MANUAL.pdf

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MANUAL

FOR THE

ASSESSMENT DATA MANAGER PROGRAM

(ADM)

FOR THE

CBCL/4-18, YSR, TRF, YASR, YABCL

CBCL/2-3, CBCL/12

2

2 2-5 & C-TRF

Achenbach System of Empirically Based Assessment (ASEBA) Room 6436

1 South Prospect Street Burlington, VT 05401-3456

802-656-8313 FAX 802-656-2602 [email protected]

This software is copyrighted. Unauthorized production of copies is forbidden by copyright law, subject to fines up to $50,000. University Medical Education Associates is a nonprofit corporation of the University of Vermont College of Medicine.

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UNIVERSITY MEDICAL EDUCATION ASSOCIATES, INC. SOFTWARE LICENSE AGREEMENT

This is a legal agreement between you, the Licensee, and the University Medical Education Associates, Inc., the Licensor. USE OF THIS SOFTWARE IS NOT AUTHORIZED UNTIL YOU SIGN AND

RETURN THE SOFTWARE LICENSE AGREEMENT ON THE ENCLOSED POSTCARD. No

postage is necessary in the United States.

COPYRIGHT. This software is protected by United States copyright law and by international treaty provisions. You should treat it just like other copyrighted material, such as a book or a musical recording, with these exceptions: (a) You may make one working copy of the software, provided you keep the original solely for back-up or archival purposes, or (b) you may transfer the software to a single hard disk provided you keep the original solely for back-up or archival purposes. You may not copy the written materials accompanying the software without our written permission.

OTHER RESTRICTIONS. You are licensed to use one copy of the software on one terminal connected to one computer (i.e., with one CPU). Only one person may use the software at a time. It may be moved from one computer location to another, so long as there is no possibility of it being used in two locations at the same time.

GRANT OF LICENSE. We grant you, the Licensee of this software, the right to use this software to produce data files and printed output and to distribute these as you see fit. But you may not give away or sell any part of the software on the original disk or the accompanying documentation unless as part of a permanent transfer of all software and written materials.

LIMITED WARRANTY. We warrant the physical disk and documentation to be free of defects in material and workmanship for a period of 60 days from the date of purchase. We will replace defective material upon receipt of the original materials along with an explanation of the problem. REMEDIES. The remedy for breach of the above limited warranty shall be limited to replacement and shall not encompass any other damages, including but not limited to damages or loss of data, profit, time and special, incidental, consequential, or other damages.

NO OTHER WARRANTIES. There are no warranties which extend beyond the aforesaid description of limited warranty. We specifically disclaim all other warranties, expressed or implied, including but not limited to implied warranties of merchantability and fitness for a particular purpose with respect to the disk, documentation, and the program license granted herein.

NO LIABILITY FOR CONSEQUENTIAL DAMAGES. In no event shall we be liable for any loss of profit or any other commercial damage, including but not limited to special, incidental, consequential or other damages.

GOVERNING LAW. This agreement is governed by the laws of the State of Vermont. If you have any questions about this agreement, please contact:

Achenbach System of Empirically Based Assessment (ASEBA) Room 6436

University Medical Education Associates, Inc. 1 South Prospect Street

Burlington, VT 05401-3456 (802) 656-8313 [email protected]

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Contents iii

File .. ...4-1 Open Catalog ...4-1 Setup ...4-1 Printer Selection ...4-2 Tools ...4-2 ADM Data Transfer...4-2 Export to File Formats...4-2 DOS Data Conversion ...4-2 ASEBA Form Version Upgrade ...4-2 Maintenance ...4-2 Database Validation...4-2 Catalog Maintenance ...4-2 Scanning...4-2 Scan ...4-3 Job Configuration ...4-3 Load Scanned Data ...4-3 Process Scanned Data...4-3 Options ...4-3 Help ...4-3 5 The Catalog ...5-1 Search...5-1 New Entries...5-1 Catalog List ...5-1 Catalog Identification Screen...5-2 Catalog Forms Screen ...5-3 Form List Functions ...5-3

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iv Contents 6 Main Setup ... 6-1 Supervisor Functions ... 6-1 Add a User... 6-1 User Maintenance... 6-1 Facility Settings... 6-2 User Options ... 6-4 Changing the Password ... 6-4 User Settings ... 6-5 Lists & User-Defined Fields ... 6-6 The List Table ... 6-7 Creating User-Defined Labels... 6-8

7 TRF Setup ... 7-1

The List Table ... 7-1

8 C-TRF Setup ... 8-1

The List Table ... 8-1

9 Preparing Forms for Entry... 9-1

Assign ID Number and Eval ID... 9-1 Demographic Data ... 9-1 Competence Section (CBCL & YSR) ... 9-1 Adaptive Functioning Section (TRF & YASR)... 9-2 Problems Section (all forms) ... 9-2 YASR Substance Use ... 9-4

10 Entering Data from Forms ... 10-1

Automatic Verification ... 10-1 Demographics (all forms) ... 10-2 Demographics (form-specific)... 10-3 Competence Items (CBCL/4-18 & YSR) ... 10-5 Adaptive Functioning (TRF) ... 10-6 TRF Test Scores ... 10-6 Adaptive Functioning (YASR) ... 10-7 Facility & School (C-TRF) ... 10-7 Problems Items (all forms) ... 10-8

11 Score Profiles, Narratives, & Cross-Informant Reports... 11-1 12 CBCL, YSR, & TRF Profiles ... 12-1

Competence Scales (CBCL & YSR) ... 12-1 CBCL ... 12-1 YSR ... 12-2 Competence Profile... 12-3 Adaptive Functioning Scales (TRF) ... 12-3 Academic Performance ... 12-3

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Contents v Adaptive Functioning ...12-4 Adaptive Functioning Profile ...12-4 Syndrome Scales (CBCL, YSR, & TRF)...12-4 Additional Syndromes (CBCL & YSR) ...12-5 Internalizing, Externalizing, Total Problems...12-5 Other Problems ...12-5 Items Not Counted...12-5 TRF Attention Problems subscales ...12-5 Profile Types (CBCL, TRF, & YSR) ...12-6

13 CBCL/1½-5 & C-TRF/1½-5 Profiles ...13-1

Syndrome Scales ...13-1 Internalizing, Externalizing, Total Problems...13-1 Other Problems ...13-1 DSM-Oriented Scales ...13-2 Language Development Survey (LDS) ...13-2

14 YASR & YABCL Profiles ...14-1

YASR Adaptive Functioning Scales ...14-1 YASR Adaptive Functioning Profile...14-2 YASR & YABCL Syndrome Scales & Profiles ...14-2 Internalizing, Externalizing, Total Problems...14-3 Other Problems ...14-3 Items Not Counted...14-3 YASR Substance Use Scales & Profile...14-3

15 CBCL/2-3 & C-TRF/2-5 Profiles ...15-1

Syndrome Scales ...15-1 Internalizing, Externalizing, Total Problems...15-1 Other Problems ...15-1

16 Cross-Informant Comparison for CBCL/TRF/YSR ...16-1

Informant Abbreviations ...16-1 89 Common Items ...16-1

Q Correlations Between Item Scores...16-1 T Scores for Syndrome Scales ...16-1 T Scores for Internalizing, Externalizing, Total Problems ...16-2

ICCs with Profile Types ...16-2

17 Cross-Informant Comparison for CBCL/1½-5 and C-TRF/1½-5 ...17-1

Syndrome Scales ...17-1 Problem Items...17-1

Q Correlations Between Item Scores ...17-1 T Scores for Syndrome Scales ...17-1 T Scores for Internalizing, Externalizing, Total Problems ...17-1

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vi Contents

DSM-Oriented Scales ... 17-2

T Scores for DSM-oriented scales... 17-2

18 Cross-Informant Comparison for YASR/YABCL... 18-1

Informant Abbreviations ... 18-1 Common Items ... 18-1

Q Correlations Between Item Scores ... 18-1 T Scores for Syndrome Scales... 18-1 T Scores for Internalizing, Externalizing, Total Problems... 18-1

19 Cross-Informant Comparison for CBCL/2-3 and C-TRF/2-5 ... 19-1

99 Problem Items ... 19-2

Q Correlations Between Item Scores ... 19-2 T Scores for Syndrome Scales... 19-2 T Scores for Internalizing, Externalizing, Total Problems... 19-2

20 ADM Data Transfer ... 20-1

Export .Zip Files ...20-1 Review Results... 20-2 Export Preferences ... 20-2 Import .Zip Files ...20-3 Locate Data Transfer .Zip File ... 20-3 Analyze & Compare List Codes... 20-3 List Code Translation & Import Setup ... 20-4 Import Data for Processing ... 20-5 List Code Translation & Import Setup ... 20-5 List Code Translation ... 20-5 Settings to Process Imported Data ... 20-6 Process Imported Forms ... 20-6 Import Display Table... 20-7 Import Error List ... 20-8 ADM Data Transfer ID Errors ... 20-8 Import Errors & Warnings ... 20-9 Warnings ... 20-9 Errors... 20-10 Score Processed Forms ... 20-10

21 Export ...21-1

Export Selection Criteria ... 21-1 Review Results ... 21-2 Export Preferences... 21-3

22 DOS Data Conversion... 22-1

Setup ID Translation... 22-1 Translate to ADM Codes ... 22-1 Setup Code Translation ... 22-2

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Contents vii The List Table ...22-3 Load ASCII Files for Conversion ...22-4 Process Converted Forms...22-5 Conversion Display Table ...22-5 Conversion Error List...22-6 Conversion Errors & Warnings...22-7

Warnings...22-7 Errors ...22-8 CBCL, YSR, & TRF ASCII Data Format ...22-9 YASR & YABCL ASCII Data Format ...22-12 CBCL/2-3 ASCII Data Format ...22-14 C-TRF/2-5 ASCII Data Format ...22-15

23 ASEBA Form Version Upgrade...23-1

Effects of Form Version Upgrade ...23-1 Selection Criteria ...23-2 Analysis...23-3 Upgrade Button ...23-3 24 Maintenance ...24-1 Database Validation ...24-1 Catalog Maintenance...24-2

25 Entering & Editing Client Data...25-1

The Test Administrator ...25-1 ADM & System Security ...25-1 Starting a Client-Entry Session ...25-2 Interrupting an Entry Session ...25-2 Administration & Setup ...25-3 Entry Options...25-5 Entry Help Windows...25-5 Data Entry Windows ...25-6 Competence (CBCL & YSR) ...25-7 Adaptive Functioning (TRF) ...25-8 Problems (CBCL, YSR, & TRF)...25-9 Completing Client Entry...25-10 Saving the Entry...25-11 Editing Client-Entry Data ...25-11

26 Setting Up the Scanning Module...26-1

OMR Scanner Software Setup ...26-1 Job Configuration...26-2 ScanTools...26-2 Scanbook...26-3 Scan Shop...26-3 Teleform Scanning Setup...26-4

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viii Contents

27 Scanning CBCL/4-18, TRF, & YSR... 27-1

Scanning Options... 27-1 Scanning Form Options... 27-1 Scanning Process Options ... 27-2 Running A Scanning Session ... 27-3 Loading Scanned Data ... 27-3 Process Scanned Data ... 27-4 Scanned Data Display Table ... 27-5 Scanning Error List... 27-6 Scanning Errors & Warnings... 27-7

Warnings ... 27-7 Errors... 27-7 Scoring Scanned Forms ... 27-8

Appendix A Scanning Data File Formats ... A-1 Appendix B Exported Data File Formats... B-1

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Installation 1-1

1

Installation

Single user installation

CLOSE ALL APPLICATIONS BEFORE INSTALLING ADM

1) Place the CD in the CD-ROM drive. The installation starts automatically on compatible drives. If your installation does not start automatically, go to steps 2 & 3 below.

2) Click the Start button on your Windows desktop 3) Run SETUP.EXE from the CD-ROM drive

4) Follow the instructions on the screen to complete installation

5) Enter all your serial numbers when prompted. Serial numbers are located on stickers attached to the ADM case.

6) Register your products now or later 7) Install the on-line manual (see below) 8) Create your own shortcut to run ADM

Network Installation

1) Follow steps 1-8 above for Single User Installation. Choose the network drive as the installation drive.

2) Insert your ADM Network License disk in the floppy drive. Run NETREG.EXE to install your network licenses

3) Run a workstation install for each workstation:

Network drive\..\ADM\Workstation Install\SETUP.EXE 4) Install the on-line manual (see below)

To view the ADM manual, users must have Adobe Acrobat Reader installed on their local machines. Adobe Acrobat Reader is provided on your ADM CD. Those users who already have Acrobat Reader on their machines do not need to install it.

Before installing Acrobat Reader, review the Adobe license agreement

ADM On-Line Manual Installation New Installation IMPORTANT

It is important that the ADM databases and setup files be backed up on a regular basis. We recommend that you backup the entire ADM folder nightly. If hardware problems occur or data are corrupted, you will need your backup to recover your data.

IMPORTANT

NEVER use the Add/Remove button that is displayed from the ADM setup program, version 1.x, after ADM has been installed once.

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1-2 Installation

(Acrobat\license.txt on the ADM CD). To install Adobe Acrobat Reader, version 4.0:

1) Place the ADM CD in the CD-ROM drive 2) Click the Start button on your Windows desktop 3) Browse to the Acrobat folder on the CD

4) Run Acrd4env.exe

For network installation purposes the Acrobat folder can be copied to the network so that users can access the Acrobat Reader installation.

The ADM manual can be accessed through Start -> Programs -> ADM or you can create a shortcut to the manual (..\ADM\Docs\manual.pdf

Modules can be added at any time to ADM. To install additional modules or to upgrade the ADM program, the currently installed ADM program must be removed. YOUR DATA WILL NOT BE REMOVED. Follow the steps below:

Single user installation

CLOSE ALL APPLICATIONS BEFORE INSTALLING ADM

Open Control Panel -> Add/Remove to remove your currently installed version of ADM (YOUR DATA WILL NOT BE

REMOVED!!) If your currently installed ADM is version 1.x, you will be presented with three options. Choose REMOVE ALL.

1) Place the CD in the CD-ROM drive. The installation starts automatically on compatible drives. If your installation does not start automatically, go to steps 2 & 3 below.

2) Place the CD in the CD-ROM drive.

3) Click the Start button on your Windows desktop. 4) Run SETUP.EXE from the CD-ROM drive.

5) Enter the new serial numbers when prompted. Serial numbers are located on stickers attached to the ADM case.

6) Respond YES when asked if you want to keep the existing data. 7) Register your new products now or later.

Network installation

Notify all users prior to installation that an update is about to take place. ALL USERS MUST EXITADM.

Follow steps 1-7 above for Single User installation of additional modules.

It may be necessary to install all previously installed modules again

Installing Additional Modules or Upgrading ADM

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Installation 1-3 if files on your system have been corrupted and no backup of ADM is available. You must decide whether to replace the program files only or the entire ADM product including the empty ADM data files.

To completely re-install ADM without saving your data:

1) Press Start from the Windows desktop

2) Select the Settings option; select Control Panel

3) Select Add/Remove Programs

4) Select ADM from the Add/Remove list

5) Click Add/Remove and follow instructions. If your currently installed ADM is version 1.x, you will be presented with three options. Choose REMOVE ALL.

6) Use Explore to delete the ADM folder

7) Follow instructions for New Installation above

All data entered using an older version of ADM are fully compatible with this program and can be edited, scored, and compared in the same manner as data entered with this program

New features of ADM version 2.0 are as follows:

• A new Preschool module is available for an extended age range. CBCL/2-3 has been extended to cover ages 1.5-5 and the C-TRF/2-5 has been extended to cover ages 1.5-5. The new module is designed to accept data from the new ASEBA forms for the same extended age ranges, plus the Language Development Survey adjunct to the CBCL/1.5-5.

• New norms and scales for the Preschool module based on national normative data are used to produce profiles specific for the new Preschool module. A profile for the Language Development Survey is also available.

• Cross-Informant comparisons are possible between CBCL/1.5-5 and C-TRF/1.5-5.

• Optional DSM-oriented profiles are available for CBCL/1.5-5 and C-TRF/1.5-5.

• Conversion of CBCL/2-3 and C-TRF/2-5 data to the format used by the new Preschool module makes it possible to score older data using the newest norms.

• Client-entry module for direct computer entry is now available. This

Re-installation of Previously Installed ADM Modules NEW FEATURES WITH VERSION 2.0

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1-4 Installation

is run in conjunction with the Schoolage module.

• Data can be easily transferred from one ADM system to another.

• Improved maintenance tools allow for easier management of deleted forms and individual information.

• Database validation tools allow you to repair damaged databases.

• Verification for key-entered data is not necessary for those items that were skipped.

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Overview of ADM 2-1

Overview of ADM

This chapter provides a general overview of ADM to help you get started. After logging in to ADM, a menu bar is displayed and an introductory screen briefly outlines steps to help you get started. After you are comfortable using ADM, you can choose to no longer display the introductory screen at every startup.

The Catalog is the main starting place for most ADM functions. The Catalog maintains a list of all children and adults who have had information entered and stored in ADM (see Chapter 5, Catalog). Within the Catalog, new forms can be entered and entered forms can be edited, verified, and scored. To open the Catalog, go to the menu bar and select File → Open Catalog.

The first time you open the Catalog, the display area is empty.

To add a person to the ADM system, click the NEW button at the bottom of the screen. The Catalog Identification screen appears. All fields are white which means that you can make entries in them.

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2-2 Overview of ADM

Enter the information that is pertinent for the person you are adding. An ID or a last name is required as well as a gender. When you have finished entering information, Click the SAVE button. The fields turn grey and information cannot be entered or modified. To enter additional information or to make changes, Click the EDIT button. The fields become white again.

The Forms tab at the top of the screen is not available until information about the new person is entered and saved.

To add a form, click on the Forms tab. A new screen appears that will display all forms entered for the person.

The display area is empty the first time you enter this screen. Every form you enter for this person will be listed here. You can choose to enter a new form, edit, verify, or score an entered form, delete forms, or view additional information about a form.

To enter a new form, select the NEW button. A smaller screen appears with the list of form types that can be entered. The form types on this list reflect the modules purchased by your facility.

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Overview of ADM 2-3

To select a form to enter, either double click on the form name or highlight it and then click the SELECT button. After a pause, the entry module for the form type will be displayed.

In this overview we will use the entry module for the Child Behavior Checklist/4-18 form.

Entry modules for each ASEBA form consist of a series of screens. The format for each entry module is similar. Tabs at the top of the entry module mark each screen in the module and identify the type of data that is entered on that screen. To move from one screen to another, either click on the tab for the screen you wish to go to or click the double arrows at the bottom left and right corners. (The right arrow in the example above is dimmed because we are on the first screen.)

Most of the entry modules have:

•a Demographics screen (seen above for Child Behavior Checklist for Ages 4-18)

•one or two screens for Competence or Adaptive Functioning

•several Problem screens

Some entry modules have no Competence or Adaptive Functioning screens but may have other screens for data specific to the ASEBA form for which it is used (see Chapter 10, Entering Data from Forms).

The first Competence tab for the Child Behavior Checklist for Ages 4-18 contains questions about sports, hobbies, groups and jobs.

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2-4 Overview of ADM

ADM attempts to simplify some entry tasks to help you correctly transfer data from the paper form to the entry screen. You will note that on this first Competence page, after you enter the total number of sports reported, the appropriate items under sports are available, i.e. if you type in 2 sports then Sport 1 and Sport 2 items are available. The same is true for hobbies, groups, and jobs. When the last item on this screen has been entered, the second Competence screen automatically displays.

After the last item on this page has been entered, the first screen for Problem items is displayed. Each subsequent screen for problem items automatically displays after a value is entered for a screen’s last item.

And the second Problems Tab.

Note that on this page that answers 45 and 51 are blank. If you accidentally type in a number and the field should be blank, return to the field, and press the “DEL” key to remove the number.

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Overview of ADM 2-5

And the third Problems Tab.

And the last Problems Tab.

After completing the last problem, ADM will ask you to re-enter the data if Verification (see Chapter 6, Main Setup) is on. Fields that must be verified are colored blue. If you enter a value for an item differently than was entered originally, ADM will flash a message on the screen and sound a beep (turn on your speakers). Enter the correct value for the item.

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2-6 Overview of ADM

After you have finished entering and optionally verifying data from a form, the entry module closes and the display area from the Forms tab displays again. The form you just entered is now displayed in the list of forms entered for this person.

To score this form, highlight it in the list and click the SCORE button. When you have entered multiple forms for a person, you can choose more than one form to score by holding down the SHIFT key while you highlight them. This is the way you would choose a group of forms to include for a Cross-Informant report.

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Overview of ADM 2-7

The Preview button at the top of the screen allows you to view each profile or report on the screen. To print profiles or reports for all of the selected forms, click the Profile Print box to place a check mark in it, and then click the RUN button. Follow the same steps to print Cross-Informant reports.

A Narrative can be printed in the same way. There is no Preview for the Narrative. The Narrative can also be saved to a file in a regular text format by selecting the Narrative File check box, then giving the file a name and clicking the RUN button.

If you check all of the boxes and then the RUN button, you will print all profiles selected, one narrative per form selected, a cross-informant report, and the glossary.

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Overview of ADM 2-9

On the preview screen, if you choose the Hollow-Arrow icons (!"#$) you can move to the upper-right, lower-upper-right, upper-left, and lower-left of the window. The regular Arrow icons (%&) will allow you to move from one page to another. The Open Book icons are used to display either the previous profile or the next profile. (In this case they are grayed out as we have only one profile.) The Printer icon will print only the present page displayed, as opposed to all of the pages for the report. The Circle-Arrow icon will refresh the page. And the Close button will close the window.

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Login 3-1

3

Login

ADM can be accessed by authorized users only. In a network environment, ADM monitors the number of users currently logged in and denies access if the network license limit has been reached.

A Supervisor is required for both single-user and network environments. The first user to login must select <Supervisor> (see User Name, below). The Supervisor creates new users in File >SETUP >MAIN >Supervisor Functions.

Supervisor and supervisor-equivalency functions include: Creating new users and deleting existing users

Assigning supervisor-equivalency rights to selected users who can then function as supervisors

Selecting/deselecting the requirement for passwords for all users

Deleting individual user passwords when those users forget their current passwords and need to create new passwords

Setting facility defaults for certain functions of form entry Running MAINTENANCE functions

# User Name

Select your user name from the list of authorized users of ADM. If your user name is not on the list, contact the person who has supervisory rights to ADM. Only the Supervisor or Supervisor-equivalent can add new users to ADM.

# Password

This field will be white if passwords are required at your facility and you must enter a valid password. If the field is grey, passwords are not required. Passwords must be at least 4 characters long. The Supervisor controls the password requirement for all users.

# Confirm

When you enter a new password you must enter it again to confirm it. NOTE: Access is denied if the Supervisor is running MAINTENANCE functions.

Login Entry Fields

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3-2 Login

Licenses

This field displays the total number of licenses that have been purchased for your site.

# Current Users

This field displays the current number of users that are accessing ADM at your site.

Checking Availability

If this message appears, ADM is verifying that it was properly shut down and that the licensed number of users does not exceed the current number of users. This process takes from a few seconds to as long as a minute. If ADM was shut down improperly, the process takes longer.

Login Display Fields

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The Main Desktop and Menus 4-1

4

The Main Desktop and Menus

From the Menu Bar, each function of the program can be selected. When a function is selected, a drop-down menu may appear with the function=s sub-selections. An arrow to the right of a menu item indicates that another drop-down menu will appear with a lower level of sub-selections.

The Menu Bar and some of the sub-selections may vary depending upon the modules that your facility has purchased and installed.

The most commonly-used functions are listed under FILE.

The Catalog provides the management system for ADM. It maintains information about all children and young adults and their entered forms. Forms are key-entered in the Catalog. All entered data from scanning forms and key-entry sessions can be edited, verified, and scored. Client-entry sessions are launched from the Catalog.

The setup modes that are available will depend upon the modules that your facility has purchased and installed.

Main

Users can change their passwords and select some options for personal customization of form entry and scoring. The supervisor and supervisor-equivalents can add and delete users, turn the password requirement on or off, and establish facility settings for form entry and scoring. All users can modify the lists of categories provided for ethnicity and education as well as create user-defined lists.

TRF

If you have installed the module for ages 4-18, the TRF setup will appear as a Setup sub-selection. All users can modify the lists of categories provided for TRF forms including the time spent in class and the type of class.

C-TRF

If you have installed a preschool module, the C-TRF setup will appear in your Setup sub-selection menu. All users can modify the lists of categories provided for C-TRF/2-5 and C-TRF/1½-5 forms including the type of facility.

FILE

Open Catalog

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4-2 The Main Desktop and Menus

Select the printer where you wish all ADM output to be printed. Your Windows printer is the default printer.

Data export and conversion utilities are provided for all users. Database management tools are accessible only to those with supervisory rights. Forms entered in one ADM system can be copied to another ADM system. Forms are selected for import and data are stored in files that can be placed on diskette or e-mailed. An import process brings the transferred data into the receiving ADM system.

Raw data, scored data, and cross-informant scores can be exported to a variety of formats based on any combination of the available selection criteria.

All data entered using our DOS programs can be converted into our ADM format.

Data entered via the CBCL/2-3 and C-TRF/2-5 forms can be converted to the format used by the CBCL/1½-5 and C-TRF/1½-5. These forms can then be scored using the 2000 norms for the preschool forms.

Utilities are provided to help maintain the integrity of ADM databases and to do cleanup routines.

This utility can be run by any user. Validation checks the integrity of ADM databases. If problems are detected, validation attempts to repair the tables. Database validation can only run if only a single user is logged into ADM. This utility is available for the supervisor and supervisor-equivalents only. This option is not enabled on the Menu Bar for those who do not have supervisory rights.

All users can select individuals and forms to be removed from ADM. These records are merely marked for deletion until the supervisor reviews them and permanently deletes them. The supervisor can perform other database management functions that maintain data integrity.

This menu selection appears on the Menu Bar if the Scanning module has been installed.

This scanning module supports only 6-99 edition scanforms for CBCL, TRF, and YSR. Printer Selection ADM Data Transfer Export to File Formats MAINTENANCE DOS Data Conversion SCANNING ASEBA Form Version Upgrade TOOLS Database Validation Catalog Maintenance

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The Main Desktop and Menus 4-3 This screen is used to scan forms into ADM. ADM communicates with your 3rd party scanning software to scan forms and create scanning output files. The output files can also be loaded into ADM automatically from this screen. Before scanning forms using ADM, the job configuration must be created for the particular scanning software that is being used. These job configurations can then be selected from the Scan screen to perform scanning.

This screen can be used to load scanned form information into ADM. This screen may not be necessary if the scanned information has already been loaded during the scanning process.

This screen displays the scanned form information after the forms have been loaded into ADM. Any warnings and errors are displayed, and once the warnings and errors have been corrected, the forms can be processed and moved into the ADM permanent Catalog.

This screen displays scanning options. These options should be reviewed before scanning forms into ADM.

HELP

This screen provides an overview of all Menu Bar functions.

GETTING STARTED IN ADM

An instructional screen appears for every user upon ADM Startup. The user has the option to choose not to display the instructions. The instructions can be viewed and printed again from this selection.

PRINT GLOSSARY

This option sends a copy of the ADM glossary information to the printer.

PRINT/PREVIEW PROFILES

An instructional screen appears for every user during ADM scoring. The user has the option to choose not to display the instructions. The instructions can be viewed and printed again from this selection.

REGISTER

This screen is use to register the ADM product. Registration can take place during the installation process. If ADM is not registered during the install process this option allows the user to complete the registration. The completed registration form should be faxed or mailed to ASEBA.

ABOUT ADM

This screen displays information about the ADM installation. Version information and other installation information are given here.

Scan Job Configuration Load Scanned Data Options HELP Process Scanned Data

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The Catalog 5-1

5

The Catalog

The Catalog maintains a list of all children and adults who have had information entered and stored in ADM. Within the Catalog, new forms can be entered and entered forms can be edited, verified, and scored.

When you first open the Catalog, the Main list area is displayed. A second screen displays identification and form information for the selected individual. These screens work in tandem. If one screen is closed, the other closes also.

The Catalog functions as a two-step process. If you want to process data for someone who has previously been entered into ADM, you first locate this person on the Catalog screen. Otherwise, you create a new record for this person in the Catalog. You can enter and change personal information about this person and then enter or process forms filled out about this individual.

Search button

To help you locate a person in the Catalog, search criteria can be entered in one or more search fields. Blank search fields are ignored. Multiple search criteria will return results only for records that match all criteria specified.

Search Criteria Wild Cards:

The symbols (*) or (?) can be included in your search criteria to broaden the search.

# Find button

Click this button to start your search. The first record in the list that matches your search criteria will be highlighted. Click Find again to cycle through each match.

# Clear button

Erases all search criteria. # New button

Select this button to enter a new child or adult. # Order by

The Catalog list can be displayed by various order criteria. Select the display order you prefer. A small downward arrow appears in the corresponding column header. ADM will use this preference each time you access the program until you change your display order preference.

New Entries

Catalog List Search

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5-2 The Catalog

Alternatively, you can click on each column header to change the display order. A small downward arrow appears in the column that currently determines the display order. This display order preference will be in effect for the current ADM session only.

# Select button

Highlight the individual you want to locate. Double click on the highlighted line or click the Select button.

Information about each child and adult is entered and viewed here. If this is a New entry, all fields are white and ready to receive text. If you Selected an individual from the Catalog list, all fields are grey and read-only.

New entry:

An ID or a last name and the gender are required. The ID must be unique. Enter other personal information about the child or adult that is relevant.

Existing entry:

To make changes to previously entered information, select the Edit button. The fields become white and can be modified.

# Notes

You can type comments or other notes in this box. There is no limit to the length of this field. You must first select Edit to activate this box. # Save button

Save your new entry or changes to an existing entry. # Cancel button

No changes made to the Identification information will be saved. # Delete button

Remove the child or adult from the Catalog list. The individual and associated forms are not permanently deleted from the ADM system until the supervisor runs MAINTENANCE >CATALOG MAINTENANCE. A deleted individual can be recovered by the supervisor in the Maintenance utility.

# Print Summary button

A summary of entries for the child or adult is printed and includes all personal information from this screen, the contents of the Notes box, a list of the forms entered for the person, and a list of tests from the TRF forms if they were entered.

Catalog Identification Screen

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The Catalog 5-3 # Catalog button

Return to the Catalog list screen. # Close button

Close the Catalog entirely.

A list of forms that have been entered for the child or adult are displayed in a Forms list table.

# Origin column

The narrow left-most column displays a single letter to identify how this form entered the ADM system.

K = Key-entered S = Scanned

V = Converted from ASCII data

C = Client-entry (direct computer entry)

# Type column

The form type's 3 letter abbreviation is displayed. CBC = Child Behavior Checklist/4-18 TRF = Teacher Report Form

YSR = Youth Self-Report C23 = CBCL/2-3

T25 = Caregiver-Teacher Report Form (C-TRF) C15 = CBCL/1½-5 & LDS

T15 = Caregiver-Teacher Report Form/1½-5 (C-TRF) YAS = Young Adult Self Report

YAB = Young Adult Behavior Checklist # Status column

The current status of the form entry is displayed: Verified - Key-entered

Not Verified - Key-entered Scanned - Scanned

Incomplete – (Client-entered only) Complete – (Client-entered only) # Fill By column

This column displays the name of the respondent and the respondent's relationship to the person for whom the form was filled out.

Some form list functions can occur for more than a single form. You can highlight multiple forms by pressing the CTRL key and clicking on the forms you wish to select. Alternatively, you can choose a contiguous group of forms by pressing the SHIFT key and clicking on the first then the last form in the group.

Catalog Forms Screen

Form List Functions

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5-4 The Catalog

# New button

Select this button to enter a new form. A small window appears displaying a list of the form modules that your facility has purchased and installed. Select the form type you wish to enter. If your facility has installed the Client-Entry module, you can select a Client-Entry screen for the CBCL, TRF, or YSR. After a brief loading period, the entry screens for the form type are displayed.

# Edit button

This button is enabled after the first form has been entered. To make changes to the entered form or to review the data, first highlight the form you wish to edit.

Complete and incomplete Client-Entry information can be reviewed and modified. This function should be used only by authorized ADM users. Respondents of client-entry sessions should access Client-Entry through the Resume button to review and modify responses.

# Verify button

Data can be entered in one entry session and verified in another entry session. You must have the completed paper form available for verification.

Verification is not an available function for Client-Entry data (Origin = C).

# Delete button

Highlight one or more forms to be “marked” for deletion. The forms will no longer appear in the main form list for the individual. If you choose to

View Deleted Forms, an identical list displays with just those deleted

forms. You can choose to Undelete one or more forms. The forms remain in the ADM system until the supervisor permanently removes them in the MAINTENANCE >CATALOG MAINTENANCE. # Score button

Select one or more forms to print or review profiles and cross-informant reports, and to produce narrative reports. Initially there is a delay for your first scoring request. Subsequent requests are processed more quickly.

Resume button

When an incomplete Client-Entry form is highlighted in the list (Origin = C, Status = Incomplete), the Verify button becomes a Resume button. The Client-Entry session is resumed and the client can continue with a previously interrupted entry session.

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The Catalog 5-5

Print Client Report button

This button is displayed only for those facilities that own the Client-Entry module. All information entered by a client, including comments, can be printed to a report in a format similar to our printed forms. Only one Client-Entry form can be selected at a time.

More Information button

Other information about the form is displayed for a quick review without opening the entire form:

1) Date the form was entered 2) Selected education level 3) Selected agency

4) Clinician

5) Selection from first user-defined list 6) Selection from second user-defined list

7) Form version – the version of the form from which the data were entered (see NOTE below)

8) Data version – the version of norms currently applied to the data for this form (see NOTE below)

NOTE: The form version and data version are normally synchronized. This means that a particular version of the form was used to create scales and norms. Over time, new scales and norms may be created for a form type. TOOLS >ASEBA FORM VERSION UPGRADE allows you to convert data entered from an earlier form version to the format required by the newer data version. This level of information is relevant mostly to those who are tracking data for statistical analyses.

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Setup 6-1

6

Main Setup

You may customize your ADM system to fit the needs of your site and to facilitate entering certain repetitive data items. ADM provides the flexibility for you to identify your own user-defined fields and data selections. You can modify some entry selections that come with ADM as well as create your own.

Some optional settings can be accessed only by the ADM supervisor and supervisor-equivalents. Other optional settings are available to all users. You access Main Setup by choosing File >Setup > Main. Main Setup is made up of 3 screens. The Supervisor Functions screen is disabled if you are not the supervisor or you have not been assigned supervisory rights. This screen can be accessed only by those users with supervisory rights. The supervisor creates new users, deletes users, and assigns or removes supervisor-equivalency rights. The supervisor sets or removes the password requirement. Facility settings can be selected by the supervisor and applied to all users.

All users must be created and added to the ADM user list by the supervisor. Type in the new user name. User names must be at least 4 characters long. # Add button

Select this button to add the new user to the ADM user list.

Select a user from the list of user names. If the user is not currently logged in, all selections below the name list that apply to this user become available. # Delete this user

If the user is deleted, this person is no longer an authorized user of ADM. His/her name will not appear on the login user list.

# Delete this user’s password

This function is useful if a user forgets his/her password. The supervisor can delete the user’s password. Then the user establishes a new password at the next login.

# Assign supervisory equivalency rights to this user

It is a good policy to have more than one user with rights to the restricted supervisory areas of ADM.

SUPERVISOR FUNCTIONS

Add a User

User

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6-2 Setup

We recommend that the supervisor create a user name for himself/herself and assign equivalency rights. The supervisor password and the user password should be different. This method provides a safety net in case the supervisor forgets one of the passwords.

# Remove supervisory equivalency rights for this user This user can no longer perform supervisory functions.

# Apply button

Select this button to save the user maintenance decisions.

# Clear button

Select this button to erase changes made to the user maintenance selections. The current settings for this user will continue to be active until the supervisor makes new decisions and selects the Apply button to save the changes.

Facility settings can be turned on and off only by the supervisor and those users with supervisory rights. Facility settings affect all users. Some optional settings can be modified by individual users in their own setup area.

# Passwords required

To ensure confidentiality and security for entered data, requiring users to enter a password at login is highly recommended. Lack of a password may allow unauthorized access to confidential information stored in ADM.

The rules for valid passwords are as follows: 1) A blank password is not allowed.

2) Letters, numbers and symbols can be used.

3) The password must be at least 4 characters long but no more than 20. 4) Upper and lower case characters will not be distinguishable.

# Save X-informant scores to table

Some researchers may want the scores produced by the cross-informant process for statistical analyses. Information about each cross-informant group and the scores produced by the group will be saved in a special table. The information stored in this table is only accessible through the Export process.

Facility Settings

NOTE: CBCL/1½-5 and C-TRF/1½-5 DSM-oriented cross-informant scores are not saved.

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Setup 6-3

Facility Settings for Data Entry:

The supervisor can customize key-entry and scoring to fit the requirements of the facility. These settings apply to all forms.

# Automatic verification

Key-entered data can be verified immediately after each form is initially entered. Entering data with verification is a two-step process. After initial entry, each value is entered again and compared to the original entry. Key verification is strongly recommended to assure accuracy.

This setting applies to all paper forms but not to Client Entry. # Enter problem items only

This option is relevant only to the CBCL/4-18, TRF, YSR, and YASR forms that have Competence or Adaptive Functioning items in addition to Problem items. When this option is active, the entry screens for Competence and Adaptive Functioning are not available.

# No names on profiles & reports

Some users are concerned about the confidentiality of respondents and those individuals for whom forms have been completed. Users can choose to suppress the names of all respondents and individuals on profiles, narratives, and cross-informant reports.

This setting applies to all paper forms but not to Client Entry.

DSM-Oriented profiles

One-page profiles based on DSM criteria are available only for CBCL/½-5 and C-TRF/1½-5. DSM profiles cannot be produced independently but can be included as part of the standard output along with the empirically-based profiles.

# Preferred agency

Some users group forms or individuals by agencies. These users may use one agency more than others. The preferred agency appears on each new form entry as the default agency. The agency selection can be changed during form entry.

# Preferred clinician

At a site with multiple clinicians, a user may enter more forms for one clinician than for others. The preferred clinician appears on each new form entry as the default clinician. The clinician selection can be changed during form entry.

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6-4 Setup

# Save as Default button

Facility settings will be stored after this button has been selected. If the Main Setup screen is closed without selecting the SAVE button, the previous facility default settings will be retained. When a new user is added, these default settings will be applied. This button may be selected in conjunction with the APPLY TO ALL USERS button. # Apply to All Users button

Facility settings will override all users' individual settings. This button may be selected in conjunction with the SAVE AS DEFAULT button.

# Reset button

Selecting this button restores all settings that existed prior to making new selections. The RESET button will not restore previous settings if the APPLY or SAVE button has been selected.

You can establish some of your own settings to customize your personal entry sessions.

Each user can change passwords as needed and establish personal settings for key-entry and scoring.

# Current password

This field is white when the supervisor has set the Password requirement on. If passwords are not required at your facility, this field is disabled.

To change your password, you must know your current password. If you cannot remember your current password, ask the supervisor or a supervisor-equivalent to delete your password. Next time you login, enter your new password on the LOGIN screen.

To change your password, type in your current password correctly. # New password

This field remains disabled until you type in a correct current password. Enter the new password you have chosen. All passwords must be at least 4 characters long. Passwords are not case-sensitive. # Confirm

When a valid new password has been entered, this field will be enabled. Enter the new password again for confirmation.

USER OPTIONS Changing the Password

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Setup 6-5 # Apply button

Select this button to save your new password. # Clear button

Select this button to erase all entries in the password fields. Your current password will continue to be active until you enter a new password again and select the APPLY button to save the change.

Each user can customize key-entry and scoring to fit personal needs. These settings apply to all forms. Settings can be overridden if the supervisor sets new facility settings and applies them to all users. These settings can be changed at any time.

# Automatic verification

Key-entered data can be verified immediately after each form is initially entered. Entering data with verification is a two-step process. After initial entry, each value is entered again and compared to the original entry. Key verification is strongly recommended to assure accuracy.

This setting applies to all paper forms but not to Client Entry. # Enter problem items only

This option is relevant only to the CBCL/4-18, TRF, YSR, and YASR forms that have Competence or Adaptive Functioning items in addition to Problem items. When this option is active, the entry screens for Competence and Adaptive Functioning are not available.

# No names on profiles & reports

Some users are concerned about the confidentiality of respondents and those individuals for whom forms have been completed. Users can choose to suppress the names of all respondents and individuals on profiles, narratives, and cross-informant reports.

This setting applies to all paper forms but not to Client Entry.

DSM-Oriented profiles

One-page profiles based on DSM criteria are available only for CBCL/1½-5 and C-TRF/1½-CBCL/1½-5. DSM profiles cannot be produced independently but can be included as part of the standard output along with the empirically-based profiles.

User Settings

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6-6 Setup

# Preferred agency

Some users group forms or individuals by agencies. These users may use one agency more than others. The preferred agency appears on each new form entry as the default agency. The agency selection can be changed during form entry.

# Preferred clinician

At a site with multiple clinicians, a user may enter more forms for one clinician than for others. The preferred clinician appears on each new form entry as the default clinician. The clinician selection can be changed during form entry.

# Apply button

User settings will be stored after this button has been selected. If setup screen is closed without selecting the APPLY button, the previous settings will be retained.

# Reset button

Selecting this button restores all settings that existed prior to making new selections. The Reset button will not restore previous settings if the APPLY button has been selected.

You often enter data in ADM by making a selection from a list. Each selection has a corresponding code associated with it. This code may be important to those users who wish to do statistical analyses.

Some list selections are provided with ADM. The associated codes are "reserved" unique ADM codes and cannot be changed, deleted, or duplicated.

You can add your own selection categories and codes to the 4 ADM lists. In addition, 3 user-defined lists are available for your facility's special use. The 4 ADM lists are:

Ethnicity--contains "reserved" ADM selections and codes Education--contains "reserved" ADM selections and codes Agency--enter your own user-defined agencies and codes

Clinician--enter your own user-defined clinician names and codes

LISTS & USER-DEFINED FIELDS

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Setup 6-7 The 3 user-defined lists are:

Catalog: User-defined 1-- one of 2 user-defined fields for Catalog information

Form: User-defined 1-- one of 2 user-defined lists available for form entry

Form: User-defined 2 -- the second of 2 user-defined lists available for form entry

# List

When you select a list, the list contents are displayed in the table to the right.

# Print List button

The list contents for the selected list and their associated codes are reported.

The list table displays information in 5 columns. The left-most column is labeled with the type of list and displays the selections (category descriptions) for that list. Each category description and code must be unique in that list. Codes can be reused in other lists.

To add a category to the list table:

1) Enter a new category description in the New Category box. 2) Enter a code in the Code box. Codes can be letters or digits. 3) Select the Add button.

# Category description column

Those categories with white backgrounds can be modified in the list table. Those categories with grey backgrounds are ADM "reserved" categories and cannot be changed.

# Code column

The code for each selection is displayed in this column. If the background for a code is white, the code can be modified in the list table. If the background is grey, the code is either an ADM "reserved" code or the associated category has been selected for a form during data entry. Codes with grey backgrounds cannot be modified.

The List Table

NOTE: The titles for the 3 user-defined fields mentioned above are the ADM default labels. Select the button, Assign Titles for User-Defined

Fields (see below) to label your user-defined fields with titles that are

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6-8 Setup

# Suppress column

You can customize your list by suppressing those selections provided by ADM that are not relevant to your facility. You can also suppress your user-defined categories that you may no longer use. When a category is suppressed it will not be displayed in the list during data entry. If you unsuppress the category later, that selection will appear in the list again.

# Delete column

Those categories that are not currently used by any data records can be deleted and permanently removed from the list. Only those categories with a white background are eligible for deletion. A grey background indicates that the category is currently used by a stored data record and cannot be deleted. (See Remove All Deleted button, below).

# Reserved column

This column is for display only. Those categories and codes that are unique ADM "reserved" selections are check-marked. These selections can never be deleted but they may be suppressed.

# Remove All Deleted button

All categories and codes marked for deletion will be removed if the system tables are not locked by another user or process. If the system tables are busy, the categories will not be deleted. They will have to be selected again for deletion at another time.

There are 4 user-defined fields available in ADM: Catalog--1 list field

1 text field Forms-- 2 list fields

Examples of a Catalog user-defined list: User-defined Title: Group

User-defined category descriptions for Group: Experimental

Control

Example of a Forms user-defined list: User-defined Title: Event

User-defined category descriptions for Event: Pretest

Post test

Creating User-Defined Labels

NOTE: During editing and post-entry verification, the suppressed category will appear in the selection list for previously entered forms that used the category.

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Setup 6-9 # Assign Titles for User-Defined Fields button

Initially each field has a generic title provided by ADM. You can create field titles that identify the data to be entered in the field or selected from the associated list. Type the desired label in the text box for the user-defined fields you wish to use.

# Clear button

Erases all entered titles in all text fields. # Restore button

Restores the previously saved titles to all text fields. # Close button

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TRF Setup 7-1

7

TRF Setup

If your facility has purchased and installed the module for ages 4-18 (CBCL/4-18, TRF, YSR), this menu selection will appear under File >

Setup.

Several data fields in the TRF entry module involve making a selection from a list. Each selection has a corresponding code associated with it. This code may be important to those users who wish to do statistical analyses.

Some list selections are provided with ADM. The associated codes are "reserved" unique ADM codes and cannot be changed, deleted, or duplicated. You can add your own selection categories and codes to the 4 ADM lists. The 4 ADM lists are:

Time in class--contains "reserved" ADM selections and codes Type of class--contains "reserved" ADM selections and codes School--enter school names and codes here to maximize reliability in

reporting school names

Tests--create a compendium of all tests relevant to your TRFs # List

1) Enter a new category description in the New Category box. 2) Enter a code in the Code box. Codes can be letters or digits. 3) Select the Add button.

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7-2 TRF Setup

Those categories with white backgrounds can be modified in the list table. Those categories with grey backgrounds are ADM "reserved" categories and cannot be changed.

# Code column

The code for each selection is displayed in this column. If the background for a code is white, the code can be modified in the list table. If the background is grey, the code is either an ADM "reserved" code or the associated category has been selected for a form during data entry. Codes with grey backgrounds cannot be modified.

# Suppress column

You can customize your list by suppressing those selections provided by ADM that are not relevant to your facility. You can also suppress your user-defined categories that you may no longer use. When a category is suppressed, it will not be displayed in the list during data entry. If you unsuppress the category later, that selection will appear in the list again.

# Delete column

Those categories that are not currently used by any data records can be deleted and permanently removed from the list. Only those categories with a white background are eligible for deletion. A grey background indicates that the category is currently used by a stored data record and cannot be deleted. (See Remove All Deleted button, below).

# Reserved column

This column is for display only. Those categories and codes that are unique ADM "reserved" selections are check-marked. These selections can never be deleted but they may be suppressed.

NOTE: During editing and post-entry verification, the suppressed category will appear in the selection list for previously entered forms that used the category.

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C-TRF Setup 8-1

8

C-TRF Setup

If your facility has purchased and installed a preschool module (CBCL/2-3 & C-TRF/2-5 or CBCL/1½-5 & C-TRF/1½-5), this menu selection will appear under File >Setup.

Several data fields in both C-TRF entry modules involve making a selection from a list. Each selection has a corresponding code associated with it. This code may be important to those users who wish to do statistical analyses. The 2 lists provided with both C-TRFs are optional lists:

School or facility -- enter names and codes of schools and facilities for consistent reporting of this information

Type of facility -- create a list of types of facilities such as daycare, preschool.

# List

1) Enter a new category description in the New Category box. 2) Enter a code in the Code box. Codes can be letters or digits. 3) Select the Add button

Those categories with white backgrounds can be modified in the list table.

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8-2 C-TRF Setup

# Code column

The code for each selection is displayed in this column. If the backgound for a code is white, the code can be modified in the list table. If the background is grey, the associated category has been selected for a form during data entry. Codes with grey backgrounds cannot be modified. # Suppress column

You can customize your list by suppressing those selections provided by ADM that are not relevant to your facility. You can also suppress your user-defined categories that you may no longer use. When a category is suppressed it will not be displayed in the list during data entry. If you unsuppress the category later, that selection will appear in the list again.

# Delete column

Those categories that are not currently used by any data records can be deleted and permanently removed from the list. Only those categories with a white background are eligible for deletion. A grey background indicates that the category is currently used by a stored data record and cannot be deleted. (See Remove All Deleted button, below).

NOTE: During editing and post-entry verification, the suppressed category will appear in the selection list for previously entered forms that used the category.

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Preparing Forms for Entry 9-1

9

Preparing Forms for Entry

Before entering information from a form, review it first to resolve any confusing or erroneous responses. Use a red pen or pencil to make corrections right on the checklist. Following are some guidelines for previewing checklists.

It is important to establish a numbering system which will allow you to clearly identify each child or adult with a unique ID. An ID "number" can be any combination of letters, symbols, and digits up to a maximum of 12 characters. You can uniquely label each form completed for that person with an Eval ID. An Eval ID can be any combination of letters, symbols, and digits up to a maximum of 3 characters.

For example, a child is assigned an ID number of 13327. A CBCL just completed is assigned the unique Eval ID of 001 (ID number 13327, Eval ID 001) and a TRF just completed is assigned the unique Eval ID 002 (ID number 13327, Eval ID 002).

Be sure each form indicates the age and gender of the person who is described on the form. AGE AND GENDER ARE REQUIRED FOR

INFORMATION TO BE ENTERED AND SAVED.

You can choose whether to enter the following optional information: the person's race or ethnic group, socioeconomic status (SES), birth date, the date the form was completed, education level, and who filled out the form. You can create your own SES coding system or use an established scale such as the Hollingshead Occupation Scale.

This section is made up of items I to VII on pages 1 and 2 of the CBCL and YSR. Check the items entered by the respondent under Sports, Activities, Organizations and Jobs to be sure that they fit in those categories. If the respondent has entered the same item in more than one category, pick the category that the item best fits and eliminate the other references to that item. Use the instructions in each category for help in determining if the items belong.

Item VII-1, additional academic performance subjects written in by the respondent should be scored only for academic subjects. Exclude subjects such as gym, music, art, etc.

Assign ID Number and Eval ID Demographic Data Competence Section (CBCL & YSR)

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9-2 Preparing Forms for Entry

Item VII-2 (CBCL only), "Is your child in a special class or special school?", should be scored "yes" for remedial classes, "no" for advanced or accelerated classes, private schools that are not remedial, etc.

This section is made up of items on pages 1 and 2 of the TRF. Questions I through VI and IX through X request optional data. The information from these questions will not appear on the TRF profile but is intended for use by the professional interpreting the checklist. For questions III and IV, you can develop your own numeric coding format.

Questions VII and VIII on the TRF contain information that is scored on the Adaptive Functioning Section of the TRF profile. The format for these items will be displayed in the Instruction Line of the entry program. If more than one box is checked for either of these items, score the mean of the two responses, rounded to the nearest whole number (e.g., 1.4 is rounded to 1; 1.5 is rounded to 2).

On the YASR, this section is made up of items I to V on pages 1 and 2. This section contains all the items appearing on pages 3 and 4 of the CBCL, YSR, TRF, and YASR. On the CBCL/2-3, CBCL/1½-5, TRF/2-5, C-TRF/1½-5, and YABCL, this section contains the items appearing on pages 1 and 2. Use comments written by the respondent to decide whether items deserve to be scored using the following guidelines:

For each problem reported by the respondent, only the item that most specifically describes the problem should be scored. If the respondent's comments show that more than one item has been scored for a particular problem, or if he or she wrote in a problem for Item 56h or Item 113 (CBCL, TRF, or YABCL) or Item 56j (YASR) or Item 100 (CBCL/2-3, CBCL/1½-5, C-TRF/2-5, or C-TRF/1½-5) that is specifically covered elsewhere, count only the most specific item.

For extreme behaviors (e.g., sets fires, attempts suicide), if the respondent noted that it happened once but circled 0 or left it blank, score 1, unless it clearly happened earlier than the interval specified in the rating instructions (6 months for the CBCL,YSR, YASR, YABCL; 2 months for the TRF, CBCL/2-3, CBCL/1½-5, C-TRF/2-5, and C-TRF/1½-5).

NOTE: If a respondent checked more than one box for any item, score the response closest to “average”.

Adaptive Functioning Section (TRF & YASR) Problem Section (all forms)