This field is display only. The unique ID is entered on the Identification screen of the Catalog.
Eval ID All forms
Optional but recommended
A code can be entered to provide a unique identifier for this form.
Birthdate All forms
This field is display only. The birthdate is entered on the Identification screen of the Catalog. It is used with the Date Filled field to calculate age.
Date Filled All forms Optional
Enter the date the form was completed. When entry is finished for this field, the age will automatically calculate if the Birthdate field is filled.
The calculated age is displayed in the Age field.
Age
All forms (age in years); CBCL/2-3, C-TRF/2-5, CBCL/1½-5, C-TRF/1½-5 (age in months)
REQUIRED
If both the Birthdate and Date Filled fields are filled, the age is automatically calculated. Alternatively, the age can be key-entered. For CBCL/2-3, C-TRF/2-5, CBCL/1½-5 and C-TRF/1½-5, you can choose to have the age displayed and entered either in months or years. For all other forms, the age is always displayed and entered in years.
If the displayed age is not in the range for the form, a warning message appears. You can choose to continue or return to the age field.
If the age is key-entered and both the Birthdate and Date Filled fields are filled, the entered age will be compared with the age calculated from birthdate and date filled. If there is a discrepancy between the two ages, an error message appears. You can choose which age is the correct age.
Demographics (all forms)
Entering Data from Forms 10-3 Agency
All forms Optional
This user-defined list is created in MAIN SETUP. If the list is empty, the field is disabled and <List Empty> is displayed. If the list is not empty but all selections have been suppressed (see MAIN SETUP), the field is disabled and <List Suppressed> is displayed. Select the agency for this form.
Clinician All forms Optional
This user-defined list is created in MAIN SETUP. If the list is empty, the field is disabled and <List Empty> is displayed. If the list is not empty but all selections have been suppressed (see MAIN SETUP), the field is disabled and <List Suppressed> is displayed. Select the name of the clinician who requested the use of this form.
User-Defined 1 All forms Optional
This user-defined list and its description or title are created in MAIN SETUP. This list functions in the same way as Agency and Clinician.
User-Defined 2 All forms Optional
This second user-defined list and its description or title are created in MAIN SETUP. This list functions in the same way as Agency and Clinician.
Respondent====s First Name
Forms: CBCL/4-18, TRF, CBCL/2-3, CBCL/1½-5, C-TRF/2-5, C-TRF/1½-5, YABCL
Optional
Enter the first name of the person who filled out this form.
Respondent====s Last Name
Forms: CBCL/4-18, TRF, CBCL/2-3, CBCL/1½-5, C-TRF/2-5, C-TRF/1½-5, YABCL
Optional
Enter the last name of the person who filled out this form.
Demographics (form-specific)
10-4 Entering Data from Forms
Respondent====s Gender
Forms: CBCL/4-18, TRF, CBCL/2-3, CBCL/1½-5 C-TRF/2-5, C-TRF/1½-5, YABCL
Optional
Select the gender of the person who filled out this form.
Respondent====s Relation
Forms: CBCL/4-18, TRF, CBCL/2-3, CBCL/1½-5, C-TRF/2-5, C-TRF/1½-5, YABCL
Optional
From the list provided, select the relationship of the respondent to the person for whom the form has been filled out. If the specific relationship is not on the list, select "Other -- Describe:". A new entry field will be displayed. Enter the relationship in this field.
Respondent====s Role
Form: C-TRF/2-5, C-TRF/1½-5 Optional
From the list provided, select the role the respondent holds in relation to the person who is described on the form.
Years Experience
Form: C-TRF/2-5, C-TRF/1½-5 Optional
Enter the number of years of experience that the respondent has had in the respondent's role.
Education
Forms: CBCL/4-18, TRF, YSR, YASR, YABCL Optional
Select the education level for the person for whom the form has been filled. If you added other education levels in MAIN SETUP, these levels appear in the Education list.
Parent SES
Forms: CBCL/4-18, TRF, YSR, CBCL/2-3, CBCL/1½-5, C-TRF/2-5, C-TRF/1½-5, YABCL
Optional
You can create your own coding system for parent socio-economic status or use an established scale.
Entering Data from Forms 10-5 Adult SES
Forms: YASR, YABCL Optional
You can create your own coding system for the socio-economic status of the person described on the form or use an established scale.
School Form: TRF Optional
This field has dual functionality. You can make a selection from a list or you can type directly into the field.
You can create a list of schools for TRF forms in TRF SETUP. You can select a school that appears on the list. Alternatively, you can type a school name directly into this field. School names entered directly into the field will not be added to the list. School names are often abbreviated in a variety of ways. Using the list ensures that a school is always identified one way only.
Facility or School
Form: C-TRF/2-5, C-TRF/1½-5 Optional
This field has dual functionality. You can make a selection from a list or you can type directly into the field.
You can create a list of schools or facilities for both C-TRF forms in C-TRF SETUP. You can select a school or facility that appears on the list. Alternatively, you can type the name of the school or facility directly into this field. Names entered directly into the field will not be added to the list. Names are often abbreviated in a variety of ways.
Using the list ensures that a school or facility is always identified in a consistent manner.
Competence items are entered on two screens. Competence items are found on pages 1 and 2 of the paper form.
If the option to enter problems only is selected (MAIN SETUP), the two screens for Competence are disabled and competence items cannot be entered for a new entry session. However, these screens are enabled if a previously entered form is selected later for editing.
Item responses can be quickly entered by head-down key-entry. When an item is filled, the cursor automatically moves to the next item. Alternatively, each dropdown list can be opened and the response can be selected. Entered values can be changed by deleting the current value or by typing over the Competence
Items
(CBCL/4-18 &
YSR)
10-6 Entering Data from Forms
current value with a different value. When the last item on a screen is filled, the next screen automatically opens.
Sports, Hobbies, Groups, Jobs
Enter the total number reported for each group. The number of subfields you can access for entry is determined by the total number reported for that group. For example, suppose a total of 2 sports is reported. The time and skill subfields for Sport 1 and Sport 2 are enabled. Entries cannot be made for Sport 3.
Adaptive functioning items are entered on one screen. Adaptive functioning items are found on pages 1 and 2 of the paper form.
If the option to enter problems only is selected (MAIN SETUP), the single screen for Adaptive Functioning is disabled and adaptive functioning items cannot be entered for a new entry session. However, this screen is enabled if a previously entered TRF form is selected later for editing from the Catalog FORMS screen.
Many Adaptive Functioning responses can be quickly entered by head-down key-entry. Some items are entered by opening the dropdown list and making a selection. When an item is filled, the cursor automatically moves to the next item. Alternatively, each dropdown list can be opened and the response can be selected. Entered values can be changed by deleting the current value or by typing over the current value with a different value. When the last item on the screen is filled, the first problems screen automatically opens.
Test scores are recorded on page 2 of the TRF. Test scores from all TRF forms are stored together and all are listed when this screen is displayed for any form.
A complete list of tests and scores for an individual can be printed from the IDENTIFICATION screen of the Catalog when you select the Print Summary button.
Test name
Select the test from the list of test names created in TRF SETUP.
Score
Enter the score for the test.
NOTE: The Test Scores screen is opened by a direct click on the screen tab or by pressing the Page Up or Page Down keys.
Adaptive Functioning (TRF)
TRF Test Scores
Entering Data from Forms 10-7 Unit
Select the unit to apply to the score from the list of units we provide.
Test date
The test date is an essential entry for tracking progress over time.
Add
When you have finished entering information about an individual test and score, press this button to add the information to the list.
Clear
Erase the information in the entry area and start again.
Delete
Remove tests and scores from the stored list by highlighting those to be deleted.
YASR Adaptive Functioning items are entered on two screens. Adaptive functioning items are found on pages 1 and 2 of the paper form.
If the option to enter problems only is selected (MAIN SETUP ), the two screens for Adaptive Functioning are disabled and adaptive functioning items cannot be entered for a new entry session. However, these screens are enabled if a previously entered YASR form is selected later for editing from the Catalog FORMS screen.
All item responses can be quickly entered by head-down key-entry. When an item is filled, the cursor automatically moves to the next item.
Alternatively, each dropdown list can be opened and the response can be selected. Entered values can be changed by deleting the current value or by typing over the current value with a different value. When the last item on a screen is filled, the next screen automatically opens.
Education, Job, Spouse or Partner
The subfields under these headings remain disabled unless the response to the leading question for a group is "Yes".
These optional, non-scorable items are found on page 1 of the C-TRF/2-5 and C-TRF/1½-5 paper forms. These items are not included in verification.
Some of the item responses can be quickly entered by head-down key-entry.
Some items are entered by opening the dropdown list and making a selection.
When an item is filled, the cursor automatically moves to the next item.
Alternatively, each dropdown list can be opened and the response can be selected. Entered values can be changed by deleting the current value or by Adaptive
Functioning (YASR)
Facility &
School (C-TRF)
10-8 Entering Data from Forms
typing over the current value with a different value. When the last item on a screen is filled, the first problems screen automatically opens.
Problem items are entered on a series of screens. The screen tabs identify what items are entered on each screen. Each problems screen displays a maximum of 30 problem items.
Item responses can be quickly entered by head-down key-entry. When an item is filled, the cursor automatically moves to the next item. When the last item on a screen is filled, the next screen automatically opens. Alternatively, each dropdown list can be opened and the response can be selected.
Entered values can be changed by deleting the current value or by typing over the current value with a different value.
When the last problem item is completed, the entered responses from the form are automatically saved. You can close the form module and return to the Catalog or continue with automatic verification.
Problem Items (all forms)