AgVantage
®
Software
Agronomy
Version 6.5
Documentation
Developed & Published by: AgVantage Software, Inc. 107 Wood Lake Drive S.E.
Rochester, MN 55904
Screen images depicted in this publication are intended to be representations and not duplications of the actual screens encountered in the AgVantage Software system. Names of persons, corporations, or products that are used in the
examples in this document are intentionally fictional. Any resemblance to persons living or dead or to actual corporations or products is purely coincidence.
IBM® is a registered trademark of International Business Machines Corporation.
Copyright © 2004 AgVantage Software, Inc. All Rights Reserved
Published by AgVantage Software, Inc.
No part of this material may be reproduced by any means without written permission from the publisher. Printed in the United States of America
AgVantage Agronomy
Table of Contents
Click on the entry for immediate access.
Agronomy Main Menu... 4
Agronomy Features ... 5
Agronomy Training Agenda... 6
Agronomy Setup Menu ... 7
Setup Required ... 7
Setup Optional ... 7
1. Farm Information ... 9
2. Field Information... 10
3. Item Defaults & Conversions ... 11
4. Formulation Options... 12
5. Source Information... 14
6. Operator Information... 16
7. PPE Descriptions - Personal Protection Equipment ... 17
8. Constant Information... 18
9. Crop Information ... 21
10. Unit Conversion Information ... 22
11. Factor Information... 23
12. Disclaimer Messages ... 24
13. Sample Information ... 25
14. Units of Measure ... 26
15. Agronomy Type Information ... 27
16. Restricted Chemicals ... 28
17. Customer Information ... 29
18. Printer Setup ... 30
Agronomy Reports ... 31
Agronomy Recommendations - History ... 32
1. Maintain Soil Tests... 33
2. List Soil Tests ... 34
3. Recommendations and Profit Analysis... 35
F6 Profit Analysis:... 40
F10 - Services ... 41
4. List Recommendations not Blended... 42
Setting up Price Levels ... 45
Agronomy Blending/Anhydrous Entry Menu ... 46
1. Blending/ Spray orders/ Delivery tickets... 47
Liquid Blends ... 51
(F2) Chemical/Items/Misc Screen - Spray Work Orders: ... 52
(F9) from screen 1 - Chemical Application Screen :... 53
(F10) Services Maintenance ... 54
Spray Work Order ... 56
Blend Sheet... 57
Delivery Ticket... 58
2. Print Deliver Tickets (Truck Weights) ... 59
3. List Blends to be Billed ... 59
4. Anhydrous Ticket Entry ... 59
5. List Ammonia Tickets not Invoiced ... 61
To Pull Agronomy Blend/Recommendation into an Invoice for Billing... 62
Agronomy Technical Reference ... 66
Agronomy Main Menu
U6MENU Agronomy Main Menu System: S1028Y3M Select one of the following: 1. Agronomy Setup 2. Agronomy Reports 3. Agronomy Recommendations - History 4. Agronomy Blending/Anhydrous Entry 23. Signoff System 24. AgVantage System Menu Bottom Selection or command ===> F3=Exit F4=Prompt F9=Retrieve F12=Cancel (C) Copyright Udenberg & Assoc, Inc., 2000.
This software provides a complete solution to your Agronomy business. From soil tests to
recommendations, calculating a truckload of appropriately mixed products, following legal
guidelines for spraying, tracking deliveries by driver or truck, automatic billing and data
maintained for field history.
This package works directly with AgVantage Accounting software where invoicing is
automated, prepayments and bookings are tracked, inventory is maintained, general
ledger is interactive and credit is updated immediately.
Our development team welcomes your input whether you are using this only for mixing sheets,
invoicing, or the entire package. Please continue to give us your input, as that is what drives our
products.
Agronomy Features
¾
All locations have access to AgVantage Fertilizer.
¾
Blends, Spray sheets, and Anhydrous tanks pulled into A/R with one function
key.
¾
Uses AgVantage prepay and booking programs.
Blending and Spray Orders
¾
Calculate based on analysis or lbs. per acre
¾
Supports Ranco Blenders
¾
Can bill by ingredient or finished product
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Fast data entry, with enhanced editing and prompting capabilities.
¾
Services included automatically when appropriate.
¾
Variable units of measure when blending a product
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Enhanced printing of Blend Sheets & Spray Work Orders.
¾
Notification of Customer Credit status
¾
Optional requirement of farm & field information
¾
Ability to change or delete blends or spray orders before pulling them into
Counter
Invoicing
¾
Inventory updated when invoiced unless invoicing finished product then
inventory updated when merged.
¾
Enter actual weights or default to blended weight.
¾
Order numbers become Invoice numbers
¾
Prints farm and field information on invoices.
Printing Blend Sheets and Spray Work Orders
¾
Can print 1 sheet per batch or 1 sheet per order
¾
Condensed Personal Protection Info.
¾
Only Longest REI prints
¾
More room for comments
¾
Bigger font for easy reading
¾
Simplify document by making some fields optional
Profit Analysis & Financial Planning
¾
Field history and yield goals for profit analysis
Agronomy Training Agenda
Setup
Customer Information & Credit Status
Constant File – farm/field required, print map on spray order, etc.
Farms, Fields, Crops, Operators, Types, etc.
Products, Product defaults, & Hazardous Chemicals
Valid Units of Measure and Defaults
Formulas with various services
Fertilizer Blends
Enter analysis or lbs per acre
Request even batches or not
Include services or not
Use a Ranco Blender
Bill by ingredient or by finished product
Split a blend using predefined split groups
Print Blend Sheet
Spray Work Orders
Chemical screen directly
Variable Units of Measure
Print Spray Work Orders
Print Delivery Ticket with hazardous materials
Easy Editing of Information before pulling into A/R
Invoicing
Pull Blends into Counter Invoicing (Prepaid prices, discounts)
Enter weights if they change
Edit and print invoice as needed.
Print Edit & Merge Invoices
Order number becomes invoice number
Accurate GL accounts affected
See Inventory updated when invoiced unless invoicing finished product; then inventory
updated when merged.
See Customer Account Lookup
Print Individual statement
Winter Planning
Soil test Information
Recommendations
o
Fertilizer
o
Crop protection
o
Seed
o
Services
Profit analysis
Printing Estimate
Reports
Deliveries by truck, by driver, or by field history
Agronomy Setup Menu
U6MEN1 Agronomy Setup Menu
Select one of the following: 1. Farm Information 2. Field Information 3. Item Defaults & Conversions 4. Formulation Options 5. Source Information 6. Operator Information 7. PPE Descriptions 8. Constants Information 9. Crop Information 10. Unit Conversion Table 11. Factor Information 12. Disclaimer Messages 13. Sample Information
14. Units of Measure 15. Fertilizer Type Information
16. Restricted Chemical Information
17. Customer Information
18. Printer Setup 24. Agronomy Main Menu
Selection or command
F3=Exit F4=Prompt F9=Retrieve F12=Cancel
(C) Copyright AgVantage Software, Inc., 2000, 2002
Setup Required
Constants Information
*new fields
Customer Accounts
in AgVantage Accounts Receivable
Fine Line Codes
in AgVantage A/R *
see Fert. Constant
Items
in
AgVantage
A/R
*
with FLC set to Fert Constant
Restricted Chemicals
in AgVantage Fertilizer Setup or A/R Setup *
with PPE codes
Source Information
in AgVantage Fertilizer Setup
Valid Units of Measure File identifies valid units of measure for fertilizer products.
Units Conversion Table
tells the calculation to convert one valid unit to another.
Product Defaults & Conv.
tells the standard rate/acre to use for each chemical. Also which
units it is inventoried in so it can be maintained properly.
PPE Descriptions
tells various Personal Protection Equipment text messages to
print on Spray Orders and Blend Sheets.
Fertilizer Type Information
tells what order to enter sources on blend screen
Formulation Options
*new fields
Disclaimers Messages
*new –prints on Spray Work Order
Setup Optional
Crop Information
Farm Information
Field Information
Operator Information
1. Farm Information
U6FAM010 FERTILIZER FARM FILE MAINTENANCE 12/04/02 (A,C,I,D) . . . C AGVANTAGE AGRONOMY 10:16:14 Customer number . . . 1297 AAA STUDENT Farm code . . . 1 Farm description . . . AAA'S FARM Farm directions . . . WEST OF TOWN County . . . SAUK Township . . . WESTFIELD Range . . . 1 Section . . . 4 Split Group Number . . 1979 Enter F12=Cancel F4=Prompt
Farm information prints on the blend sheet. A farm can be set up ahead of time here or can be set
up at the time of the mix sheet. If you enter this at the time of the mix sheet, that data will update
this master file. Only farm code, description and directions are accessible during mix sheet entry.
County, township, range, and section are only available here.
Split Group Number
You may prompt on this field to select a split group from the AR/Grain Split Groups
already set up. This split group number will carry through blends into invoicing for
billing any agronomy applied to this farm. Split groups and their percents are defined in
AgVantage Accounts Receivable. You can override the split group percents at the time
of invoicing.
2. Field Information
U6FIM010 FERTILIZER FIELD FILE MAINTENANCE 2/14/01 (A,C,I,D) . . . C AGVANTAGE AGRONOMY 11:32:15 Customer number . . . 5051 ROBERT TACKETT
Farm code . . . 1
Field code . . . 2
Acres . . . 400.00
Description . . . SOUTH OF MAIN FARM HOUSE
Enter F12=Cancel U&A
Within a farm, this tells how many acres there are and a description of the field.
You may number the fields within a farm any way you want to.
Field description prints on the invoice and the customer statement.
Field information should be stored on system, to build field history and track yield information.
You can change the field description from the mixing sheet entry screen when field data changes.
3. Item Defaults & Conversions
All chemical items must be set up here to have a fast default application rate/acre and a
conversion to the unit of measure that you inventory this item in. If they are not set up here, no
default rate or unit of measure will be used, you will be required to enter the units on each spray
order entry screen. If it is sold in multiple units of measure, they must be added here to know
which unit you inventory the item in.
All services must be entered into this file. If the service is offered in multiple units (ex
delivery per mile, or per batch), you would set that up in two different items. (You would enter
the number of miles in the qty field).
Any fertilizer products that are entered on the chemical screen also need
to be entered here.
U6IDM020 Item Defaults 12/04/02 10:25:24 (A,C,I,D) I Item Number 5030 ACCENT SP (2.66 OZ) Location 000 Default Quantity 2.0000 Default Appl. Unit OZ Inventory Unit OZ
Enter F4=Prompt F12=Cancel
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Must be a valid item from the AgVantage A/R item file. Only for location 1, not kept by
location. Description shows from a/r item file.
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Leave this blank for all locations to have the same defaults. Specify a location here to have
one or more items handled differently per location.
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Normal rate/acre to apply this product or unit this product is sold in. Will automatically default
to use this rate/acre on the chemical spray order screen. Makes for fast entry. This is the
“From” Unit and must be convertible to the “To” Inventory Unit of Measure. It must be a
valid From/To unit on the conversion table and a valid Unit of Measure in that table also.
Ex 1: Lasso sold 2 qts/acre. Ex 2: Used 4oz of this product, takes 2 packages from inventory.
For every 1 unit applied, it sells 2 ounces. And every one unit of inventory counted/ordered is a
2oz package. Ex 3: 1.0000 oz, oz. An item usually sold by the ounce, should be set up here as 1
ounce and inventory as 1 ounce. Then it may be sold by the quart, but will always be inventoried
by the ounce.
You must enter gallons as GAL or GL to get the products (28%) to allow
you to enter as gallons instead of lbs.
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Unit to convert to. Must be valid option from Fert Units File. <F4> to prompt. Ex:
Inventory kept in ounces – OZ.
When a new A/R chemical or service item is added, it must be added here also only. When an A/R
Chemical or service item is deleted, it must be deleted here too.
Micro-nutrients.
Version 4 requires all blend products to be priced in tons or pounds, not both. With Version 5, you have the
ability to price Micro-nutrients (zinc, manganese, etc) by the pound. This requires setting up these products
here if their units are different than the standard unit.
4. Formulation Options
A formulation tells what ingredients could be mixed, what they are used for, and in what order to
mix them. You must enter multiple source products BEFORE individual products to recommend
products accurately.
You may enter up to 20 fertilizer items, then list any chemicals allowed, then
list service that could apply to this recommendation.
You may enter a formula entirely of
chemicals and services. You may set up a different mixing order per branch by creating a similar
formula.
U6FHM0 FERTILIZER FORMULATION OPTION ENTRY 3/20/02 (A,C,I,D) . . . C AGVANTAGE AGRONOMY 21:58:55 Formulation option number . . . 23 Form Description . . . LIQUID BLEND Liquid blend . . . Y Desired % of Water . . . 37.0000 Desired % of Clay . . . 1.5000 Invoice Fert. by Blend Y/N Y
Item number if Billed by blend
Enter F4=Prompt F12=Cancel U&A
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Enter the percent of water that this formula should be when it is complete. Blend program will
come to this number. 37 = 37%
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%
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Clay indicates it’s suspension blend = clay is added to suspend the other non-liquid ingredients
so they do not fall to the bottom.
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Y = Blend should calculate formula to achieve the desired % of water.
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Y = When this formula is invoiced, on the invoice only the name of the blend will print.
N = When this formula is invoiced, on the invoice each item in the formula will print.
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If Y was answered to “Invoice Fert by Blend”, then enter the item number to get the
description from for the blend name on the invoice.
Press ENTER to continue to the next screen.
U6FHM0 FERTILIZER FORMULATION OPTION ENTRY 2/25/03 AGVANTAGE AGRONOMY 08:13:15 Formulation option number: 80 Item number . . . Item type . . . Item Calculating Seq. . Item Printing Sequence. Default Use? . . . " ", "C", "Y", "N" Type Option, press enter. 1=Select 4=Delete Calc Print Opt Item Number Description Type Seq Seq Use WATER WATER W 1 1 C 57100 ROUNDUP ULTRA - BULK C1 2 2 C 57300 2,4-D LV4 - 1 GAL C2 3 3 C 57200 AMMONIUM SULFATE - 51# BAG C3 4 4 C 956100 APPLICATION - LIQUID SP 5 5 Y Bottom Enter F1=Enter Formulation F4=Prompt F12=Cancel U&A
•
Set up formulas that have several trace elements available during blending; ie. zinc,
manganese, etc. enter them in the formulation and if you needs them, they will be on that
screen. If you do not need them, they will not be used nor printed.
•
Add chemicals to a formula and identify them by putting the C in Default Use. These will
then be available automatically on the Chemicals entry screen.
•
Include services last on each formula, so they will be added automatically onto the blend.
•
With Version 5 – you can have up to 50 items in a formula (we recommend however, for
faster entry, to offer more formulas with less items to roll through.)
•
Add formula zero here with services on it, to get services automatically billed on chemical
entry screen also.
•
You can add lime with type L and use actual pounds.
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Must be a valid item from your A/R Item file, press F4 to lookup an item.
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Determines which ingredients to use in fertilizer blends. Use <F4> to prompt for valid
choices. Valid types come from your Agronomy Type file. Which fertilizer type is the major
component of this product. Ex: Use this to calculate fertilizer this product is; N, P, or K
source. To enter multiple Nitrogen sources, enter N2 as the second nitrogen source. Water
must be W, Clay must be CL, Services must be FT, DL, BL, or SP. All other types follow the
periodic table.
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The sequence or order that these items need to be mixed in. you want to mix or calculate these
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Determines the order to print items on the blend sheet. This also accumulates weights in this
order. If nothing is entered in print sequence, it will use calculating sequence. The program will
calculate water last (to get to 37%), but needs to be added to mixer first (to prevent dry ingredients
from hardening. Clay is last.
D
This field is now used for more than just services, it is used to identify chemicals also.
A Y or N here, tells the program this is a service and should show on the F10-Services screen
in Blends.
Y=Yes Use this service on the majority of blends. Automatically bill this at the rate the item
carries, so user doesn’t have to.
N=No Do not bill this service automatically, but have it as an option on the services screen
so I can change it to Y and bill it easily.
C=Chemical, tells the program this is a chemical and should show on the F2=Chemicals screen
during blends/spray orders. You can remove it during the spray order, but having it
show up there automatically will help speed up the majority of the spray orders.
Blank This is not a service or a chemical, it is a fertilizer.
The sequence blended added to allow liquid formulas to put the water in the blender first before
the dry ingredients so the dry ingredients don’t turn to concrete in the blender when the water is added.
Water needs to be next to the last at the end of the formulation so we calculate the correct amount of water.
Water needs to be fertilizer type "W". Clay needs to be the last item in the formula and it must be type
“CL”. This makes it a suspension blend (which contains clay to suspend the fertilizer in the water).
5. Source Information
This source file tells what percent of N, P, K, and other trace elements are in this item. It is also
used to calculate unit of measure on liquid blends and weight for Ranco Blenders. For chemicals
or seed or any product to affect the guaranteed analysis, then they need to be added to this file
with a weight.
U6SOM010 FERTILIZER SOURCE INFORMATION FILE MAINTENACE 3/21/02 (A,C,I,D) . . . I AGVANTAGE AGRONOMY 09:14:52 Item number . . . 10300 10-30-0 Weight . . . 11.57 Percent of N source . . . 10.0000 Percent of P source . . . 30.0000 Percent of K source . . . First trace source . . . First trace code . . . . Second trace source . . . Second trace code . . . . Percent of water . . . . 36.0000 Percent of clay . . . . 1.5000
Enter F12=Cancel U&A
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Must be a valid item from the A/R item file. Use F4 to select one.
W
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How many pounds of this item are in 1 gallon of liquid. Enter the product weight for Ranco
blender use also. Leave this blank on dry fertilizers.
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Use weight per cubic foot or other unit that is defined in the ar item file where the prices come
from.
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The percent of this trace element in one unit of this item.
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The code representing this trace element. Should be a valid trace element from the periodic
table of elements, but we do not store that information on the system. Reference the “Source
type” from the Agronomy Type Information option on the Agronomy Setup menu.
P
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What percent of water does this product account for. How much water is in this product?
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C
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What percent of clay does this product account for. How much clay does this product add to
the mix?
For Liquid Blends, you must set up Water and Clay in this file; it should look like this:
Item number . . . WATER . . .CLAY
Weight . . . 8.33 . . . 25.00
Percent of N source . . . Percent of P source . . . Percent of K source . . .
First trace source . . . 100.0000 . . . 100.0000 First trace code . . . . W . . . CL Second trace source . . .
Second trace code . . . . Percent of water . . . . 100.0000
6. Operator Information
U6OPM010 FERTILIZER OPERATOR FILE MAINTENANCE 2/14/01 (A,C,I,D) . . . I AGVANTAGE AGRONOMY 11:48:15 Operator number . . . 1
Operator name . . . TOM BROWN
Number of unpaid commissionable acres . . .
Date that the unpaid commission is cleared . . . 3/15/00 MMDDYY
Number of paid commissionable acres . . . Date that the paid commission is cleared . . . . 4/15/00 MMDDYY
Last date the operator file was updated . . . . 10/01/00 MMDDYY
Pesticide license number . . . 1234567891234
Pesticide license expiration date . . . 6/01/01 MMDDYY F12=Cancel U&A
Keeps track of who does the spreading and identifies custom application. After spreading is
done, you can update the operator at that time also, allowing for the changes that may occur at the
last minute. Operator name prints on blend sheet.
You also keep this information by machine.
Keeps acres that you pay commission on. Pulls license from here for spray ticket. If operator has
license number in 2 different states, then enter them in this file twice.
7. PPE Descriptions - Personal Protection Equipment
U6MSM010 Applicators PPE Message Maintenance 2/19/01 (A,C,I,D) . . . I AGVANTAGE AGRONOMY 12:00:21 Restricted Pest Code 1 PPE Descriptions LONG SLEEVES, HAT, GLASSES, GLOVES Enter F12=Cancel U&A
Tells various Personal Protection Equipment text messages to print on Spray Orders and Blend
Sheets. Items can be identified with this code in the restricted chemical file. The message on the
restricted chemical file prints on invoices, blend sheets, and spray work orders.
C
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This code identifies a PPE required for a group of item. Those items must have this code on
their “Hazardous Chemical” record.
P
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Spell out the personal protection equipment needed for this group of items. This will print on
the Spray Work Order and the Delivery Ticket. Possible choices should be:
Gloves, Eyewear, Hat, Apron, Long Sleeves, etc.
Suggestions:
**Restricted chemical report – needs to be by branch. Ask for this on the screen along with the
date.
8. Constants Information
You must setup (at least) one record in this file to begin using the Agronomy package. Set up
location 1.
U6C6M0 FERTILIZER CONSTANTS MAINTENANCE 2/25/03 (A,C,I,D) . . . C AGVANTAGE AGRONOMY 07:49:20 Location . . . 1 Company name . . . AGVANTAGE AGRONOMY Address 1 . . . 107 WOODLAKE DR S.E. Address 2 . . . City, State, Zip . . . ROCHESTER MN 55904 - Number of tons in a batch . . . 8.000 Mixing order number . . . 574 Initial Blend Mode A, L, U L U=Units, L=Lbs, A=Analysis Print multiple mixing sheets Y/N Y Print second column Y/N . . . Y Print field map . . . N Units in Tons or LBS . . . T Farmplan Authorization Minimum 1 Blend Sheet Printer ID . . . . INFOPRT12 # of Copies 1 Spray Order Printer ID . . . . NOPRINT # of Copies 1 Shipping Document Printer ID . NOPRINT # of Copies 1 Enter F12=Cancel
N
N
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o
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T
T
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I
I
n
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A
A
B
B
a
a
t
t
c
c
h
h
How many tons of fertilizer does you blender hold. This is the main blender used at this
location, set up another location and designate the size of another blender there. If you have a
Ranco blender, this field is not used.
M
M
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x
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O
O
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N
N
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Shows last mixing order assigned. System will generate mix order number for you, from here
if you don't enter one on mixing sheet. You can override this on the mixing sheet. This
mixing order number becomes the invoice # for easy tracking.
I
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B
B
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M
M
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A
A
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L
L
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U
U
I
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n
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w
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y
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w
w
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p
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l
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y
y
?
?
A
A
=
=
A
A
n
n
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y
y
s
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,
,
L
L
=
=
L
L
b
b
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U
U
=
=
U
U
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/
/
a
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P
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M
M
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M
M
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S
S
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Y
Y
/
/
N
N
Y will print a blend sheet for each batch to mix. When the blend sheet is printed, the mixing
order number will change on each blend sheet (different from the order number). This will
allow multiple mix sheets per truckload instead of one sheet per truckload/batch mixed. When
a Blend requires 6 batches, do you want one mix sheet per batch?
P
P
r
r
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n
t
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S
S
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C
C
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Y
Y
/
/
N
N
No longer used. Printed extra information on blend sheet.
P
P
r
r
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t
t
F
F
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l
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M
M
a
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p
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Y will print area for field map on blend sheet. N will not.
U
U
n
n
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t
t
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s
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T
T
o
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P
P
o
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T = You enter fertilizer as tons. L = You enter fertilizer as pounds. If you don’t have anything
in this field, it defaults to (T) Tons. This tells A/R how to price and inventory this unit.
F
F
a
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A
A
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M
M
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this minimum will then request authorization. If no authorization is needed, enter all 9’s. 500
= blends totaling $500 require authorization to enter.
P
P
r
r
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t
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r
r
I
I
D
D
’
’
s
s
Identify which printer you want each of these forms to go to.
#
#
o
o
f
f
C
C
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p
p
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s
Identify how may copies of each of these documents you want printed on a regular basis.
U6C6M0 FERTILIZER CONSTANTS MAINTENANCE 1/03/02 (A,C,I,D) . . . C AGVANTAGE AGRONOMY 11:44:08 Location . . . 1 Desired P . . . 10 Desired H2O/Ton . . . Desired H2O/Gal . . . License number . . . S123456789 Maximum RPMs . . . 1000 Ranco Blender . . . N Require Farm Code Y/N . . . . N Require Field Y/N . . . N FLC Herbicides . . . 420 FLC Insecticides . . . 320 FLC Services . . . 490 FLC Fertilizers . . . 410 FLC Seed . . . 600 Enter=Continue F4=Prompt F12=Cancel U&A
D
D
e
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i
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N
N
,
,
P
P
,
,
K
K
The amount of Nitrogen, Phosphorous, Potash we are to get to in our recommendations. This
will be used in calculating recommendations.
L
L
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n
n
s
s
e
e
N
N
u
u
m
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b
b
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r
r
(License # not used, comes from operator, take this off the screen). This is our company
applicator license number.
R
R
a
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n
c
c
o
o
B
B
l
l
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n
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Y = Yes, we have a ranco blender at this location, therefore print RPM’s on blend sheets for
this location.
N = No, we do not have a ranco blender at this location, print lbs on the blend sheet.
R
R
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q
q
u
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F
F
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&
&
F
F
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Y = require the farm and/or field during entry of a blend, spray ticket, and estimate. In order
to keep field history, you need this information on each transaction. N will have these fields
on the screen, but will not force you to enter data into them.
F
F
i
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L
L
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C
C
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s
Enter the FLC number of your Fertilizers, Chemicals (Herbicides & Insecticides), Seed and
Fert Services set up on your AgVantage Items. Verify these items are set up properly. These
items will show when you prompt on services, or item # during Fertilizer and Chemical entry
screens. These will be the categories available on the fertilizer item lookup screen. If you
have multiple Fertilizer FLC’s set up already, use your bulk fertilizer FLC.
Total fields on Estimates and Profit Analysis are categorized by FLC.
“Crop Protection” is all Chemicals (non-seed FLC items) entered on the Chemical/Misc Spray Order
entry screen.
We convert to (T) tons.
U6C6M0 FERTILIZER CONSTANTS MAINTENANCE 12/04/02 (A,C,I,D) . . . C AGVANTAGE AGRONOMY 10:42:43 Location . . . 1 Emergency Phone Number . . . 507-288-7042 Default Anhydrous Item . . . 55500 Lbs to Round fert. ingredients . 1 1-10 10=10 lbs 1=even lbs Enter=Continue F12=Cancel
Emergency Phone Number
Enter a phone number here that prints on the delivery tickets.
Default Anhydrous Item
Enter your item number for anhydrous ammonia so during anhydrous ticket entry you
will not have to enter this item number each time.
Lbs to Round Fert. ingredients
Enter the number to round to when blend ingredients are calculated during the
AgVantage Blends/Work Orders entry screen.
Ex.
1= round ingredients to the nearest lb.
10= round ingredients to the nearest 10 lbs.
Blank = do not round.
9. Crop Information
This Crop file identifies the different crops grown in your area.
U6CRM010 AGRONOMY CROP MAINTENANCE 3/11/02 (A,C,I,D) . . . I AGVANTAGE AGRONOMY 13:41:51 Crop name . . . CORN Previous crop value Crop value Desc. Input Cost 1 Planting Input Cost 1 8.00 Desc. Input Cost 2 Land Input Cost 2 100.00 Desc. Input Cost 3 Harvesting Input Cost 3 12.00 Desc. Input Cost 4 Plowing Input Cost 4 8.00 Desc. Input Cost 5 Misc. Input Cost 5 5.00 Desc. Input Cost 6 Input Cost 6 Desc. Input Cost 7 Input Cost 7 Desc. Input Cost 8 Input Cost 8 Desc. Input Cost 9 Input Cost 9 Desc. Input Cost 10 Input Cost 10 Desc. Input Cost 11 Input Cost 11 Desc. Input Cost 12 Input Cost 12
Enter F12=Cancel U&A
Enter one record into this file for each valid crop you handle. You may press ENTER after
simply entering the crop name to establish a valid crop.
Previous Crop Value
Crop Value
Desc Input Cost 1-12
This is the description of a fee associated with selling this crop. The fee may be for
planting, plowing, harvesting, disking, cultivating, chopping, or some other expense.
This field will be use in estimating, cost analysis, and recommendations.
Input Cost 1-12 (Cost per acre)
This is the fee associated with the description of the expense listed in the
coordinating description. Enter this fee with the decimal as cost per acre. This
field will be use in estimating, cost analysis, and recommendations.
Set fee or expense per acre for these services. Also found in the crops file to define per
crop. Used during estimates and blends.
10. Unit Conversion Information
This file tells the calculation to convert one valid unit to another. It validates and calculates
variable units of measure you are converting from and to. The unit blended in (from unit) must
be converted to the unit it is kept in inventory (to unit). Prompting on the U/M field will access
appropriate units for the item. We should have provided some standard unit conversions in this
file, you may add other conversion factors to this file as needed.
U6CVM020 Unit Conversion Table 2/14/01
10:43:16
(A,C,I,D) I Selling Unit OZ
Inventory Unit LBS Conversion Factor 16.00000 Enter F4=Prompt F12=Cancel U&A
Conversion Table
From Selling/Application Unit To Inventory Unit
2
Pints
1
Quart
4
Quarts
1
Gallon
16
Ounces
1
Pound
128
Ounces
1
Gallon
2000
Pounds
1
Ton
Conversion by product number.
Ex. Lasso at 4 qts per acre. Enter as one unit here, pints, qts, gallons, and it will convert to
gallons for billing and inventory. They will use same units at all locations, not different by
location (may need this in MN)
11. Factor Information
U6FCM010 FERTILIZER FINAL FACTOR FILE MAINTENANCE 2/06/01
(A,C,I,D) . . . C AGVANTAGE AGRONOMY 10:06:04
Item number . . . 6190 90% SULFUR (50 LB) Location . . . . 1 Final factor description . . . Final factor . . . Pounds/units . . . Enter F12=Cancel U&A
Relates to Ranco blender. Put each ingredient that goes into the blender to figure the
flow factor.
12. Disclaimer Messages
First Message prints on the blend sheet.
U6DMM010 FERTILIZER DISCLAIMER MESSAGE FILE MAINTENACE 2/14/01 (A,C,I,D) . . . C AGVANTAGE AGRONOMY 11:50:10
Location . . . 1 AGVANTAGE AGRONOMY
Blend Disclaimer message THIS THE THE DISCLAIMER MESSAGE ON THE BLEND SHEET
Enter F12=Cancel U&A
Press <Enter> to access Disclaimer and Spray policy to print on the bottom of the spray work
order. You may change this text if necessary. This screen prints in halves to fit on the spray
order. If you change it, be sure to test your results. Change the text here to fit on the report.
U6DMM010 FERTILIZER DISCLAIMER MESSAGE FILE MAINTENACE 2/14/01 (A,C,I,D) . . . C AGVANTAGE AGRONOMY 11:50:10
Location . . . 1 AGVANTAGE AGRONOMY Spray Disclaimer message DISCLAIMER: Ricks Fert Co. is not responsible for lack of pe rformance, crop injury, or other unintended consequences that may result from factors beyond our control such as, but not limited to, weather conditions, soil conditions, appli- cation time. Unsatisfactory performance must be reported to Ricks Fertilizer Co. within 14-21 days after application. Spray Policy message Spray Policy: Grower assumes all liability when a herbicide resistent crop is being sprayed next to a non-herbicide res- istent crop. This pertains if two herbicide resistent crops planted side by side are resistant to different herbicides. A buffer strip is strongly recommended. Grower:____________________ Date:___________ Grower notified of spray policy Y/N Do adjoining crops con tain crops resistant to herbicides Y/N Fields Signed Y/N Enter F12=Cancel
13. Sample Information
This file contains soil samples. These may be obtained electronically or manually.
U6SAM010 FERTILIZER SAMPLE INFORMATION FILE MAINTENANCE 1/03/02 (A,C,I,D) . . . I AGVANTAGE AGRONOMY 11:17:03 Customer number . . . 5051 ROBERT TACKETT Farm code . . . 1 Field code . . . 1 Sample number . . . . 2 Acres . . . 2.50 Description . . . NEEDS PHOSPHORUS Enter F12=Cancel U&A
14. Units of Measure
Identifies valid units of measure for agronomy products. We provide this so that we can verify
the units you are converting from/to are valid units. When you add a fertilizer product or service
to the fertilizer Item Defaults file, the U/M must be one of these.
U6UNM020 Agronomy Units 2/14/01
10:23:49
(A,C,I,D) C Unit ACR
Unit Description ACRES
Active Code
Valid Units of Measure in the file will show when you prompt on Unit:
Unit Description ACR ACRES BAT BATCH EAC EACH GAL GALLON LBS POUNDS MIL MILE OZ OUNCES PNT PINTS QRT QUART TON TON 5PKG 5 OZ. PACKAGE
15. Agronomy Type Information
This file is provided in AgVantage software so formulas can be set up in one order, and
recommendations can be entered on the blend information screen in another order. This
is the order for the blend information entry.
U6FTM020 Source Ingredient Sequence 2/03/01 16:12:22
(A,C,I,D) I Sequence No. 030
Source Type K Enter F4=Prompt F12=Cancel U&A
These are the only valid fertilizer types that can be used in formulas. The same type
cannot be used twice in one formula. Currently, the only valid options must be one of
these:
010 N
NITROGEN
020 P
PHOSPHORUS
030 K
POTASH
040 S
SULFUR
047 B
BORON
050 ZN
ZINC
070 MG
MAGNESIUM
080 MN
MANGANESE
085 CU
COPPER
090 FE
IRON
105 L
LIME
106 F
FILLER
110 SP
SPREADING
120 DL DELIVERY
121 D1 DELIVERY
122 D2
DELIVERY
130 FT
MISC. FERTILIZER SERVICE
140 BL BLENDING
146 B2
BLEND2
150 W WATER
160 CL CLAY
501 C1 CHEMICAL 1
502 C2 CHEMICAL 2
503 C3 CHEMICAL 3
New in Version 4 is the option to set up more than just these. You can now add another
service type (D2=for a second delivery fee) and use that in a formula. New in Version 5
is the option to add chemicals and up to 50 items in a formula.
16. Restricted Chemicals
Use this option to identify restricted chemicals that you sell with their re-entry intervals and
personal protection information. Also use this file to identify the EPA # on items that are not
restricted, but have an EPA#. Hazardous description shows on spray ticket and in counter. Print
the Restricted Chemical sales report from the Sales Analysis Menu in AgVantage A/R. Complete
name and address are included on that report as newly required by federal regulations. This is the
same file accessed in AR.
U4HZM0 RESTRICTED CHEMICAL FILE 5/19/01 (A,C,I,D) I AgVantage Agronomy 10:32:02 Item Number . . . 5050 ARENA Hazardous Class . . Conv to Gallons . . 1-9,999.9999 Predominant Crop . . Haz Desc 1 . . . THIS IS A RESTRICTED CHEMICAL Haz Desc 2 . . . Haz Desc 3 . . . R.E.I. . . 48 P.P.E. CODE . . 1 Restricted Code. 1 EPA Number . . . 1234567 COMMENT 1 . . . THIS IS A COMMENT ON THE RESTRICTED A/R FILE COMMENT 2 . . . COMMENT 3 . . . COMMENT 4 . . . F3=Exit F4=Prompt F12=Cancel U&A
H
H
a
a
z
z
D
D
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s
s
c
c
1
1
-
-
3
3
This prints on invoices under the item sold. This also prints on blend sheets and spray orders
R
R
E
E
I
I
Reentry Interval. Period of time in hours (8,12,24) when it is not safe to enter this area after
this chemical has been applied. To enter during this time, you must have certain equipment to
protect yourself from this chemical. Identify those in the Restricted Code. Prints on blend
sheet and spray order.
P
P
P
P
E
E
C
C
O
O
D
D
E
E
Must be a valid code from the PPE database set up in fertilizer. This applies to items that
may/may not be restricted, but require PPE.
R
R
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C
C
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Anything in this field means this item is restricted and requires a valid license # and expiration
date when sold. Leave this blank on items in here that do not require an applicator license.
E
E
P
P
A
A
N
N
u
u
m
m
b
b
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r
r
This is the number that identifies this chemical with the Environmental Protection Agency. Prints on
invoices and fertilizer spray orders and blend sheets.
17. Customer Information
Use this option to display (or change if authorized) select customer information.
U4CSM1 Customer Information 12/04/02 10:48:48 Type options, press Enter: 2=Change 5=Display Customer Position to Name Opt Number Name City St Phone 99556 8458 200120 JOE MAYO'S FATHER Rochester MN 507-555-1949 888 TESTING COD CODE 998 A ALABUE BENNNNNNNNNNNNNNNNNNN Byronnnnnnnnnnn MN 507-775-9999 997 A ALBERTS BONNIE Byron MN 507-775-9999 3508 A CAPITAL CORP. ST PAUL MN 507-288-7042 995 A TEST BUDGET Byron MN 507-775-9999 992 A TEST DEFER CUSTOMER Byron MN 507-775-9999 996 A TEST DISCOUNT CUSTOMER Byron MN 507-775-9999 999 A TEST PREPAY CUSTOMER Byron MN 507-775-9999 1297 AAA STUDENT MARION MN 282-6353 2215 AADAHL EDWARD BYRON MN 612-345-3325 1481 AADKINS REPAIRABLE SERVICES CEDAR VALLEY MN More... F3=Exit F5=Refresh F12=Cancel
Enter the Name of the customer you are looking for in the “Position To” field or Roll up/Down to
find them. Type the option to either display or change a customer, as defined above and press
ENTER.
U4CSM2 Display Customer Information 12/04/02 11:06:42 Customer: 1297 AAA STUDENT Phone Number(#): 507-282-6353 Home Phone #: 507-288-7042 Addl Phone #: 507-896-1458 Cell Phone #: 507-253-6879 Name of Spouse: JULIE email Address: [email protected] Pest Cert # S5646848 Pest Exp Date 7/31/02 Miles from Elev 26 Note 1 BE CAREFUL ON THIS PROPERTY - THEY ARE FUSSY BUT GREAT Note 2 CUSTOMERS.
Enter=Continue F12-Cancel
18. Printer Setup
This option allows you to print agronomy blend sheets, work orders, delivery reports at a
different printer within a location. If you want these reports to print at the printer next to your
workstation, then add yourself to this file and identify that printer. Any user not setup in this
option, will get their reports at the printer identified in their location in the Agronomy Constant
file.
U6USPM0 Printer Setup 4/09/03 08:01:46 Type options, press Enter: 2=Change 4=Delete 5=Display User Blend Sheet Blend Sheet Spray Order Spray Order Ship Doc Opt ID Printer ID # of Copies Printer ID # of Copies Printer ID
AL PRT02 2 PRT02 4 PRT01 6
CHUCK INFOPRT20 1 INFOPRT20 2 INFOPRT20 3
Bottom
F3=Exit F5=Refresh F6=Create F12=Cancel
Press F6 =Create
To add a new record in this file for any user who does not want their
printouts to go where the constant file sends them.
U6UPSM2 Add Cardtrol Table Information 4/09/03 07:59:49 User ID . . . .: LISA Blend Sheet Printer : PRT02 Blend Sheet # Copies: 3 Spray Order Printer : PRT02 Spray Order # Copies: 2 Shipping Doc Printer: PRT01 Shipping Doc # Copies 1 Enter F12-Cancel
User Id
Enter the user name the way they sign onto the system.
Printer
Enter the printer id where you want your reports to print. You must enter a valid printer
id the way it is set up on the system. To find valid printer id’s:
At a menu, type: GO PRINTER. Take option 2. Work with Printers.
# of Copies:
Enter the number of copies you want the program to generate each time to tell it to printer
each report. For example: If you have multi-page forms, only print 1 copy. If you print
on a laser printer, you may want 3 copies.
Agronomy Reports
U6MEN2 Agronomy Reports Menu System: S104VY6M Select one of the following: 1. Farm Information 2. Field Information 3. Sample Information 4. Formulation Options Information 5. Operator Information 6. Messages 7. Crop Information 8. Hazardous Material Report 24. Agronomy Main Menu Bottom Selection or command ===> F3=Exit F4=Prompt F9=Retrieve F12=Cancel
(C) Copyright AgVantage Software, Inc. 1992, 2002
Reports are available to verify the accuracy of the data entered, and to distribute
information.
Agronomy Recommendations - History
U6MEN3 Agronomy Recommendations - History System: S104VY6M Select one of the following: 1. Maintain Soil Tests 2. List Soil Tests 3. Recommendations and Profit Analysis 4. List Recommendations not Blended 6. History Inquiry 24. Agronomy Main Menu Selection or command ===> F3=Exit F4=Prompt F9=Retrieve F12=Cancel
1. Maintain Soil Tests
Soil tests are usually done every three years to a field to analyze the soil needs and determine if
the soil is being depleted of it’s nutrients.
Even though they may use GPS grid sampling, they still need blend tickets to tell how much
fertilizer to load on that precision ag truck. If the truck has two tanks, it can blend as it is
applying.
U6STM010 FERTILIZER SOIL TEST FILE MAINTENANCE 1/03/02 (A,C,I,D) . . . I AGVANTAGE AGRONOMY 11:47:04 Customer number . . . 100 Test last Farm code . . . 1 Field code . . . 1 Sample number . . . . 2 Lab number . . . OSL Soil type number . . . 2 Percent of field . . . 20.0000 Information sheet number . . . AB14 Report date. . . 10/16/00 N PPM . . . 12.00 First P PPA. . . 26.00 Second P PPM . . . 25.00 K PPA . . . 1.00 S PPA . . . MG PPM . . . Z PPM . . . MN PPM . . . Enter F12=Cancel U&A
U6STM010 FERTILIZER SOIL TEST FILE MAINTENANCE 1/03/02 (A,C,I,D) . . . I AGVANTAGE AGRONOMY 11:47:04 Customer number . . . 100 Test last Farm code . . . 1 Field code . . . 1 Sample number . . . . 2 CU PPM . . . FE PPM . . . B PPA . . . CA PPM . . . SO PPM . . . Percent H . . . Percent K . . . Percent CA . . . Percent MG . . . Percent SO . . . Percent Organic matter . . . Exchange cap . . . Soil salts . . .
U6STM010 FERTILIZER SOIL TEST FILE MAINTENANCE 1/03/02 (A,C,I,D) . . . I AGVANTAGE AGRONOMY 11:47:04 Customer number . . . 100 Test last Farm code . . . 1 Field code . . . 1 Sample number . . . . 2 Soil PH . . . Buffer PH . . . Excess lime . . . . P res . . . K res . . . ECE . . . Lime Rec . . . Previous crop . . . Enter F12=Cancel U&A
