A Unique Venue, Contact Information ... 1
Venue at a Glance — Features and Amenities ... 2
Type of Events Held at the Rocky Mountaineer Station ... 3
Floor Plan ... 4
Station Facts ...5 – 6
Event Rental Information ... 7
Power Services ... 8
Production ... 9 – 10
Catering, Rentals & Security ... 11 – 12
On Site Equipment and Services ... 13
A UNIqUE VENUE
Located in the False Creek Flats area of beautiful Vancouver, this renovated mid-1950’s
locomotive maintenance building is a unique venue for your very special event. This classic,
vintage rail building was remodeled by Rocky Mountaineer for use as their Train Station.
Combining a nostalgic feel with contemporary design, this bright and flexible space includes
an exposed timber and brick interior, large glass windows, 35 foot vaulted ceilings, with metal
beams and drive-in access through three overhead doors. All materials selected reflect the
Canadian Rockies in their colour and texture while the overall design shows a flow, attention to
detail and flexibility in the space so you can create your Event of a Lifetime.
The station caters to large gala and corporate events, charity fundraisers, weddings, concerts,
festivals, markets and other private functions.
Rocky Mountaineer Station
1755 Cottrell Street
Vancouver, BC Canada
Phone 778-330-2367
Fax 604-685-0914
Email [email protected]
www.rockymountaineer.com/station
VENUE AT A GlANCE
Features and Amenities
• 12,400 sq ft of open space – North Hall 7,100 sq ft and South Hall 5,300 sq ft
• Capacity: Dining – 750 guests; Reception – 1,000 guests (depending on set-up configuration)
• “T” Style design allows you to close off one section for smaller events
• Catering prep area (1,755 sq ft)
• Power – 100A (3ph) for small events and 600V power for large events
• Access – Three overhead doors available for easy load-in access
• Over 200 parking spaces available as well as 15 bus bays
• Up to 35 foot high ceilings with exposed metal beams
• Walls are designed with exposed timber and brick, with large glass windows allowing natural light to stream
into the halls
• Washrooms – Full facilities available with wheelchair accessibility
• Comfortable and luxurious leather benches and chairs are available for rent
• Internet access available
EVENT TyPES
• Auto shows
• Ceremonies
• Charity galas and fundraisers
• Culinary and beverage events
• Corporate events
• Fashion shows
• Festivals
Type of Events held at the Rocky Mountaineer Station
• Markets
• Movies, commercials and TV productions
• Music events and concerts
• Parties and celebrations
• Tradeshows
125’-0”
146’
21’
PLATFORM
17’
COTTRELL STREET HOME DEPOT PARKING 34’-0” Power Vault SECTION 7100 Sq Ft 70’-0” 5300 Sq Ft Catering Storage Offices 1755 Sq Ft Female Washrooms Male Washrooms 50’-0” Lockers TERMINAL AVENUE CROSS
Total Capacity: 1,244 guests Total Square Ft: 12,400
Floor Plan
Janitor Closet South Hall North Hall 125’-0” 146’ PLATFORMCOTTRELL STREET
H
OME
D
EP
OT
PARKING
Power Vault 7100 Sq Ft 70’-0” 5300 Sq Ft Catering Prep Area Storage Offices 1755 Sq Ft Female Washrooms Male Washrooms 50’-0” LockersTERMINAL AVENUE
JanitorCloset South Hall
North Hall
A BlANK CANVAS
Total Capacity: 1,255 guests Total Sq Ft: 12,400
Floor Plan
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Cross Section
Features
• 12,400 sq ft of open event space • Capacity for 1,255 guests*
• “T” Style design for sectioning the North Hall and South Hall
• Flexible rigging areas • Security lighting
• Floor to ceiling double-glazed windows • Ceiling is open with exposed metalwork • Furniture is removable. Special equipment
required by Rocky Mountaineer for relocation to storage area.
• Suspended natural gas heaters • Wireless Internet
North Hall
• 7,100 sq ft• Capacity for 36, 60” tables of 8 (78 tables in total) • Capacity for 31, 72” tables of 10 (73 tables in total) • North wall 146’ in length
• High ceiling 34’ in height
South Hall
• 5,300 sq ft• Capacity for 42, 60” tables of 8 (78 tables in total) • Capacity for 42, 72” tables of 10
(73 tables in total)
• South wall 70’ in length (entrance) • South wall 146’ in total length • High ceiling 21’ in height
East Side
• East wall 50’ in length (entrance) • East wall 125’ in total length • 1 Drive-in access doors • 2 Rolling Load-in doors
West Side
• West wall 50’ in length (entrance) • West wall 125’ in total length • 1 Drive-in access doors
Power
• 100A (3 ph) available for small events • 600V power service for large events
STATION FACTS
Female Washrooms
• 11 stalls and 1 wheelchair stall • Electric sinks and toilets• Coat hooks on back of toilet doors • Quality finish
Male Washrooms
• 4 urinals, 1 wheelchair stall and 3 stalls • Electric sinks and toilets
• Coat hooks on back of toilet doors • Quality finish
Family Washroom
• Private washroom • 1 toilet• Coat hooks on back of toilet door • Electric sink and toilet
• Baby change table • Quality finish
Staff/Performer locker Rooms
• 14 lockers (must provide own locks) • Change room• Male and female rooms • Private washroom • Full length mirror
Parking
• East Parking – 120 marked car parking spots • East Parking – 12 marked motorcoach bays • Additional 100 parking spots based on availability
Catering Prep Area
• 1,755 sq ft• Hand washing station • Double Sink
• Coffee maker and dishwasher available to rent • Cooking and warming equipment required • Drive-in access
Flooring
• Polished Concrete • Level floor• 10 covered electrical outlets
lighting
• Sulphite lighting• On and off switches are designated by rows • No dimming capabilities
Flood lights
• Adjustable• Gel lighting permitted
Column lights
• Not adjustable• No dimming capabilities • Gel lighting permitted
Please find general information related to the rental of the Rocky Mountaineer
Station for private functions.
Cost
The cost of renting the venue is $10,000 per day, plus HST A damage deposit of $3,000.00 per day is required
Capacity and Inclusions
The venue rental is based on an average of 500 guests and includes: • Exclusive use of the Station’s Event Space
• Required Security (up to a maximum of 10 guards) • Both parking lots (totaling 220 parking spaces) • Cleaners (2 available for pre and during event cleaning)
• Two Event Staff (used primarily for venue use and traffic flow control) • 600V Power Transformer (should additional power be needed) • SOCAN Fee
When capacity exceeds 500 guests additional event staffing, cleaning staff and security staff may be
required. These costs are $25.00 per hour for each additional staff member, and $30.00 per hour for security staff (minimum 4 hours per staff member). This cost is the responsibility of the client.
Cleaning
Post Event Cleaning is $250.00. This rate may increase depending on the extent of the cleaning required.
Permits and documents Required
• SOL (Special Occasions License). All clients hosting an event are legally obligated to obtain a SOL • $5 million Liability Insurance
• Floor Plan • Production Notes • Signed Contract
POWER SERVICES
Power Companies
Viridian Power
Based in Vancouver, Viridian Power is the leading supplier of temporary power services in Western Canada. Specializing in providing temporary power and distribution for concerts, festivals, sporting events and other special events throughout Canada. We offer complete event electrical services from design, installation and operation for any type of event.
Contact: www.viridian-power.com 604-524-1967
Industrial Works
IWL is a leading BC company focused on marketing, promoting and negotiating the use of properties and services to the film industry. We have successfully represented property owners for over 10 years while protecting their business and property interests. We are pleased to partner with another leading BC company, Rocky Mountaineer, North America’s largest privately owned provider of passenger train service, in marketing their unique properties and assets to the film industry.
Contact: www.iwlfilm.com 604-254-4121
We have exclusive power services through Viridian Power. If your event requires additional
power sources, Viridian Power will be contacted by the Rocky Mountaineer Station to supply a
transformer. No other transformer or power source may be brought into the venue.
Should additional power be required, arrangements must be requested a minimum of 7 days in
advance. Use of power transformer does not include extra cabling and/or “power drops.” Please
inquire for more details.
365
Productions
PROdUCTION
Production Companies
Clark’s Audio Visual Services
When you select Clark’s Audio Visual Services, you have chosen Vancouver’s most respected AV supplier; a partner who will work with you to ensure flawless Audio Visual presentations. Our wide array of talent, from creative to technical, will assist you from conception, through execution, to completion. Clark’s goal remains unchanged since 1981; to maintain the most exacting standards of professional practice and to exceed our clients’ expectations in all areas of Audio Visual services.
Contact: www.clarksav.com 604-877-8558
365 Productions Inc.
365 Productions is the ultimate event production and audio visual specialist. Our team of experts has been designing, producing and delivering some of Canada’s most successful live events for years. We have extensive experience servicing the event and entertainment industry, and with offices in both Vancouver and Europe, we ensure we are always at the cutting edge of the business.
Services: Pro Audio, Video, Lighting, Rigging, Staging, Set Design,
and Show Management.
Contact: www.365productions.com 604-716-0913
Rocky Mountain Production Services
Rocky Mountain Production Services offers one-stop full technical production support to events of any size or scale. If you are planning a media, corporate or community event, a ceremony, celebration, concert or festival, Rocky Mountain has everything you need. With over 30 years of experience in the event industry, the latest in equipment technology, a commitment to developing long-term client relationships and caring staff who are as dedicated to realizing your vision as you are, you can have confidence in our ability to get the job done — seamlessly. You put a lot into your production, long before the day of the event. And so do we.
Services: Turn-key services in Pro Audio, Video & Data, Lighting, Production and Show Management.
Contact: www.rmps.ca 604-255-5787
Rocky Mountaineer Station is proud to offer the services of some of the best caterers and
production companies the city has to offer. Whether you are hosting a cocktail party, a
full service dinner or an industry trade show, our event partners will provide you with the
spectacular service you need to ensure your event is a success. Having worked extensively in the
Rocky Mountaineer Station, every aspect of your function, including food, beverage, equipment
rentals, staffing, music and décor can be provided by these dedicated event specialists. Please
contact our partners directly for a consultation.
décor Planning
Bld décor & Scenery
BLD is an award-winning, décor and scenery provider with a proven track record of being able to design and deliver themed décor, gala dressing, exhibits, sets, and installations for live event environments. We are a ‘One Stop Shop’ for all aspects of design and visual identity within the event industry. We have:
• in-house design skills
• an extensive stock of décor, vases, linens, props, drapery, staging, and stock sets
• in house floral design
• project management and technical capabilities Please contact us today for a review of our services or a proposal or quote.
Contact: www.blddecorscenery.com 604-437-7677
Furnishing By Corey
Furnishings By Corey (FBC) is new and excited to be part of the Vancouver market. We opened our doors July 1st 2009 in Burnaby, and have a 6,000 sq ft warehouse/showroom full of fine furnishings. FBC provides cutting edge designs in special event and trade show furnishings and accessories.
FBC works with everyone to make sure that all budgets are met, and ensures that the vision of an event is kept intact. We supply a quality product with impeccable service at an affordable cost.
Contact: www.furnishingsbycorey.com 604-298-9994
Event Planning
Bright Ideas
With over twenty years in business, Bright Ideas has the essential experience, contacts, and track record to consistently stage memorable events. Our creative approach ensures every Bright Ideas event goes beyond the ordinary; leaving guests with great memories and our clients happily accepting accolades. We do it with a focused approach. No detail is overlooked, no variable ignored, so that each event goes exactly as planned, from start to finish. And, our approach is delivering success. Not only can we point to our numerous awards, but also our continually-expanding client roster and hundreds of customized events produced across North America as proof of our ability to exceed expectations and deliver unforgettable results.
Contact: www.brightideasevents.com 604-303-7707
FURNISHINGS BY COREY
Catering
Culinary Capers Catering
Culinary Capers Catering is Vancouver’s premier full-service caterer for social, corporate and special events. Our award-winning culinary team consistently produces beautifully presented and delicious cutting-edge cuisine. Culinary Capers has been in business since 1986 and constantly pushes the creative envelope in food presentation, service, décor and design. Our professional team has been honoured with a number of national and international special event awards.
Contact: www.culinarycapers.com 604-875-0123
Emelle’s Catering ltd.
Celebrating 10 years of catering to you, Emelle’s Catering is proud to be considered 2008 Vancouver Courier’s People’s Choice Awards number two in the city. We make events seamless and memorable, by providing unparalleled guest service and customized menus using local quality ingredients. Catering to a variety of groups, who’s needs range from muffins & sandwiches, to full-scale event production, makes us versatile with the ability to suit the pallet & the wallet.
Contact: [email protected] 604-875-6551
lazy Gourmet
Since 1979, The Lazy Gourmet has been recognized as the longest running premiere event and catering company in Vancouver and has won numerous awards for its work and achievements. As a best-selling author of 10 books, Susan Mendelson developed her company’s reputation on spectacular food and extraordinary service. Our culinary team prides themselves on developing custom menus tailored to specific client needs while featuring local and sustainable ingredients.
Contact: www.lazygourmet.ca 604-734-2507
OPUS Catering
Creative presentations, cutting edge techniques and inspiration from fresh and regional ingredients all come together to create a style and polish distinct to OPUS. Our menus exemplify both classical and adventurous flavours, but we also offer complete flexibility and creativity in fashioning exclusive menu items suited to your special requests or event themes. We are the caterers of choice for such clients as Holt Renfrew, Tiffany and Co, Herman Miller as well as many other distinguished patrons with events from as small as 8 to as large as 1000. Please allow us to impress you with our quality of service, professionalism and magnificent culinary creations!
Contact: www.opushotel.com 604-694-2119
Equipment Rentals
A&B Partytime Rentals
Vancouver’s Premier event rental company, A&B Partytime Rentals, is proudly celebrating its 50th anniversary this year. Renowned for being the ultimate “Full Service” party and corporate event rental company complete with a 5000 square foot showroom to view and practice your party set-ups. A&B organizes all stages of special event planning and execution, including delivery, layout, set-up, off-site kitchen design and catering arrangements.
Contact: [email protected] 604-879-5281
Security
Can-Am Protection Group & Genesis Security
All perimeter security is provided by Can-Am Protection Group. One on-site security person is provided with the venue rental up to 400 people. This security person works for the venue and is responsible for securing train equipment and the property of Rocky Mountaineer Station.
Genesis Security will be retained by Rocky Mountaineer Station to provide security within the venue for your event. Staffing levels will be determined by guest count and the nature of the event. Each event will be reviewed on an individual basis. The Station Events Manager will make this determination and arrange staffing.
Equipment
The Rocky Mountaineer Station has additional equipment and furniture available for on-site use. Rocky Mountaineer Event Staff are required to move this equipment and furniture from our storage areas and return it to the original location at the conclusion of your event.
The following equipment and furniture is available for rental:
Services
Coat Check Services
Rocky Mountaineer Station Events can provide coat check services for your guests. We will take care of the ticketing, racks and hangers, and provide friendly and courteous staff to manage the service. $2.00 per item will be charged to the host or client. This may also be run as a cash service to guests.
Bar Services
Rocky Mountaineer Station Events are proud to offer a professional, experienced bartending and server service to our clients. We will take care of all facets of your bartending service from product selection, bar design and set up, glassware ordering, management and inventory control. Please contact the Events Manager to discuss costs and the scope of the event, to determine the best set-up.
ON SITE EqUIPMENT ANd SERVICES
Equipment / Furniture Availablequantity (per item)Cost ReferencePicture
Black plastic chairs 110 $2.50 A
Herman Miller black leather benches 15 $50.00 B
Planters 7 $10.00 C
Maple Herman Miller chairs 140 $3.50 d
Herman Miller brown leather club chairs 12 $25.00 E
Fir Block tables 6 $5.00 F
Herman Miller Bistro tables 40 $6.00 G
A
B C
D E
F
SCHEdUlE ANd SET-UP TIMES
Schedule/Availability
As the Rocky Mountaineer Stations’ primary use is that of our train service, please refer to the
schedule below for availability.
October 9, 2011 to April 23, 2012
At this time of the year no trains are operating from the station. The venue is available daily from 8:00am until 3:00am.
April 24, 2011 to October 6, 2012*
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Unavailable 10:00am to
3:00am 7:00am to 3:00am 7:00am to noon Unavailable 7:00am to 3:00am 7:00am to 2:00am
*Due to the fluctuations in our train schedule, please contact us directly for availability
October 7, 2012 to April 2013
At this time of the year no trains are operating from the station. The venue is available daily from 8:00am until 3:00am.
Set-up and Wrap-up Notes
• The wrap-up time for events varies depending on the day of the week
• All ground décor (tables, linens, and floor based décor) must be removed by 3:00am • Audio, lighting and staging must be removed immediately after the event
• All equipment must be loaded in and out of a loading bay – NOT through doors. If there is an obstacle preventing the loading in or out through the loading bays, plywood must be placed over entrance mats.
• Any supplier not compliant with this may be subject to replacement charges or cleaning of the mats if damage were to occur
Preset Notes
• Early morning “preset” audio and lighting (flown or suspended items only) must be completed by noon • Rates are prorated per hour
• No décor or floor based items are to be preset • Additional rental hours apply
