Sterling Codifiers (Municipal Code)
5,640Total Staff Hours Committed
006 - Risk Management
FY 2010/11 Hours FY 2010/11
Budget Full Time Positions
1,880 1.00 Risk Manager 1,880 1.00 Safety Officer 1,880 1.00
Risk Management Coordinator
5,640 3.00
Total Full Time Positions
FY 2010/11 Hours FY 2010/11 Budget Total Staffing 5,640 3.00
Total Number of Employees
Goal 2010/11 Projected 2009/10 Actual 2008/09 Service Indicators 160 160 150 Number of claims received
4500605
95 95
50 Percentage of claims responded to
within 10 business days 4500605
98 98
40 Percentage of claims closed within 60
days 4500605
20 N/A
N/A Number of litigated claims
4500605
26 24
6 Number of site inspections
4800604
6 6
0 Number of management safety
meetings 4800604
8 8
4 Number of tailgate meetings attended
4800604
6 4
0 Number of safety training meetings
conducted 4800604 110 110 110 Number of claims 4600602 100 100 95 Percentage of claim forms provided
timely as required by law 4600602
4 4
4 Provide quarterly Departmental reports
regarding losses 4600602
006 - Risk Management Percent Change FY 2010/11 Adopted FY 2009/10 Adopted FY 2008/09 Actual Program Budget Revenue by Category 0.00% 0 0 528,676
Use Of Money & Property
-1.57% 8,842,900
8,983,671 9,072,625
Internal Service Fund Receipts
0.00% 0 0 75 Miscellaneous Revenues -1.57% 8,842,900 8,983,671 9,601,376 Total Revenues Expenditure by Category 2.85% 492,700 479,031 429,454
Salaries & Benefits
-0.38% 6,300
6,324 2,811
Materials & Supplies
0.53% 5,548,100 5,519,103 3,520,666 Contractual Services 10.22% 295,600 268,190 261,168
Internal Service Fund Charges
-9.17% 2,503,100 2,755,725 4,774,651 Other Charges -2.02% 8,845,800 9,028,373 8,988,750 Total Expenses Percent Change FY 2010/11 Adopted FY 2009/10 Adopted FY 2008/09 Actual Expenditure By Subprogram -4.32% 5,654,400 5,909,637 5,903,672
4500605 - Liab, Claims & Ins Admin 1.28% 2,811,200 2,775,686 2,796,067 4600602 - Workers' Comp Administrat 10.83% 380,200 343,050 289,011
4800604 - Empl, Fac & Infras Safety -2.02% 8,845,800 9,028,372 8,988,750 Total Expenses
008 - Office of Management and Budget Description
The Office of Management and Budget (OMB) works with all departments within the City to coordinate and prepare an annual program-based budget for the City, which details the services provided, revenue and expenditure estimates, and projections. OMB also reviews, evaluates and makes recommendations related to City-wide policy issues that may have a financial impact on the city. This program includes the evaluation of and recommendations for various City operational functions to determine if there are any efficiencies or increases in productivity that can be realized.
Program Goal
To provide an annual budget as required by the State, Capital Improvement Projects (CIP) program, and performance and financial reports and analysis to management and City Council so they can have timely and accurate information to make informed decisions.
Staff Hours Ongoing Tasks
2,080 Comply with State law by coordinating and adopting an annual
operating and CIP budget by June 30th for the next fiscal year.
690 Update the City Council through preparation of Budget Status
Reports on a quarterly basis.
220 Maintain an accurate position control by initiating all budget and
position adjustments within one week of receiving requests to do so from departments
1,500 Conduct studies citywide which evaluate and implement efficiencies
and improved communications in financial processes
500 Prepare all analysis as directed by the Chief Financial Officer or City
Manager.
540 Conduct scheduled meetings with OMB staff and other departments
on a monthly or other basis as necessary to identify and carry out the goals of departmental programs.
100 Work with Citizens Budget Review Committee to identify
opportunities to enhance the budget process, find efficiencies, reduce costs and enhance revenues.
100 Develop and implement a program of management audit, review
and assistance to provide focus on specific areas of the overall organization which might benefit from process improvement.
200 Provide overall management of the City's revenue program including
communication with taxpayers/ratepayers, revenue processing, audit, and projection.
008 - Office of Management and Budget Staff Hours Ongoing Tasks 5,930 Subtotal Staff Hours Work Plan
Vision Statement #3: Beverly Hills is known throughout the region, state, and nation as a leading edge, innovative community in its government, business, and technology programs.
500 Improve the Annual Budget Document by including more
meaningful graphics, improved analysis and maps to help identify the locations of projects.
4800801
400 Develop a budget synopsis for handout which utilizes graphics
and summaries to convey the City's budget to the public. 4800801
290 Revise and manage the continuing appropriation policies and
process to retain user friendliness, and predictability to departments while continuing to conform to City Council policy and direction.
4800801
400 Identify and develop forecasting tools to assist with projection
of expenditures and revenues. 4800803 & 4800801 1,590 Subtotal 7,520 Total Staff Hours Committed
FY 2010/11 Hours FY 2010/11
Budget Full Time Positions
1,880 1.00
Budget And Revenue Manager
1,880 1.00
Sr. Budget And Financial Analyst
3,760 2.00
Budget And Financial Analyst
7,520 4.00
Total Full Time Positions
FY 2010/11 Hours FY 2010/11 Budget Total Staffing 7,520 4.00
008 - Office of Management and Budget Goal 2010/11 Projected 2009/10 Actual 2008/09 Service Indicators 100 100 100 Percent of budget deadlines met
4800801
Y Y
Y Timely adoption of annual operating
budget 4800801
Y Y
Y Timely adoption of CIP budget
4800801
8 8
2 Meetings held with department budget
coordinators 4800801
7 7
5 Number of City Council budget related
meetings and study sessions held 4800801
30 30
N/A Number of budget transfer forms
processed 4800801
15 10
N/A New initiatives researched/evaluated
4800801
4 5
N/A Number of performance measures
monitored 4800803
7 N/A
N/A Number of performance measurement
goals achieved 4800803 Percent Change FY 2010/11 Adopted FY 2009/10 Adopted FY 2008/09 Actual Program Budget Revenue by Category 22.83% 1,007,900 820,585 912,396
Internal Service Fund Receipts
22.83% 1,007,900
820,585 912,396
008 - Office of Management and Budget Percent Change FY 2010/11 Adopted FY 2009/10 Adopted FY 2008/09 Actual Program Budget Expenditure by Category 7.91% 617,400 572,159 459,678
Salaries & Benefits
0.00% 500
500 558
Materials & Supplies
16.16% 89,800 77,305 157,293 Contractual Services 31.23% 317,500 241,949 257,004
Internal Service Fund Charges
5.60% 3,600 3,409 179 Other Charges 14.91% 1,028,800 895,322 874,712 Total Expenses Percent Change FY 2010/11 Adopted FY 2009/10 Adopted FY 2008/09 Actual Expenditure By Subprogram 20.43% 544,700 452,279 480,840 4800801 - Budget 9.27% 484,100 443,043 393,871 4800803 - Management 14.91% 1,028,800 895,322 874,712 Total Expenses
016 - General Accounting Description
General Accounting consists of Accounting, Accounts Payable, and Purchasing. General
Accounting is responsible for the accurate and fair presentation of the City's financial transactions, the issuance of City checks, and maintaining compliance with City Council Purchasing and Financial ordinances.
Program Goal
To obtain reliable and relevant information regarding the City's financial transactions in order to fairly and accurately report financial information to stakeholders.
Staff Hours Ongoing Tasks
7,500 Report all of the City's financial transactions for presentation in the
audited Comprehensive Annual Financial Report as well as various regulatory reports by performing all actions necessary to properly and accurately account for such transactions.
10 Applying for the Government Finance Officers Association Certificate
of Achievement for Excellence in Financial Reporting.
500 Enhance City staff knowledge on proper financial procedures by
providing City-wide training formally 4 times per year per subject, as well as informal daily training.
500 Identify and resolve accounting problems communicated by internal
and external users and suppliers within 10 business days.
750 Ensure purchases do not exceed budget.
4,500 Ensuring compliance with the City's Purchasing program, ordinances,
and applicable regulatory requirements with each purchase made.
400 Maintain current vendor bid lists.
100 Maintain web postings for bids, Purchasing and Accounts Payable
daily for improved communication with potential bidders.
500 Staying up-to-date on new/efficient accounting standards and
practices.
4,500 Effectively respond to customer questions regarding utility and
miscellaneous bills.
3,050 Process utility and other miscellaneous payments.
22,310 Subtotal
016 - General Accounting
Staff Hours Work Plan
Vision Statement #2: Beverly Hills is a world-class community, offering an extraordinary environment, activities, and events.
248 Review and evaluate areas where financial information
could be gathered more precisely and where direct monthly communication with departmental staff would be beneficial.
4801601
250 Review and evaluate areas where departmental staff
require more training by June 30, 2011 and revise training techniques when needed.
4801602
Vision Statement #3: Beverly Hills is known throughout the region, state, and nation as a leading edge, innovative community in its government, business, and technology programs.
450 Develop and implement a paperless A/P system that will
benefit all users of the accounts payable process by June 30, 2011.
4801602
3,000 Implementation of ERP system.
4801602
250 Analyze the City's account code structure for modification
and better utilization with the new ERP including the development of data crosswalks for data conversion. 4801604
4,198 Subtotal
26,508