13,488Total Staff Hours Committed

FY 2010/11 Hours FY 2010/11

Budget Full Time Positions

564 0.30

Assistant Director Administrative Services – Finance

1,880 1.00

Director Administrative Services-CFO

1,128 0.60

Assistant Director Administrative Services - HR

1,880 1.00 Management Analyst 1,880 1.00 Executive Assistant II 3,196 1.70 Executive Assistant I 1,880 1.00

Senior Management Analyst

12,408 6.60

Total Full Time Positions

FY 2010/11 Hours FY 2010/11

Budget Part Time Positions (Number of Employees, not FTE)

1,080 1.00

Data Entry Specialist

1,080 1.00

Total Part Time Positions

FY 2010/11 Hours FY 2010/11 Budget Total Staffing 13,488 7.60

003 - ASD Administration Goal 2010/11 Projected 2009/10 Actual 2008/09 Service Indicators 2,100 2,100 2,060 Number of meetings and public events

attended 4800301

1,650 1,620

N/A Number of pages of reports developed

and sent 4800301

1,250 930

N/A Number of hours used to manage

departmental activities 4800301

42 39

N/A Number of presentations, awards,

committees appointed to, professional organizations and other professional honors received by departmental staff 4800301

6 6

6 Vendor contracts processed

4800302

400 400

450 Invoices processed for payment

4800302 Percent Change FY 2010/11 Adopted FY 2009/10 Adopted FY 2008/09 Actual Program Budget Revenue by Category 0.00% 0 0 128,590

Use Of Money & Property

8.47% 1,822,600

1,680,298 1,863,924

Internal Service Fund Receipts

8.47% 1,822,600 1,680,298 1,992,514 Total Revenues Expenditure by Category -6.48% 1,027,000 1,098,104 1,015,513

Salaries & Benefits

-0.10% 39,500

39,540 29,181

Materials & Supplies

32.78% 186,300 140,310 244,745 Contractual Services -4.57% 568,900 596,102 592,848

Internal Service Fund Charges

6.37% 7,200 6,769 355 Other Charges -2.76% 1,828,900 1,880,825 1,882,642 Total Expenses

003 - ASD Administration Percent Change FY 2010/11 Adopted FY 2009/10 Adopted FY 2008/09 Actual Expenditure By Subprogram -3.93% 1,255,800 1,307,134 1,354,873 4800301 - Admin Svcs Administration -0.09% 572,100 572,691 512,850

4800302 - ASD Staff Support

0.00% 1,000 1,000 14,920 4800303 - Citywide Governance - ASD -2.76% 1,828,900 1,880,825 1,882,643 Total Expenses

004 - Human Resources Description

The Human Resources Division is responsible for City-wide recruitment, salary and benefit administration, labor and employee relations for city departments and employees, staff development and training, and employee enrichment programs.

Program Goal

Place of highly qualified candidates through effective recruitment and retention program. Provide a level of effective and efficient Benefits services to City employees and retirees.

Ensure sound employer-employee relations and compliance with all applicable labor laws through effective policy formulation, contract negotiations and implementation, complaint investigations, and dispute mediation/resolution.

The goal of the Organizational Development program is to reward and encourage innovation, promote staff development and lead on-going organizational effectiveness efforts including the City's succession plan.

The goal of the Employee Outreach and Recognition program is to create an environment that encourages innovative ideas and recognizes employees who make a positive contribution and foster positive morale to the organization and community.

Staff Hours Ongoing Tasks

800 Provide training opportunities for approximately 700 full time and

300 regular part time employees so that they can complete an average of 20 hours per person of mandatory training per year. Examples include the Supervisory Academy, the Leadership & Management Academy, labor relations workshops, Training Coach program, technical computer classes and soft skills classes.

200 Enhance educational teambuilding opportunities for approximately

500 city employees through coordination of the annual Innovations Day program.

250 To encourage teamwork and morale, lead and guide two employee

groups on a regular basis, the Employee Enhancement Committee (EEC) and the Beverly Hills Innovations Group (BHIG), which organize and coordinate employee programs to include Brown Bag Lunches, the Employee Summer Luncheon, and the Employee Holiday Party, Innovations Day, the Employee Excellence Awards and other projects and programs.

100 Develop a program to help measure knowledge attainment and

004 - Human Resources

Staff Hours Ongoing Tasks

142 Continue to coordinate the annual employee recognition for years

of service and other recognition programs such as the retirement recognition.

250 Provide an incentive for city employees to generate ideas for

improvements that result in increased revenues or cost reductions through administration of the Employee Innovations Award Program.

1,880 Fill job vacancies within the timeline agreed upon in the service

agreement 95% of the time.

550 Interact with representatives of collective bargaining units to address

labor relations issues at least once each quarter.

1,880 Provide benefits related services to current and retired employees

within 48 hours of the request.

200 Provide guidance in regards to disciplinary matters, compensation,

classification, recruitment and other personnel issues within 24 hours of request.

300 Interact with benefits providers including CalPERS to provide

employees with quality services consistent with applicable agreements within 48 hours.

460 Interpret, enforce and implement eight collective bargaining MOUs.

350 Negotiate a new collective bargaining agreement with the

Supervisors Association.

300 Negotiate job classification and comparability with various bargaining

groups to determine annual compensation.

100 Coordinate the annual city employee charity drive to increase

contributions by 25%

400 Coordinate the recruitment, selection and ongoing oversight of the

City's Internship program.

150 Conduct classification studies.

300 Conduct annual salary surveys that will provide accurate Total

Compensation comparability data in order to comply with labor agreements.

8,612 Subtotal

004 - Human Resources

Staff Hours Work Plan

Vision Statement #3: Beverly Hills is known throughout the region, state, and nation as a leading edge, innovative community in its government, business, and technology programs.

250 Develop a user friendly Human Resources Web site so that

internal and external clients can easily obtain, complete, and process pertinent forms.

4800401

150 Implement desired enhancements to the HR Center with the

assistance of the IT Dept. 4800401

500 Implementation of ERP software system.

4800401 &

4800402

500 Administer the Council approved alternative retiree medical

program (ARMP) 4800402

100 Complete phase two of the IRS style audit to ensure payroll

and benefit practices and procedures are in line with state and federal laws.

4800402

350 Begin preparation for negotiations with the Fire Department

Association. 4800403

300 Design and implement a Leadership Program for Succession

Planning purposes. 4800404

60 Promote training opportunities to neighboring municipalities.

4800404

160 To determine if the training and organizational development

efforts are meeting the goals and objectives of the function, come up with a valid evaluation process.

4800404

250 Finalize the documentation for and implement citywide

succession and strategic planning activities. 4800404

2,620 Subtotal

11,232