Solution Task 10:

1. A)

Project Management in SAP-Project System Page 73

Field Name

Value

Order Type

PS1

Sales organization

1000

Distribution channel

10

Division

00

Confirm your entries with Enter.

In the order overview screen, enter the following data:

Field Name

Value

Sold-to party

1600

Purchase Order Number

Gr##

Required Delivery Date

Today +1 year

Material

T-20000

Order quantity

1

Confirm your entries with Enter. If required, confirm the prompt to reschedule the invoice date with Enter. Create the order without using quotation templates. To do so, choose Continue in the Open Quotations for Item dialog box. Confirm any subsequent information dialog boxes by choosing Enter.

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1. B) To assign the order item to your project, choose item number 10 in the overview and call up the item data on the Account Assignment tab page. Enter T-200## in the WBS

Element field. Call up the Conditions tab page and increase the amount in the condition type row (CnTy) PR00 to 880,000 euro. Confirm your changes by choosing Enter, so that the condition values are adjusted.

Project Management in SAP-Project System Page 78 2. A ) Choose, for example, SAP Menu → Logistics → Project SyStem → Information

System → Financials → Revenues and Earnings → Hierarchical → Planned Contribution Margin. Enter T-200## in the Project Definition field and, if necessary,

delete the content of the Sales Document field. To start the report, choose Execute. The planned revenues are displayed for billing element T-200## of the project. The list is currently sorted by object. To expand the data according to period/year, choose

Period/Year in the navigation panel. Compare the periods of the planned revenues and their amounts with the dates and values in the billing plan for the sales order item. To exit the report, choose Back and then confirm the dialog box with Yes.

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Project Execution - Actual Dates for WBS Elements

During the planning phase, you entered basic date’s for WBS elements, for instance by creating graphical time bars in the project planning board. In the execution phase, you can set actual dates in the same way in the project planning board. The status Partially Released or Released must be set before you can enter actual start and actual end dates for WBS elements. To monitor dates in the project, you compare the basic dates with the actual dates, that is, you

Project Management in SAP-Project System Page 80 compare the planned dates with the actual dates or forecasted completion dates. You can use the project planning board or structure information system for analysis purposes.

Confirmations

Confirmations document the processing status of activities and activity elements in a network, and enable you to make forecasts as to how the project will progress. Various functions are carried out automatically by means of confirmations, such as posting actual costs, actual dates, actual labor and, if necessary, changing the activity status. The Confirmation Options, Diagram shows different methods for entering confirmations.

While you use individual confirmations to enter confirmation data for a network, activity, activity element, or capacity split only, you can create confirmations for more than one object in a collective confirmation. You can create individual or collective confirmations in the SAP system or via the Internet. In the structure information system, you can also select more than one activity or activity element and send them to another user or organizational unit as a confirmation workflow.

You can also use CATS (Cross-Application Time Sheet) to enter time data. You can enter data using the appropriate transactions in the SAP system, via the Internet, as well as offline using the .Mobile Time and Travel solution. You can also use a Palm Pilot and the Open Project System (Open PS) interface to enter confirmation data offline, that is, without a direct connection to an SAP system ,and then transfer it to the SAP system.

Project Management in SAP-Project System Page 81 You cannot use CATS to enter confirmations for production orders becauseproduction confirmations deal primarily with yields and scrap quantities. Youcan, however, use CATS to enter hours and assign them to the receiver object. production order. (Order field). When transferred to CO, the hours are posted as an internal activity allocation in the production order.

Business Example

You now want to execute investment project E-99##. To do so, release the project and enter actual dates for starting and finishing work packages (WBS elements).You compare these actual dates with the planned dates in order to see if there are any delays.

You will also release customer project T-200## once the sales order has been received. The work carried out for the project activities is entered using confirmations. This involves determining both actual dates and actual costs for the activities, which are then displayed in aggregated form in the project structure. In the information system, the actual data generated during the project execution phase is compared with the original planned values so that the project can be tracked and any deviations analyzed.

Task 11: Preparation: Cost Element Report

To analyze the commitment and actual costs incurred during the execution phase for projects E- 99## and T-200##, use a cost element report.

1. Open a second session (session 2). You will use this session to analyze data in all the project execution exercises. In this session, call up the plan-based cost element report Actual/Commitment/Total/Plan in CO Area Currency in the information system in Project System. Select investment projectE-99## and customer project T-200##. The

selection is to include both the current and the following two fiscal years. Save your selection as a variant with the variant name Gr## and description Variant Gr##.

Execute the report. Adapt the report options in such a way that further functions are available via expert mode. Stay in session 2 in this cost element report for the following exercises.