Business Example
You need to explain the configuration of special G/L transactions to a new colleague. Use the example of a guarantee of payment made and set up a new general ledger transaction (noted item).
Configure a special general ledger transaction and set up a noted item special G/L transaction.
View all of the Customizing settings required for the guarantee made transaction as an example of special general ledger transactions.
1. View the location for the accounts for automatic offsetting entries.
2. View the location of alternative reconciliation accounts.
Set up a new special G/L transaction. Customers are slow to return the containers your company sends them, which is inconvenient and results in high costs. You now want to manage the containers in the system and send reminders when necessary.
1. Create a new general ledger account in your company code TA## as an alternative reconciliation account for container transactions (account number 124119##).
2. Create the noted item special general ledger indicator transaction (with a letter that has not been used) in Customizing. Set up a special G/L indicator and store account
determination. Create this noted item using the name Container for the account type D (customers).
The special G/L indicator may have been previously created in the system by the trainer or another participant in the training. If this is the case, this step should not be performed.
After the G/L account previously created is assigned to the special G/L indicator “Y” and the posting has been done, the second trainee can proceed with this change. As an alternative the settings can be checked only (already performed as a demonstration by the trainer) and the trainee can post the noted item document with the settings already created in the system.
3. Enter a container noted item with special general ledger transaction on your customer account T-C## in company code TA##.
4. Display the transaction on your customer account.
Unit 4 Solution 20
Configure Special G/L Transactions
Business Example
You need to explain the configuration of special G/L transactions to a new colleague. Use the example of a guarantee of payment made and set up a new general ledger transaction (noted item).
Configure a special general ledger transaction and set up a noted item special G/L transaction.
View all of the Customizing settings required for the guarantee made transaction as an example of special general ledger transactions.
1. View the location for the accounts for automatic offsetting entries.
a) Define accounts for automatic offsetting entries in Customizing for Financial Accounting (New) under Accounts Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Accounts for Automatic Offsetting Entry.
b) In the Chart of Accounts Entry dialog box, in the Chart of Accounts field, enter YCOA.
Note:
Entries for the account type and special G/L indicator can be found in the following table. The respective combinations are assigned to reconciliation accounts. The desired offsetting accounts are stored here together with the postings with special G/L indicators. These are fixed values.
c) On the Configuration Accounting Maintain: Automatic posts – Accounts screen, check the following values (among others):
DG Customer Guarantee made 12410000
KG Vendor Guarantee received 21720100
2. View the location of alternative reconciliation accounts.
a) Go to Customizing for Financial Accounting (New) under General Ledger Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Alternative Reconciliation Account for Customers.
b) On the Maintain Accounting Configuration: Special G/L - List screen, double-click the following entries in the list to display the values:
Field Name or Data Type Value
Acct Type D
Field Name or Data Type Value
SGL Ind. G
Note:
You see a list of the reconciliation accounts and the assigned special G/L accounts.
c) In the Chart of Accounts Entry dialog box, enter YCOA in the Chart of Accounts field.
d) Choose the Continue button.
Set up a new special G/L transaction. Customers are slow to return the containers your company sends them, which is inconvenient and results in high costs. You now want to manage the containers in the system and send reminders when necessary.
1. Create a new general ledger account in your company code TA## as an alternative reconciliation account for container transactions (account number 124119##).
a) On the SAP Fiori screen, choose Master Data → Manage G/L Account Master Data . b) On the Search G/L Account screen, enter the following data:
Field Name or Data Type Value
G/L Account 12100000
Chart of Accounts YCOA
c) Choose Go and select the GL Account displayed and use as reference.
d) In the GL Account: 12100000 screen, choose Copy.
e) In the Copy Account screen, enter the following data:
Field Name or Data Type Value
G/L Account 124119##
Description Container
f) Enter Container as the G/L short text and long text.
Note:
The text "Container" may already be in the text fields as another student may have already created the general view of G/L Account 124119##.
g) Save the new account.
h) Confirm the information messages.
i) Save your entries.
Solution 20: Configure Special G/L Transactions
2. Create the noted item special general ledger indicator transaction (with a letter that has not been used) in Customizing. Set up a special G/L indicator and store account
determination. Create this noted item using the name Container for the account type D (customers).
The special G/L indicator may have been previously created in the system by the trainer or another participant in the training. If this is the case, this step should not be performed.
After the G/L account previously created is assigned to the special G/L indicator “Y” and the posting has been done, the second trainee can proceed with this change. As an alternative the settings can be checked only (already performed as a demonstration by the trainer) and the trainee can post the noted item document with the settings already created in the system.
a) Go to Customizing for Financial Accounting (New) under General Ledger Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account → Other Special G/L Transactions → Define Alternative Reconciliation Account for Customers.
b) Choose the Create button.
Note:
Account type D is preassigned.
c) In the Create New Indicator dialog box, enter the following data:
Field Name or Data Type Value
Special G/L indicator Y
Name Contain
Description Container
d) Choose the Continue button.
e) On the Maintain Accounting Configuration: Special G/L – Properties screen, enter the following data:
Field Name or Data Type Value
Noted item Select
Posting Key - Debit 09 Container
Posting Key - Credit 19 Container
Note:
The text is displayed whenever documents are entered for checking.
f) Choose the Accounts button to save the account determination.
g) Save the data.
h) In the Chart of Accounts Entry dialog box, enter YCOA and choose the Continue button.
Unit 4: Special General Ledger Transactions
i) On the Maintain Accounting Configuration: Special G/L – Accounts screen, enter the following data:
Field Name or Data Type Value
Recon. Acct 12100000
Special G/L account 124119##
j) Save the data.
3. Enter a container noted item with special general ledger transaction on your customer account T-C## in company code TA##.
a) On the SAP Fiori screen, choose Accounts Payable/ Receivables → AR: Noted Items (F-49) .
b) On the Customer Noted Item: Header Data screen, enter the following data:
Field Name or Data Type Value
Posting Date Current date
Document Date Current date
Company Code TA##
Currency/Rate EUR
c) Under Line Item, enter the following data:
Field Name or Data Type Value
Posting Key 09
Special G/L ind Y
Account (Customer) TAC##
Due Current date
Amount 2
Text Any text of your choice
d) Post the item.
4. Display the transaction on your customer account.
a) On the SAP Fiori screen, choose Accounts Payable/ Receivables → Manage Customer Line Items .
b) On the Manage Customer Line Items screen, enter the following data:
Field Name or Data Type Value
Customer account T–AC##
Company code TA##
Status Open Items
Solution 20: Configure Special G/L Transactions
Field Name or Data Type Value
Open at key date Current date
Item Type Select Normal Items and Noted Items
c) Choose the Go button.
Unit 4: Special General Ledger Transactions