Computer
Supported Project
Management
Computer Supported
Project Management
Overview of Project
Management So4ware
Market Review of Tools
and So4ware
Demo of Microso4
Project
Project Management
Software
Benefits
,Pitfalls and Best
Practices
Project Management So4ware
Help manage projects from start to finish
Plan and control the variables involved in a
project
Integrate funcEons such as calendars, charts,
etc.
Meet the requirements of a project in an
easier way
Benefits (1)
BeOer resource allocaEon decisions
Make apples-‐to-‐apples comparisons
Saves Eme and cost
Offers objecEve tracking
Benefits (2)
Keeps great ideas in-‐house
Facilitates team communicaEon
Accountability of team members
Transparency of project progress
PiWalls (1)
InsEll a fear of “messing things up” in the
team members
SEck to the generic training materials and
help guides when geZng people up to
speed
Trust no one
Rely on the so4ware to solve the resource
management problems
Keep using all the other systems “in the
same way we always did”
Let the team members make updates “if
they feel like it”
PiWalls (2)
Best PracEces (1)
Keep it modest and adaptable
Incorporate exisEng sound project
management methods
Limit the reporEng requirements
Plan and track projects, not maintenance
acEviEes
Implement an adequate set of metrics to
give early warning of potenEal problems
IdenEfy risks up front & conEnue to assess
potenEal risks throughout the project
Best PracEces (2)
Market Review of
Project Management
Tools
Market Review of PM
Tools
Free and Open Source
Software
So4ware which can be modified and
distributed without restricEon, in contrast to
proprietary or commercial so/ware
Cloud computing
Internet based compuEng, where
shared resources, so4ware, and data
are provided through common
centers and usually built on servers
Market Review of PM
Tools
Tools are classi+ied based on
these functions:
Portfolio Management
Collaboration
Time Tracking and Scheduling
Project PorWolio Management
methods for analyzing and collecEvely managing a group of
projects.
ObjecEve: determine the opEmal mix and sequencing of
proposed projects
AOributes:
1. project's total expected cost,
2. resources (human or otherwise) expected Emeline
3. schedule of investment
4. inter-‐dependencies with other projects in the porWolio
PPM So4ware Requirements
Accurate tracking of investment status
Graphical dashboard, dynamic comparisons, what-‐if
analysis
Resources allocaEon across investment porWolio
SimulaEon of alternaEve allocaEon
User friendly
Avoid resistance and speed up the adopEon
PPM EvaluaEon Criteria
Current offering Strategy Market presence
PorWolio management Product strategy Installed base Project management Cost Revenue
Resource management Etc InternaEonal presence Financial management Etc
Etc
Current offering: 59 criteria that focused on core and
advanced funcEonality
Strategy: 13 criteria to determine vendors´ vision and
future scenarios
Market presence: 11 criteria to evaluate vendors´
penetraEon in the current market
Vendor
Comparison
IT-‐Driven segment:
emphasize what is criEcal for managing IT porWolios that affect IT investments
Vendor
Comparison
Business-‐Driven segment: emphasize
features that are criEcal for business-‐
driven project porWolios (new product development, strategy mapping, program management)
Overview on the market leaders
CA CLARITY
–
pragmaEc features for IT organizaEons
–
make project management more accessible for more resources
in the organizaEon (deep training)
–
strength and dedicaEon in applying PPM discipline to business-‐
driven porWolios
HP
–
suited to organizaEons with complex IT management needs
–
IntegraEon of features, such as financial management, that
support IT management decisions
Overview on the market leaders
ORACLE
–
Full menu of soluEons for mature, project-‐focused organizaEons
–
best suited to business-‐driven projects with extensive planning
requirements
MICROSOFT
–
Deliver PPM funcEons from strategic planning all the way
through to individual contributors on a project
–
The most project-‐centric of the vendors
–
Make strides to make managing projects more pragmaEc
CollaboraLon/Conferencing
1. Basic Offering – low price & low features
Tools such as AcEvecollab, Assembla, Basecamp
Rudimentary discussion forums for individual project, file sharing & chat All web based, some
with mobile interface Focus is on simple &
easy to use
Basic authorizaEon levels
2. PPM Market Leaders– premium price & sophisEcated features
Tools such as Planview, CA, Oracle (Primavera), HP & SAP
Real-‐Eme capabiliEes: Captures Workflow & monitoring in central locaEon, discussion groups & message boards
Both web and customer locaEon opEon available, mobile interface available
Focus is on other features such as tacEcal depth (not collaboraEon) as target customers use other means for project collaboraEon (typically separate purchase of collaboraEon tools needed)
Very customized authorizaEon levels available.
Customized integraEon with general ERP and detailed data synchronizaEon.
CollaboraLon/Conferencing
CollaboraLon/Conferencing
3. Medium level offerings– medium price & specialized features
Tools such as AtTask, Compuware & DapEv
Key difference is that it is browser, plaWorm & database independent
Captures Workflow & monitoring in central locaEon, discussion groups , message boards & feedback
Both web and customer locaEon opEon available, mobile interface available
Simpler & easier to use than market leader offering Customizable authorizaEon levels available
CollaboraLon/Conferencing
The 2010 version of the tradiEonal project management
tool Microso4 Project is now compaEble with SharePoint,
that allow limited collaboraEon on team sites, blogs and
meeEng areas, including features of social systems, such
as labeling and news feeds.
Time Tracking / Scheduling
Control the project’s schedule resources used
Hard to have the same level of control
without PM so4ware
Control of tasks execuEon and Eme tracking
GanO charts
Assigning tasks
Resources leveling
Time Tracking / Scheduling
AlternaEve opEons
Redmine, Conmidworks, Zoho projects
Time Tracking / Scheduling
Time Tracking / Scheduling
Time Tracking / Scheduling
Microso4 Project
More complete soluEon
AutomaEc resource leveling and calculaEon of task Emes
DEMONSTRATION OF
IMPORTANT FUNCTIONS
IN MICROSOFT PROJECT
MS P U Ll iz aL on
ConcepEon Development ExecuEon CompleEon
Life cycle of a Project and MSP usage
Microsoft Project 2007
MS P U Ll iz aL onConcepLon Development ExecuEon CompleEon
LiOle use of MSP Just geTng started with Project
Phase 1: ConcepLon
hOp://www.youtube.com/watch?v=P65XuN5sW7I
Microsoft Project 2007
MS P U Ll iz aL onConcepEon Development ExecuEon CompleEon
Main MSP FuncEons: • CreaEng a Task List
• SeZng Up Resources
• Assigning Resources to Tasks
• FormaZng and PrinEng Your Plan
Phase 2: Development
Microsoft Project 2007
EsEmate and enter how long each task should last.
Create a milestone to track an important event.
Organize tasks into phases.
Create task relaEonships by linking tasks.
Record task details in notes and insert a hyperlink to content on the Internet.
Check a project plan’s overall duraEon.
CreaLng a Task List SeZng Up Resources Assign Resources to Tasks FormaZng Your Plan Phase 2: Development hOp://www.youtube.com/watch?v=ZpYe_rmlFDc 34
Microsoft Project 2007
CreaEng a Task List SeTng Up Resources Assign Resources to Tasks FormaZng Your Plan
Set up basic resource informaEon for the people who work on project
Enter basic resource informaEon for the equipment that will be used in project
Enter resource informaEon for the materials that will be consumed as the project progresses
Enter cost resource informaEon for financial tracking
Set up cost informaEon for work resources
Change a resource’s availability for work
Record addiEonal informaEon about a resource in a note
Phase 2: Development
hOp://www.youtube.com/watch?v=c4uAPl4L6EM
Microsoft Project 2007
Phase 2: Development
CreaEng a Task List SeZng Up Resources Assign Resources to Tasks FormaZng Your Plan
Assign work resources to tasks
Control how Project schedules addiEonal resource assignment
Assign material resources to tasks
Assign cost resources to tasks
hOp://www.youtube.com/watch?v=ND41S2pQw1E
Microsoft Project 2007
Phase 2: Development
CreaEng a Task List SeZng Up Resources Assign Resources to Tasks FormaTng Your Plan
Customize a view and preview the way it will look when printed
Draw on the chart porEon of a GanY Chart view
Change the formaZng of text in a project plan
Edit and print reports
hOp://www.youtube.com/watch?v=0oVAzXk6slg
Microsoft Project 2007
MS P U Ll iz aL onConcepEon Development ExecuLon CompleEon
Phase 3: ExecuLon
Record progress on tasks through a specific date Record a task’s percentage of compleEon
Enter actual work and duraEon values for tasks
Main MSP FuncEon Tracking Progress on Tasks
hOp://www.youtube.com/watch?v=jTP-‐qVMOQlk
Microsoft Project 2007
MS P U Ll iz aL onConcepEon Development ExecuEon CompleLon Phase 4: CompleLon
Less use of MSP Lessons Learned, final reports
