Note: only the options your organization has purchased or enabled appear in this section. This section does not apply to Remote Support Rooms.
Field Name Enter/Select
Allow anyone to register from the Site’s/Owner’s Public page
Select this check box to display this session on the site’s or owner’s public page, enabling participant registration.
The two registration options are:
• Automatically approve registration: Select this option to automatically accept the registration request and send out the invitation e-mail to the registrant.
• Notify Leader for registration approval: Select this option to have an e-mail notification sent to the leader. The leader has the option to approve, deny, or review the registrant and have the appropriate e- mail (invitation or denial) sent to the registrant.
Allow users to register from the Catalog
Select this check box to display this session on the site’s catalog page, enabling participant registration.
The two display options are:
• Display for all users: Select this option to display this session on the catalog page for all users.
• Only display for specific users: Select this option and specify users to limit the display of this session on the catalog page to specific users. The two registration options are:
• Automatically approve registration: Select this option to automatically accept the registration request and send out the invitation e-mail to the registrant.
• Notify Leader for registration approval: Select this option to have an e-mail notification sent to the leader. The leader has the option to
approve, deny, or review the registrant and have the appropriate e- mail (invitation or denial) sent to the registrant.
Limit the number of registrants to
Select this check box and enter a number if you would like to allow only a specified number of individuals to register from the public or catalog pages. Close Registration Select this check box if you want to limit the days on which attendees can
register for a session. This will minimize change to a session roster during the last few days (or selected time period) before the start of your session.
Content
Field Name Enter/Select
New Content Select the type of content and click Add. The content will be accessible on the content window in your session.
Existing Content, Tests (from templates) or Surveys (from templates)
Click Libraries, click the Content, TestLinc, or Survey link and then select the existing content to add to your session. The content will be accessible on the content window in your session.
Note: Different types of content require different information.
E-mails
Note: some e-mail options will only be available based on the options your organization has purchased or enabled. This section does not apply to Remote Support Rooms.
Field Name Enter/Select
Invitation or
Registration This e-mail is sent to invite or register individuals to your session or document. It is also sent when an individual successfully registers for your session from the public or catalog page.
The To options are:
• Nobody: Select this option to not send the invitation e-mail to anybody upon submitting.
• Added Attendees Only: Select this option to only send the invitation e- mail to attendees that you added during this add/edit.
• All Attendees: Select this option to send the invitation e-mail upon submitting to all attendees regardless of when you added them.
Invitation Responses: In order for the Leader to receive e-mail notifications when participants accept, tentatively accept or decline a session invitation, they should place a checkmark in the Request Responses option. When the participant receives the invitation email and chooses the Add to Your Calendar link from the invitation, he/she will open an .ics-formatted file. When the participants click the Accept, Tentative, or Decline button on the calendar request, a response will be sent to the session Leader with each participant’s status.
Note: Registration e-mails are not sent to all users if the “Register all users…” check box is checked.
Reminder This e-mail is sent at a specified time before the start of your session to remind individuals of your session and is only available for a scheduled (single
occurrence or recurring) session. The Send E-mail options are:
• # day(s)/hour(s): Select this option to have the reminder e-mail sent out the specified number of days or hours before the start of your session.
specified number of minutes before the start of your session. The To options are:
• Nobody: Select this option to never send out the reminder e-mail.
• All Attendees/Registrants: Select this option to send the reminder e-mail to all individuals registered for your session at the time the email is sent. Follow-Up This e-mail is sent at a specified time after the end of your session and is only
available for a scheduled (single occurrence or recurring) session. The Send E-mail options are:
• # day(s)/hour(s): Select this option to have the follow-up e-mail sent out the specified number of days or hours after the end of your session.
• 0/15/30/45: Select this option to have the follow-up e-mail sent out the specified number of minutes after the end of your session.
The To options are:
• Nobody: Select this option to never send out the follow-up e-mail.
• All Attendees/Registrants Who Joined: Select this option to send a follow- up e-mail only to the individuals who actually joined your session.
• All Attendees/Registrants: Select this option to send a follow-up e-mail to all individuals registered, but may not have attended, the session.
Removal This e-mail is sent to inform individuals that they have been removed from your session.
The To options are:
• Nobody: Select this option to not send the removal e-mail to anybody you removed during this add/edit.
• Removed Attendees Only: Select this option to send the removal e-mail upon submitting to anybody that you removed during this add/edit. Cancellation This e-mail is sent to inform individuals that you have cancelled your session.
The To options are:
• Nobody: Select this option to not send the cancellation e-mail to anybody upon deleting your session.
• All Attendees/Registrants: Select this option to send the cancellation e- mail to all attendees/registrants upon deleting your session.
Denial This e-mail is sent to inform individuals that you have denied their registration request for your session. This email is only available if public or catalog registration is selected and Notify Leader is specified.