SETTLEMENT AGREEMENT
This Settlement Agreement (Agreement) made as of the day of May 2019 by and between Verdi Construction Company, Inc. ( Verdi ), having offices at 16 Taylor Avenue, Bethel, CT 06801 and the Town of Bedford (the Town ), having offices at 321 Bedford Road, Bedford Hill, NY 10507.
WHEREAS, in or about December 2016, Verdi entered into a contract with the Town (the Contract ) wherein Verdi, for consideration, would provide labor, materials and other services in connection with the general construction work with respect to alterations and additions to the Town of Bedford Police Station (the Police Station ).
WHEREAS, the Contract was in the total original contract amount of
$3,119,024.00.
WHEREAS, during the course of the work relating to the alteration and additions to the Police Station, Verdi requested payment for certain other work beyond the original contract sum for which payment requisitions, change orders or claims were submitted by Verdi to the Construction Manager, Calgi Construction Management
( Calgi ).
WHEREAS, a dispute has developed between Verdi and the Town pertaining to Verdi s performance under the Contract, the validity of the outstanding applications for payment, requisitions, change orders or claims and the Town s payment to Verdi of the additional amounts and any final payments allegedly due under the Contract;
WHEREAS, the following change orders are currently in dispute:
Prime
COR#
Description Date COR RECEIVED COR Amount
VERDI- 019111
Project Delay Due to Unforeseen Contaminated/Hazardous Soil Conditions &
Masonry; Winter Conditions; Time associated with delays due to underground asbestos removal and contaminated soils removal. Verdi was unable to proceed with the critical path excavation and foundation work becau e of the sub-surface conditions found. The start of the concrete foundations was delayed from 4/17/2017 to 8/8/2017, 80 work days. Verdi was able to proceed with the concrete foundations once the site was cleared. Actual start of concrete foundations was 8/9/2017. This proposal DOES NOT include time associated with each approved change order for the time to perform the additional work. This time has been deducted from the proposal. Winter Conditions - Supply and maintain temporary enclosures and heating for masonry work pushed to January. Proposal is based on the use of the new gas sendee to the building. If a temporary fuel source needs to be supplied this cost would be additional.
12/1 /17 $ 5,424.98
VERDI- 027
Structural Steel Changes for Revised S-03, S-045, S-07 dated 10/18/2017: 11/ /17 $142,858.88
VERDI- 034
Structural Steel Changes for Revised S-03, S-045, S-07 dated 10/18/2017: 12/8/17 $31,793.91
VERDI- 038
Extension of Owner and Contractors Protective Insurance Policy, Non- Prorated:
Fu ish extension of the Owner and Contractors Insurance Policy as mandated by AIA 232-2009, General Conditions Article II, 11.1, l.f
12/19/17 $6,726.58
VERDI- 040
Building Permit Issuance Time Delay: 12/21/17 $17,013.5
VE DI- 043
Redesign Lintel on A line: 1/25/18 $8,363.20
VERDI- 070
Moisture Vapor Primer upgrade from specification 7/31/18 $ ,026.76
VERDI- 071
Labor to clean up debris from prime contractors: 7/25/18 $ ,271. 7
VERDI- 072
Fu ish and Install MVB below LVT areas 7/31/18 $13,764.72
TOTAL $301,244.2
WHEREAS, the Town has agreed to pay, and Verdi has agreed to accept, the sum of Two Hundred Thousand and 00/100 ($200,000.00) Dollars as full payment for all the outstanding change orders currently in dispute (the Final Change Order Payment ).
The Two Hundred Thousand and 00/100 ($200,000.00) Dollars shall be assigned pro¬
rata to each of the outstanding change orders set forth above.
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WHEREAS, Verdi has also submitted payment requisition number 25 R 2 to the Town in the amount of One Hundred and Forty-Two Thousand Thirty Six and 14/100 ($142,036.14) Dollars (the Revised Payment Requisition ), which is currently outstanding.
WHEREAS, The Town agreed to pay the Revised Payment Requisition upon Verdi s submission of the required Consent of Surety to Reduction in or Partial Release of Retainage (AIA Document G707A) and it is anticipated that the amount due in the Revised Payment Requisition will be paid to Verdi on or before June 6, 2019.
WHEREAS, after the Revised Payment Requisition is paid, the amount of retainage due and outstanding from the Town to Verdi will be Sixty Thousand and Six and 73/100 ($60,006.73) Dollars.
WHEREAS, Verdi will be filing, or has filed, a final payment requisition with the Town in the amount of Sixty Thousand Six and 73/100 ($60,006.73) Dollars ( Final
Payment Requisition ), which represents the remaining retainage that will be due and owing by the Town to Verdi once the Revised Payment Requisition is satisfied.
WHEREAS, Verdi and the Town are desirous of settling and resolving all their respective disputes and claims as set forth herein.
NOW THEREFORE IT IS HEREBY AGREED that Verdi and the Town, with the
intent to be bound, agree as follows.
1. On or before June 6, 2019, the Town hereby agrees to make payment to Verdi in the amount of One Hundred and Forty-Two Thousand Thirty Six and 14/100
($142,036.14) Dollars for the Revised Payment Requisition.
2. Except as expressly provided herein, and notwithstanding any applications for payment, change order requests or claims of any name or nature which have, could
have or may have been submitted to the Town by Verdi, the Town agrees to pay and Verdi agrees to accept the sum of Two Hundred Sixty Thousand and Six and 73/100 ($260,006.73) Dollars (the Final Payment ), in full satisfaction of all outstanding applications for payment, requisitions, change orders or claims, by whatever name known, which have been, could have been, or may be filed by Verdi with respect to the Contract, including but not limited to the Final Payment Requisition and the Final Change Order Payment.
3. Said Final Payment in the amount of Two Hundred Sixty Thousand and Six and 73/100 ($260,006.73) Dollars, when fully paid, shall constitute Final Payment
as that term may be utilized in the Contract and Contract Documents.
4. Subject to the terms and conditions of Paragraphs 5 and 6 herein, the Town shall process the Final Payment Requisition referenced herein and make the Final Payment to Verdi in the sum of Two Hundred Sixty Thousand and Six and 73/100 ($260,006.73) Dollars within thirty (30) days of the latter of: (a) the Town s receipt of a
Consent of Surety to Final Release of Retainage signed by the surety that issued on behalf of Verdi the payment and performance bonds pursuant to the Contract; (b) Verdi s compliance with all Closeout Procedures set forth in Section 017700 of the Project Manual for the Addition and Alteration to the Bedford Police Station (attached as Exhibit A ) and provision of all Project Record Documents set forth in Section 017839 of the Project Manual for the Addition and Alteration to the Bedford Police Station (attached as Exhibit B ); or (c) full execution of this Agreement.
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5. The Final Payment referenced above in Paragraph 4 is contingent upon no new liens being filed against the Contract, as well as no court orders or New York State notices or directives requiring withholding of Contract funds or funds due Verdi being received by the Town before the Final Payment required under this Agreement is issued. Should any such lien(s), court order(s) or withholding notice(s) or directive(s) be received by the Town prior to the Final Payment referenced in Paragraph 3 being made, the Final Payment following such receipt will be reduced, in whole or in part, as required by law and/or to comply with the terms of such court order or withholding notice(s) or directive(s) and shall still constitute Final Payment under the Contract and Contract Documents.
6. Verdi represents and warrants that all subcontractors and materialmen that performed work pursuant to the Contract have been paid, or will be paid, from the proceeds of the payments made in satisfaction of the Revised Payment Requisition or pursuant to this Agreement and that there are no outstanding liens filed against the Contract.
7. Verdi agrees that in the event any lien(s), court order(s) or withholding notice(s) or directive(s) are received by the Town after the Final Payment referenced in Paragraph 4 is made to Verdi, that Verdi shall indemnify, defend and hold the Town harmless for all claims, costs, payments, damages or other expenditures incurred as a
result of any such lien(s), court order(s) or withholding notice(s) or directive(s), including
but not limited to any attorney s fees and costs incurred by Town as a result of the filing
of the lien(s), court order(s) or withholding notice(s) or directive(s).
8. Verdi shall provide to the Town with a Consent of Surety to Final Release of Retainage prior to the payment referenced Paragraph 4 being made.
9. In all other respects, the Contract and Contract Documents shall remain in full force and effect pursuant to their terms.
10. This Agreement represents the full agreement and understanding of the parties and all prior agreements, understandings and representations, both oral and written, are merged herein.
11. Verdi for itself, its predecessors, successors, officers, directors, principals, employees, agents, heirs, trustees, legal representatives and assigns hereby forever
releases and discharges the Board, its elected officials, employees, agents, administrators, trustees, legal representatives and assigns from any and all claims, demands, causes of action and liabilities of any kind whatsoever (upon any legal or equitable theory, whether contractual, common law, statutory, federal, state, local or otherwise), whether known or unknown, by reason of any act, omission, transaction or occurrence that Verdi ever had, now has or hereafter can, shall or may have against the Town, for, upon or by reason of any act, omission, transaction or occurrence arising out
of or in any way connected with the Contract and this Agreement, except for third-party personal injury, wrongful death, or property damage claims to the extent covered by insurance, and except for the Town s obligations under this Agreement.
13. The Town, including its elected officials, employees, agents, administrators, trustees, and legal representatives hereby forever releases and discharges Verdi for itself, its predecessors, successors, officers, directors, principals, sureties, employees, agents, heirs, trustees, legal representatives and assigns from any
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and all claims, demands, causes of action and liabilities of any kind whatsoever (upon any legal or equitable theory, whether contractual, common law, statutory, federal, state, local or otherwise), whether known or unknown, by reason of any act, omission, transaction or occurrence that the Town ever had, now has or hereafter can, shall or may have against Verdi, for, upon or by reason of any act, omission, transaction or
occurrence arising out of or in any way connected with the Contract and this Agreement, except Verdi is not released from its executory obligations under this Agreement, and Verdi is not released from its obligations relating to warranties and guarantees or liabilities relating to injury or damage occurring as a result of work it performed or that was performed on its behalf by its subcontractors, sub¬
subcontractors, and materialmen pursuant to the Contract which does not conform to the requirements of the Contract and Contract Documents identified, except Verdi is not released for third-party personal injury, wrongful death, or property damage claims to the extent covered by insurance.
14. It is specifically understood and agreed that this Settlement Agreement is a compromise of disputed claims and is not, and shall in no way be construed as, an admission of liability or wrongdoing by either party.
15. Verdi represents and warrants that neither it nor any affiliate, principal,
officer, agent or legal representative of it has commenced any action or proceeding or
asserted any claim in any court or before any administrative agency (whether public,
quasi-public or private) against the Town. Verdi further represents and warrants that
neither it nor any affiliate, principal, officer, agent or legal representative of it will
commence any action or proceeding or assert any claim in any court or before any
administrative agency (whether public, quasi-public or private) against the Town in connection with the Contract.
16. It is the express intention of the parties that this Agreement and any questions concerning its validity, construction or performance shall be governed by the laws of the State of New York, without regard to conflict of law or choice of law rules.
Any action to enforce this Agreement shall be brought in the Supreme Court of the State of New York, County of Westchester. The parties hereby consent to such jurisdiction and specifically to the personal jurisdiction of the referenced court over each party and waive any objection they now or may hereafter have to such jurisdiction and venue.
17. Should any provisions of this Agreement require interpretation or construction, it is agreed by the parties that the entity interpreting or construing this Agreement shall not apply a presumption that the provisions hereof shall be more strictly construed against one party by reason of the rule of construction that a document is to be construed more strictly against the party who prepared the Agreement, it being agreed that all parties have participated in the preparation of all provisions of this Agreement.
18. The parties further stipulate and agree that this Agreement may be executed in counterparts and by facsimile or email which signatures shall be given the same effect as original signatures by the parties.
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VERDI CONSTRUCTION COMPANY, LLC.
By:
THE TOWN OF BEDFORD
By:
CHRIS BURDICK
EXHIBIT A
ADDITION AND ALTERATION TO BEDFORD POLICE STATION
1756-00
SECTION 017700 - CLOSEOUT PROCEDURES
PA T 1 - GENERAL
1.1 SUMMARY
A. Section includes administrative and procedural requirements for contract closeout, including, but not limited to, the following:
1. Substantial Completion procedures.
2. Final completion procedures.
3. Warranties.
4. Final cleaning.
5. Repair of the Work.
1.2 ACTION SUBMITTALS
A. Contractor's List of Incomplete Items: Initial submittal at Substantial Completion.
B. Certified List of Incomplete Items: Final submittal at Final Completion.
1.3 CLOSEOUT SUBMITTALS
A. Certificates of Release: From authorities having jurisdiction.
B. Certificate of Insurance: For continuing coverage.
1.4 MAINTENA CE MATERIAL SUBMITTALS
A. Schedule of Maintenance Material Items: For maintenance material submittal items specified in other Sections.
' 1.5 SUBSTANTIAL COMPLETION PROCEDURES
A. Contractor's List of Incom lete Items: Prepare and submit a list of items to be completed and corrected (Contractor's punch list), indicating the value of each item on the list and reasons why the Work is incomplete.
B. Sub ittals Prior to Substantial Completion: Complete the following a minimum of 10 days prior to requesting inspection for determining date of Substantial Completion. List items below that are incomplete at time of request.
1. Certificates of Release: Obtain and submit releases from authorities having jurisdiction permitting Owner unrestricted use of the Work and ccess to services and utilities.
Include occupancy permits, operating certificates, and similar releases.
CLOSEOUT PROCEDURES 017700 -1
ADDITION AND ALTERATION TO BEDFORD POLICE STATION
1756-00
2. Submit closeout submittals specified in other Division 01 Sections, including project record documents, operation and maintenance manuals, final completion construction photographic documentation, damage or settlement surveys, property surveys, and similar final record information.
3. Submit closeout submittals specified in individual Sections, including specific warranties, workmanship bonds, maintenance service a reements, final certifications, and si ilar documents.
4. Submit maintenance material submittals specified in individual Sections, including tools, spare parts, extra materials, and similar items, and deliver to location designated by Owner Label with manufacturer's name and model number where applicable.
a. Schedule of Maintenance Material Items: Prepare and submit schedule of maintenance material submittal items, including name and quantity of each item and name and number of related Specification Section. Obtain Owner's signature for receipt of submittals.
5. Submit test/adjust/balance records.
6. Submit changeover information related to Owner's occupancy, use, operation, and maintenance.
C. Procedures Prior to Substantial Completion: Complete the following a minimum of 10 d ys prior to requesting inspection for determining date of Substantial Completion. List items belo that are incomplete at time of request.
1. Advise Owner of pending insurance chan eover requirements.
2. Make final changeover of permanent locks and deliver keys to Owner. Advise Owner's personnel of changeover in security provisions.
3. Complete startup and testing of systems and equipment.
4. Perform preventive maintenance on equipment used prior to Substantial Completion.
5. Instruct Owner's personnel in operation, adjustment, and maintenance of products, equipment, and systems.
6. Advise Owner of changeover in heat and other utilities.
7. Participate ith Owner in conducting inspection and walkthrough ith local emergency
responders.
8. Terminate and remove temporary facilities from Project site, along with ockups, construction tools, and similar elements.
9. Complete final cleaning requirements, including touchup painting.
10. Touch up and otherwise repair and restore marred exposed finishes to eliminate visual defects.
D. Inspection: Submit a written request for inspection to determine Substantial Completion a minimum of 10 days prior to date the work will be completed and ready for final inspection and tests. On receipt of request, Architect will either proceed with inspection or notify Contractor of unfulfilled requirements. Architect will prepare the Certificate of Substantial Completion after inspection or ill notify Contractor of items, either on Contractor's list or additional items identified by A chitect, that must be completed or corrected before certificate will be issued.
1. Reinspection: Request reinspection when the Work identified in previous inspections as incom lete is completed or corrected.
2. Results of completed inspection will form the basis of re uirements for final completion.
CLOSEOUT PROCEDURES
017700 -2ADDITION AND ALTERATION TO BEDFORD POLICE STATION
1756-00
1.6 FINAL COMPLETION PROCEDURES
A. Submittals Prior to Final Completion: Before requesting final inspection for determining final completion, complete the following:
1. Submit a final Application for Payment.
2. Certified List of Inco plete Items: Submit certified copy of Architect's Substantial Completion inspection list of items to be completed or corrected (punch list), endorsed and dated by Architect. Certified copy of the list shall state that each item has been completed or otherwise resolved for acceptance.
3. Certificate of Insurance: Submit evidence of final, continuing insurance coverage complying with insurance requirements.
4. Submit pest-control final inspection report.
B. Inspection: Submit a written request for final inspection to determine acceptance a minimum of 10 days prior to date the work will be completed and ready for final inspection and tests. On receipt of request, Architect will either proceed with inspection or notify Contractor of unfulfilled requirements. rchitect ill prepare a final Certificate for Payment after ins ection or will notify Contractor of construction that must be completed or corrected before certificate will be issued.
1. Reinspection: Request reinspection when the Work identified in previous inspections as incomplete is completed or corrected.
1.7 LIST OF INCOMPLETE ITEMS (PUNCH LIST)
A. Organization of List: Include name and identification of each space and area affected by construction operations for incomplete items and items needing correction including, if necessary, areas disturbed by Contractor that are outside the li its of constmction.
1. Organize list of spaces in sequential order, starting with exterior areas first and proceeding by building.
2. Organize items applying to each space by major element, including categories for ceiling, individual walls, floors, equipment, and building systems.
3. Include the following information at the top of each page:
a. Project name.
b. Date.
c. ame of rchitect.
d. Name of Contractor.
e. Pa e number.
4. Submit list of incomplete items in the following format:
a. MS Excel electronic file. Architect, will return annotated file.
CLOSEOUT PROCEDURES
017700 -3ADDITION AND ALTERATION TO BEDFORD POLICE STATION
1756-00
1.8 SUBMITTAL OF PROJECT WA RANTIES
A. Time of Submittal: S bmit written warranties on equest of Architect for designated portions of the Work where commencement of warranties other than date of Substantial Co pletion is indicated, or when delay in submittal of warranties might limit Owner's ri hts under warranty.
B. Partial Occupancy: Submit properly executed warranties within 15 days of completion of designated portions of the Work that are completed and occupied or used by O ner during construction period by separate agreement with Contractor.
C. Organize warranty documents into an orderly sequence based on the table of contents of Project Manual.
1. Bind warranties and bonds in heavy-dut , three-rin , vinyl-covered, loose-leaf binders, thickness as necessary to accommodate contents, and sized to receive 8-1/2-by-ll-inch paper.
2. Provide hea y paper dividers with plastic-covered tabs for each separate warranty. Mark tab to identify the product or installation. Provide a typed description of the product or installation, including the name of the product and the name, address, and telephone number of Installer.
3. Identify each binder on the front and spine with the typed or printed title
"WARRANTIES," Project name, and name of Contractor.
4. Warranty Electronic File: Scan warranties and bonds and assemble complete warranty and bond submittal package into a single indexed electronic PDF file with links enabling navigation to each item. Provide bookmarked table of contents at beginning of
document.
D. Provide additional copies of each arranty to include in operation and maintenance manuals.
PA T 2 - PRODUCTS
2.1 MATERIALS
A. Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health or property or that might damage finished surfaces.
PARTS - EXECUTION
3.1 FINAL CLEANING
A. General: Perform final cleaning. Conduct cleaning and waste-removal operations to comply ith local laws and ordinances and Federal and local environmental and antipollution regulations.
CLOSEOUT PROCEDURES
017700 -4ADDITION AND ALTERATION TO BEDFORD POLICE STATION
1756-00
B. Cleaning: Employ experienced workers or professional cleaners for final cleaning. Clea each surface or unit to condition expected in an average commercial building cleaning and maintenance program. Comply with manufacturer's written instructions.
1. Complete the following cleaning operations before requesting inspection for certification of Substa tial Completion for entire Project or for designated portion of Project:
a. Clean Project site, yard, and grounds, in areas disturbed by construction activities, including landscape development areas, of rubbish, waste material, litter, and other foreign substances.
b. Sweep paved areas broo clean. Remove petrochemical spills, stains, and other foreign deposits.
c. Rake grounds that are neither planted nor paved to a smooth, even-te tured surface.
d. Remove tools, construction equipment, machinery, and surplus material from Project site.
e. Remove snow and ice to provide safe access to building.
f. Clean e posed exterior and interior hard-surfaced finishes to dirt-free condition, free of stains, films, and similar foreign substances. Avoid disturbing natural eathering of exterior surfaces. Restore reflective surfaces to their original condition.
g. Remove debris and surface dust from limited access spaces, includin roofs, plenu s, shafts, trenches, equipment vaults, manholes, attics, and similar spaces.
h. Sweep concrete floors broom clean in unoccupied spaces.
i. Clean transparent materials, including mirrors and glass in doors and windows.
Remove glazing compounds and other noticeable, vision-obscuring materials.
Polish mirrors and glass, takin care not to scr tch surfaces.
j. Remove labels that are not permanent.
k. Wipe surfaces of mechanical and electrical equipment and similar equipment.
Remove excess lubrication, paint and mortar droppings, and other foreign substances.
l. Clean plumbing fi tures to sanitary condition, free of stains, including stains resultin from water exposure.
m. Replace disposable air filters and clean permanent air filters. Clean exposed surfaces of diffirsers, registers, and grills.
n. Clean ducts, blowers, and coils if units were operated without filters during construction or that display contamination with particulate matter on inspection.
o. Clean light fixtures, lamps, globes, and reflectors to function with full efficiency.
p. Leave Project clean and re dy for occupancy.
3.2 REPAIR OF THE WORK
A. Complete repair and restoration operations before requesting inspection for determination of Substanti l Completion.
B. Repair or remove nd replace defective construction. Repairing includes replacing defective parts, refinishing damaged surfaces, touchin up with matching materials, and properly adjusting operating equipment. Where da aged or wo items cannot be repaired or restored, rovide replacements. Remove and replace operating components that cannot be repaired.
CLOSEOUT PROCEDURES
017700 -5ADDITION AND ALTERATION TO
BEDFORD POLICE STATION
1756-00Restore damaged construction and permanent facilities used during construction to specified condition.
1. Remove and replace chipped, scratched, and broken glass, reflective surfaces, and other damaged transparent materials.
2. Touch up and otherwise repair and restore marred or exposed finishes and surfaces.
Replace finishes and surfaces that that already show evidence of repair or restoration.
a. Do not paint over "UL" and other required labels and identification, including mechamcal and electrical namepl tes. Remove paint applied to required labels and identification.
3. Replace parts subject to operating conditions during construction that may impede operation or reduce longevity.
4. Replace bumed-out bulbs, bulbs noticeably dimmed by hours of use, and defective and noisy starters in fluorescent and mercury vapor fixtures to comply with requirements for new fixtures.
END OF SECTION 017700
CLOSEOUT PROCEDU ES
017700 -6EXHIBIT B
ADDITION ND ALTERATION TO BEDFORD POLICE STATION
1756-00
SECTIO 017839 - PROJECT RECORD DOCUMENTS
PA T 1 - GENERAL
1.1 SUMMARY
A. Section includes administrative and procedural requirements for project record documents, including the following:
1. Record Drawings.
2. Record Specifications.
3. Record Product Data.
B. Related Requirements:
1. Section 017823 "Operation and Maintenance Data" for operation and maintenance manual requirements.
1.2 CLOSEOUT SUBMITTALS
A. Recor Drawings: Comply with the following:
1. Number of Copies: Submit one set(s) of marked-up record prints.
a. Initial Submittal:
1) Submit PDF electronic files of scanned record prints.
2) Architect will indicate whether general scope of changes, additional information recorded, and quality of drafting are acceptable.
b. Final Submittal:
1) Submit PDF electronic files of scanned record prints.
2) Print each drawing, whether or not changes and additional information were recorded.
B. Record Specifications: Submit annotated PDF electronic files of Project's S ecifications, including addenda and contract odifications.
C. Record Product Data: Submit annotated PDF electronic files and directories of each submittal.
PART 2 - PRODUCTS
2.1 RECORD DRAWINGS
A. Record Prints: Maintain one set of marked-up paper copies of the Contract Drawings and Shop Drawin s, incorporatin new and revised Drawings as modifications are issued.
PROJECT RECORD DOCUMENTS
017839 -1ADDITION AND ALTERATION TO BEDFORD POLICE STATION
1756-00
1. Preparation: Mark record prints to show the actu l installation here installation varies from that shown originally. Require individual or entity who obtained record data, whether individual or entity is Installer, subcontractor, or similar entit , to provide information for preparation of corresponding marked-up record prints.
a. Give particular attention to information on concealed elements that would be difficult to identify or measure and record later.
b. Record data as soon as possible after obtaining it.
c. Record and check the markup before enclosing concealed installations.
2. Mark the Contract Drawings and Shop Drawings completely and accurately. Use personnel proficient at recording graphic information in production of marked-up record prints.
3. Mark record sets with erasable, red-colored pencil. Use other colors to distinguish between changes for different categories of the Work at same location.
4. Note Construction Change Directive numbers, alternate numbers, Chan e Order numbers, and si ilar identification, where applicable.
B. Record Digital D ta Files: Immediately before inspection for Certificate of Substantial Completion, review arked-up record prints with rchitect. When authorized, prep re a full set of corrected digital data files of the Contract Drawings, as follows:
C. Format: Identify and date each record Drawing; include the designation "P OJECT RECORD DRAWING" in a prominent location.
2.2 RECORD SPECIFICATIONS
A. Preparation: Mark Specifications to indicate the actual product installation where installation va ies from that indicated in Specifications, addenda, and contract modifications.
1. Give particular attention to information on concealed products and installations that cannot be readily identified and recorded later.
2. Mark copy with the propriet ry name and model number of products, materials, and equipment furnished, including substitutions and product options selected.
3. Record the name of manufacturer, supplier, Installer, and other information necessary to provide a record of selections made.
4. Note related Change Orders, record Product Data, and record Drawings where applicable.
B. Fonnat: Submit record Specifications as annotated PDF electronic file or scanned PDF electronic file(s) of marked-up paper copy of Specifications.
2.3 RECORD PRODUCT DATA
A. Preparation: Mark Product Data to indicate the actual product inst llation where installation varies substantially from that indicated in Product Data submittal.
1. Give particular attention to information on concealed products and installations that cannot be readily identified and recorded later.
PROJECT RECORD DOCUMENTS
017839 -21756-00
ADDITION ND ALTERATION TO
BEDFORD POLICE STATION
2. Include significant changes in the product delivered to Project site and changes in manufacturer's written instructions for installation.
3. Note related Change Orders, record Specifications, and record Drawings where applicable.
B. Format: Submit record Product Dat as annotated PDF electronic file or scanned PDF electronic file(s) of marked-up paper copy of Product Data.
2.4 MISCELLANEOUS RECORD SUBMITTALS
A. Assemble miscellaneous records required by other Specification Sections for miscellaneous record keeping and submittal in connection with actual performance of the Work. Bind or file miscellaneous records and identify each, ready for continued use and reference.
B. Format: Submit miscellaneous record submittals as PDF electronic file or scanned PDF electronic file(s) of marked-up miscellaneous record submittals.
PART 3 - EXECUTION
3.1 RECORDING AND MAINTENANCE
A. Recording: Maintain one copy of each submittal during the construction period for roject record document purposes. Post changes and revisions to project record documents as they occur; do not wait until end of Project.
B. Maintenance of Record Documents and Samples: Store record documents and Samples in the field office apart fiom the Contract Documents used for construction. Do not use project record documents for construction purposes. Maintain record documents in good order and in a clean, dry, legible condition, protected from deterioration and loss. Provide access to project record documents for Architect's reference during normal workin ho s.
