PROJECT CHARTER
PROJECT CHARTER
GENERAL SUPPLIES E-COMMERCE WEBSITE GENERAL SUPPLIES E-COMMERCE WEBSITE
12/07/2015 12/07/2015 General Supplies General Supplies
41, SPRING HILL PKWY SE, 41, SPRING HILL PKWY SE,
SMYRNA, GA-30080 SMYRNA, GA-30080
Project
Project Name Name :: General Supplies E-commerce WebsiteGeneral Supplies E-commerce Website Focus
Focus Area Area :: Creation of E-commerce website for the successful operation ofCreation of E-commerce website for the successful operation of online business
online business
Prepared By Prepared By
Document
Document Owners Owners Organizational RolesOrganizational Roles Rob
Rob Wade Wade Business Business Analyst Analyst / / Project Project ManagerManager
Josephine Architect
Josephine Architect
Prashaanth Developer
Prashaanth Developer
Gayathri
Gayathri QA QA TesterTester Chuchu
Chuchu Support Support SpecialistSpecialist
Project Charter Version Control Project Charter Version Control
Version
Version Date Date Author Author Change Change DescriptionDescription A
A 12/07/2015 12/07/2015 Rob Rob Wade Wade Primary Primary Scope Scope andand Project Charter Project Charter
Table of Contents Table of Contents
1.
1. Project Charter PurposeProject Charter Purpose 2.
2. Project Executive SummaryProject Executive Summary 3.
3. Project OverviewProject Overview 4.
4. Project ScopeProject Scope
4.1 Goal and Objectives 4.1 Goal and Objectives
4.2 Statement of Work (SOW) 4.2 Statement of Work (SOW) 4.3 Project Deliverable
4.3 Project Deliverable
4.4 Project Estimated Costs & Duration 4.4 Project Estimated Costs & Duration 5.
5. Project ConditionsProject Conditions
5.1 Project Assumptions 5.1 Project Assumptions 5.2 Project Risks 5.2 Project Risks 5.3 Project Constraints 5.3 Project Constraints 6.
6. Project Structure ApproachProject Structure Approach 7.
7. Project Team Organization PlansProject Team Organization Plans 8.
1.
1. Project Charter PurposeProject Charter Purpose
The project team will determine and identify the required steps for developing an The project team will determine and identify the required steps for developing an e-commerce website that covers the combination of business models. Our website will e-commerce website that covers the combination of business models. Our website will establish the
establish the process of buying the process of buying the products of General products of General Supplies company online. Supplies company online. WeWe will examines the business model and incorporate it onto the website. The project team will examines the business model and incorporate it onto the website. The project team will discover possible solutions for the new e-commerce business. The project team will will discover possible solutions for the new e-commerce business. The project team will become knowledgeable on how to develop
become knowledgeable on how to develop an e-commerce websitean e-commerce website
2.
2. Project Executive SummaryProject Executive Summary
•
• Project Project Goal Goal : : Creation Creation of of new new e-commerce e-commerce website website for for General General SuppliesSupplies
company that will be successful and generate revenues company that will be successful and generate revenues
•
• Objectives Objectives : : To To create create and and maintain maintain a a high high revenue revenue e-commerce e-commerce website website toto
capture the business potential of selling General Supplies products online capture the business potential of selling General Supplies products online
•
• Scope Scope : : Deliver Deliver a a quality quality e-commerce e-commerce website website within within the the time, time, costcost
and project requirements set by the project team and project requirements set by the project team
•
• Assumptions Assumptions : There : There are lot are lot of e-commerce of e-commerce websites that websites that have beenhave been
successful in generating the revenues. The e-commerce business has also successful in generating the revenues. The e-commerce business has also witnessed growth in the last 5 years
witnessed growth in the last 5 years
•
• Risks Risks : : Identify Identify and and research research possible possible risks risks starting starting up up new new e-
e-commerce website commerce website
•
• Costs Costs : : Deliver Deliver the the website website within within the the allotted allotted money money for for the the project.project.
Costs would be considered for website specifications such as human resources, Costs would be considered for website specifications such as human resources, training and other expenses that might arise
training and other expenses that might arise
•
• Timeline Timeline : : Develop Develop a a reasonable reasonable timeline timeline by by researching researching other other e-
e-commerce websites and determine time taken to complete the entire project. commerce websites and determine time taken to complete the entire project.
•
• Approach Approach : : Project Project Manager Manager will will conduct conduct weekly weekly project project meeting meeting TheThe
project
project manager manager will will be be responsible responsible for for delegating delegating work work and and assign assign projectproject duties. The project manager will communicate via email, phone and duties. The project manager will communicate via email, phone and conference calls.
•
• Organization Organization : : Star Star Associates. Associates. The The organizational organizational structure structure of of this this project project isis
as follows as follows
Rob
Rob Wade Wade : : Business Business Analyst Analyst / / Project Project ManagerManager Josephine
Josephine : : ArchitectArchitect Prashaanth
Prashaanth : : DeveloperDeveloper Gayathri
Gayathri : : QA QA TesterTester ChuChu
ChuChu : : Support Support SpecialistSpecialist
3.Project Overview 3.Project Overview
Our Project's mission is to develop a new and successful e-commerce website for Our Project's mission is to develop a new and successful e-commerce website for General Supplies company. The site will feature the products of General Supplies
General Supplies company. The site will feature the products of General Supplies company and will enable online purchase of selected products. We will examine the company and will enable online purchase of selected products. We will examine the possible methods to develop the e-commerce website into premiu
possible methods to develop the e-commerce website into premium online business form online business for General Supplies company
General Supplies company
4.
4. Project ScopeProject Scope
4.1 Goals and Objectives 4.1 Goals and Objectives
Goals Objectives
Goals Objectives
•
• Enable General SuppliesEnable General Supplies
company to sell their company to sell their products online. products online.
•
• Gather requirements for theGather requirements for the
website website
•
• Develop website to increaseDevelop website to increase
the revenue through online the revenue through online sales
sales
•
• Develop the website withinDevelop the website within
allocated cost, time and allocated cost, time and resources
resources
•
• Create an e-commerce websiteCreate an e-commerce website
selling their products online selling their products online
•
• Research many e-commerceResearch many e-commerce
websites to develop ideas and websites to develop ideas and actions point to incorporate actions point to incorporate onto the developing website onto the developing website
•
• The project team will researchThe project team will research
the best model and design for the best model and design for generating revenue through generating revenue through online sales
online sales
•
• Complete the website withinComplete the website within
$275,000.00 before 11/30/2016 $275,000.00 before 11/30/2016 with 5 resources
4.2
4.2 Departmental Statement of Work Departmental Statement of Work Statement
Statement of of Work Work Responsibility Responsibility Due Due DateDate Business
Business case case Business Business Analyst,Analyst, Architect Architect
01/14/16 01/14/16 Planning
Planning Business Business Analyst Analyst 02/25/1602/25/16 Design
Design Business Business Analyst,Analyst, Architect Architect
03/25/16 03/25/16 Build
Build Developer Developer 05/26/1605/26/16 Quality Assurance Quality Assurance Testing Testing QA QA Tester Tester 07/18/1607/18/16 Implementation
Implementation Business Business Analyst,Analyst, Architect Architect
07/26/16 07/26/16 Project Website Soft
Project Website Soft Launch Launch Developer, Business Developer, Business Analyst Analyst 08/17/16 08/17/16 Hard
Hard Launch Launch Developer Developer 08/18/1608/18/16 Handover
Handover Business Business Analyst,Analyst, Architect Architect
08/25/16 08/25/16 Online
Online Support Support Business Business Analyst,Analyst, Support Specialist Support Specialist 10/14/16 10/14/16 4.3 Project Deliverables 4.3 Project Deliverables Milestones Deliverables Milestones Deliverables
Sign off Project Schedules and Sign off Project Schedules and
contracts contracts
Audit E-Commerce objectives Audit E-Commerce objectives Develop project schedule
Develop project schedule Budget, Risk and Change Budget, Risk and Change control planning
control planning
Contracts and Cross functional Contracts and Cross functional requirement
requirement Sign off business case
Sign off business case High level requirementHigh level requirement Business Assessment Business Assessment Technical Specification Technical Specification
Milestones Deliverables
Milestones Deliverables
Sign off Planning
Sign off Planning Requirement GatheringRequirement Gathering Content Outline
Content Outline Website Page layout Website Page layout Sign off Design
Sign off Design Visual Element DesignVisual Element Design Create Prototype template Create Prototype template Design Review
Design Review Sign
Sign off off DevelopmentDevelopment CSS & HTML CodingCSS & HTML Coding Module Integration Module Integration Content Population Content Population Unit Testing Unit Testing Security Implementation Security Implementation Sign Off Testing
Sign Off Testing Site TestingSite Testing
Cross Device Testing Cross Device Testing Performance Testing Performance Testing User Experience Testing User Experience Testing Sign off Soft Launch
Sign off Soft Launch Configure production ServerConfigure production Server Verify Production Server Verify Production Server
Transfer files to Production Server Transfer files to Production Server Final UAT & copy proofing
Final UAT & copy proofing Project Closure
Project Closure Completion of ProjectCompletion of Project Project Estimated Cost and Duration
Project Estimated Cost and Duration Project
Project Phases Phases
Due
Due Date Date Deliverables Deliverables CostCost Business
Business Case Case 01/14/1601/14/16 •• High Level RequirementHigh Level Requirement •
• Business Case AssessmentBusiness Case Assessment •
• Technical SpecificationTechnical Specification
$64,655.00 $64,655.00
Planning 02/25/16
Planning 02/25/16 •• Requirement GatheringRequirement Gathering •
• Content OutlineContent Outline •
• Website Page LayoutWebsite Page Layout
$25,103.25 $25,103.25
Project Project Phases Phases
Due
Due Date Date Deliverables Deliverables CostCost Design 03/25/16
Design 03/25/16 •• Visual Element DesignVisual Element Design •
• Create Prototype TemplateCreate Prototype Template •
• Design ReviewDesign Review
$34,280.00 $34,280.00
Build 06/25/16
Build 06/25/16 •• CSS & HTML CodingCSS & HTML Coding •
• Module IntegrationModule Integration •
• Content PopulationContent Population •
• Unit TestingUnit Testing •
• Security ImplementationSecurity Implementation
$41,700.00 $41,700.00 Quality Quality Assurance Assurance Testing Testing 07/18/16
07/18/16 •• Site TestingSite Testing •
• Cross Device TestingCross Device Testing •
• Performance TestingPerformance Testing •
• User Experience TestingUser Experience Testing
$32,584.00 $32,584.00 Implementati Implementati on on 07/26/16
07/26/16 •• Prepare Launch SchedulePrepare Launch Schedule •
• Register with searchRegister with search
Engines Engines
•
• Check DNS EntriesCheck DNS Entries
$12,360.00 $12,360.00 Project Project Website Soft Website Soft Launch Launch 08/17/16
08/17/16 •• Configure production ServerConfigure production Server •
• Verify Production ServerVerify Production Server •
• Transfer files to ProductionTransfer files to Production
Server Server
•
• Final UATFinal UAT •
• Final copy proofingFinal copy proofing
$14,680.00 $14,680.00
Hard
Hard Launch Launch 08/18/1608/18/16 •• Hard LaunchHard Launch $800.00$800.00
Handover 08/25/16
Handover 08/25/16 •• Complete ProjectComplete Project
Documentation Documentation
•
• Prepare User ManualPrepare User Manual •
• Site trainingSite training
$6,940.00 $6,940.00 Online Online Support Support 10/14/16
5.
5. Project ConditionsProject Conditions 5.1
5.1 Project AssumptionsProject Assumptions
•
• Creation of E-commerce website for General Supplies companyCreation of E-commerce website for General Supplies company
incorporates all the General Supplies products available in their retail store incorporates all the General Supplies products available in their retail store
•
• Develop alternate revenue generation for General Supplies company byDevelop alternate revenue generation for General Supplies company by
selling their products online selling their products online
•
• E-commerce E-commerce business has has been successful business has has been successful and grown in the lasand grown in the last 5 yearst 5 years
and alternate mode of selling develops General Supplies company business and alternate mode of selling develops General Supplies company business initiatives.
initiatives.
5.2
5.2 Project RisksProject Risks Risk
Risk Areas Areas LikelihooLikelihoo d /Impact d /Impact
Risk
Risk Owner Owner Mitigation Mitigation PlanPlan Scope
Scope Creep Creep High High Project Manager Project Manager Contact project Contact project sponsor sponsor toto determine future project determine future project requirements; no more requirements; no more changes to current project. changes to current project. Custom Coding
Custom Coding Overruns
Overruns
High
High Project Project Manager Manager Strict Strict guidelines guidelines aroundaround scope creep, updates on scope creep, updates on project documents. project documents. 5.3
5.3 Project ConstraintsProject Constraints
•
• Budget : The requirement to complete the project under the estimatedBudget : The requirement to complete the project under the estimated
cost of $275,000.00 cost of $275,000.00
•
• Time Time : : Client Client requires requires to to launch launch the the website website before before NovemberNovember
30,2016. 30,2016.
6. Project Structure Approach 6. Project Structure Approach
Project Manager will conduct weekly project meeting. The project manager will be Project Manager will conduct weekly project meeting. The project manager will be responsible for delegating work and assign project duties. The
responsible for delegating work and assign project duties. The
project manager will communicate via email, phone and conference calls. project manager will communicate via email, phone and conference calls.
7. Project Team Organization Plans 7. Project Team Organization Plans
The constraints of the project are the cost and the time. Hence the team decided to The constraints of the project are the cost and the time. Hence the team decided to
include the associates from India , Prashaanth – Developer and Gayathri- QA tester and include the associates from India , Prashaanth – Developer and Gayathri- QA tester and ChuChu from Philippines for Online Support
ChuChu from Philippines for Online Support Project
Project Team Team Role Role Project Project Team Team MembersMembers Business
Business Analyst Analyst Rob Rob WadeWade
Architect Josephine
Architect Josephine
Developer Prashaanth Developer Prashaanth QA
QA Tester Tester GayathriGayathri Support
Support Specialist Specialist ChuChuChuChu
8. Approvals 8. Approvals
Approved
