1. A) Open project T-200## in the project planning board. To do so, choose Project System
→ Project → Project Planning Board → Change Project and double-click project T- 200## Turbine Gr ## in the work list.
To call up the detail screen for activity 1400 (Engineering of Rotating Blades, double- click the activity. External processing is to be carried out by vendor 1000. With the current settings, the purchase requisition for this activity would be generated when the activity is released. To ensure that the purchase requisition is generated as soon as you save the project, set Res./Purc.Req. to Immediately. Return to the overview of the project planning board by choosing Back and save your changes by choosing Save. Exit the project planning board by choosing Back.
Project Management in SAP-Project System Page 48 2. A) To start the report, choose Project System → Information System →Material →
Purchase Requisitions → For Project. On the selection screen, enter project T-200##
in the Project field and choose Execute. The list contains data for the purchase requisition you created earlier. Further purchase requisitions have not yet been created for your project. Exit the report by choosing Back (twice).
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Materials in Projects
Materials establish the link between SAP Project System and Sales and Distribution (SD), Materials Management (MM), and Production Planning and Control (PP). A suitable material in a sales document item, for example, can be used to generate project structures automatically (assembly processing). Material requirements in projects form the basis for procurement,
Project Management in SAP-Project System Page 50 whether the material is produced in-house (production) or procured externally (purchasing).By assigning materials to activities, you can plan the necessary material requirements for a project. A distinction is made between stock items and non-stock items. The item category stock item is used for materials that are kept in stock (warehouse stock, project stock, or sales order stock). A reservation is created for stock items. Independent requirements (requirements for finished products, salable assemblies, trading goods, and spare parts) trigger requirements planning. To cover the requirements, you have to determine order quantities and dates, as well as schedule the corresponding procurement elements. The procurement element for requirements planning is a planned order and, for external procurement, a purchase requisition. In addition, the dependent requirements for materials produced in-house (in other words, the quantity of components required to manufacture a finished product or assembly) are determined by exploding the bill of material.
Planned orders are created at each BOM level to cover requirements when a material shortage occurs. Once quantities and dates have been planned in requirements planning, these planned procurement elements are converted to exact procurement elements: for production, this is the production order and, for external procurement, the purchase order.
The non-stock item category is used for components that are not procured via warehouse stock, project stock, or sales order stock, but are instead procured directly by means of the network activity. Purchase requisitions for Purchasing are created for these components directly. When the goods are received, they are posted to the activity rather than placed into stock. And non- stock items cannot be managed as project stock or sales order stock.
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Transferring BOMs
In projects with low material requirements, you can assign individual material components to the network activities. You can also assign a material with a BOM to an activity and then explode it step by step.
The BOM transfer function makes it easier for you to assign material components in one or more BOMs to network activities. When you assign material components using the BOM transfer function, the system uses the Reference Point field in the BOM items and activities to establish a logical connection between the individual BOM items and the network activities. In contrast to when you assign individual components manually, you can update subsequent changes to the BOM automatically in the network activity. The BOM transfer function is particularly useful for engineering projects involving BOMs that are created during the course of the project or changed frequently. When the BOM is transferred, assignments are made on a project-specific basis and may also be made for different project networks simultaneously. You can assign individual components, individual BOM assemblies, or a multi-level BOM. You can assign components manually without reference points when transferring BOMs.
Business Example
You want to plan material requirements in customer project T-200##. The engineering and design department uses CAD systems to map the product structure in the form of bills of material (BOMs). You activate procurement of the material by assigning material components to project network activities. The materials are assigned automatically by means of the BOM transfer function.
Task 7: BOM Transfer
Project T-200##
Use the BOM transfer tool to assign BOM items to activities for project T-200##(via the common reference points). Use the component overview in the project planning board to check that the BOM items have been properly assigned and the planned requirements dates.
1. Call up the BOM Transfer tool in the Project System menu. Select projectT-200## and
the BOM for material T-20000 in plant 1300 with usage3 (Universal). Use profile 1300 for the selection. Use these selection parameters to transfer the bill of material.
Save the assignments and return to the SAP menu.
2. Open project T-200## in the project planning board and check that the material components have been assigned properly in the Component Overview. Choose the General Data and Procurement Parameters tab pages in the detail screen for component T-20210. Then exit the project planning board.
3. Optional: Open project T-200## in the Project Builder. Call up the overview of all the assigned components and the detail screen for component T-20600.To which activity is this component assigned? Then exit the Project Builder.
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