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35 Responses to ―How to Delete Master Data in SAP ? – Feb 2011 SAP Training Batch‖

In document Customer Master (Page 107-131)

1.

Ilana

March 2, 2012 at 5:32 pm#

Question 1 : Can we flag a Customer for Deletion Specific to an SAP Sales Area ? Yes

Question 2 : In your own words, what is the difference between blocking the Customer Master and Deleting the Customer Maste ?

blocking is for particular transactions which are blocked; deletion is for the entire cutomer so that any transaction performed for the customer will pop up a warning message

Question 3 : Create a SAP Customer master, and flag it for deletion. Try and create a Sales Order for the same. Are you able to create it ? If so, give the reasons why ?

customer 100264 is marked for deletion; the order has been created with a awrning message Question 4 : Which step should be performed first ?

◦Block Customer Master

◦Flag Customer Master for Deletion First block then deletion

Question 5 : When you flag a Customer Master for Deletion and create an SAP Sales order for the same the system

◦Displays a Warning

◦Displays an Error message and does not allow further processing warning message

Question 6 : Can you reset the Deletion flag in the SAP Customer Master ? ytes, to uncheck the deletion flag from VD06

REPLY

2.

David

February 20, 2012 at 5:55 pm#

Question 1 : Can we flag a Customer for Deletion Specific to an SAP Sales Area ? Q1. Answer: Yes

Question 2 : In your own words, what is the difference between blocking the Customer Master and Deleting the Customer Maste ?

Q2. Answer: Blocking will stop all process, but deleting will just create a warning message.

Question 3 : Create a SAP Customer master, and flag it for deletion. Try and create a Sales Order for the same. Are you able to create it ? If so, give the reasons why ?

Q3. Answer: Yes, you can still create it, but with a warning message.

Question 4 : Which step should be performed first ? Block Customer Master

Flag Customer Master for Deletion

Q4. Answer: First block , then flag for deletion.

Question 5 : When you flag a Customer Master for Deletion and create an SAP Sales order for the same the system

Displays a Warning

Displays an Error message and does not allow further processing Q5. Answer: Displays a warning message.

Question 6 : Can you reset the Deletion flag in the SAP Customer Master ? Q6. Answer: Yes, you can reset a deletion flag.

REPLY

3.

satya

February 8, 2012 at 8:59 pm#

Question 1 : Can we flag a Customer for Deletion Specific to an SAP Sales Area ? Yes, we can.

Question 2 : In your own words, what is the difference between blocking the Customer Master and Deleting the Customer Maste ?

Blocking the customer means not allowing some actions or all actions like ordering, delivering etc.

Deleting means totally not allowing to do any sort of actions that is totally removing from the records.

Question 3 : Create a SAP Customer master, and flag it for deletion. Try and create a Sales Order for the same. Are you able to create it ? If so, give the reasons why ?

Created a customer master, deleted it and able to create order with a warning message.

Question 4 : Which step should be performed first ?

◦Block Customer Master

◦Flag Customer Master for Deletion First blocking then deletion.

Question 5 : When you flag a Customer Master for Deletion and create an SAP Sales order for the same the system

◦Displays a Warning

◦Displays an Error message and does not allow further processing Displays a warning message.

Question 6 : Can you reset the Deletion flag in the SAP Customer Master ? Yes.

REPLY

4.

Ronaldo

February 5, 2012 at 7:31 pm#

Question 1: Can we flag a Customer for Deletion Specific to an SAP Sales Area?

Answer: Yes, Go to VD06 and flag a customer for Deletion specific to an SAP Sales Area, or All areas. You can also do a deletion blocks for General data

Question 2: In your own words, what is the difference between blocking the Customer Master and Deleting the Customer Master?

Answer:1)Block Customer(VD05)- You can block the customer master for certain reason like fall behind in payment, not paying on time or past his credit limit etc.

2) Delete customer(VD06): If customer master needed to be deleted, then you set the flags for deletion.

Question 3: Create a SAP Customer master, and flag it for deletion. Try and create a Sales Order for the same. Are you able to create it? If so, give the reasons why?

Answer: Create customer 100241 in 1000/12/00 and flag it for deletion.

I am able create order-13858 under customer 10241 but showing message alert that customer is flag for deletion.

Question 4: Which step should be performed first?

• Block Customer Master (VD05)

• Flag Customer Master for Deletion (VD06)

Answer: First you should block the customer master for further required action according to

situation(VD05) and if customers no longer buys from company than set the flag for deletion(VD06).

Question 5: When you block Customer Master for Deletion and create an SAP Sales order for the same the system

• Displays a Warning

• Displays an Error message and does not allow further processing

Answer: The system display a warning ―Customer XXXXX is marked for deletion‖

saves the order, but delivery is not allowed.

Question 6: Can you reset the Deletion flag in the SAP Customer Master ? Answer: Yes, you can go back to VD06 and uncheck the deletion flag mark.

REPLY

5.

Mahesh

February 5, 2012 at 5:23 pm#

Question 1 : Can we flag a Customer for Deletion Specific to an SAP Sales Area ? Yes. We can select Deletion flag for specific sales area.

Question 2 : In your own words, what is the difference between blocking the Customer Master and Deleting the Customer Maste ?

A customer master blocking can be done for specific blocks, like Order Block, Delivery Block, Billing Block, Block sales support.

Which means by blocking delivery we might take orders but delivery is blocked (e.g. if the customer does not have enough credit)

Setting deletion flag will make customer unavailable for any functions.

Question 3 : Create a SAP Customer master, and flag it for deletion. Try and create a Sales Order for the same. Are you able to create it ? If so, give the reasons why ?

As noted in my previous messages I am not able to create orders specific to customer master. Could not test this.

Question 4 : Which step should be performed first ?

◦Block Customer Master

◦Flag Customer Master for Deletion Blocking should be performed first.

Question 5 : When you flag a Customer Master for Deletion and create an SAP Sales order for the same the system

◦Displays a Warning

◦Displays an Error message and does not allow further processing

As noted in my previous messages I am not able to create orders specific to customer master. Could not test this.

Question 6 : Can you reset the Deletion flag in the SAP Customer Master ? Yes

REPLY

6.

Murali Kotikalapoodi

January 24, 2012 at 7:19 pm#

Siva,

Greetings. I have completed the exercise in the expected lines the customer I have created is 100234 in the sales area 3000, 01, 00. When I tried to created a sales order I have received the following errors It is not allowing me to create order type anything other than ZOR. Throwing an error saying this order type ‗OR‘ is not defined in the Sales Area 300, 01, 00. I have extended the

customer to DCl 10 and avoided the error and created an order 13700.

Question: Do we have to assign a sales area to the order type ?

Question: While creating an order for this customer 100234 with Sales area 3000, 01, 00 it throws an

error that no pricing procedure could be determined. Do I have to assign a pricing procedure to the order type.

Appreciate your feedback.

REPLY

o

sivaJanuary 25, 2012 at 3:51 am#

Hi

NO, Generally it is NOT necessary to assign a Sales Area to Sales Doc Type. When you do assign it, it indicates that that sales doc type is ONLY allowed in that sales area. Otherwise, no restrictions

YES – Remember the A+B+C rule for pricing?

A=Sales Area B=Doc Pricing Proc C=Cust. Pricing Proc

REPLY

7.

Guru

January 10, 2012 at 1:41 am#

Question 1: Can we flag a Customer for Deletion Specific to an SAP Sales Area ? Yes, VD06.

Question 2: In your own words, what is the difference between blocking the Customer Master and Deleting the Customer Master?

Blocking customer master is blocking sales order or/and Delivery or/and Billing transactions for a specific sales area or all sales areas.All unblocked transaction will not effect. Block the customer when you want to temporarily stop business relations with a customer. Blocking can be revoked.

Deleting customer master is setting a deletion flag to customer and can be done for a specific sales area or all sales areas to stop Business relations permanently. You need to block the customer account before deletion. Customer Master can be deleted when there is no transaction processed on the customer. You can perform further processing and close existing notifications, orders and so on if necessary.

Question 3 : Create a SAP Customer master, and flag it for deletion. Try and create a Sales Order for the same. Are you able to create it ? If so, give the reasons why ?

Sales order can be created with a warning message as customer flagged for deletion. Customer need to block before flag for deletion.

Question 4: Which step should be performed first?

• Block Customer Master

• Flag Customer Master for Deletion

Block Customer Account before setting the deletion flag for customer Master.

Question 5: When you flag a Customer Master for Deletion and create an SAP Sales order for the same the system

• Displays a Warning

• Displays an Error message and does not allow further processing?

A warning message is displayed but further processing is still allowed.

Question 6 : Can you reset the Deletion flag in the SAP Customer Master ? Yes can Reset the deletion flag by unchecking the same.

REPLY

8.

jitesh

December 24, 2011 at 10:35 am#

uestion 1 : Can we flag a Customer for Deletion Specific to an SAP Sales Area ?

Answer: yes you can flag customer for a particular sales area or all sales area. option has been given in VD06

Question 2 : In your own words, what is the difference between blocking the Customer Master and Deleting the Customer Maste ?

Answer: Blocking the Customer master means you are not allowing particular customer to process in further transaction.

Marked for deletion: Means you are flagging customer for removing from the system. You cant delete the master data so you can archived them

Question 3 : Create a SAP Customer master, and flag it for deletion. Try and create a Sales Order for the same. Are you able to create it ? If so, give the reasons why ?

Answer: upon entering the customer number and line item it appears with warning message . you can ignore that message and save the order. it is purely due to customer is not deleted , its just marked for deletion.

Question 4 : Which step should be performed first ?

1) Block Customer Master(VD05)

2)Flag Customer Master for Deletion (VD06)

Question 5 : When you flag a Customer Master for Deletion and create an SAP Sales order for the same the system

Displays a Warning

Displays an Error message and does not allow further processing

Answer: Displays a warning . it allows you to save the order and further processing.

Question 6 : Can you reset the Deletion flag in the SAP Customer Master ? Answer: Yes

REPLY

9.

Mital Shah

December 8, 2011 at 7:16 pm#

Question 1: Can we flag a Customer for Deletion Specific to an SAP Sales Area?

Answer: Yes, Go to VD06 and flag a customer for Deletion specific to an SAP Sales Area.

Question 2: In your own words, what is the difference between blocking the Customer Master and Deleting the Customer Master?

Answer:1)Block Customer(VD05)- If you want to block customer for certain reason like fall behind in payment, not paying on time or past his credit limit etc. than you need to block customer in certain department or block completely.

2) Delete customer(VD06): If customer is no longer buying from company and need to remove it than you make flag for deletion.

Question 3: Create a SAP Customer master, and flag it for deletion. Try and create a Sales Order for the same. Are you able to create it? If so, give the reasons why?

Answer: Create customer 2003 in 1000/10/00 and flag it for deletion.

I am able create order-25461 under customer 2003 but showing message alert that customer is flag for deletion.

Question 4: Which step should be performed first?

• Block Customer Master

• Flag Customer Master for Deletion

Answer: First you should block the customer for further require action according to situation and if customers no longer buy from company than make it flag for deletion.

Question 5: When you block Customer Master for Deletion and create an SAP Sales order for the same the system

• Displays a Warning

• Displays an Error message and does not allow further processing

Answer: its showing error message that customer 2003 has been assigning to order block and overall block. System is not allowed you to do anything further.

Question 6: Can you reset the Deletion flag in the SAP Customer Master ? Answer: Yes, you can go back to VD06 unchecked flag mark.

REPLY

10.

Radha Krishna

November 12, 2011 at 6:34 am#

Question 1 : Yes, check box for flagging

Question 2 : Blocking the Customer Master is done for specific reasons such as when a customer is blacklisted for not making payments. It is a process that can be reversed as well ie temporary.

Marking a Customer Master for deletion will stop any action to be taken on a customer. Once flagged for deletion, the customer will be archived but not deleted.

Question 3 : Sales order cannot be created. A message is displayed stating Customer is marked for deletion

Question 4 : Block Customer Master should be performed first since it is a temporary measure. A deletion would be better if the intent is to remove a customer completely instead of still keeping them on the system.

Question 5 : When you flag a Customer Master for Deletion and create an SAP Sales order for the same the system …◦Displays a Warning

Question 6 : Yes, you can reset the Deletion flag in the SAP Customer Master

REPLY

11.

Vishwanath

November 7, 2011 at 1:55 pm#

Question 1 : Can we flag a Customer for Deletion Specific to an SAP Sales Area ? Ans : Yes

Question 2 : In your own words, what is the difference between blocking the Customer Master and Deleting the Customer Master ?

Ans : Blocking the customer would only prohibit from carrying out further respective transaction with the customer. Eg : If the customer is Blocked due to bad credit the company cannot create a ―Sales Order‖ for that customer. Deleting the CMR would delete all the relevant Data for the customer and

will be archived during the next data update which the company carries out during each quarter or fiscal year.

Question 3 : Create a SAP Customer master, and flag it for deletion. Try and create a Sales Order for the same. Are you able to create it ? If so, give the reasons why ?

Ans : Created Customer 500023 and Flagged for Deletion. When tried to create a SO a Warning Message came up : Customer 00005000023 marked for deletion.

Question 4 : Which step should be performed first ?

Ans : Ideally – Customer Master should be blocked first. However you can flag for deletion without blocking the customer. Block and Deletion are independent of each other.

Question 5 : When you flag a Customer Master for Deletion and create an SAP Sales order for the same the system

Ans : * Displays a Warning

Question 6 : Can you reset the Deletion flag in the SAP Customer Master ?

Ans : Yes. Path is the same Logistics > SD > Master Data > BP > Customer > VD06 Flag for Deletion. Uncheck the box and save it

REPLY

12.

Ali.Surti

November 4, 2011 at 4:10 am#

Question 1 : Can we flag a Customer for Deletion Specific to an SAP Sales Area ? Yes.A customer can be flagged for deletion in a specific sales area.

Question 2 : In your own words, what is the difference between blocking the Customer Master and Deleting the Customer Maste ?

Blocking the customer master means that you dont want to do a certain type of transaction with this customer like taking new orders or delivery etc.But when you flag the customer for deletion you actually want to delete all the relevant data for the customer during next data update.

Question 3 : Create a SAP Customer master, and flag it for deletion. Try and create a Sales Order for the same. Are you able to create it ? If so, give the reasons why ?

Yes,You can create an order but it gives you a warning messge b4 you start entering the items.

Question 4 : Which step should be performed first ?

◦Block Customer Master

◦Flag Customer Master for Deletion.

First comes first and then the second,So at first you can stop all new transactions and when all sales and finance activities are completed then you can delete all the data later on.

Question 5 : When you flag a Customer Master for Deletion and create an SAP Sales order for the same the system

◦Displays a Warning

◦Allows to save the order.

Question 6 : Can you reset the Deletion flag in the SAP Customer Master ? Yes.

REPLY

13.

Chetan Unni

October 18, 2011 at 5:54 am#

Hello Siva, Please review

Question 1: Can we flag a Customer for Deletion Specific to an SAP Sales Area?

Yes, we can flag a Customer Master for ―Deletion‖ for All Sales Area in the System or for a Specific Sales Area (Transaction: VD06)

Note: The Customer Master can not be completely deleted from the database. It can only be flagged for Deletion.

Question 2: In your own words, what is the difference between blocking the Customer Master and Deleting the Customer Master?

Deleting a Customer Master

1) The Customer Master is not required any more and will not be used for any Orders, Billing or Delivery. The Customer Master can be removed based on the archiving standards of a Company (May be every 5 or 10 years)

Blocking a Customer Master

1) The Customer Master is blocked to be used for any transaction (Orders, Delivery and Billing). This could be a temporary block on the customer.

Question 3: Create a SAP Customer master, and flag it for deletion. Try and create a Sales Order for the same. Are you able to create it? If so, give the reasons why?

Created the Customer Master: 755

Deleted the Customer Master for Sales Area: 1000/10/00 Yes, we can create any Sales Order for the Customer ―755‖

But we do receive an Informational Message at the bottom of the Screen Message: Customer 755 is marked for deletion.

Question 4 : Which step should be performed first ? o Block Customer Master

o Flag Customer Master for Deletion Block the Customer First – VD05 Delete the Customer Next – VD06

Question 5: When you flag a Customer Master for Deletion and create an SAP Sales order for the same the system

o Displays a Warning

o Displays an Error message and does not allow further processing

Displays a Warning Message, we can still create a Sales Order in the system Question 6: Can you reset the Deletion flag in the SAP Customer Master?

Yes, we can reset the Deletion Flag back in the Customer Master.

Thanks Chetan

REPLY

14.

Larry Cabral

October 17, 2011 at 10:59 pm#

Question 1 : Can we flag a Customer for Deletion Specific to an SAP Sales Area ?

Yes – Prompt allows selection of sales area. Also the user can elect to preserve the general master

Yes – Prompt allows selection of sales area. Also the user can elect to preserve the general master

In document Customer Master (Page 107-131)