Before you set up your attendance plans, you must define some general information about the plan.
First, if your employer uses a fiscal year plan, you must define the start of the fiscal year. As the year
progresses, employees’ absences accrue and the system updates their absence transaction files. At the
close of the fiscal accrual year, Time Off calculates the year‐end carryover hours and resets all year‐to‐date
totals to zero.
In addition, you must set up the absence units your employer uses to track time. Most employers track
absences in terms of hours. This manual supports this basic assumption. However, your employer might
want to track absences in terms of days.
Note: You must provide this setup information for each employer, even if you set up your attendance
plans for the enterprise. Additionally, if you set up an attendance plan for the enterprise, the setup
information must be the same for all employers in the enterprise.
To Set Up an Employer for Abra Attendance
1. Log on to Sage Abra SQL HRMS and select the company you want to work with.
2. From the Navigation Pane, select Setup > Time Off > Attendance Setup. If you have more than one
employer set up, the Employer Selection dialog box opens.
3. Double‐click the employer to open the Attendance Setup dialog box.
4. If your employer operates on a fiscal year, enter the date on which the fiscal year starts. At the end
of the fiscal year, Time Off performs year‐end carryover calculations on the same date for each
employee and for all plans based on the fiscal year. For example, if you want the system to perform
all carryover calculations on June 30 each year, set the Fiscal Year Start to July
Note: If you set up a plan based on an annual or anniversary year, you do not have to enter a
Fiscal Year Start.
5. Choose the Absence Units, either Hours or Days, by which Time Off accrues time. You enter
absence transactions in this same type of absence unit.
6. Select from zero to five Decimal Places for the accrual hours. When the accrual rate is multiplied
times the number of hours worked, the resulting calculation is rounded to this number of decimal
places. For example if an employee works 86.67 hours and the accrual rate is 0.09615, the hours
accrued are 8.3333205. If the number of decimal places was set to 2, the hours accrued are rounded
to 8.33 hours.
Set Up Attendance Plans
unexcused). In this case, when the system updates accruals, it only updates the first vacation, the
first personal, and the first illness plan it encounters. In our example, it would update only
Illness‐excused because that plan is listed alphabetically before Illness‐unexcused.
7. Click OK when you have completed your setup.
Set Up Attendance Plans
Attendance Plan code tables are more detailed than regular code tables. You can set up an unlimited
number of accrual plans at the enterprise level for all your employers or set up plans specific to each
employer. However, just as with any other code table, you can add, copy, edit, and delete attendance
plans as necessary.
Note: If you set up attendance plans at the enterprise level, you must set up absence reason codes at the
enterprise level. Likewise, if you set up attendance plans at an employer level, you must set up absence
reason codes at the same employer level.
The ability of Abra Attendance to maintain various attendance plans gives you the flexibility to accrue
and track time in as many different ways as you require.
To Set Up Attendance Plans
1. From the Navigation Pane, select Setup > Time Off > Attendance Plans
2. From the Employer drop‐down list, select the enterprise or a specific employer. The page lists all
the attendance plans you set up for the enterprise or the employer.
3. Add, change, or delete plans as necessary.
4. Click Close.
Note: If you copy an attendance plan, the number of decimal places in the copied plan might be
incorrect. For example, a plan set at the Enterprise level is set up with two decimal places. A plan set up
for the ZSI company is set up with five decimal places.
Before you copy the plan, you must ensure that the decimal structure of the plan you are copying is the
same decimal structure as the plan to which you are copying it. This requires manually adjusting the
amounts so that the decimal places are consistent from one plan to the other.
To Set Up an FMLA Attendance Plan
If you want to track your employees’ FMLA by setting up an FMLA attendance plan, you need to take
some extra steps. This is because an FMLA plan year begins when an employee’s FMLA occurrence
begins; that is, the start of the plan year is different for each employee on FMLA leave. Follow these
steps to set up the plan and track your employees’ FMLA.
1. From the Navigation Pane, select Setup > Time Off > Attendance Plans.
2. From the Employer drop‐down list, select the enterprise or a specific employer.