Fixed Scope Offering Fusion Financial Implementation

Fixed Scope Offering

Fusion Financial Implementation

Agenda

 Introduction

 Business Objectives

 Product Overview

 Key Implementation Features

 Implementation Packages & Timelines

 Cloud App Services Implementation Approach

 High Level Project Plan

 High Level Scope (Package1 to Package3)

 Application Scope

 Scope Exclusion

 Implementation Methodology

 Key Assumptions

 Project Deliverables

 Project Team Structure

 Optional Expansion Packs

 Mindtree Facts

Introduction

 Mindtree would like to present this fixed scope offering for Fusion Financial implementation in

cloud.

 Mindtree is an Oracle gold partner and Fusion capability building is one of its top corporate

priorities and part of Organization strategic objectives to expand its services offering around

cloud and related technologies. We have Oracle certified Fusion Financial professionals with

strong domain knowledge ,implementation skills and years of delivery experience.

 This document provides a quick walkthrough of the fixed scope offering of Fusion Financial

implementation that includes Fusion Financial product features, high level scope , timelines ,

assumptions & dependencies.

Business Objectives

 Implement a disciplined Financial management environment providing relevant insight and

operational rights to users at different levels in the Financials chain and various levels in the

organizational hierarchy

 Integrated processes with accurate record keeping & accounting

 To have Real Time Reporting & Analysis of the organization's Financial Position

 To have Transaction Trails, Centralised accounting monitors for easy Period Closing & auditing

 Holistic view with In-built intelligence, role-based dashboards and embedded decision support

system

 Unify and automate processes across all departments

 Maintain the smoothest business operations while keeping maximum controls

 Elimination of paper work with goal to achieve online and efficient environment

 Native user experience that allows key functionalities accessible from mobile web browsers of

mobile Apps

Oracle Financials Cloud and Overview

of Fusion Financials

Planning and Budgeting

Order Capture, Revenue and

Collections

• Increase Insight

• Improve Productivity

Financial Reporting

Governance, Risk and Compliance Financial

Analytics

Travel and Expense Management

Cash and Treasury Management Financial

Management

SOCIAL

MOBILE

INTEGRATION

ANALYTICS

Key Implementation Features

Faster Deployment of Essential Business Functions with Lower Costs

Rapid Activation

of Service

Configuration of

Defined Scope

Fully

Provisioned &

Working System

Rapid

implementation

methodology

mPace based on

Simplify Your Journey

To The Cloud

Implementation Packages &

Timelines

Name Subscription Modules Duration

Package 1- Oracle Fusion Financial Cloud Essentials

• Oracle Fusion Financial Cloud Service

• Fusion Financial Reports Center Cloud Service

• Fusion Transactional Business Intelligence

• Fusion General Ledger

• Fusion Payables

• Fusion Payments

• Fusion Receivables

• Fusion Assets

• Fusion Cash Management

• Sub ledger Accounting (SLA)

16 weeks

Package 2- Oracle Fusion Financial Cloud Complete Suite

• Oracle Fusion Financial Cloud Service

• Fusion Financial Reports Center Cloud Service

• Fusion Transactional Business Intelligence

• Fusion Expenses Cloud Service

• Fusion General Ledger

• Fusion Payables

• Fusion Payments

• Fusion Receivables

• Fusion Assets

• Fusion Cash Management

• Sub ledger Accounting (SLA)

• Fusion Expenses

18 weeks

Package 3- Fusion Financials

Accounting Hub (co-existence)

• Oracle Fusion Financials Accounting Hub • Fusion Accounting Hub 12 weeks

High Level Program Plan:

Package-1

High Level Program Plan:

Package-2

High Level Program Plan:

Package-3

Application Scope

Process Activity

Ledger • Single Ledger will be defined based on reporting requirement Legal Entity • Single Legal Entity will be defined based business requirement

Chart of Accounts

• Required COA (with segments, labels and value sets) will be defined based on business requirements, date effective account hierarchies would be defined based on parent child relationship between segment values. Up to seven (7) segments in the CoA structure would be defined

Asset Books and Categories • Single fixed asset book shall be created with max 10 asset categories .

Customers & Suppliers • Required customer and supplier data will be created /loaded in the system

Security

• specific application roles: Accounts Payable Manager, Accounts Payable Supervisor, Accounts Receivable Manager, Asset Accountant, Asset

Accounting Manager, Cash Manager, Collections Agent, Collections Manager, Expense Auditor, Expense Manager, Financial Analyst, Financial Application Administrator, General Accountant, General Accounting Manager,

Application Scope(Contd.)

Applications Key Processes Setup Activity

General Ledger

Manage Journals:

Manage Journal Entries

Manage Recurring / Allocation Journals Manage Intercompany Journals

Journal Approvals Budget Journals

Account Balance Reporting:

Account Balance Translation Account Balances Revaluation Account Balances Multi Reporting Consolidation & Eliminations Account Balance Analysis:

Real Time Account balance Analysis through Excel

• Ledger sets

• data access sets

• Intercompany Balancing Rules

• Journal Approval Rules

• Auto Post Criteria Sets

• Journal Reversal Criteria Sets

• Accounting and Reporting Sequences Allocations and Periodic Entries

• Revaluations

• Historical Rates

• Open First Period

Expense Management

Manage Expense Report:

Submit expense reports

Integrated Mobile expense report submission Manage expense report audit

Expense report approval Manage Employee advances

• Expenses System Options

• Expense Report Templates

• Expense Approval Rules

• Conversion Rates and Policies

Application Scope(Contd.)

Applications Key Processes Setup Activity

Accounts Payables

Suppliers & Supplier Invoice Management:

Manage Suppliers

Manage Supplier Invoices Invoice Approvals

Spreadsheet based invoicing Withholding On invoices

Supplier Payments and Prepayments

Supplier Single Payments and Batch Payment Payment Printing, Payment Voiding/Hold/Reissue GL Reconciliation: Payables & GL Reconciliation

• Configure Procurement Business Function

• Procurement Agents and Suppliers

• Common Options for Payables and Procurement Distribution Sets

• Invoice Tolerances

• Disbursement System Options

Accounts

Manage Customers & Customer Invoices:

Manage customers

Manage customers Invoices Invoice adjustments

Credit memo application

Advance billing revenue recognition Customer receipt management:

• Receivables System Options

• Receivables Activities

• Auto Accounting Rules

• Remit-to Addresses

• Standard Memo Lines

• Funds Capture Payment Methods

• Funds Capture Process Profiles

• Internal Payees

Application Scope(Contd.)

Applications

Asset Management

Manage Assets:

Manage fixed assets

Manage Capital work in progress

Asset addition through payables & spreadsheet Manage asset impairment

Manage asset retirement Manage Asset details:

Manage asset locations

Manage asset employee assignments Manage asset category

Asset Depreciation:

Asset depreciation

Unplanned asset depreciation Suspend depreciation

• Fixed Assets Flex field Value Sets

• Fixed Assets Key Flex fields

• System Controls

• Fiscal Years

• Asset Locations

• Asset Calendars

• Prorate Conventions

• Asset Categories

• Asset Books

Cash Management

Bank Reconciliation:

Import bank statement

Auto/Manual bank reconciliation Reconciliation tolerances

Manage External Transaction:

Record external transaction

Auto transaction creation from bank statement

• Payment Methods

• Payment Process Profiles

• Create Banks

• Branches and Accounts in Spreadsheet

• Upload Banks, Branches, and Accounts

Application Scope(Contd.)

Applications

Common Financial Module

Intercompany Organizations:

Manage Intercompany Organizations Intercompany Transactions:

Intercompany Invoicing Intercompany Journals

Intercompany batch Approvals

Spreadsheet Based transaction batch Reconciliations:

Intercompany reconciliation

• Intercompany Balancing Rules and Accounts

• Intercompany Accounts

• Intercompany Transaction Types

• Intercompany Organizations and Security

• System Options

Application Scope(Contd.)

Process Activity

Data Migration • Migration of open balances and open transactions

• Migration of Assets

• Migration of Trial balance

• Migration of Master data like Active Suppliers, Active Customers and Banks

• Active Chart of Account Values

Note:

1. Data has to be provided in Mindtree Template and only open transactions

shall be Migrated

2. Migration of historical data is out of scope for the project

Reports Development of 5 transactional Reports using BI Publisher

Recommended Reports

•Customer Account Status Report

•Create Customer Statements Execution Report

•Payables Negative Supplier Balance Report

•Asset Register Report

•Trial Balance Report

Email Alerts •Development of 2 Emails Alerts (as per the requirements)

SLA Modifications •Development/modification of 2 SLA events (as per the requirements)

Scope Exclusion

Configuration Details

Single Sign On Single Sign On setup is not included in the current scope of work

Third Party Integrations Integrations with third party systems (inbound/outbound) is not included in current scope of work

Custom Job Roles Configuration ofcustom job roles would be not considered as part of the project scope Data Extraction and Cleansing Data extraction from third party system is not included in the scope of the project

End User Training Mindtree would follow the train the trainer approach, and end user training is not included in the scope of the project

Change Management Organization change management would be the responsibility of the customer Migration of Historical Data Migration of historical data is out of scope for the project

Upgrade Upgrade of Fusion Application during project is out of the scope Country Localization Any Localization feature for any country is out of the scope

Dependencies

 Legacy system data extraction is client’s responsibility

 Change management will be clients responsibility

Implementation methodology:

mPACE for Fusion Financials

Key Assumptions

 Mindtree’ s mPace methodology based on OUM will be used for implementation.

 Implementation is based on cloud deployment model hosted at Oracle

 Organizational Change Management will be Client’s responsibility

 Customer will avail required infrastructure that will be fully dedicated to implementation services

 Customer will accept providing the service remotely

 Any approvals and/or feedback from the customer will be the responsibility of customer project

manager and must not exceed Two work days since the delivery date

 Single country and one language ( English) is included in scope

 All implementation activities, deliverables, Data Collection Sheets and other documentations will

be provided in English Language

 Project execution will be via onsite offshore model

 Client would assign a project manager to manage clients stake holders team

 Client to finalize Subscription for respective product from Oracle prior to implementation start

date

 Project Team training-Only train the trainer sessions would be provided by Mindtree

Project Deliverables

Deliverables included in the scope Description

Project Work Plan List of high level tasks and associated timelines

Configuration Requirement Questionnaire Business Requirement questionnaire for solution

design of the to be system

Application Configuration Document Summarized configurations based on solution

design.

Test Plans and scripts Test scenarios & results to test the solution

Set up Document Questionnaire to gather requirements

Training Material Super user training material

Project Team Structure

Mindtree Team Roles Customer Team Roles

Project Manager

 Responsible for day to day project activities

 Weekly status reports /Milestones

 Issue and Risk escalation

 Interfaces the customer business team

 Gathers business and functional requirements

 Designs access and visibility model

 Develops solution prototypes

Project Manager

 Manages communication internally

 Manages and engages resources to participate in the project

 Learns various aspects of the application

 Dedicated to project from kick-off through go-live Business Process Lead

 Owner of business requirements

 Gathers user feedback during prototype, configuration, and validation phases

 Available as needed during the project (50%) Functional Consultant

 Maps requirements to the application

 Configures page and field layouts

 System set-up / field labeling

 Implements visibility solution

Finance Accountant Data Specialist

 Responsible for formatting and cleansing data

 Ensures correct import data mapping

 Validates imported data

 Available as needed during project (25%)

Technical Consultant Financial SME/Super User

Optional Expansion packs

• Integration with legacy applications

• Historical data upload

• Custom roles set up

• End user training

• Upgrade services for future releases

• Regression Testing framework for Upgrade process

• Post go live support beyond sustain period

• Implementation services for additional Fusion modules

• Fusion Automated Invoice Processing Cloud Service

• Fusion Advanced Collections Cloud Service

• Fusion Financial Reports Center Cloud Service

• Fusion Mobile Financial Reporting Center

Oracle Practice Overview

Applications Analytics/

Mobility

Cloud SOA and

BPM

Infrastructure

Management

Oracle E- Business Suite/

Oracle Transportation

Management

Oracle BI/

And Mobile Solutions

Oracle Taleo Oracle Fusion

Oracle BPM Oracle Fusion

Middleware

Oracle DBA/

Apps Administration

Supply Chain

Management

Project

Accounting

Human Resource

Management

Finance

Management

Ser v ices A p p li cati o n an d T ech n o lo g ies

Bu si n ess Pr o cesses

Oracle Focus Areas

Thank You