• No results found

Day 1: Friday, April 13 th

N/A
N/A
Protected

Academic year: 2021

Share "Day 1: Friday, April 13 th"

Copied!
8
0
0

Loading.... (view fulltext now)

Full text

(1)

 

Printed  on:  Friday,  April  20,  2012  

Page 1 of 8

 

RCA WSO Board of Trustees Minutes

Face to Face Meeting

April 13, 14, 15 2012

All times are EDT

 

Day  1:  Friday,  April  13

th

   

Site  Location:    

Hilton  Garden  Inn  Atlanta  North/Alpharetta  

4025  Windward  Plaza,  Alpharetta,  Georgia,  USA  30005  

Evening  Session:  4:50pm  –  7:30pm  

Note: no remote connections – trustees and members on-site only

Section  I:    

1. 4:50  –  4:55     Opening     a. Serenity  prayer     2. 4:55  –  5:00   Call  to  Order    

a. Board  Roll  Call  

b. Visitors  Introduction  

Site  tour:  

5:00pm to 5:30 pm

Hotel site tour for Atlanta Convention bid

Review of site selection for the 2015/2016 Atlanta Convention bid. Positive consensus

from attending members.

Fellowship:    

6:00pm to 7:30 pm

Board Dinner together

2011  –  2012  Board  

    Present       Present  

Chair   Ruth  B   Yes   irw   Debbie  V   Yes   Vice-­‐Chair   Tami  H   Yes   irw   Matt  H   Yes   Treasure   Dave  R     irw   Kelly  R     Secretary   Lyralen  K     irw   Judy  S    

  Michele  B     irw   Tyler  B    

  Mike  N     irw   Liz  N    

  Steve  S   Yes   irw   Sherry  S   Yes  

  Jennifer  Y     irw   Buddy  H    

(2)

 

Printed  on:  Friday,  April  20,  2012  

Page 2 of 8

 

Restaurant directly across the street from the hotel. Review very positive.

Minutes  

Day  2:  Saturday,  April  13

th

 

Morning  Session:  9:00am  -­‐11:30am  

Site  Location:    

Hilton  Garden  Inn  Atlanta  North/Alpharetta  

4025  Windward  Plaza,  Alpharetta,  Georgia,  USA  30005  

 

Connection  information:  

Phone:  (209)  647-­‐1600  or    

Skype  in  at  freeconferencecallhd.2096471600        

The  access  code  for  both  the  phone  and  Skype  is:  861985  

Section  I:    

1. 9:00  –  9:10     Opening    

a. Welcome  (Ruth  &  Debbie)     b. serenity  prayer  (Matt  &  Tami)    

c. Set  aside  prayer  (Jennifer  &  Buddy?  Tyler  &  Michele?)   d. mission  statement  (Steve  &  Sherry)  

e. vision  statement  (Dave  &  Kelly)   f. read  traditions  (Mike  &  Liz)   g. read  business  safety  guidelines    

 

2. 9:10  –  9:15   Call  to  Order   a. Board  Roll  Call  

b. Visitors  Introduction   Dan  &  Kate  

 

c. approve  minutes:    

2011  –  2012  Board  

    Present       Present  

Chair   Ruth  B   yes   irw   Debbie  V   yes   Vice-­‐Chair   Tami  H   yes   irw   Matt  H   yes   Treasure   Dave  R   no   irw   Kelly  R   yes   Secretary   Lyralen  K   yes   irw   Judy  S   Arrive  late  

  Michele  B   no   irw   Tyler  B   no  

  Mike  N   yes   irw   Liz  N   no  

  Steve  S   yes   irw   Sherry  S   yes  

  Jennifer  Y   yes   irw   Buddy  H   yes  

(3)

 

Printed  on:  Friday,  April  20,  2012  

Page 3 of 8

 

Motion  made  by  Ruth:  to  accept  minutes  from  March  11,  2012  meeting.      2nd  Steve.    

Unanimous  passed.    

3. 9:11  –  9:25   Board  “check  in”  (personal  questions,  comments,  thoughts  or  concerns?)   4. 9:30  –  10:05   Monthly  Reports    

a. Treasures’  report    -­‐  Dave    (9:17-­‐9:19)   b. Merchandise  Report  –  Bob  F    

c. Communications  Report  –  Bob  P     i. Dan  will  write  email/letter   d. Website  Report    

e. List  keeper  Report  –  Debbie     f. Structure  Committee  –  Ruth  

g. Literature:    (Kate  reports  in)  working  on  3  pamphlets  (philosophy  pamphlet),     h. Outreach:    Kate  reports  in  

Motion  made  by  Ruth,  2nd  from  Matt:  to  accept  reports  for  April.    Reports  accepted.    

Section  II:  Old  business  

1. 10:05  –  10:00   Action  item  list  review  and  clean  up      

 

Break 10:10 – 10:25

 

1. 10:25  –  11:35    Structure  Topics    (concepts  pulled,  fellowship  approval  for  Step  up  to  Love)   a. Stipend  for  board  

i. Fellowship  approved  (at  business  meeting),  in  policies  &  procedures   ii. Does  it  need  to  go  in  by-­‐laws  because  of  financial  commitment   b. Meeting  requirements  

i. New  draft  came  thru  11pm  4/13  

ii. Defining  what  special  focus,  open,  closed  means  in  RCA   iii. Ruth  proposed  that  this  is  taken  to  an  email  discussion  

iv. Tami  motion  that  title  is  changed  to  RCA/WSO  Meeting  posting  policy.   2nded  motion  Sherry.  Lyralen  abstained,  motion  passed.      

c. Literature  Guidelines  

i. Dan  sent  email  with  proposed  policies  and  procedures.    Reviewal  begun.  

ii. Ruth  motioned  Board  will  submit  this  Literature  Topic  for  business  meeting   approval.  2nded  by  Steve.    Motion  passed  unanimously.  

   

2. 11:20  –  11:30   Wrap  up  morning:  

a. Next  session  begins  at  2:00pm  today  –  Goals  and  projects!   b. Check  on  directions  and  transportation  to  afternoon  location   c. Next  virtual  board  meeting  is  May  13,  2012  

d. Read  Closing    and  serenity  prayer  (Mike  &  Liz)        

(4)

 

Printed  on:  Friday,  April  20,  2012  

Page 4 of 8

 

         

Lunch 12:00pm – 1:30pm

Afternoon  Session:  2:00pm  -­‐  5:00pm  

Connection  information:  

Phone:  (209)  647-­‐1600  or    

Skype  in  at  freeconferencecallhd.2096471600        

The  access  code  for  both  the  phone  and  Skype  is:  861985    

1. 2:00  –  2:10   Opening    

a. Welcome  and  serenity  prayer     b. read  business  safety  guidelines      

2. 2:10  –  2:15   Call  to  Order   a. Board  Roll  Call    

 

2011  –  2012  Board  

    Present       Present  

Chair   Ruth  B   yes   irw   Debbie  V   yes   Vice-­‐Chair   Tami  H   yes   irw   Matt  H   yes   Treasure   Dave  R   No   irw   Kelly  R   YES   Secretary   Lyralen  K   No     irw   Judy  S   YES  

  Michele  B   N   irw   Tyler  B   N  

  Mike  N   Arrive  late   irw   Liz  N   N  

  Steve  S   Yes   irw   Sherry  S   YES  

  Jennifer  Y   Arrive  late   irw   Buddy  H   YES  

           

Visitors  Introduction:    KATE  &  DAN,  Bob  P,  Kathy  (Outreach)    

3. 2:15    –  2:25    Last  year’s  action  items  pending  from  ABM    

a. Translation  policy  being  fleshed  out  by  structure  –progress  –  Tami  

i. LIT  Committee  need  to  consult  with  other  Fellowships,  who  translates,  how  to   get  translation  and  know  it  reflects  message.    Structure  working  on  policy.  

b. Banner  funding  and  care  –progress  –  Tami    Nationwide  is  possible  option  for  Public   storage.  Shipping  account  shared  with  Literature  shipping?      Should  Banners  be  standard   size?    Ruth  will  contact  Bob  F  regarding  RCA  Shipping  account.  

(5)

 

Printed  on:  Friday,  April  20,  2012  

Page 5 of 8

 

ii. Create  a  U-­‐Haul  corporate  account  for  storage  anywhere?    

Section  III:  New  business  

4. 2:25  –  2:30   Quote  for  website  corrections  and  couples  contact  section    -­‐  Done  already   Motion  made  by  Ruth,  2nded  by  Buddy  etc:  to  accept  quote  and  direct  web  team  to   proceed.    Passed  unanimously.  

       

Section  I:  Fellowship  Q&A  

This  section  is  reserved  for  members  of  the  fellowship  if  they  would  like  to  come  and  ask  

questions,  make  comments  or  share  concerns.    At  the  moment  we  have  no  one  on  the  docket,  

but  will  amend  the  agenda  accordingly  to  hear  from  any  who  contact  the  

chairperson@recovering-­‐couples.org

 before  April  11

th

,  2012  

 

Section  II:  Committee  Review    

1. 2:30  –  4:30    5  minutes  or  less  -­‐reports  requested  for  Annual  Report  

Committee chairs will be contacted requesting that they submit a report for the

annual report. Request if they (or another member of their committee) would join us

give the trustees a brief (5 min) report on projects, progress and challenges.

a. Regions  

i. Sweden  update  and  check  in    -­‐  Sweden  not  on  call.  Are  selling  RCA   literature?  Copyright?  Need  discussion  with  Sweden  about  

Literature  sales.      Have  meeting  at  Annual  Business  Meeting   b. Committees  

i. Technology  committee  –  Need  committee  so  more  people  have   Tech  info  &  so  have  committee  who  can  make  Technical  

recommendations  (or  be  liaison  with  consultants)  

ii. Outreach  committee  –  Will  use  website  to  find  current  meeting  list   and  call  to  see  if  meetings  still  exist.  They  will  send  defunct  

meetings  to  have  (Elise?)  removed  from  website.    

iii. Structure  committee  –  Need  Archives  from  Business  Meetings  to   add  to  the  Members  Only  Structure  Archive  section  of  website;   Creating  doc  about  what  Structure  does.    RCA  Archives  as  a  whole?   iv.  Literature  committee  –  Motion  made  by  Ruth:  Use  the  existing  two  

page  contract  for  anyone  who  wants  to  create  new  literature.   Second:  Tami.  Motion  Passed  unanimously.    

v. Merchandise  Services  committee  –  no  report  

vi. Daily  Reader  committee    -­‐  Needs  submissions.  Suggestion  to  Table   committee?    Use  back  issues  of  the  Hand  in  Hand?    Connect  with  Lit   committee.    Suggestion  to  publish  Daily  Reader  stories.  Convention   workshop?  

(6)

 

Printed  on:  Friday,  April  20,  2012  

Page 6 of 8

 

vii. Ethics  committee  –  No  Report\No  Issues.  MM  wants  to  step  down   as  chair.  Need  description  of  what  Ethics  does.    

viii. 7th  tradition  committee  –  No  issues  or  concerns  

c. Service  positions  

i. List  keeper  (Sponsorship  coordinator?)  –  No  list  anymore.    Deb  tries   to  connect  people.    How  can  RCA  support  this?    What  about  co-­‐ sponsorship?  

ii. Meeting  coordinator  -­‐  11  new  meetings  and  1  closing.    Uruguay!   Virtual  meeting  taken  off  –  no  response  when  contacted.    

iii. Convention  liaison  –  Position  doesn’t  work  as  a  resource.  Useful  is   Documentation  for  Convention  committees.    Convention  

Committees  need  convention  sponsors  to  help.    Convention   material  needs  to  be  reviewed  by  literature  committee.    

iv. Hand-­‐in-­‐Hand  (editor?)  –  Groups  can  get  10  packs  to  do  Outreach.   What  about  editing  of  articles?    

v. Card  Writer  –  OK  

vi. Web  Team  –  4-­‐5  people  who  show  up  to  help.    Be  part  of  Tech   committee.    

vii. RCA  Postmaster  –  does  not  exist  yet.  Request  from  Web  team  to   have  someone  look  at  emails  and  document  where  they  go.     Someone  needs  to  know  the  Structure  of  RCA.    Revamp  emailing   process.    Document  what  the  job  is.    Will  look  in  the  Tech   committee.    

d. Defunct?  

i. Translation  committee  –  structure/literature  –no  committee  –  Ruth   makes  Motion  to  disband  Translation  committee  –  Matt  Second.  

Motion  Passed  unanimously  

ii. Growing  the  fellowship?  To  public  relations?  Tabled  

iii. Executive  search  committee  –No  interest.    Ruth  makes  Motion  to   disband  Executive  Search  Committee  –  Steve  seconds.  Motion   Passed  unanimously  

Section  III:  Projects  &  Goals  

1. 4:30  –  4:55      Policy  for  committees  and  service  positions  (see  attached)   a. Required  Committee  Process  

b. Service  position  process     c. Teams  and  focus  groups   d. Responsibilities  and  authority  

Need  for  better  communication  from  committees  to  Board.  Role  of  Liaisons  has  been  confusing.   Suggestions  -­‐  Use  Ethics  committee  to  contact  vice  chairs  if  no  report  is  received.  Postmaster  to  send   emails  to  everyone  on  a  committee  or  to  designated  persons.    Work  in  Progress.    

1. 4:55  –  5:00   Wrap  up:  

a. Next  virtual  board  meeting  is  May  13,  2012   b. Serenity  prayer    

(7)

 

Printed  on:  Friday,  April  20,  2012  

Page 7 of 8

 

End of Sat Meeting

Day  3:  Sunday,  April  15

th

   

Morning  Session:  9:00am  -­‐11:30am  

Note: no remote connections – trustees and members on-site only

Site  Location:    

Hilton  Garden  Inn  Atlanta  North/Alpharetta  

4025  Windward  Plaza,  Alpharetta,  Georgia,  USA  30005    

9:00  –  9:10   Opening  serenity  prayer  and  check  in  

Section  I:  Projects  &  Goals  

2. 9:10  –  9:30   Public  relations    

a. IITAP  Group  -­‐  International Institute for Trauma and Addiction Professionals   b. Internet  postings  (i.e.:  Just  Love  Website)  

c. Professional  connections  for  conferences  and  meetings  (i.e.:  Stefanie  Carnes)   d. Getting  the  word  out  (ie:  Yucaipa,  CA  group  and  Colorado  group  –  downloadable  

meeting  flyer)  

e. Speakers  for  radio,  television  or  media  

f. Growing  the  fellowship  –  public  relations?  Tami  -­‐  will  speak  to  Outreach  regarding   changing  this  committee  to  a  public  relations  committee/team  

 

GTF  –  will  lead  creation  of  a  workshop  on  public  relations    

Ruth  –  will  instruct  Merchandising  to  create  stickers  “Public  Outreach  Copy  –  Not  for   Sale”  for  libraries  and  other  outreach  

 

Ruth  –  will  put  on  next  agenda  vote  for  $10  price  for  above  books  to  make  available  to   groups  

 

3. 9:30–  10:00   Virtual  Management  group   a. Consider  virtual  office  management   b. Recordings  and  records  

c. Bring  a  “speaker”  to  your  meeting  

d. Public  Relations  “Director”?  Steve  and  Sherry  -­‐  will  lead  a  conversation  regarding   logistics  of  creating  a  paid  position  of  Virtual  Office  Manager  

(8)

 

Printed  on:  Friday,  April  20,  2012  

Page 8 of 8

 

Section  II:  Annual  Business  Meeting  -­  Memphis  

1. 10:00  –  10:15   Structure  of  meeting  

a. Topics  for  voting  

b. Lunch  for  attendees  Tami  –  will  contact  Memphis  regarding  other/more  choices  for   WSO  lunch.  

c. Sound  and  seating  review  Tami  -­‐  will  pass  on  room  and  seating    ideas  to  Memphis   d. 2  Microphone  “safety  people”  Need  3  –  and  help  for  technology  center  for  voting   e. Sunday  election  procedure?  Structure  

 

2. 10:15  –  10:35   Ideas  and  organization  

a. RCA  trivia?  Board  trivia?  Ask-­‐it-­‐basket?    Ruth/board  –  create  Board  trivia  questions   b. Encouraging  board  service?  

Break  10:35  to  10:45  

Section  V:  Board  Assessment  

 

1. 10:45  –  11:15   Traditions  and  Concepts  

a. Review  last  4  –  Tami/Debbie  (9-­‐12)  Ruth  –  Put  on  agendas  –  Concept  9&10  for  May  and   11  &  12  for  June  

b. For  next  year:  

i. Vote  to  have  structure  and  the  board  bring  forward  Ruth  –  put  concepts  into   new  board  packet  and  P&P  manual  

ii. Put  in  policies  manual  

iii. Check  on  AA  approval  Structure  –  For  next  year  seek  AA  approval  to  adapt   concepts  

iv. Start  discussion  in  forum  

v. Create  a  booklet  Defer  to  next  year    

2. 11:15  –  11:25   What  can  we  leave  for  the  next  board  

a. Passions,  ideas,  dream  catcher?  Ruth  -­‐  Create  board  service  guidelines  and  review  with   Dan  

 

3. If  time  permitting  –  WSO  Inventory  -­‐  Share  ESH  regarding  Next  Board:  Propose  including  some   of  these  questions  in  agenda?  

a. Board   b. Coupleship   c. Self    

Section  VI:    

2. 11:25  –  11:30   Wrap  up:  

a. Next  virtual  board  meeting  is  May  13,  2012   b. Serenity  prayer    

References

Related documents

RE– Friday 5 th March If you need further explanation, join your teacher for the topic explanation at 10am..

Two players, A and B, play the game of matching pennies: at each time n, each player has a penny and must secretly turn the penny to heads or tails.. The players then reveal

2020 Dates For Calvin Harris at OMNIA Nightclub inside Caesars Palace Las Vegas Friday April 24 Friday May 1 Friday May 22 Friday.. We give us deliver the schedule your password

Thrombotic Thrombocytopenic Purpura (TTP) – thrombotic microangiopathy; PENTAD: fever, thrombocytopenia, microangiopathic hemolytic anemia, transient neurological deficits,

April 15 Good Friday April 15 Passover April 15 Tax Day April 17 Easter April 22 Earth Day April 24 Orthodox Easter. May 1 Eid al-Fitr May 5 Cinco de Mayo May 8 Mother’s Day May

administrative state will automatically go over to 0 after the grace period of around 30 seconds. Without the "s" option, the resource is locked immediately.. Abnormal

Rehabilitation’s Recommendation for Best Practice in Cognitive Rehabilitation Therapy: Acquired Brain Injury, The Department of Health and Children/HSE National Policy for

Therefore, it is submitted that the exercise of this administrative control over the Province’s executive power by the Federal Government would extend to control