Independence State of Ohio that. required emergency repairs for damage caused to property City and

RESOLUTION NO 2012131

INTRODUCED BY COUNCILPERSONS CROOKS RILEY WISNIESKI A RESOLUTION

AUTHORIZING PAYMENT OF PURCHASE ORDER 201202266

FOR EMERGENCY REPAIRS TO PROPERTY WITHIN THE BOUNDARIES OF THE CITY DUE TO DAMAGE CAUSED BY HURRICANE SANDY

AND DECLARING AN EMERGENCY

WHEREAS on October _{29 2012} the

_{City experienced}

a hurricane incident that

required

emergency

repairs

for

_damage

caused to

_property

within the boundaries ofthe

City

and

WHEREAS the

_City

received

_proposals

from Alex

_Roofing

and Construction

Company

1543 Frew Mill Road New

_Castle

_Pennsylvania

16101 and Stans Tree Service

_{Vuletic Enterprises Inc}

17674 Rauland Drive Walton

Hills

Ohio 44146 for emergency services

performed or

to be

performed

in addition to other storm related

repairs

that were made

or

to be

made

in connection with the October 29 2012 hurricane as setforth in ExhibitA attached hereto and

WHEREAS the

_City

would like to _{pay these} invoices and the other storm related

repairs through

one Purchase Order in a total amount not to exceed

Fifty

Thousand

Dollars

₅₀

₀₀₀

₀₀

as setforth in Exhibit A attached hereto and

WHEREAS

pursuant

to Ohio Revised Code Section 570541 the Finance

Director certifies that both at the time the contract or order for these services was made

and at the current time sufficient funds are available to the credit of a _proper fund to

authorize

payment

ofthese services and

WHEREAS the services

_{provided already}

and to be

_provided

are

required

due

to theemergency created

by

a hurricane

NOW

THEREFORE

BE IT RESOLVED

_by

the Council of the

_City

of

Independence

State of Ohio that

Section 1 The Council

_hereby

authorizes the

_payment

of Purchase Order 201202266 to cover invoices received from Alex

Roofing

and Construction

Company

1543 Frew Mill Road New Castle

Pennsylvania

16101 and Stans Tree Service

_Vuletic

Enterprises Inc

17674 Rauland Drive Walton Hills Ohio 44146 for emergency

services

_performed

or

to be

_performed

in addition to other stormrelated

_repairs

that

were made

or

to be

made

in connection with the October 29 2012 hurricane in a 72251196

total amount not to exceed

_Fifty

Thousand Dollars

₅₀

₀₀₀

₀₀

as setforth in ExhibitA attached hereto

Section 2 This Resolution is

_hereby

declared to be an _emergency measure

necessary for the immediate

preservation

of the

_public

_health

_safety

and welfare ofthe inhabitants of the

_City

of

_{Independence by}

reason of the immediate

_necessity

of

providing

emergency

repairs

to

_property

within the boundaries of the

_{City damaged by}

Hurricane

_Sandy

Wherefore

this Resolution shall take effect

_immediately

_{upon its} passage and

approval by

the

Mayor

Introduced November 13 2012 First

_Reading

November 13 2012

n

Passed

Air

tiQku

6

C

l

1

Grego

Ku

_Mayor

Attest

4

1

Debi Beal Pro Tem Clerk of Council

CERTIFICATE OF POSTING

I the undersigned dark of the Galt 4

Ohio _Hereby certifythjt theforegoing i 1 Tit

was _wonted en t

11178

day of AielertaW 1

end for the period of fifteen days thereafter by drily pitting true_copiesthereofin three of the meet public placeswithin theCity beingthesame asdetermined and

directedbyC_ourno

CLERK

K0146791 1

Cityof_Independence

Hurricane_Sandy Storm_Damage

EmergencyPO

Vendor _Description Estimate

Alex_Roofing and Construction _{Company City}Hall and Annexroof_{repairs 120000} Stan

s Tree Service _{many locationsthroughout City}where

wind blowntrees need removal _4000000 Other

s storm related_repairs 880000

Total Emergency RepairsPO 5000000

NOTE _{Emergencyrepair} PO isanestimate of thetotal _repairs needed as a result

of the_damage relatedto Hurricane_Sandy Should the total₅₀₀₀₀notbe

needed the _{PO will be closed and any unspentmoney will go}back into the

SelfInsurance _Fund acct 7109500 53160

Alsoany reimbursementsfrom insurancecompanyswill be _postedtothe Self Insurance _Fund acct 710 0800 49990

Requested legislationfor the50000 Emergency PO will bepresented atthe November_{14 2012}

Regular Council_meeting and will include the Then NowCertificate _language

CV nr PURCHASE ORDER

rm

City of

Independence

Ohio Page 1

THE HEART OF CUYAHOGA COUNTY 2012 02266

6800 BRECKSVILLE ROAD INDEPENDENCEOHIO44131 No l

pand0b

Show this Purchase OrderNumber 8 1 4 2165244131 onallcorrespondenceInvoices

shippingpapers andpackages

FINANCE DEPARTMENT _{PURCHASE ORDER DATE}

DELIVERAND CITY OF INDEPENDENCE

SHIP TO _{6800 BRECKSVILLE ROAD} 11022012

THISDEPT INDEPENDENCE OHIO 44131 TERMS NAMEAND BLNKET ADDRESS

OF VENDOR OPEN PO VENDOR CASH DISCOUNTS WILL BE FIGURED FROM DATE

FINANCE DEPARTMENT RECEIVESVENDORS INVOICE

DO NOT DUPLICATE THIS ORDER

LINE

DESCRIPTION ACCOUNTNUMBER QUANTITY UNIT UNIT PRICE EXTENSION

NO ORDERED MEAS

001 _Repairs Clean _{Up Expenses} for_Damage 1605A 710950053160 0 00 5000000

as aresultof HurricaneSandy storms

IF APPLICABLE

THE NOTICE TOBIDDERS SPECIFICATIONS

AND ANYOTHER DOCUMENTSOF

INFORMATION UPON WHICH BIDSWERE

Purchase

MADE SHALL BE CONSIDERED A PART OF

THIS ORDER AS THOUGH FULLY REWRITTEN Ts AL AMOUNT Order Total

ATLENGTH HEREIN NOT TO EXCEED

50

0 5000000

Order istobe entered In accordancewithpricesdeliveryandspecificationsshown above

FEDERAL TAX ID THEN AND NOWCERTIFICATION Thisamounthas been_{lawfully appropriated}for suchpurpose

34 6001474 and is in the_treasuryorin process of collection SEND ALL INVOICES TO _I

herebycertifythat the amount necessary to meetthis CITYOFINDEPENDENCE _obligationwasthenattime of the orderor_contractand isnow

ATTN FINANCE DEPT

lawfully appropriatedforsuch purposeandwasthen and Is

6800 BRECKSVILLERD

nowIntheTreasuryand free frompreviousencumbrances

INDEPENDENCEOH 44131

JCE DIRECfOR OFFINANCE

t

11 01 2012 THU 13102 FAX 002003 LAM ISL1 gn Mlrwrnl

Alex

_Roofing

and

Construction

_Company

1543 FrewMillRoad

I

I

0

New _Castle PA 16101

Commercial Industrial

_Roofing

NRCA

Phone₇₂₄ 6571776 Member

Fax₇₂₄6572328

City

of

_Independence

November 1 2012

Attention Dave

_Snyderburn

Project City Hall

5

471

X

Re Roof_repairs due to wind _damage

ROOFING QUOTE

Wewill removetheshingles In the area where _plywood needs

replaced

due to

tree branchs

_penetrating

the deck Wewill _replace the

_plywood

and the

shingles