Present:
GROUP POSITION PRESENT
BASiC President ✓ BASiC VP External ✓ BASiC VP Internal ✓ BASiC VP Communications ✓ BASiC VP Finance ✓ BASiC VP Academic ✓ BASiC
VP First Year Affairs ✓
BASiC
Executive Revenue Officer
✓ SACS Representative ✓ MESS Representative ✓ SASSS Representative ✓ Ampersand Chair ✓ NiRC Chair ✓ SSMU
Arts & Science Representative
✓ Arts Senator ✓ Sciences Senator Ampersand: The Journal Chief Editor ✓
Action Items:
Requested by: Action by: Description Deadline Completion
President SACS SASSS MESS
Ask department members if they are interested in being on selection committee for BASiC CEO.
2015-12-03
BASiC President
• We will present a plan regarding the Arts & Science Lounge to Assembly at the beginning of next
semester
• Creating a selection committee for Chief Electoral Officer for BASiC
- Esther is the exec who will lead the committee
- Departments to discuss with their groups to see who is eligible (graduating and no longer able to run for a position) and interested to be on the committee
♦ Contact Esther
♦ Matt will be on the committee
- We have 3-4 responses for people interested in being CEO at this point
• Survey will go out in the listserv question to guage Arts & Science students insight on different
issues regarding students space, the program, BASiC, etc.
- Questions will be similar to what we had 3 years ago so we will be able to compare answers
• Arts & Science Lounge
- Will have 5 year proposal at the first Assembly of the Winter Semester
BASiC VP Internal
• Semi-formal
- Successful event, could have had more people (we had around 90) but who was there went well, and the numbers worked
- Will add lessons learned and tips for next year into mid-year and exit reports • Next semester events:
- Collaborating with MBSU on at least two things: ♦ Formal, Fri Feb 12th on Darwin Day/BAE-SiC ♦ Apartment Crawl
- Alumni Wine & Cheese Event ♦ Same time as grad events ♦ 10 year Anniversary of BA&Sc.
♦ Geared towards graduates of this year and alumni of the past
SASSS Representative
•
Thinking of Holiday Endeavour: a cook exchange of sorts
Ampersand Chair
• Meetings every 2 weeks, all positions are filled and everyone is working on their respective tasks
BASiC VP Academic
• First Year Information Session happening Nov 25th with Paul Olioff and possibly other
representatives
• Feedback of Library events • SUS council notes:
https://attachment.fbsbx.com/file_download.php?id=206487539686241&eid=ASuXy7npXZtRDfZ AlCzDjVTgSIRrN0IG4FXUhse00Z6X8L2KAldxmTMsKDSPL15I- Kg&inline=1&ext=1447821740&hash=AStVK2x-LlfQkoft
MESS Representative
• Samosa Sale last week
- Made a lot of money
• Having Wine & Cheese with professors • Prof Talk Nov 25th from 6-9pm
• Finally got lounge which is in 3539 University
- Meeting with Tea and Cookies this Friday
BASiC VP Finance
• We could add section to budget for Formal with MBSU as well as the Grad/Alumni Event
o Add ¾ to Internal portfolio, ¼ for FYA
o Allocate $150 for Ampersand: The Conference so that they don’t start off with nothing o Change ArtSci Fund Lounge to Conditional Pending Approval at Assembly
o Budget PASSES!
• Working on Google Doc to keep track of all sources of funding
o Please let Michelle know if you have anything to add. o Hopefully will be ready by next Assembly.
SACS VP External
• Turnout @ Gerts for cogsci feedback • Succesful Samosa Sale
Arts & Science SSMU Representative
• SSPN Committee Update
o Committee is formed for faculty Olympics, Matt is Operation and Programming Coordinator
o Also chair for Grad Frosh
• SSMU Council on Nov 5th
o Not much on the Agenda but still lasted 5.5 hours
o Oliver Dyens was at the meeting and spoke about cuts, buying hospital etc. o Couple discussions that will get back to this week
♦ Started to discuss restructuring of SSMU executives • This week’s SSMU Council Agenda
o Students Life & Learning Team is coming to meet and chat with everyone
o Presentation from Francois Miller from the McGill Office of Sustainability to talk about Vision 20/20 (20 goals McGill wants to meet to become more sustainable)
o Presentation from the Library Improvement Fund Coordinator o Motion presented about Ad-Hoc SSMU Election Committee
♦ Will be consulting with students and other associations on campus ♦ How to make the election smoother and safer for candidates ♦ Matt will be applying for one of the counsellor positions • Structuring of SSMU Executives
o Potential adding of 7th executive
♦ Execs are overworked (more than 70 hours per week)
♦ Seems to be cheapest option – associate VPs or part-time employees will have
to pay hourly
♦ Will start next academic year
• Concern: Extremely tight timeline to get things ready for the Winter
Semester
• A motion regarding this will be submitted at next council • In another By-Election for VP Internal currently
• Approved an Alternate Election Timeline
o Elections SSMU is being J-Boarded because of the VP Internal Election that just finished o This election may be paused until we get results from the Board
♦ All the responsibilities will be covered, but it is a separation of tasks
o Not enough student consultation as of now, but now is a bad time as students are starting to be swamped with finals.
o Potential base fee increase of $4-5
o Trying to get International Students to get involved with SSMU
BASiC VP FYA
• Event coming up this Friday – Laser Tagging
o Hoping to subsidize the event a bit for Freshman • Potential Cookie Sale/Swap for the Holiday Season
• Freshman Holiday Event – gift exchange/gingerbread making
BASiC VP External
AUS Council• Equity presentation • Motions:
o Motion to approve VP Finance Selection process constitutional amendment Referendum question
§ To stand for election to the position of AUS Vice-President Finance, candidates must hold sufficient qualifications for the duties and responsibilities required of the position, as determined by a two-thirds majority vote of a screening
committee struck for these purposes. Decisions of the screening committee may be overturned by a two-thirds majority vote of AUS Council. The composition, criteria and evaluation methods of this committee shall be determined by a two- thirds majority vote of the Legislative Council and included in the AUS Electoral Bylaws.
o Motion to Approve AUTS Fee Renewal Referendum Question
o Motion to Approve AUIF Fee Renewal Renewable Referendum Question
o Motion to Approve Fiscal Year Dates Constitutional Amendment Referendum Question o Motion to Approve Arts Rep position description constitutional amendment Referendum
question
• Potential agreement on the table right now
o SNAX to sell sandwiches and pastries for (renewable) 14 month test period under some conditions: suppliers would need to be approved by SHHS (criteria);; sandwiches and pastries must be pre-packaged (already are);; SNAX can’t have seating;; SNAX must install new Point of Sale system;; SNAX subject to spot inspections (making sure terms of conditions are being met, needs fair way to show agreement is followed)
• Online archive of listervs
• Fleuve-Montagne Path, walking path from old port to the Mountain (bring mountain down to
montreal), no plans really yet o Not ripping up McTavish o Adding benches, picnic tables? o Might affect bike racks
o Encourages people from city to walk through the campus
o Should not make it insubstantial for us, rather making it more accessible (railings etc)
Others:
• Samosa Sale
o Sold out in 1.5 hours and made $42 o Having another one on Thursday
• SSMU Apartment Crawl is this Saturday
o People should go!
• Coffee House is going to November 24th, will send out form for people to sign up very soon
o Reach out to Acapella groups and anyone at all
• Movember Celebration Pie Event
o It’s at the same time as AUS holiday party, o Is it better to do it on the 30th?
o Or is it worth doing it at all?
§ To have two events within a week of each other is a bit too soon, and might not generate too much of a turnout.
§ Will discuss with committee
BASiC ERO
• Travel Reward for NiRC
- Looked up a few different companies, delegated to members of the committee
- Will be meeting on Friday to see where they got • Met with Red Bull again
• Talked to someone at Light Speed Retail, a new small business in Montreal that helps smaller
businesses more customer friendly
BASiC VP Communications
• Drafted up email to AUS and SUS about their handbooks
• Will be putting together an archive of the semester’s listservs on the website
• All semi photos were posted, we got like 9 more likes this week which is pretty good considering
we usually get about +1 per month, and a 9700 post reach
NiRC Chair
• Would like to talk to Roscoe at some point to discuss the travel reward discussed at last
Assembly
Ampersand: The Journal Chief Editor
• 3 Vacant positions: Webmaster, Designer, Director of Finance • Reaching out to last year’s Editor
Arts Senator (Alex):
• Full report: https://word.office.live.com/wv/WordView.aspx?FBsrc=https%3A%2F%2Fwww.facebook.com%2 Fattachments%2Ffile_preview.php%3Fid%3D103233663377912%26time%3D1447807205%26m etadata&access_token=683177399%3AAVLBFVqs8NJdEZxeJrtj3CVdaAdmndxAPqJ-b- JycrdBxw&title=BASiC+Report+Nov.+17th-2015.docxMotions
• Motion Regarding Endorsement of the Proposal for a Fall Reading Break
o Proposal found here:
https://mail.google.com/mail/u/1/#inbox/1510e73271d3b807?projector=1
o Motion found here:
https://mail.google.com/mail/u/1/#inbox/1510e73271d3b807?projector=1
o PASSES
• Ad-Hoc Motion to pass the BASiC Budget
o Budget found here:
https://docs.google.com/spreadsheets/d/10cATZWORRxZAzpO68e4kRRpDjunGslhCZO
URrLJhbp4/edit#gid=0
o Motion found here:
https://word.office.live.com/wv/WordView.aspx?FBsrc=https%3A%2F%2Fwww.facebook. com%2Fattachments%2Ffile_preview.php%3Fid%3D915790981843320%26time%3D14 47806111%26metadata&access_token=683177399%3AAVIwqCa4wZfNiVpkaKzpncsHE sb3e9oHjcN5JU6SUNzVhw&title=Motion+Approving+The+BASiC+Budget.docx o PASSES
