FEATURE / REQUIREMENT DESCRIPTION

Database Schema Upgrade Ensure that the Database Schema is upgraded during the installation / upgrade process, otherwise Archive Store automation is not implemented and GFI MailArchiver 2012 does not work. The Database Schema can also be upgraded manually using the Database Schema Upgrader tool. For more information, refer toUpgrading the Database Schema(page 156). Databases cannot be created manually Archive Stores can no longer be created manually. Archive Store man-

agement is an automated process handled by GFI MailArchiver. Automatic Archive Store Creation To facilitate Archive Store management, GFI MailArchiver creates new

Archive Stores as required. The new Archive Stores are created when emails are received into GFI MailArchiver from Journaling or from Manual Archiving, based on the template settings specified in theNew Archive Store Settings.

New Archive Store Settings A template for automatically creating new Archive Stores is created based onNew Archive Store Settingsspecified during post installation tasks. This template can be modified later from the GFI MailArchiver UI. For more information, refer toConfiguring New Archive Store Settings

(page 139).

Scheduling Archive Stores Archive Stores are automatically created periodically on a predefined schedule. The default and recommended rollover period is Bi-Monthly. For more information, refer toScheduling Archive Stores(page 147).

GFI MailArchiver 4 Upgrading from previous versions|67

FEATURE / REQUIREMENT DESCRIPTION

No active / inactive Archive Store Created Archive Stores remain active until the Archive Store is full, or set as read-only, so emails with dates that span the Archive Store period are archived within the respective container.

A read-only Archive Store An Archive Store can be set as Read-only. When this happens, a new Archive Store for the same period is created when an email that falls within that time bracket needs to be archived. For more information, refer toEditing Existing Archive Store Details(page 143).

A full Archive Store A new Archive Store for the same period is created if the recommended size limit for that Archive Store is reached. This feature is only available for Archive Stores based on SQL Server®_{Express and Firebird databases.}

Single instance storage Using a single-instance storage system, GFI MailArchiver ensures that no duplicate emails are kept within the same Archive Store.

Importing emails into GFI MailArchiver When using the GFI MailArchiver Import Export Tool to import emails in GFI MailArchiver, emails are sorted and archived according to their date without the need of creating a plan. New Archive Stores are created as required if none exist for a particular period. If an email is imported for 1 user, then all recipients / senders in the email have ownership of that email, and they can access it. Archive Stores created during import process can be used for normal GFI MailArchiver operations when emails are archived from journaling or manual archiving. For more information, refer toUsing the GFI MailArchiver Import Export Tool(page 211).

4.3 Before you upgrade

1. Ensure that you are logged on as Administrator or using an account with administrative privileges. 2. Before starting installation, save and close all open applications on the machine.

3. Check all the System requirements before proceeding with upgrade.

4.4 Upgrading GFI MailArchiver

1. Double-click:

Mailarchiver.exeto upgrade GFI MailArchiver on x86 systems

Mailarchiver_x64.exeto upgrade GFI MailArchiver on x64 systems 2. In theWelcomepage, clickNext.

3. Select whether to check for a newer build of GFI MailArchiver on the GFI Website. ClickNextto continue.

4. Read the license agreement and selectI accept the terms in the license agreementoption. Click

Nextto continue.

5. If upgrading from a previous version of GFI MailArchiver, key in the administrator email address and license key. ClickNextto continue. Otherwise skip to the next step.

NOTE

To upgrade the license from a previous version or to evaluate GFI MailArchiver, click

Tell me moreand apply for a key. For further information refer to:

6. If you need to change the default values for the Website and Virtual Directory Alias, modify the values in theWebsite:andVirtual Directory Alias:fields. These values define which URL you use to access GFI MailArchiver. ClickNext.

7. ClickInstallto install GFI MailArchiver.

8. ClickUpgradeto upgrade your existing database schemas to the new GFI MailArchiver schema and clickNextto continue setup.

IMPORTANT

It is highly recommended to upgrade all Database Schemas to ensure GFI MailArchiver works correctly. For more information, refer toUpgrading the Database Schema(page 156).

NOTE

To continue setup without updating your database schemas, selectSkip Database schema upgrade. I will upgrade this later.and clickNext.

9. ClickFinishto close the installation wizard.

4.5 Post upgrade actions

4.5.1 Check licensing

A valid license key enables you to use GFI MailArchiver without any restrictions.

To review the currently installed license key, selectConfigurationand clickChange license key. For more information, refer toViewing and editing license keys(page 182).