as directories or Medicaid providers and managed care plans to provide services to targeted population groups
- Working with DHS to identify, recruit and promote the enrollment of potential Medicaid providers - Developing a list of providers of OT, ST, PT services that can be contacted by the district when the need arises
8A. Non-Medicaid Training
Trainings
- Include related paperwork, clerical activities or staff travel required to perform these activities. - Coordinating, conducting or participating in training events and seminars for social, vocational or educational purposes
- Attending training related to IDEA child find programs, public speaking seminars or educational conferences
8B. Medicaid Specific Training
Trainings
- Include related paperwork, clerical activities or staff travel required to perform these activities. - Coordinating, conducting and participating in training events and seminars for outreach staff for the benefit of the Medicaid program
- Teaching or learning about the Medicaid program
- Participating in a training related to the Medicaid School-Based program, including time study trainings
- Explaining to co-workers how to use the time study codes and explaining this part of the Medicaid program
compuclaim.com
401.849.4702
Rob X 200 [email protected] Alison X 130 [email protected]
For complete descriptions of activity codes see the RI Medicaid Guidebook or code listings on UMASS online system.Rev. August 2013
9A. Referral, Coordination and Monitoring of Non-Medicaid Services
Making referrals and coordinating access to services. Monitoring services to ensure the student is receiving the prescribed service.
- Include related paperwork, clerical activities or staff travel required to perform these activities. - Making referrals and coordinating access to social services such as WIC services, SSI, and food stamps and education services such referring a student to vocational services
- Monitoring the delivery of social services such as job training for students - Gathering information prior to making a non-medical referral
- Participating in meetings/discussions to review a students need for scholastic, vocational and non-health related services
- Gathering information for students about jobs or college
- Arranging for meetings for social, educational or vocational purposes - Coordinating state mandated health screenings
9B. Referral, Coordination and Monitoring of Medicaid Services
Making referrals and coordinating access to services. Monitoring services to ensure the student is receiving the prescribed service.
- Include related paperwork, clerical activities or staff travel required to perform these activities. - Making referrals for and coordinating access to health related services
- Gathering information prior to making a health related referral
- Identifying and referring adolescents who may be in need of Medicaid family planning
- Monitoring the delivery of an individual child's health services, reviewing records and progress notes to determine if a child needs additional services
- Coordinating or participating in meetings/discussions to review a student's need for a health related service
- Monitoring & evaluating the Medicaid service components of the IEP
- Communicating to parents, co-workers and other professionals about a child that is receiving health services
- Review of a student's health record or annual health history in advance of Medicaid referrals or to evaluate/monitor the Medicaid service components of the IEP
compuclaim.com
401.849.4702
Rob X 200 [email protected] Alison X 130 [email protected]
For complete descriptions of activity codes see the RI Medicaid Guidebook or code listings on UMASS online system.Rev. August 2013
10. General AdministrationPaid time off of work or general school activities
- Include related paperwork, clerical activities or staff travel required to perform these activities. - Lunch breaks, leave or paid time not at work (sick time, vacation time or personal time, snow days)
- Reviewing school or district procedures and rules - Attending staff meetings or board meetings - General supervision of staff
- Ordering supplies for the department - Updating school or department web page - Creating and updating the school calendar
- Performing administrative or clerical activities related to general building or district functions or operations
