THE SETTINGS YOU SPECIFY IN SETUP MAY BE FORM- FORM-SPECIFIC

ASCII data formats for each type of convertible DOS data are included at the end of this chapter. Refer to these formats for help with pre-conversion setup.

Because names were not stored with the ASCII data, only ID numbers will be converted. You can continue to locate individuals in the Catalog by ID. You can add the names during the conversion process or you can enter them in the Catalog later.

Some users may have stored additional information in the ID field and/or in the cards. You can separate additional data from the actual ID and store it in a choice of user-defined fields. You can reassign data stored in cards to ADM user defined fields.

The DOS ID is 10 characters long. A template of the ID is displayed in the center of the screen. DOS ID numbers are stored right-justified. If your DOS ID was less than 10 characters, the ID field in the ASCII file was padded on the left with blanks.

If you used the DOS ID field only for a unique identifier for each individual, the default settings are appropriate.

If you stored other information in the DOS ID field, you must know what positions in the field hold ID data and what positions hold other data.

Setup ID Translation

Translate to ADM Codes

22-2 DOS Data Conversion & Data Format ID

Mark those positions that hold only unique ID data.

# Eval ID

If you used a code to differentiate one form for an individual from another form, you should convert this code to an Eval ID. The ADM Eval ID field allows a maximum of 3 characters or digits.

# Symbol Substitution

If you have embedded blanks in your DOS ID or converted Eval ID, you can substitute a symbol for those blanks. Select ID and/or Eval ID. Then enter the symbol in the box to the right.

# Clinician

# Form User-Defined (First field)

# Form User-Defined (Second field)

These three data fields are based on lists of categories. The lists can be created in MAIN SETUP prior to conversion with category descriptions and codes. Alternatively, ADM can load the lists with codes from the converted data, and you can modify the category descriptions later. The ADM default description for an undefined category is “Not Defined -code.”

In addition to a field specifically intended for clinician identification, ADM offers 2 user-defined fields available for form entry. If you have other data stored in the ID or in the ASCII cards, you can store that converted data in one of these fields.

# ASCII Origin

On the right side of the ID template you can indicate where the codes for these fields have been stored in the ASCII file.

# ID

Select the positions in the ID template where the code is stored.

# Card

Most DOS entry programs allow you to enter card numbers. You may have entered user-defined codes there instead. Each type of form has a set number of cards. This number varies among forms. As you run this setup for each type of data, check that the card number designation is correct for the form type.

Our DOS programs allowed you to create your own coding system for a number of data fields. In ADM, these fields are lists. ADM has many

"reserved" codes for these same fields and also provides some standard categories for the lists. You may have used a different code for a category in Setup Code

Translation

DOS Data Conversion & Data Format 22-3 your DOS program than ADM now uses. Your codes can be translated into current ADM codes. If you used other categories that ADM does not provide, you can use MAIN SETUP to add your categories and codes to the ADM lists.

The 5 ADM lists are:

1) Ethnicity: ALL data types

2) Education: ALL data types EXCEPT C-TRF/2-5 and CBCL/2-3 3) Type of facility: C-TRF/2-5 ONLY (no reserved codes)

4) Time in class: TRF ONLY 5) Type of class: TRF ONLY

# List

When you select a list, the list contents are displayed in the table to the right.

# Print List

The list contents for the selected list and their associated codes are reported.

The list table displays information in 3 columns. The left-most column is labeled with the type of list and displays the selections (category descriptions) for that list. Each category description and code must be unique in that list.

Codes can be reused in other lists. You cannot add a category here. You must do that in MAIN SETUP.

# ADM Code

This column is read-only. It displays the codes that already exist in ADM for all the category descriptions currently in the list. These codes cannot be changed here. You may be able to change codes in MAIN SETUP if the code is not reserved or is not currently used by an ADM data record.

# ASCII Code

Enter the code you used for each category when you entered data using the DOS program.

IMPORTANT: Be sure to include ALL your ASCII codes for code translation. Any data fields that use ASCII codes that are not translated here will be moved into ADM directly. In ADM these codes may be associated with a different category than was originally entered in the DOS program.

The List Table

22-4 DOS Data Conversion & Data Format Source Folder for ASCII Files

You must copy all the ASCII files you want to convert to the folder ..\ADM\impfiles.

BE SURE YOU HAVE THE ORIGINAL ASCII FILES STORED