To Define Titles for User-Defined Fields
1. Log into the company you want to work with.
2. From the Navigation Pane, select Setup > Training > Training Setup. The Employer Selection page
opens. The list includes all the employers you have added to your system.
3. Scroll through the list to find the employer for which you want to define titles. Click OK. The
Training Setup page opens for the employer you selected. This page includes eight tabs, each
corresponding to a page that contains user‐defined fields.
4. Select the tab for the page on which you want to define fields. Enter the titles that you want to
appear next to each user‐defined field.
For example, let’s say you want the first user‐defined field on the Current Job page to be labeled
Comments. Enter Comments in the field labeled 1 on the Current Job page tab and click OK. The next
time you access the Current Job page, the new field title will appear.
4. When you are finished entering titles on the Training Setup page, click OK. Locations of User-Defined Fields
The following table shows where the field titles that you define on the Training Setup page will appear in
Abra Train.
Training Setup Label Appears On Location
Current Job Detail Current Job page Details
Required Courses Detail Required Courses page; Employees Requiring the Class page Detail Courses Taken Detail Courses Taken page; Class Roster page Detail
Certifications Detail Certifications page Detail
Training Programs Detail Training Programs page Detail
Class Information Detail Class Information page (Additional Class Information) Detail
Instructor Detail Instructor Code detail page Rules
Training Location Detail Training Locations Code detail page Rules
Training Code Table Descriptions
Abra Train includes both predefined code tables and code tables you create yourself. These code tables
help you administer and manage your training information. The predefined tables can be used as they are
Training Code Table Descriptions
The Abra Train code tables are:
Attachment Codes
Use this code table to categorize and monitor the various types of attachments, such as résumés and
social security cards. In addition, attachments can be designated as Required or Not Required.
Certification Codes
Certifications can be used in a number of ways. They can represent milestones or qualifications that
employees have received, they can represent training that needs to be renewed on a regular basis, and
they can be used to track training that is not linked to specific courses.
Use certification codes to identify specific certifications, indicate how many courses, credits, or
Continuing Education Units (CEUs) are required for initial receipt and renewal and specify the renewal
period. If you are also using Abra HR, you can also identify the skills associated with this code. Specify Certification Requirements
If you do not specify the number of courses, credits, or CEUs required to obtain a certification, then
Abra Train will indicate that an employee has received the certification when they complete a single
course associated with the certification.
If you specify the number of courses, credits, and CEUs required to obtain a certification, then Abra
Train checks to see whether an employee has completed the necessary combination of courses and
credits or the necessary combination of courses and CEUs.
For example, the detail page for certification code CPR indicates that three courses, nine credits, or nine
CEUs must be obtained in order to receive the certification. That means an employee must complete
three courses for a total of at least nine credits or three courses for a total of at least nine CEUs. If an
employee completes three courses for a total of only eight credits, they will not receive the certification.
Note: When you edit a certifications requirement and click OK to accept the changes, Abra Train asks
whether the new certification requirements apply to everyone with the certification. Click Yes if you
want the certification requirements to be updated in the records of all employees with the certification.
Click No if you want the new certifications requirements to apply only to employees who are assigned
the certification in the future.
To Add or Edit a Certification Code
From the Certification Codes page, click Add to add a new certification code or select a code and click
More to edit it. The Certification Codes Detail page opens. It has two tabs: Requirements and
Associated Skills.
Training Code Table Descriptions
Define Certification Requirements
Use the Requirements tab to enter certification information. This tab has the following fields.
Field Label Field Description
Courses (Initial) Number of courses required to initially receive the certification. Credits (Initial) Number of credits required to initially receive the certification. CEU (Initial) Number of CEUs required to initially receive the certification. Courses (Renewal) Number of courses required to renew the certification. Credits (Renewal) Number of credits required to renew the certification. CEU (Renewal) Number of CEUs required to renew the certification. Renewal Period Number of months in which the certification must be renewed. For example, for a certification that must be renewed every year, enter 12.
Associated Certifications and Skills
If you are also using Abra HR, you can identify skills associated with the certifications. When an
employee receives a certification associated with a skill, the employees Skills page in Abra HR is
updated to include the skill: the Years Experience field is calculated from the difference between the
current date and the Originally Received date of the certification; the Comments field displays the
certification associated with the skill.
Note: If you delete a certification from an employees Certifications page that has already been received
and that has a skill associated with it, the skill will not be removed from the Skills page in Abra HR. To
remove the associated skill from the employee record, go to the employee Skills page in Abra HR and
delete the skill.
To link a certification to a skill, click the Associated Skills tab. A two‐list chooser opens, listing all the
skills available in the Skills code table in Abra HR for the employer whose certification you are editing.
Select the skill or skills you want to link to the certification and click OK.
Class Ratings Codes
Class ratings codes enable you to keep track of the ratings given to classes by the students who attend
Training Code Table Descriptions
The following class ratings codes are shipped with Abra Train: 1 for Outstanding, 2 for Exceeds
Expectations, 3 for Meets Expectations, 4 for Below Expectations and 5 for Unsatisfactory.
Courses Codes
A course is a training activity covering specific content. A course might be a traditional classroom
training activity, such as Workplace Safety or a course could represent on‐the‐job training or a test.
Use the courses codes to identify specific courses, enter course information, and set prerequisites. You
can identify default information about courses that can be used for setting up classes, updating
employee course history and specifying required courses for employees. If you are also using Abra HR,
you can also link courses to skills. To Add or Edit a Course Code
From the Courses page, click Add to add a new course code or select a code and click More to edit it.
The Courses Detail page opens. It has four tabs: Course, Course Content, Prerequisites, and Associated
Skills.
After entering information in the fields on a tab, click OK to return to the Courses page or click another
tab label to continue entering information for the course.
Note: When you edit a course and click OK, Abra Train asks if you want all class and employee records
to be updated with the changes. Click Yes if you want existing records to reflect the changes. Click No if
you want the changes to apply only to future records.
The Code field displays the unique identifier for the course. The Description field displays a brief text
description of the course. Define Course Information
Field Label Field Description
Course Type Type of course. Total Sessions Total number of times the course meets. Total Hours Total number of hours the course takes to complete. Certification The certification associated with the course, if any. Overall Rating Overall rating given to the course by employees who have taken the course. Credits Number of credits received by each employee completing the course. CEU Number of Continuing Education Units received by each employee completing the course.
Training Code Table Descriptions
Field Label Field Description
Course Fee Fee charged to each employee (or employee organization) that takes the course. Other Fees Other fees charged to each employee (or employee organization) that takes the course.
Define Course Content
The Course Content tab contains a text box into which you can enter a detailed course description. Select Course Prerequisites
The Prerequisites tab displays a two‐list chooser, which is used to indicate the prerequisites for the
selected course. The Available Courses list shows all courses defined in your Courses codes table. Select
the course or courses you want to add as prerequisites. Associate Courses and Skills
If you are also using Abra HR, you can link courses to specific skills. When an employee completes a
course associated with a skill, the employees Skills page in Abra HR is updated to include the skill: the
Years Experience field is calculated from the difference between the current date and the course end
date; the Comments field displays the course associated with the skill.
Note: If you delete a completed course from an employees Courses Taken page that has a skill
associated with it, the skill will not be removed from the Skills page in Abra HR. To remove the
associated skill from the employee record, go to the employees Skills page in Abra HR and delete the
skill.
To associate a skill with the course, click the Associated Skills tab. A two‐list chooser opens, listing all
the skills available in the Skills code table in Abra HR for the employer whose course you are editing.
Select the skill or skills you want to associate with the course.
Course Type Codes
Use these codes to categorize courses. Enter both a Code and a Description. Examples of course types
codes are COLLEGE (College Course), IN‐HOUSE (In‐house Course), and OJT (On the Job Training).
Criteria Table
Use this code table to define your own sort and selection when running reports and assigning courses
and programs to employees. For example, you can use these codes to select specific employees or
Training Code Table Descriptions
For each criteria code, you define an associated expression. Abra Train uses this expression when you
enter a criteria code in a field. Because this information is unique to each employer, this code table does
not contain sample codes.
Define the Criteria code table on an as‐needed basis. If you create an expression you use frequently,
define a code and save it for future use. Then you can reference the entire expression by selecting the
code.
For example, you might want to add a code that includes only out‐of‐state employees. From the Criteria
Table page, click Add. The Criteria Table Detail page opens. Add the Description, Out of State
Employees, and then enter the Criteria Expression, PE.P_HSTATE <> ʺFLʺ (assuming your employer is
in Florida). The system includes all employees outside the state of Florida.
As another example, you might want to add a code to include only those employees within the Sales
department. In the Criteria Table Detail page, add the Description, Sales Employees, and then enter the
Criteria Expression, PE.P_DEPT = ʺSALESʺ.
Tip: To help avoid data processing errors, you might want to wait until you are comfortable using
expressions and are more knowledgeable of the Abra Train databases before you create these codes.
Use the Expression Builder to help you build expressions for your criteria codes.