Invitation to Exhibit

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2014 MI-NADONA/LTC Annual Convocation & Expo

Invitation to Exhibit

2014 Annual Vendor Expo Show

Thursday, October 23, 2014 2:00‐5:00 PM EST FireKeeper’s Casino Hotel (Ballrooms C & D) 11177 E. Michigan Ave. Battle Creek, MI 49014 Conference Theme: “Coaching Your Team for Performance Excellence”

MI-NADONA/LTC

Annual Convocation & Expo

This year’s 2014 MI‐NADONA/LTC Annual Convocation & Expo will be held October 22‐24 at the FireKeeper’s Casino Hotel in Battle Creek, MI. The Annual Vendor Expo Show will be held on October 23. Set‐up for the expo show will be on October 23 from 8:00 am to 1:00 pm est only; tear down will be immediately following the conclusion of the expo show from 5:00‐7:00 pm est.

Health Care Association of Michigan

The Health Care Association of Michigan (HCAM) is proud to be the exclusive event manager of the 2014 MI‐NADONA/LTC Annual Convocation & Expo.

Expo Show Attendees

This year’s MI‐NADONA/LTC Annual Convocation & Expo will feature approximately 200 long‐term care corporate clinical consultants, directors of nursing, nurse managers and other health care professionals.

Expo Show Floor Plan

Please see page 3 of this Invitation to Exhibit for the expo show floor plan. An updated floor plan of available booths and contracted vendors will be posted to the HCAM website at www.HCAM.org bi‐weekly.

Assignment of Space

Booths will be assigned according to the date the Vendor Application & Contract is received. When possible, HCAM will try to accommodate the vendor’s indicated booth preferences in order of indicated preference. Notwithstanding, HCAM reserves the right to make and/or change booth location assignments at any time as it may in its sole discretion deem necessary. HCAM will also post a list of contracted exhibitors to our website bi‐weekly at www.HCAM.org for vendor reference.

2014 MI-NADONA/LTC Booth Rates

Style Size Cost per Booth

Premium Booth

10’w x10’d

$699

Prize Hunt Booth

Indicated on floor plan with a “PH” 10’w x10’d

$775

2014 Booth Rate Inclusions



NEW!

3 hours of conflict free expo time  Fully carpeted booth  10’x10’ pipe & draped booth; 6’ table with linen & skirt; & 2 chairs  Complimentary Wi‐Fi  2 complimentary vendor representatives per contracted booth for the expo show  Company name in the conference registration brochure (if booth secured by June 23, 2014)  Electronic attendee list prior to & post‐expo  On‐site hard copy attendee list  Complimentary refreshments & vendor lunch buffet during vendor set‐up  Appetizers & cash bar during the expo show  Collect business cards at individual booth for attendee prize raffle drawings (optional)  2 complimentary tickets to the Partner Tailgate Celebration per contracted booth In addition to the 2014 booth rate inclusions listed above, the following added benefit has been included for each booth style:

Premium Booth

 Company listing in the on‐site Vendor Catalog (if Premium booth is secured by September 22, 2014)

Prize Hunt Booth



NEW!

Half page, black & white company ad in the on‐site Vendor Catalog (if Prize Hunt booth is secured

by September 22, 2014) in addition to a company

listing in the on‐site Vendor Catalog

Prize Hunt Program

Exhibitors who contract one of twenty pre‐placed Prize Hunt booths will be featured on the attendee prize hunt card (if contracted prior to September 22, 2014) and in the on‐site vendor catalog. Attendees who visit each of the twenty Prize Hunt booths and have their prize hunt card validated will have the opportunity to win one of several grand prizes.

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2014 MI-NADONA/LTC Annual Convocation & Expo | Invitation to Exhibit

Attendee Prize Raffle

Vendors are encouraged to purchase 1 raffle item at least $50 in value for the attendee prize raffle. Participating exhibitors will collect business cards &/or attendee contact information at their own booth for their raffle item. An HCAM representative will visit each booth during the last hour of the expo show so the exhibitor may draw out their raffle prize winner from their collected contacts. Winners will be announced and sent to the exhibitor to collect their prize.

Partner Tailgate Celebration

All vendor representatives are invited to attend the party of the year – the Partner Tailgate Celebration! This year’s celebration will be held the same evening as the expo show on Thursday, October 23 from 7:00‐10:00 PM at the FireKeeper’s Casino Hotel. Enjoy live band The Killer Flamingos, hosted bar, tailgating food, green screen photo booth and much more!

Payment Terms

Full payment of the total contracted amount is required with submission of the Vendor Application & Contract or space is not guaranteed. By submitting a Vendor Application & Contract to HCAM, you authorize HCAM to charge/invoice your company based on its submitted booth preferences. Any Vendor Application & Contract that is submitted with the incorrect booth rate will be adjusted to the correct rate and charged/invoiced accordingly by HCAM. No vendors will be permitted on the show floor with an outstanding balance.

Cancellation Fees

All cancellations must be submitted to HCAM in writing. A cancellation charge equal to half the cost of the contracted booth(s) submitted by a Vendor Application & Contract will be assessed for the booth(s) cancelled on or before June 16, 2014. Cancellations received after June 16, 2014 will NOT receive a refund or credit.

Use of Association Logo

HCAM & MI‐NADONA/LTC is committed to our vendor partners – and we encourage you to advertise your participation in the expo show. However, use of HCAM or MI‐NADONA/LTC logos by any vendor is prohibited as it implies a legal partnership that subjects the associations to liability.

Questions

Upon review of this Invitation to Exhibit, if you have any questions, please contact Lea Osborne, HCAM Director of Education & Partnerships at (517) 622‐6189 or by e‐mail to [email protected].

Shipping & Handling

FireKeeper’s is pleased to accept and secure all packages shipped to FireKeeper’s Casino Hotel prior to arrival or held in storage after departure. FireKeeper’s Casino Hotel cannot be responsible for the packing of breakable material or breakage of such items when received during transit. Handing changes of $7.00 per box and/or $25.00 per palette will be applied to your hotel room. If you do not have a hotel room reservation at FireKeeper’s, a credit card will be required to accept any packages on a vendor’s behalf. In order to ensure your packages are routed correctly, please address your shipment EXACTLY as follows:

FireKeeper’s Casino Hotel

c/o Hotel Sales and/or Convention Services Manager EVENT NAME: MINADONA/LTC ANNUAL

CONVOCATION & EXPO 2014 EVENT DATE: October 23, 2014 11177 E. Michigan Avenue Battle Creek, MI 49014

(HOLD FOR GUEST: Your COMPANY NAME)

Exhibitors are responsible for their own applicable shipping charges. Shipping and handling charges may NOT be reimbursed and/or covered by HCAM or MI‐NADONA/LTC.

Electric & Additional Set-Up

For electrical service and additional set‐up needs, please submit the included “MI‐NADONA/LTC Expo Electric & Additional Set‐Up Order Form.” Completed forms should be directed to Lea Osborne, HCAM Director of Education & Partnerships by e‐mail to [email protected] or fax to (517) 627‐3016. All order forms MUST be received no later than October 9, 2014.

Lodging Accommodations:

Reservations Required by Sept. 21

st

The FireKeeper’s Hotel is the official site of this year’s Annual Convocation & Expo. Therefore, a discounted block of rooms has been reserved for vendors and attendees. To make your lodging reservation, please contact the FireKeeper’s Hotel directly at (877) 352‐8777. Please be sure to reference “HCAM” when making your reservation to receive the discounted group rate. The discounted room rate is $109 per night for reservations made by September 21, 2014. For reservations made after this date, the discounted room rate is NOT guaranteed. Both valet and self parking is complimentary. Please make your lodging reservation immediately as rooms are limited and NOT guaranteed.

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NADONA EXHIBITS

D C

117'

101' 3''

STAGE BAR 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60

6'

FOOD

13' 4''

38 37 36 35 34 33 32

1 PH

2

3 PH

4

11 PH

5

6

7 PH

8

9

10 PH

12

13

14

15 PH

16

17

24

23 PH

22

21

20 PH

19

18

25

26 PH

27

28 PH

29

30

31

38 PH

37

36

35 PH

34

33

32

39

40 PH

41

42

43 PH

44

45

52 PH

51

50 PH

49

48

47

46

60

59 PH

58

57 PH

56

55 PH

54

53 PH

AƩ endee

Entrance

AƩ endee

Entrance

2014 MI-NADONA/LTC Annual Convocation & Expo

October 23, 2014 | 2:00-5:00 pm est

FireKeeper’s Casino Hotel | Battle Creek, MI

EXPO SHOW FLOOR PLAN

C o m p a n y C a t e g o r y K e y

A Consultant J Home Health/Hospice S Pharmaceutical Bb Vision Services B Design/Building/Remodel K Housekeeping/Laundry/Linens T Physicians Services Cc Wound Care

C Education/Training L Insurance/Risk Management U Portable Diagnostic Services _{Your provided company}

category will be used to ensure you are not placed directly near a compeƟ tor/company of

the same category. Please be sure to indicate your company catagory on your Vendor

ApplicaƟ on & Contract.

D Employment /Recruitment M Legal Services V Rehabilitation/Therapy E Environmental Supplies & Services N Marketing W Safety

F Finance O Medical Supplies & Equipment X Security/Monitoring/Nurse Call G Food & Beverage/Service P Behavioral/Mental Health Care Y Technology/Software H Furniture/Furnishings Q Nutrition/Wellness Z Transportation I Group Purchasing R Oral Health Aa Uniforms/Footwear

Prize Stage

58

56

53 PH

17

18

19

20 PH

31

30

25

35 PH

34

33

32

39

44

45

46

48

49

50 PH

52 PH

Shaded

booths are

sold as of

03-25-14.

57 PH

22

27

29

54

47

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I) Booth Style:

Please see the included floor plan on page 3.

Booth Rate

_{Premium Booth}

_{per booth}$699

Prize Hunt Booth

Indicated on fl oor plan with a “PH”

$775 per booth

Check One: ___ Check made payable to “HCAM” ___ Visa ___ MasterCard ___ American Express ___ Discover Credit Card Number: _____________________________________________________________ Exp. Date: ________ Three-Digit Security Code on Back of Card: _______ Billing Zip Code for Card: __________ Cardholder’s Signature: ____________________________________ Date: ____________________ Company Name: ________________________________________________________________ Company Mailing Address: __________________________________________________________ City: _________________________________________ State: __________ Zip Code: _________ Daytime Phone: _________________________________ Fax: ___________________________ Company Website: ______________________________________________________________ Point of Contact Name (to receive all expo communication): ________________________________________ Point of Contact E-mail (to receive all expo communication): _______________________________________ Additional e-mail addresses (admin. assistant, secretary, colleague, etc): _________________________________ _________________________________________________________________________

I am an authorized representaƟ ve for this company with full power and authority to sign this applicaƟ on and contract for an expo booth.

Print Name: ______________________________ Title: _______________________________ Signature: _______________________________________________ Date: ________________ (1) Company Information: Please complete each fi eld below, including signature and date. Please PRINT legibly.

(2) Company Category: Select (1) category from the Company Category Key on the fl oor plan, page 3, that best describes your company’s

products/services. (Example: company category “M” = legal services)

(3) Booth Preference: Please indicate your booth preferences below. Please see the included fl oor plan on page 3 of this Invitation to Exhibit.

An updated fl oor plan of available booths is posted to our website bi-weekly at www.HCAM.org.

(5) Method of Payment: Please select your method of payment & complete applicable payment information.

(4) Applicable Rate: I) Please circle the applicable rate for your booth preference. Incorrect booth rate will be adjusted to the correct rate

and charged/invoiced accordingly by HCAM. II) Complete the total amount due.

Total Number of Booths Requested (1,2,3, etc.): ____________ **Preferences are NOT guaranteed.**

1st Booth Preference: __________; 2nd Booth Preference: __________; 3rd Booth Preference: ___________ Please write the corresponding letter of your company category here:

II) Total Amount Due Please complete each row. Total # of booths:

Cost per booth:

$

Total Amount Due:

$

2014 MI-NADONA/LTC

Annual Convocation & Expo

VENDOR APPLICATION & CONTRACT

Submit your completed

Vendor ApplicaƟ on & Contract with payment by fax to

(517) 627-3016

or by mail to:

HCAM • 7413 Westshire Dr., Lansing, MI 48917

By submitting this Vendor Application & Contract, you acknowledge that you have reviewed & agree to all terms stated in the 2014 MI-NADONA/LTC Invitation to Exhibit and FireKeeper’s Exhibitor Guidelines. Parts 1-5 of this form must be completed; unfortunately telephone or emailed

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2014 MI-NADONA/LTC Annual Convocation & Expo

Electric & Additional Set-Up

Order Form

Once you have secured your booth(s) and HCAM has confirmed your contracted booth number(s), should you wish to order electrical service and/or additional set-up items for the MI-NADONA/LTC Annual Convocation & Expo to be held on Thursday, October 23, 2014

at the FireKeeper’s Casino Hotel, please submit this completed form with payment information to Lea Osborne, HCAM Director of Education & Partnerships by e-mail to [email protected] or fax to (517) 627-3016.

All order forms MUST be received no later than October 9, 2014.

COMPANY INFORMATION: Please print legibly & complete all requested information.

Contracted Booth Number(s):_____________________ (MUST be confirmed by HCAM prior to submission of this form) Company Name:_________________________________________________________________ Point of Contact Name (to receive all expo communication):_________________________________________ Point of Contact E-mail Address:_______________________________________________________ Additional E-mail Addresses (secretary, expo coordinator, etc.):_______________________________________ Business Phone:_______________ Cell Phone:_________________ Business Fax:_________________

ELECTRIC & ADDITIONAL SET‐UP NEEDS: Please indicate the item(s) below you would like to order with the requested quantity & complete total cost due. _____ Power Strip with Access to Power/Electrical: $10.00 each _____ Additional Table with 2 chairs: $10.00 each _____ Additional chair only: $5.00 each _____ Easel: $5.00 each _____ Pipe & Drape (requested additional and/or removal): $5.00 per instance Total Cost Due: $_______________________ PAYMENT INFORMATION: Credit card information & payment is REQUIRED to order all additional services and/or items.

CHECK ONE: ___ Visa ___ MasterCard ___ American Express ___ Discover

Credit Card Number: _____________________________________________________________ Exp. Date: _________ Three-Digit Security Code on Back of Card: _______ Billing Zip Code for Card: _________ Cardholder’s Name (Print): __________________________________________________________ Cardholder’s Signature: ____________________________________ Date: ____________________

**All orders submitted to HCAM cannot be cancelled and/or refunded after October 9, 2014.**

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2014 MI-NADONA/LTC Annual Convocation & Expo

Sponsorship Opportunities

Below is a list of sponsorship opportunities at this year’s 2014 MI‐NADONA/LTC Annual Convocation & Expo which will be held on October 22‐24, 2014 at the FireKeeper’s Casino Hotel in Battle Creek, Michigan. To secure your sponsorship now or to find out what opportunities are still available, please contact Lea Osborne at (517) 622‐6189 or by email at [email protected]. Sponsorships will be sold on a first come, first serve basis.

ID Number

Sponsorship Opportunity

Cost

N1

Badge Scanning: Day 3 (Oct. 24) ‐ Requires 2 staff volunteers

$500

N2

Badge Scanning: Day 1 (Oct. 22) ‐ Requires 3 staff volunteers

$1,000

N3

Badge Scanning: Day 2 (Oct. 23) ‐ Requires 2 staff volunteers

$1,000

SOLD

Refreshment & Dessert Breaks (all)

$1,000

SOLD

Attendee Electronic Device Charging Station & WiFi

$1,000

SOLD

Conference Breakfasts (all)

$1,500

N7

Partner Tailgate Celebration: Green Screen Photo Booth w/ sponsor logo on

each picture

$1,500

SOLD

Keynote Presenter & All General Session Presenters

$2,500

SOLD

Session Moderating (all) (Oct. 22‐24) ‐ Requires up to 3 staff volunteers

$2,500

N10

Partner Tailgate Celebration: Hosted Bar, Food & Beverages

$2,500

N11

Partner Tailgate Celebration: Live Band ‐ The Killer Flamingos

$2,500

SOLD

Awards & Recognition Luncheon

$3,000

N13

Attendee Hospitality Station: Candy, mixed nuts & display table (provided by

HCAM) to hand out swag or marketing materials (if swag/marketing materials

are provided by sponsor).

$3,000

Included benefits of sponsorship:

 Company logo in pre-conference marketing brochure (if secured by June 23)

 Company logo on attendee tote bags provided at registration (if secured by August 1)  Company logo in on-site program booklet (if secured by September 22)

 Company logo on conference sponsorship banner (if secured by September 22)  Company logo and contact information in general conference PowerPoint slide show  Conference sponsor ribbon on name badge