1 .a) Open project T-200## in the project planning board by double-clicking T-200## Turbine Gr## in the worklist. To display all the dependent objects (including the project milestones, for example), select all objects by choosing Select All and then Show All Dependent Objects. Choose activity 1000 (Engineering of Drawing/Calculation/Design). In the detail screen, note the fields Normal Duration, Factory Cal.ID, Work Center, and Control Key on the Internal tab page. All these fields are relevant for scheduling. Increase the value in the Normal Duration field to 25 days. Call up the Dates tab page. In the lower part of the
Project Management in SAP-Project System Page 36 detail screen, you can see the earliest and latest dates defined for the activity. In the upper part, you can define constraints to fix dates for activities. To return to the project planning board, choose Back.
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Resource Planning
You use activities in a network to plan the resources required for a project. Project System distinguishes between the following resources: Internally-processed activities define the work to be carried out by machines or persons. You can evaluate the capacities of the various work centers involved, reschedule these capacities as necessary, and distribute work among employees.
You can use externally-processed activities to define which services are required by other companies. External processing is carried out by the Purchasing department. Service activities are also used to procure services externally. Unlike externally-processed activities, this activity type enables you to define service specifications and value limits for unplanned services rendered by the service provider. Service processing (including entry and acceptance of services performed) is also carried out by the Purchasing department.
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Internal Processing
Internally-processed activities are used as a basis for planning work carried out within the company. You must enter work data for an activity so that the system can plan capacities for a project and calculate costs for activities. You need to specify the amount of work involved and the work center that is to perform the work. Work is the output to be provided by machines or personnel in order to complete an activity. A work center is the place where an activity is carried out or work output is produced. Work centers contain data for costing activities. Work centers also contain the scheduling and capacity data required for scheduling and capacity planning. You can determine how much of the work center capacity is used for the activities (in the project planning board too, for example). If necessary, you can use the project planning board or the graphical/tabular capacity planning table to level capacities. You can also distribute the work among employees.
When you confirm activities during the project execution phase, you consume capacity requirements and enter actual dates and costs. When you distribute work among employees, you assign persons to activities. To distribute work, you can set up project teams and select HR organizational units, positions, or persons. You can also schedule the personnel who are assigned to the work center for the activity. A project and work center view is available to help you distribute work among the employees In both views, you can quickly and easily assign persons to activities and access various data (for example, the availability of the person from Human Resources, the total work planned for that person, or the activity data).
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External Processing
Service procurement via Purchasing is mapped in networks by means of the activity types external processing and service. If you commission an engineering office to design a machine, for example, you can create an externally-processed activity (or externally-processed element). When you create an activity such asthis, a purchase requisition is also created that is processed further in Purchasing. You can use data from Purchasing for external processing (a purchasing info record, for example, that contains prices and delivery times for external processing).
A service activity triggers a similar purchasing process, but can also contain a hierarchy of planned services to be purchased, and value limits for unplanned services. The goods receipt. for services involves two steps: entering the service and accepting the service. Control keys are used to define externally-processed activities and service activities (as well as other activity types).
Business Example
In customer project T-200##, you will use activities to plan resources. In the case of internally- processed activities, capacity requirements are generated for the assigned work centers. These requirements can be evaluated and, if necessary, leveled. You distribute planned work to individual employees. Purchase requisitions are generated and passed on to the Purchasing department via externally-processed activities.
Task 5: Internal Processing.
Project T-200##
For the internally-processed activities in project T-200##, check the capacity load utilization for the assigned work centers. Distribute the planned work for an activity to different employees. This distribution can be used when you come to record the activities carried out by the employees as a default value for the Cross-Application Time Sheet.
1. Change activity 1200 Engineering of Case in project T-200## in the project planning board. The activity is now to be processed by employees assigned to work center 2700.
Activate the capacity requirements for your project for the assigned work centers and carry out scheduling again. Use the capacity overview on the project planning board to check the situation with regard to capacity for the assigned work centers. Display the capacity load utilization in this overview in a histogram and then call up an explanatory legend. Save the project.
2. Use the project view for the distribution of work to employees and profile1302 to assign
persons for activity 1200 Engineering of Case in projectT-200##. To do this, choose
person 1920+## from the list of proposed persons (for exercise group 01: 1921; for ## = 02: the person with personnel number 1922 and so on). Display the availability of the person you assigned too. Schedule a total of 60 hours for the activity in the planned period (you may have to scroll the table to the right). Save the work distribution data and return to the SAP menu.
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