MED U
Educational
Students, Administrators, and SuperManagers all use the same area for their unique login and password. Return to the MED U home page.
Communicate with the MED U staff - just a click away. Find out how MED U works by watching this
short video.
See Mastery Programs listed by Job Title, making course selection easy and effi cient.
See a summary of individual courses.
Explore MED U by taking a sample course and test. Non-Member or MED U subscriber pricing information. Information on developing your own
educational content.
Contact a MED Business Partner for pre-employment and employee screening and positional assessments.
Examine other educational opportunities available through the MED U Learning Management System.
View MED U’s records policy.
Introduction
MED U was developed in 2000 to provide quality industry specifi c education to HME providers and give students/employees an opportunity to learn, grow, and advance while helping their employer meet its goals. Your company’s primary MED U administrator is referred to as the Educational Coordinator. This guide
illustrates the features and functionality that your Educational Coordinator will use to manage your company’s MED U courses and student progress. A MED U guide for Students is also available online.
Home Page
Visit the MED U home page at www.meduniversity.net to log in
and access your company’s courses and student information. The MED U Learning Management System has undergone signifi cant changes! Please pay attention to any text in red boxes similar to this for important information about using this version of MED U.
Logging in:
1. Click on “Log In” on the left-side.
2. Enter your unique UserName and Password. This UserName and Password will give you access to both your student profi le and your manager and/or administrative options. You will have no need for your “SUPER####” or “ADMIN####” login as in the past.
3. Click on the “Log In” button.
I’m logged in, now what?
Once you are logged in with your unique login ID and password, you will see the “Enrollments” screen in your student profi le. This profi le will expand in size as you enroll and complete more of the 150 courses available to you as a MED U student!
You will also see “Manager Options” or Administrator Options” depending on your Educational Coordinator Status. The “Manager” will be able to see everyone in the company, enroll new students, add coursework, confi gure Mastery Programs, add “Other Training,” update the system, and more.
The “Administrator” will be able to see and monitor the students assigned to them, enroll students into courses and Mastery Programs, and add “Other Training.” We will go over the Administrator controls.
If you have forgotten your password, click on the “Forgot Password” link, and enter your information. An email reminder will be sent to you.
You also have the opportunity to change your password; this will be addressed in later sections.
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Once you log in, you will see your name and your company’s name.
Managers and Administrators will utilize these controls the majority of the time while in the student’s profi le.
The Educational Coordinator will be able to control all aspects of the MED U Learning Management System through the “Admin Options” menu bar. We will explore each individual command in the following pages.
The “Admin Options” Menu Bar
As your company’s Educational Coordinator with MED U “Super-Manager” access, you can now take control of many aspects of your company’s daily educational activities. Start by logging into the MED U Learning Management System and clicking on the appropriate link situated on the “Admin Options” menu bar.
The MED U Hierarchy is:
SuperManager
Administrator Administrator
Student Student Student Student
By clicking on the “My Students” link, you will be able to see all of your company’s students that are registered in the MED U Learning Management System.
Once you fi nd that student’s name, click on their link to edit the user’s profi le.
If you are a new MED U Subscriber, the MED U staff will preload your student list into the system.
If your student changes positions, email addresses, name, or is transferred to a different
Administrator, you can make those changes in the “Edit User” area. Always remember to click on the “Save Profi le” button on the bottom or your changes will be lost.
The “Primary and Secondary Contact” boxes are for the Educational Coordinators only. Student records can be sent to these contacts once a course has been completed by the student you choose. To make it easier to fi nd the
appropriate student, we have developed a “Search” tool, as well as alphabetical links.
Enrolling a student into a single course is very easy. Simply click on the “Enroll in a Course” button, and select a course from the dropdown box. You can even assign a passive “Due Date” to show the student what the expectation is in regard to a deadline.
By clicking on “Save Enrollment” at the bottom, you have now entered that course into the student’s enrollment profi le.
To enroll a student into a single Mastery Program, the process is the same. Simply click on the “Enroll in a Mastery Program” button, and select a Mastery Program from the dropdown box. Assign a passive “Due Date” if your company chooses to do so.
Click on “Save Enrollment” at the bottom, and you have now entered that Mastery Program into the student’s enrollment profi le.
From the “My Students” list, you can enroll students into a single course or a Mastery Program (you will see how to enroll multiple students and/or multiple courses in the next section).
Click on “Enrollments” in the student profi le and underneath the student’s name, you will fi nd several boxes that you can click on to enroll the student as you wish, or add education and training from seminars, webinars, or inservices to their MED U profi le.
The “Add Other Training” button will allow you to keep track of webinars, seminars, in-services, and other educational events the student may have participated in outside of MED U. Click on the “Add Other Training” button and enter information in the appropriate areas. When fi nished, click on the “Save Other Training” button to lock the information into the system. It is available on the student’s profi le under “Other Training.”
Click on the “Enroll Students” link to assign either courses or Mastery Programs to your student. If your company schedules the coursework throughout the year, you can assign a “Due Date” to those courses.
A “Mastery Program” is a compilation of courses based on the job title of the student. Mastery Programs usually have 2 components, the CORE Program, which has approximately 11 courses in it, and the Mastery, which adds between 8 and 20 courses depending on the job title.
To add a new student to MED U, just click on the “Add a Student” link. This link will direct you to a page where you enter the student information, including assignment to an Administrator, if you chose that option.
By holding down the “Ctrl” key on your
computer, you can select multiple courses as well as multiple students.
When done, remember to click on the “Enroll” Button.
By enrolling students in a Mastery Program that most fi ts their job title, you do not have to assess over 150 courses to determine which ones best meet the educational needs of that student. This feature saves you time when setting students up for the most appropriate coursework in the MED U Learning Management System.
Enter the student’s information into the boxes. This information is required before saving the profi le.
A 4-digit “PIN” is also required. This can be an employee number or any random number. Please avoid using obvious PIN numbers (1234, 1111, 9999, etc.).
The “User Type” gives you 3 choices: Student (the majority of your users), Admin, or SuperManager. You should only have one “SuperManager;” this is your Educational Coordinator. You may have many Administrators, or “Admins,” that could be department heads or directors in your company.
If your company utilizes “Admins,” select the Admin name from this dropdown box.
When done, remember to click on the “Save Profi le” button.
Student, Jane Student, Joe Student, New
The right-hand side of the Student’s Profi le is used to designate your company’s “Primary Contact.” This contact usually is your Educational Coordinator/SuperManager and is the point of contact for MED U staff. You can also assign a “Secondary Contact” if you so choose.
The “Send Results” box can be checked if you would like for that student’s assessment results to be sent back to them via email.
“Notify Primary” is an opportunity for the Primary Contact to get all email communications concerning this student’s tests, grades, status, etc.
You can “View Transcript” from this screen, and the Educational Coordinator or Administrator can resend the initial set up email by clicking on “Send New User Email.”
Once you determine who your Administrators, or “Admins,” will be within your company, click on the “Confi gure Admins” link to elevate those students to the Admin status. Those Admins will still have their student profi le of courses and their login and password will remain the same. However, the Admins will be able to assign courses and Mastery Programs, add other training, and view/print the student’s transcript.
The “Confi gure Admin” area allows the Educational Coordinator to view which students are assigned to which administrators, and lists the total number of students assigned to each administrator.
The SuperManager’s name will NOT appear in the “Confi gure Admins” area nor can the SuperManager be one of the administrators. When done, remember to click
on one of the “Save Admins” buttons located at the top and bottom of the screen.
It is best to set up the Administrators in the “Edit User” area. The information will be changed automatically on the “Confi gure Admins” area of the MED U Learning Management System.
Once you have entered the student information and clicked on “Save Profi le,” three buttons will appear below the profi le. By clicking on “Enrollments,” you will use the same process that you used when assigning coursework or Mastery Programs to existing student’s profi les.
The Administrator can also view a list of the students they manage in an area under their own profi le.
The students’ names are direct links to their profi les, where enrollments and profi les can be modifi ed.
By confi guring a user as an administrator, you are giving them access to monitor an employee’s educational progress, enroll a student in coursework, and enter any other training information in a student’s educational profi le.
“Company Courses” are courses and assessments that you, the MED U
subscriber, have designed and written. Company Courses can even be created to train employees on processes and procedures that your company uses every day in business. Once submitted to MED U, the Company Course and its assessment will be housed on the MED U Learning Management System. This gives the Educational Coordinator the ability to monitor and track the completion of new employee training, a process or procedural change, or any course you have developed that is not found in MED U.
The student will take the assessment in the traditional way (every course has to have an assessment) and their results will be posted in their MED U profi le, the same as all other MED U courses.
After you submit your custom company course to MED U, it will appear in your “Company Courses” queue as a link. You can click on the link to see the MED U course landing page.
Your Company Course is only available to you and your students; no other MED U subscriber can see it. Once it is installed, it will be available for you in your course queue, along with all of the other MED U courses, and is ready to distribute to your students the usual way.
If your company has requested “Company Mastery Programs” in the past, we will have them pre-loaded in the appropriate area and identifi ed by Mastery Program number and name.
To see the courses in the Mastery Program, click on the “Program Number” link.
On your “Company Mastery Program” screen, you can also see the number of courses in the Mastery Program and the total CEU count. As with the “Company Courses,” your Mastery Programs cannot be viewed by anyone outside of your company.
MED U offers a series of ‘Mastery Programs’ to help make the course selection process more effi cient and effective. Instead of assessing over 150 courses, the Educational Coordinator can assign the Mastery Program that mostly closely aligns with a student’s job title. MED U Mastery Programs consist of both a CORE program of approximately 12 foundation courses, and Mastery level courses that deal directly with the processes and procedures used in specifi c jobs.
In addition to the Mastery Programs created by MED, Educational Coordinators are able to design Company Mastery Programs that meet the unique needs of your company.
If a student changes jobs within the company and is assigned a new Mastery Program, any overlapping courses they have previously completed will not be reassigned.
“Company Mastery Programs” give you complete control over designing and implementing your own Mastery Program. MED U currently has 100 Mastery Programs in the system for subscribers to select. MED U subscribers have requested over the years to have over 200 custom Mastery Programs confi gured for them; now you have the ability to do this yourself.
Simply fi ll in the “Program Number” (we recommend using 3 letters and 3 numbers), fi ll in the
“Name” area, and add any comments if you so choose. Your company name will automatically be included and this Mastery Program will only be available for your company.
Click on “Save Mastery Program” button.
Under your Mastery Programs, you will see an “Add New Mastery Program” button. Start by clicking that button.
Once you save your Mastery Program number and name, click on that “Program Number” link in your Mastery Program queue. Now, you are ready to assign courses to your Mastery Program.
Once you enroll a student in a Mastery Program, that Mastery Program will remain as it was entered even if you make changes to the courses within the program. Anyone you enroll in that Mastery Program after you make any changes will see the updated course list.
Students are able to print their certifi cates for individual courses; MED U does not provide certifi cates for completion of Mastery Programs.
At fi rst there will not be any courses in your
Mastery Program. To install courses, click on the “Edit Courses” button under the “Program Courses” box. Select the course, or multiple courses, you would like (by holding down the “Ctrl” key) and click on the double arrows to place them in the Mastery Program course box.
Once you have the selected all the courses for your Mastery Program, click on the “Save
Changes” button at the bottom. The courses will now appear in your “Program Courses” box for that Mastery Program.
To add or remove courses from the Mastery Program, click on “Edit Courses” again, and add courses by highlighting the course and clicking on:
Or select courses you want to remove from the Mastery Program and click on:
When done, remember to click on “Save Changes” button.
A Word About CEUs
The MED Group/MED U has been accredited as an Authorized Provider by the International Association for Continuing Education and Training (IACET), 1760 Old Meadow Road, Suite 500, McLean, VA 22102.
In obtaining this approval, The MED Group/MED U has demonstrated that it complies with the ANSI/IACET Standard, which is widely recognized as the standard of good practice internationally. As a result of their Authorized Provider accreditation status, The MED Group/MED U is authorized to offer IACET CEUs for its programs that qualify under the ANSI/IACET standard.
IACET CEUs are accepted by many regulatory bodies and are the standard in continuing education. Some state associations and agencies do not accept any CEUs except those for which they have specifi cally approved content.
Changing Passwords
If you forget your password or would like to change it, click on “Forgot Password” or “Change Password” in your student portfolio, and we will send an email to you to access the feature. Clicking on that link will take you to a MED U page where you can select, confi rm, and set a new password.
FREQUENTLY ASKED QUESTIONS
Q: My password isn’t working, what do I do?
A: MED U passwords are case-sensitive—enter it just as it was given to you when you registered. You may also request that a password reminder be emailed to you.
Q: Why isn’t the video playing?
A: You may want to give the video time to stream. This may take up to a minute depending on your Internet connection speed.
Q: Can I print the course and test?
A: You can and are encouraged to print the course and Preview/Review sheets, which are available as Adobe .pdf fi les. You cannot print the test.
Q: What happens if I fail or want to retake a test?
A: After your initial attempt, you have three additional retakes to attempt to pass. By taking the test again, your previous score will be deleted! If you need more than four attempts to pass, contact MED U (email directly from the MED U home page) to enter more tests for that course into the system.
Q: Will I get a certifi cate when I am fi nished with my course?
A: By clicking the “Print Certifi cate” button after successfully fi nishing your assessment, you can print your individual certifi cate.
For more information
An MHA Company www.medgroup.com
800.825.5633
