SOLUTION BRIEF
FEATURES:
• Dynamic eDocument library through ConformX® integration
• Closing document notifications to Title/Settlement
• Borrower & settlement preview • External document inclusion • eSign and eDelivery
• Bi-directional data pushback with LOS, Lender email notifications
• MISMO® SMART Doc® eNotes
• Secure eVault
• MERS® eRegistry & eDelivery
• Remote Online Notarization • In-Person eNotarization • eRecording
BENEFITS:
• Improves borrower experience – access, review, eSign
• Accelerates loan closing • Reduces costs per loan • Improves loan quality • Ensures data accuracy • Improves compliance with
complete audit trail, tracking and alerts
Solex
®eClosing
A Complete eClosing
Solutions Platform
Industry Challenge: Achieving End-to-End Digital Mortgage Processes Today, lenders are striving to both optimize the front end of the mortgage process by delivering a more digital-centric borrower experience, as well as streamline and digitize the back end of the process to improve compliance and operational efficiencies while reducing risk and cost. As technologies and industry integrations continue to advance and align, the digital transformation in the mortgage industry is gaining momentum. Now, as lenders seek to utilize eClose as their transactional standard to realize the operational benefits that come from a more efficient and secure process, the need for integrated digital mortgage solutions that can be accessed through one common platform is a top priority.
SOLUTION: Solex eClosing
A complete end-to-end integrated eClosing solution platform enabling each transaction to be as digital as possible.
Approved by Freddie Mac and Fannie Mae for eClosing, eNote and eVault functionality, the Solex eClosing platform, in partnership with Simpliile, provides lenders with a comprehensive integrated eClosing solution, with eSigning efficiencies from initial document generation through post-closing. Lenders can now choose from the robust functionality offered by Solex
eClosing Engage as well as the streamlined offering of Solex eClosing Xpress for ancillary docs. See page 4 for a comparison of options available. Combined with First American Docutech’s dynamic document generation engine ConformX, lenders can automatically generate digital, data-driven documents that adhere to rules-based intelligence and calculations to meet specific loan criteria. In addition, the eEligibility engine analyzes each closing package to be as “e” as it can be, according to state, county, and investor variations. Hybrid options include eSigning of ancillary documents, plus options for SMART Doc eNotes, eNotarization and eRecording. The Solex eVault is also integrated with the MERS® eRegistry for all eNote management
ConformX - It Starts with Data Accuracy
With Docutech, lenders can be assured of the accuracy of their documents. Rather than utilizing a static library of forms, First American Docutech integrates directly with the lender’s loan origination system (LOS) to produce dynamic, data-driven documents that meet specific criteria. Every relevant field is imported, defaulted or automatically populated through rules-based intelligence to ensure the most streamlined and accurate document experience possible.
Document Preview
To improve accuracy, flexibility, customer experience and compliance, First American Docutech’s eClosing technology allows both the borrower and settlement agent to preview documents.
Document preview allows borrowers to securely access and review their closing documents on their own schedule, in the comfort of their own home, taking the time they need to fully read through all the information and ultimately feel more empowered in the process. Lenders can optionally allow their borrowers to sign the ancillary docs in advance of the closing table (on the day of closing), making the actual closing ceremony far shorter.
Lenders can also provide title and settlement with secure access to review and add title documents to the closing package.
eSign & eDelivery
Once the documents are ready, Solex provides a clean, easy, intuitive process flow for eDelivery and eSigning. With Solex, document delivery and signing is accelerated, operations are streamlined, and compliance, security, and the borrower experience are all improved.
Now, borrowers can review and sign documents anywhere, anytime, even on mobile devices — providing lenders with a detailed audit trail of document events.
Solex eSign Editor
By adding Solex eSign Editor, lenders can seamlessly add independent, external documents to any eSign packages generated through the ConformX document engine and then edit and enable those documents for the borrower(s) to eSign.
eNote - MISMO SMART Doc
Solex includes MISMO SMART Doc Version 1.02 for eNote, the standard for GSE delivery. This machine-readable XML data structure allows for greater automation of the eClosing process and faster investor delivery.
MISMO SMART Doc Version 3 will also be supported as the GSEs and industry transition to the new format.
Capabilities include:
• SMART Doc eNote generation • eNote signature in Solex eSign • eNote storage in Solex eVault • Watermark application to non-
03 Proprietary eVault with MERS® eRegistry & eDelivery
First American Docutech’s proprietary Solex eVault is integrated with the MERS® eRegistry and eDelivery
for all eNote management transactions, to securely store and manage all loan documents. The MERS®
eRegistry is the legal system of record for identifying the controller (holder), servicing agent (servicer), and location (custodian) for the authoritative copy of every registered eNote in the country today, and is required by Fannie Mae and Freddie Mac for eNote transfers.
After eClosing, lenders can register the eNote on the MERS® eRegistry, then transfer control to an investor,
update servicer and location when needed, and later flag an eNote as being paid off, assumed, modified, and other life-of-loan events. MERS® eDelivery can also be leveraged to securely transmit eNotes and other
documents to the warehouse lender or initial investor.
Solex eVault now supports the new MERS® eRegistry Secured Party Field, allowing a warehouse lender
or a Federal Home Loan Bank to more effectively protect their security interests in eNotes.
When an eNote is first registered on the MERS® eRegistry, the originating lender will still name themselves
as Controller, but will now also be able to name their interim funder as Secured Party. When a subsequent Transfer is initiated, the entity named as Secured Party can approve before MERS® performs the Transfer.
Remote Online Notarization (RON), In-Person eNotarization & eRecording
RON — Now you can do a complete Remote Online Notarization all within Solex. First American Docutech is certified by MISMO for RON transactions. Notaries can eSign and eNotarize documents remotely while the borrower benefits from the same streamlined eSign experience application through closing. No need to meet in-person, secure and convenient.
In-Person eNotarization & eRecording — Solex is also integrated with Simplifile, the nation’s largest network for connecting lenders, settlement agents and county recording offices. Through this integration, Solex enables eNotaries to electronically notarize the applicable closing documents, eliminating the need for paper notarization. In addition, closing agents can seamlessly facilitate electronic recording of closing documents, providing lenders with a more comprehensive eMortgage process.
RECORDED
Solex eClosing Capabilities
Save hundreds per loan. Ask about our ROI analysis.
ConformX Dynamic Doc Gen Engine eNote - MISMO SMART Doc v1.02
Solex eSign & eDelivery
Doc Preview with read-only option
Doc Preview with eSigning
eVault with MERS®
eRegistry & eDelivery Foundation of Compliance Services Remote Online Notarization
and In-Person eNotarization RECORDED eRecording
eClosing management and reporting
Borrower Experience: Solex eClosing Xpress Solex eClosing Engage
Lender-branded eMails to borrower
eDelivery of closing package for borrower review
Day of close eMail to borrower to access and eSign ancillary docs with preset expiration timing
Settlement Agent Experience:
eDelivery of closing package for settlement agent review
Title and settlement document upload for delivery and signature
eSign completion status notification
eDelivery of closing package for settlement agent review
Title and settlement document upload for delivery and signature
eSign completion status notification
Easy upload of wet-signed documents to Solex eVault with Pushback to lender LOS
Live customer support, set-up, and e-close training plus up-to-date training materials & videos
Secure access to the lender closing files
Loan level view of county’s eRecording and eNotary acceptance
Automated notifications to lender of agent’s closing activities in Simplifile, pre, during and post-closing, significantly reducing agent manual touchpoints Transparent access to the entire lender closing package with clear delineation of ink vs. e-sign documents Easy access to download lender package and check borrower e-sign status (no Simplifile login required)
Easy upload and signature tagging (when integration complete) of title documents to be added to the eClose package
Support for mobile notary workflows, allowing agents to continue to use mobile notaries to assist with closing activities
Ability to assist a borrower who has not completed e-signing of ancillary documents, ensuring the package stays as “e” as it can be
Live support for e-notary account set up
Single Sign-On access to the Solex eClose platform on the day of closing
Face-to-face eNotarization within Simplifile, eliminating the need for separate notary credentials
Easy upload of any ink signed documents for automated return to the lender
Automated checking for missing pages of the ink signed package
Streamlined access to eRecording and estimated recording times
Automated return of eRecording documents, fees, taxes and audit reports to lenders, eliminating the need for mail backs on most loans
Easy upload and return of electronic final title policies to the lender, including proof of receipt
Lender Experience
Lender receives agent support and access to route the agent for support, removing the burden from the Lender
Lender receives training on the agent experience from Simplifile encouraging ease of use
Additional Features Available:
Remote Online Notarization (RON)
In-Person Electronic Notarization (IPEN)
Lender ConformX Settlement Agent Solex Generates docs including SMART Doc® eNote
ConformX sends doc link to borrower(s) & settlement agent(s)
Closing Package Created eSign platform
smooth, streamlined workflow
Preview docs Generates title docs
Attachments accepted for external docs
First American Docutech eClosing Process
Borrower
Preview Closing Package in read-only
Enters session reviews & eSigns docs;
face-to-face eNotary
Borrower
Solex eVault Solex Admin
eNote initial registration eRecording and final titlePost Closing Activities
eClose eligibility check status for eRecording
& eNotarization Doc package request closing
doc package
Fee collaboration finalize fees with lender
Finalize doc package confirm lender, closing package, generate
& upload title docs if applicable
Schedule closing notify closing agent Generate docs
including SMART Doc® eNote
Confirm eEligibility county/state lookup
Document portal push package & identifier for notary
First American Docutech eClosing Process — Prior to Closing
Lender
ConformX
Simplifile
Title/Settlement Agent
Preview
read-only review prior to closing
Borrower Borrower preview
email preview link to borrower
First American Docutech eClosing Process — Day of Closing Closing begin closing ceremony Identify confirm borrower identity Authenticate into Simplifile as notary Settlement Agent eNotary authenticate closing agent/
eNotary into Solex session
eNotary apply notary seal after borrower signing complete
Simplifile
eClosing active
eClosing available Solex eClosing sessioneSign signatures completeall borrowers’
Solex
eSign
Secure all closing docs
Solex eVault
eNote initial registration
Lender
Final docs stored in LOS
MERS eRegistry
First American Docutech eClosing Process — Post-Closing
Lender Final docs stored in LOS Simplifile eRecording eRecord docs Solex eVault eRecorded docs stored in eVault Settlement Agent Recording request eRecording
LOS INTEGRATION REQUIRED
To schedule a demo and ROI analysis of our eclosing capabilities, visitfirstam.com/docutech
