Planning and Reflection

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T-1

© STAR Center

Planning and Reflection

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T-2

© STAR Center

Objectives:

• Participants will construct a profile of their current school’s family involvement

program, assess the strengths and

concerns of this program, and construct the beginnings of an action plan to

improve it.

• Participants will also reflect on their Creating Family Friendly Schools

workshop training and complete an

evaluation of it.

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T-3

© STAR Center

Instructions: For each type of involvement, estimate the

percentage of families who participate. Draw a line across each column to construct your school’s profile.

Construct a Profile of

Family Involvement in Your School

Type 1 Parenting

Type 2 Communicating

Type 3 Volunteering

Type 4 Learning at

Home

Type 5 Decision

Making

Type 6 Communication

and Collaboration

100%

50%

0%

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T-4

© STAR Center

Force Field Analysis

Driving Forces Restraining Forces

State Desired Action Here

(Equilibrium or Current Status)

Forces resisting the change

Forces favoring the change

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Module 12 – Planning and Reflection

Trainer Notes and Directions

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Planning and Reflection

Participants will construct a profile of their current school’s family involvement program, assess the strengths and concerns of this program, and construct the beginnings of an action plan to improve it.

Participants will also reflect on their Creating Family Friendly Schools workshop training and complete an evaluation of it.

1 hour, 30 minutes Overhead projector Transparencies 1 to 4 Blank transparencies Overhead pens Flip chart Markers Masking tape Handouts 1 to 4 3" x 5" index cards

Workshop evaluation forms

© STAR Center T-1

Planning and Reflection ♦ Welcome participants.

♦ Show (T-1) and introduce the topic.

T-2

© STAR Center

Objectives:

• Participants will construct a profile of their current school’s family involvement program, assess the strengths and concerns of this program, and construct the beginnings of an action plan to improve it.

• Participants will also reflect on their Creating Family Friendly Schools workshop training and complete an evaluation of it.

♦ Show (T-2) and review the objectives for the session.

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Activity #1 – Profiling, assessing, and planning your school’s family involvement program (30 minutes).

♦ Ask participants to review Handout #1, the starting points needs assessment. Go over the directions with them. Have them complete the needs assessment to determine in which areas their family involvement practices are strong and in which areas improvement is needed.

♦ After 20 minutes, ask volunteers to share what they discovered through the needs assessment process.

T-3

© STAR Center

Instructions: For each type of involvement, estimate the percentage of families who participate. Draw a line across each column to construct your school’s profile.

Construct a Profile of Family Involvement in Your

School

Home Type 5 Decision Making

and Collaboration 100%

50%

0%

♦ After participants have completed the inventory, demonstrate the instructions for profiling their family involvement program.

♦ Display (T-3) and use an overhead pen to show how the profile is completed.

♦ Ask participants to complete a profile of their family involvement program using Handout #2.

♦ Have several participants share their school’s profile. Indicate that low percentages probably mean that work needs to be done in that area and that they may wish to consider planning an action that will increase family involvement at their campus.

T-4

© STAR Center

Force Field Analysis

Driving Forces Restraining Forces

State Desired Action Here

(Equilibrium or Current Status) Forces resisting the change Forces favoring the change

Activity #2 – Planning one action that will increase family involvement in your school (25 minutes).

♦ Show (T-4) to explain how to conduct a force field analysis.

♦ Ask participants to choose one action that will increase family involvement in their school based on the results of their needs assessment. Have them enter this choice in the area labeled “State Desired Action Here.”

♦ Next, have them write all of the reasons that they can think of that support this action on Handout

#3 in the spaces under “Driving Forces,” and all

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of the barriers to this action in the spaces under

“Restraining Forces.”

♦ Allow 15 minutes for this part of the activity.

♦ Note: it may be advisable to include two copies of Handout #3 so that participants have a clean copy for later use.

♦ Ask the participants to choose a partner to

complete the final step in the force field analysis.

Using (T-4) again, explain that partners in

collaboration will both increase the driving forces and reduce the restraining forces in their

respective force fields in order to move toward the desired action.

♦ Example: The desired action chosen is to have a

“Bring your parent to school day.” Some of the driving forces might be that parents would become better acquainted with the school, would get to know their children’s teacher(s), would feel comfortable at school, and would be aware of what their child is learning. Restraining forces might be lack of transportation, lack of child care, inability to get time off from work, and a fear that they might not be welcome. To increase the driving forces, think of more reasons to bring parents to school. One reason might be that lunch would be available; another is that there will be a raffle. To reduce the restraining forces, think of ways to eliminate them. Examples of this might be to arrange for a school bus to pick up parents, have a child care room at school for younger family members, and make sure that “welcome”

signs are posted in front of the school.

♦ Finally, ask a few of the participants to share their success with the force field analysis. Allow five minutes for this sharing.

Activity #3 – Reflection on Creating Family Friendly Schools training (15 minutes).

♦ Three things I learned.

Give a 3" x 5" index card to each participant. Ask participants to write down three things they

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learned in the workshop. Allow five minutes for this part of the activity.

♦ Two things I’ll think about.

Ask participants to turn to a neighbor and talk about two things they will think about as a result of this workshop. Allow five minutes for this part of the activity.

♦ One thing I’ll do.

Tape sheets of flip chart paper to the wall, forming a large rectangle. Give the markers to various persons with instructions to share them.

Ask them to write one action they will take as a result of attending this training on the “wall of fame.” Allow participants five minutes to complete their writing.

♦ Refer participants to Handout #4 for a form that could be used to do further planning.

♦ Suggest that all participants look at the “wall of fame” before leaving the workshop in order to get additional ideas for creating family friendly schools.

Activity #4 – Workshop evaluation (15 minutes).

♦ Pass out the evaluation forms. Explain that the first form is an evaluation of the training itself.

The second is a feedback form for sharing any presentation ideas the participants may have had during the training.

♦ Ask for the participants to give their honest assessment of the workshop experience. Request that they take the time to fill out the evaluations completely.

♦ Thank everyone for their cooperation and contributions during the training.

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Handouts

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Module 12: Handout 1 Page 1

Source: Epstein, J.L., Coates, L., Salinas, K.C., Sanders, M.G. & Simon, B.S. (1997)

School, Family and Community Partnerships: Your Handbook for Action. Thousand Oaks, CA: Corwin Press.

An Inventory of Present Practices of School-Family-Community Partnerships Karen Clark Salinas, Joyce L. Epstein, and Mavis G. Sanders National Network of Partnership-2000 Schools, Johns Hopkins University

This inventory will help you identify your school’s present practices for each of the six types of involvement that create a comprehensive program of school, family, and community partnerships. At this time, your school may conduct all, some, or none of the activities listed.

Not every activity is appropriate for every school or grade level. You may write in other activities that you conduct for each type of involvement.

The Action Team for School, Family, and Community Partnerships should complete this inventory, with input from the teachers, parents, the school improvement team, and others, as appropriate. These groups have different knowledge about all of the present practices of partnership in your school.

After you complete the inventory, you will be ready to write a Three-Year Outline and One- Year Action Plan to show how you will increase, improve, or maintain activities for each of the six types of involvement in your school.

Directions: Check the activities that you conduct and circle all of the grade levels presently involved. Write in other activities for each type of involvement that your school conducts.

To assess how well each activity is implemented, add these symbols next to the check-box: * (for very well implemented with all families), + (a good start with many families), - (needs improvement).

TYPE 1 – PARENTING: BASIC RESPONSIBILITIES OF FAMILIES. Assist families with parenting skills and setting home conditions to support children as students, and assist schools to understand families.

At Which Grades?

o We sponsor parent education workshops and other courses or

training for parents. K 1 2 3 4 5 6 7 8 9 10 11 12

o We provide families with information on child or adolescent

development. K 1 2 3 4 5 6 7 8 9 10 11 12

o We provide families with information on developing home

conditions that support learning. K 1 2 3 4 5 6 7 8 9 10 11 12 o We lend families books or tapes on parenting or videotapes

of parent workshops. K 1 2 3 4 5 6 7 8 9 10 11 12

Used by the STAR Center with permission from: Epstein, 1997.

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o We ask families for information about children’s goals,

strengths, and talents. K 1 2 3 4 5 6 7 8 9 10 11 12

o We sponsor home visiting programs or neighborhood meetings to help families understand schools and to help schools understand families.

K 1 2 3 4 5 6 7 8 9 10 11 12

o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12

TYPE 2 – COMMUNICATING: BASIC

RESPONSIBILITIES OF SCHOOLS. Conduct effective communications from school to home and from home to school about school programs and children’s progress.

o We have formal conferences with every parent at least once

a year. K 1 2 3 4 5 6 7 8 9 10 11 12

o We provide language translators to assist families as needed. K 1 2 3 4 5 6 7 8 9 10 11 12 o We provide clear information about report cards and how

grades are earned. K 1 2 3 4 5 6 7 8 9 10 11 12

o Parents pick up report cards. K 1 2 3 4 5 6 7 8 9 10 11 12 o Our school newsletter includes:

o a calendar of school events K 1 2 3 4 5 6 7 8 9 10 11 12 o student activity information K 1 2 3 4 5 6 7 8 9 10 11 12 o curriculum and program information K 1 2 3 4 5 6 7 8 9 10 11 12 o school volunteer information K 1 2 3 4 5 6 7 8 9 10 11 12 o school governance information K 1 2 3 4 5 6 7 8 9 10 11 12

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Newsletter includes: . . . (cont.)

o samples of student writing and artwork K 1 2 3 4 5 6 7 8 9 10 11 12 o a column to address parents’ questions K 1 2 3 4 5 6 7 8 9 10 11 12 o recognition of students, families, and community

members K 1 2 3 4 5 6 7 8 9 10 11 12

o other __________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o We provide clear information about selecting courses,

programs, and activities in this school. K 1 2 3 4 5 6 7 8 9 10 11 12 o We send home folders of student work weekly or monthly

for parent review and comments. K 1 2 3 4 5 6 7 8 9 10 11 12 o Staff members send home positive messages about students

on a regular basis. K 1 2 3 4 5 6 7 8 9 10 11 12

o We notify families about student awards and recognition. K 1 2 3 4 5 6 7 8 9 10 11 12 o We contact the families of students having academic or

behavior problems. K 1 2 3 4 5 6 7 8 9 10 11 12

o Teachers have easy access to telephones to communicate

with parents during or after school. K 1 2 3 4 5 6 7 8 9 10 11 12 o Parents have the telephone numbers of the school, principal,

teachers, and counselors. K 1 2 3 4 5 6 7 8 9 10 11 12

o We have a homework hotline for students and families to

hear daily assignments and messages. K 1 2 3 4 5 6 7 8 9 10 11 12 o We conduct an annual survey for families to share

information and concerns about students’ needs and reactions to school programs.

K 1 2 3 4 5 6 7 8 9 10 11 12

o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12

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TYPE 3 – VOLUNTEERING: INVOLVEMENT AT AND FOR THE SCHOOL. Organize volunteers and audiences to support the school and students.

o We conduct an annual survey to identify interests, talents,

and availability of volunteers. K 1 2 3 4 5 6 7 8 9 10 11 12 o We have a parent room or family center for volunteer work,

meetings, and resources for families. K 1 2 3 4 5 6 7 8 9 10 11 12 o We encourage families and the community to be involved at

school by:

o assisting in the classroom (e.g., tutoring, grading papers,

etc.) K 1 2 3 4 5 6 7 8 9 10 11 12

o helping on trips or at parties K 1 2 3 4 5 6 7 8 9 10 11 12 o giving talks (e.g., careers, hobbies, etc.) K 1 2 3 4 5 6 7 8 9 10 11 12

o checking attendance K 1 2 3 4 5 6 7 8 9 10 11 12

o monitoring halls, or working in the library, cafeteria, or

other areas K 1 2 3 4 5 6 7 8 9 10 11 12

o leading clubs or activities K 1 2 3 4 5 6 7 8 9 10 11 12 o other _______________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o We provide ways for families to be involved at home or in

the community if they cannot volunteer at school. K 1 2 3 4 5 6 7 8 9 10 11 12 o We have a program to recognize our volunteers. K 1 2 3 4 5 6 7 8 9 10 11 12 o We schedule plays, concerts, games, and other events at

different times of the day or evening so that all parents can attend some activities.

K 1 2 3 4 5 6 7 8 9 10 11 12

o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12

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TYPE 4 – LEARNING AT HOME: INVOLVEMENT IN ACADEMIC ACTIVITIES. Involve families with their children in homework and other curriculum-related activities and decisions.

o We provide information to families on required skills in all

subjects. K 1 2 3 4 5 6 7 8 9 10 11 12

o We provide information to families on how to monitor and

discuss schoolwork at home. K 1 2 3 4 5 6 7 8 9 10 11 12

o We provide information on how to assist students with skills

that they need to improve. K 1 2 3 4 5 6 7 8 9 10 11 12

o We have a regular schedule of interactive homework that requires students to demonstrate and discuss what they are learning with a family member.

K 1 2 3 4 5 6 7 8 9 10 11 12

o We ask parents to listen to their child read or to read aloud

with their child. K 1 2 3 4 5 6 7 8 9 10 11 12

o We provide calendars with daily or weekly activities for

families to do at home and in the community. K 1 2 3 4 5 6 7 8 9 10 11 12 o We help families help students set academic goals, select

courses and programs, and plan for college or work. K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12

TYPE 5 – DECISION MAKING: PARTICIPATION AND LEADERSHIP. Include families as participants in school decisions, and develop parent leaders and representatives.

o We have an active PTA, PTO, or other parent organization. K 1 2 3 4 5 6 7 8 9 10 11 12 o Parents are represented on the school’s advisory council,

improvement team, or other committees. K 1 2 3 4 5 6 7 8 9 10 11 12

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o We have an Action Team for School, Family, and Community Partnerships to develop a program with practices for all six types of involvement.

K 1 2 3 4 5 6 7 8 9 10 11 12

o Parents are represented on district-level advisory councils

and committees. K 1 2 3 4 5 6 7 8 9 10 11 12

o We provide information on school or local elections for

school representatives. K 1 2 3 4 5 6 7 8 9 10 11 12

o We develop formal networks to link all families with their

parent representatives. K 1 2 3 4 5 6 7 8 9 10 11 12

o We involve parents in selecting school staff. K 1 2 3 4 5 6 7 8 9 10 11 12 o We involve parents in revising school/district curricula. K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12

TYPE 6 – COLLABORATING WITH THE COMMUNITY.

Coordinate resources and services from the community for families, students, and the school, and provide services to the community.

o We provide a community resource directory for parents and students with information on community agencies, programs, and services.

K 1 2 3 4 5 6 7 8 9 10 11 12

o We provide information on community activities that link to learning skills and talents, including summer programs for students.

K 1 2 3 4 5 6 7 8 9 10 11 12

o We work with local businesses, industries, and community

organizations on programs to enhance student skills. K 1 2 3 4 5 6 7 8 9 10 11 12 o We offer after-school programs for students, with support

from community businesses, agencies, or volunteers. K 1 2 3 4 5 6 7 8 9 10 11 12

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o We sponsor intergenerational programs with local senior

citizen groups. K 1 2 3 4 5 6 7 8 9 10 11 12

o We provide “one-stop” shopping for family services through partnerships of school, counseling, health, recreation, job training, and other agencies.

K 1 2 3 4 5 6 7 8 9 10 11 12

o We organize service to the community by students, families,

and schools. K 1 2 3 4 5 6 7 8 9 10 11 12

o We include alumni in school programs for students. K 1 2 3 4 5 6 7 8 9 10 11 12 o Our school building is open for use by the community after

school hours. K 1 2 3 4 5 6 7 8 9 10 11 12

o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12 o _______________________________________ K 1 2 3 4 5 6 7 8 9 10 11 12

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Construct a Profile of Family Involvement in Your School

Instructions: For each type of involvement, estimate the percentage of families who participate. Draw a line across each column to construct your school’s profile.

Home

Type 5 Decision Making

and Collaboration

100%

50%

0%

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Force Field Analysis

State Desired Action Here

Driving Forces Restraining Forces

Forces favoring the change Forces resisting the change (Equilibrium or Current Status)

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Action Plan for Strengthening Home-School Partnerships

Area of Focus:

Activities:

What will be done

Purpose of

the activity By whom? When? Resources/

training needs

Evidence of success

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Transparencies

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References

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Module 12: Page 1

References

Epstein, J. L., Coates, L., Salinas, K. C., Sanders, M. G., & Simon, B. S. (1997). School, family and community partnerships: Your handbook for action. Thousand Oaks, CA:

Corwin Press.