January 2012
Tools and resources to support local authorities
Sport England
Introduction
This workbook has been produced for local authorities to
provide information on Sport England’s tools and how they
can be used to help deliver local sporting opportunities in
challenging times.
The Fact Sheets give an overview of each tool – what it is
and does - and signposts to further information.
In addition there is a section on funding programmes.
The tools have been brought together in an on-line web
resource, ‘Community Sport – In it for the Long Run.’ This
is primarily to help local authorities consider key issues such
as why invest in sport; planning and commissioning for that
investment; as well as maximising efficiencies and showing
an impact. The issues the resource covers and breadth of
the tools can be seen in the following diagram.
Note: reference is made on the Fact Sheets to contacting your local outreach
team. Information on the local outreach teams can be accessed on our website.
http://www.sportengland.org/support__advice/local_government.aspx
Making the case and strategic advocacy
2. HOW DO I PLAN & COMMISSION THE INVESTMENT 1. WHY INVEST IN SPORT? 3. HOW DO I MAXIMISE EFFICIENCY? Achieving operational efficiency and effectiveness Understand and have a strategy to address sports
needs; consider a range of delivery options and taking opportunities of commissioned services
Tools include:
Economic value of sport research
Value of Engagement in sport and culture (CASE)
Value of Sport Monitor
APS & Diagnostic
Making partnership work better (LGA) Case studies Outcomes Framework (LGA)
Tools include:
APS & DiagnosticSport Market Segmentation
Local Sport Profiles
Commissioning Guidance (LGA)
Strategic Planning Framework
Planning tools and guidance notes – FPM; Active Places;
Efficiency briefing : Delivery Models (LGA)
Case studies
Community sport asset transfer toolkit
Tools include:
National Benchmarking Service
QUEST
APS & Diagnostic
Sport Market Segmentation
Local sport profiles
Sustaining Participation
Culture and Sport improvement toolkit (LGA) Guide to improved performance management (LGA) Case studies
Tools include
: Outcomes Framework (LGA) Sustaining participation research Variations in participation researchAPS & Diagnostic
Sport Market Segmentation Local Sport Profiles Case studies
O
U
T
C
O
M
E
S
More people
playing
sport
VFM/
Efficiency
Health &
Wellbeing
Economic
Productivity
Stronger
communities
4. HOW DO I MEASURE OUTCOMES? Showing investment is meeting desired outcomesContent
The following Fact Sheets are included:
Community Sport – In it for the Long Run
Overview of improvement tools (LGA)
Data
Active People Survey and Diagnostic
Local Sport Profiles
Sports Market Segmentation
Geographic Information System Mapping
Sport Satisfaction Survey
Facilities and Planning
Active Places & Active Places Power
Facilities Planning Model (FPM)
Playing Pitch Strategy Guidance and Tools
Strategic Planning Framework Agreement
Win Win Toolkit
Planning Contributions Kitbag
Sports Facility Calculator (SFC)
Design and Cost Guidance Notes
National Benchmarking Service (NBS)
QUEST
Community Sport Asset Transfer Toolkit
Community Amateur Sports Clubs (CASC)
Research
The Value of Sport Monitor
Economic Value of Sport
Value of Engagement in Sport (Culture and Sport Evidence
Programme)
Content
Funding Programmes
Places
Inspired Facilities
Iconic Facilities
Protection of Playing Fields
People
Sport Makers
Club Leaders
Play
Sportivate
Gold Challenge
Other funding programmes
Small Grants
Sport England Tools: Fact Sheet
Community Sport: In it for the Long Run
What is it?
Sport England recognises public expenditure on sport is under close scrutiny. Local authorities need to make savings and sports investment has to work harder than ever and show impact across a range of outcomes.
‘Community Sport: in it for the long run’ is an online resource aimed at helping local
authorities to prepare and plan for community sport in light of the challenges and opportunities they face. It brings together, in one place, all Sport England’s tools that can help.
What can it be used for?
To help local authorities, and their delivery partners, address four fundamental questions on community sport:
• Why invest in sport?
• How can I plan and commission the investment? • How do I maximise efficiency?
• How do I measure outcomes?
For each question above there is a summary of the evidence needed to respond to the question and draws together Sport England’s new and existing tools which will help. There are also case studies to help demonstrate how some authorities have tackled particular issues and used Sport England tools and services to help.
For example in looking at maximising efficiency councils may be looking at ensuring existing leisure facilities are fully used. Through analysis of the Active People Survey data and our sports market segmentation a council is able to understand what sports and activities people living in each facility’s catchment area want to play and what would motivate them to take part more often.
What are the costs?
The resource is online and free. There are costs involved in using some of the tools contained within the resource.
Where can I find out more?
More information can be found on the Sport England website:
http://www.sportengland.org/support__advice/local_government/in_it_for_the_long_run.aspx
Or
Through the Local Government Relationship Manager in the local outreach team. December 2011
Local Government Association tools:
Information Sheet
Screenshot from LGA website
What are they?
Over the past six years the LGA, Sport England, Department for Culture, Media and Sport, Arts Council, Museums, Libraries and Archives Council and English Heritage, worked in partnership to produce a wide range of resources to support local authorities in delivering sport and cultural services. The resources range from sport and culture’s role in deliver broad outcomes such as health and well-being to implementing effective performance ing
anagement.
ork;
• Making performance management work in the culture and sport sector.
ed for?
ext of modern public service delivery. The document will help those working in the sector to:
ing corporately where culture and e and sport services to deliver these outcomes at the
perational level.
s and e learning and provides some ideas others can use to develop their own approach.
t provides a route map to developing a amework with helpful diagrams and templates.
m
Key resources include:
• Commissioning guidance;
• The culture and sport outcomes framew • Culture and sport improvement toolkit;
What can they be us
Commissioning guidance
A guide to provide culture and sport organisations with greater understanding of strategic commissioning, the opportunities and challenges, and some tools to operate more effectively in the cont
• influence and engage in strategic commission sport has a significant contribution to make;
• commission cultur o
LGA also over the last year worked to support 10 councils or groups of councils as they developed their approach to commissioning. In each case the exact offer was tailored to suit local circumstances and need. The evaluation report provides feedback on the proces th
The culture and sport outcomes framework
This web resource provides information for councils and their partners on how to create a local outcomes framework for culture and sport. I
Creat d sport helps:
cy that lture and sport;
g commissioners or supporting culture and sport organisations in bidding for commissions;
n and rmance management are right nd includes a step by step guide, exercises and case studies from councils who are
ance management.
he culture and sport improvement toolkit (CSIT) supports self-improvement by offering an nning.
The
inst a benchmark of good practice, including an optional
t process; challenge to
self-lanning, resulting external validation;
• peer reviews of services against the same benchmark; members.
he resource is online and therefore at no cost. However there are costs to some of the r review.
ing an outcomes framework for culture an
• measure and evidence the contribution culture and sport make to better outcomes in areas of policy that matter most locally;
• communicate to opinion formers and decision makers the value of culture and sport to individuals, communities and places;
• explain why public money should be invested in the service and inform advoca makes the case for continued or new investment in cu
• strengthen collaborative working and partnerships by demonstrating to other organisations the benefits of working with the sector;
• engage with the commissioning process, for example, by influencin • focus business and service planning on the priorities for the area. Making performance management work in the culture and sport sector
A guide to help service managers and staff gain a better understanding of the processes of performance management so they can improve how it is done in their own organisatio council. It is designed to ensure the foundations of good perfo
a
developing good approaches to perform Culture and sport improvement toolkit T
approach to self-assessment and improvement pla toolkit supports self-improvement by offering:
• self-assessment aga
360-degree feedback assessment to help partnership working;
• external challenge;
• peer-supported improvement, enabling groups of councils to form a local network to support and challenge each other through the improvemen
• validation, designed to provide a structured, peer-based assessment and improvement p
• support for elected
What are the costs?
T
services offered by LGA such as pee
Where can I find out more?
All the resources are brought together on the LGID website (and will be migrated onto a new LGA website in the New Year) including other guides, case studies and links to other
provement material from the LGA. The LGA has recently published their improvement offer
elf Regulation in Culture, Tourism and Sport.
im
to local authorities Taking the Lead – S
ou can also email [email protected]
Y .
cal Government Relationship Manager in the local outreach team. Dece ber 2011
Or through the Lo m
Sport England Tools: Fact Sheet
Active People Survey and Diagnostic
What is it?
The Active People Survey (APS) is the largest sport and active recreation survey ever established. It is a
telephone survey of adults living in England (aged 16 years and over). It identifies how participation varies from place to place and between different groups in the population.
Active People Diagnostic (APD) is an online reporting and analysis resource which gives access to Active People Survey results. Active People Diagnostic is a powerful tool and is used by local authorities, county sports partnerships, national governing bodies, and many other national and regional partners to better understand sports participation.
What will it tell me?
The primary purpose of the Active People Survey is to measure participation in sport and active recreation at a local authority level and across the Whole Sport Plan funded sports. The survey also measures a range of other things including; the proportion of the adult
population that volunteer in sport on a regular basis, club membership, involvement in organised
sport/competition, and receipt of tuition or coaching. As well as geographic and sport analysis, findings can be analysed by a broad range of demographic
characteristics, such as gender, social class, ethnicity, household structure, age and disability.
Active People Diagnostic enables users to interrogate Active People Survey data to assess levels and patterns of sport and active recreation in their area or sport, and to benchmark and profile performance.
The Active People Survey is reported on a biannual (previously quarterly) basis with reports on participation in:
• Regional, County Sport Partnership and local authority areas;
• Gender, age, demographic information; • Individual sports.
The Active People Survey is a key building block in some of our other products, such as the Local Sport Profiles and Sports Market Segmentation.
Active People Survey Factsheet
What won’t it tell me?
The Active People Survey is a general population survey that can provide reliable estimates of participation in sport and recreation down to local authority level. However, even with its large sample sizes, the Active People Survey will not be able to tell you impact of specific interventions and / or facilities on local
participation. The extent to which local results can be reported for sports and / or broken down by demographic groups will be limited by the popularity of the sport and the size of the demographic group being considered.
Active People Diagnostic is not updated quarterly and the latest data within this tool is for the period to October 2010 (Active People Survey 4).
What can it be used for?
The Active People Survey is a fantastic resource for anyone involved in the development and delivery of sport. It provides a rich picture of adult sports participation in England going back to October 2005. The evidence it provides can be used to support strategic planning for sport down to local authority level. Active People Diagnostic enables users to interrogate the wealth of Active People Survey data that exists to build up a more detailed and specific picture of participation in the particular sport and / or geographical area of interest to them.
What are the costs?
Sport England funds the Active People Survey and there are no costs to access the Active People Survey results on Sport England’s website or using Active People Diagnostic.
Where can I find out more?
More information can be found on the Sport England website:
Active People Survey - http://www.sportengland.org/research/active_people_survey.aspx Active People Diagnostic -
http://www.sportengland.org/research/active_people_survey/active_people_diagnostic.aspx
Or
If you have any queries please contact the Research Team at Sport England via the following email address
Sport England Tools: Fact Sheet
Local Sport Profiles
What is it?
Local Sport Profiles provide local authorities, NGBs, and anyone working within and across local areas in England, with a sporting profile for their area in the form of charts and tables, bringing together data on sporting participation and provision. The data within the tool is a comprehensive store of relevant, accurate and up to date data which can inform strategic planning and development of sporting opportunities by local authorities and other partners involved in delivering sport in their local communities.
The tool also presents benchmarking opportunities by providing useful regional, national and nearest neighbour comparators
.
What will it tell me?
The tool provides up-to-date information for the user-defined Local Authority including:
• Population data by demographic breakdowns: age; ethnicity and disability; and population projections to 2015
• Economic data including unemployment, sports businesses and employment in sport • Health indicators including obesity levels; life expectancy and cost of inactivity
• Sports Participation from the Active People Survey by various demographics breakdowns • Sports Market Segmentation
• Facilities data with regional and national comparators including by access and ownership types • ClubMark data
• CIPFA’s nearest neighbour comparators
The current version was published in December 2010 and will be updated with APS5 by mid February 2012.
What won’t it tell me?
The tool is a static spreadsheet and doesn’t facilitate cross tabulation of data. Where cross tabulation of Active People Survey data is required, this can usually be achieved by using the Active People Diagnostic, which can be found at the following link: http://www.ipsos-archway.com/apd1
The tool should be used in conjunction with our other tools, such as the interactive Sports Market Segmentation tool, and facilities data to achieve well informed intelligent policies and interventions.
What can it be used for?
Providing local authorities, NGBs and other local partners a detailed overview of sport in their area alongside other relevant local data e.g. demographics, economy and health. Using this tool in conjunction with Sport England’s other strategic tools you can study the demographics and current provision of an area and identify gaps and opportunities in provision. This tool can help to inform those developing strategy and intervention activities, so that decisions are based on better local intelligence.
What are the costs?
Sport England covers the cost of the Local Sport Profiles so that there are no costs for external users to utilise the tool. You simply need access to the internet to access the tool.
Where can I find out more?
More information can be found at the Sport England website at
http://www.sportengland.org/research/local_sport_profiles.aspx Or
Speak to the Local Government Relationship Manager in the local outreach team.
December 2011
1
Active People Diagnostic is not updated quarterly and as at the end of 2011 the Diagnostic Tool has Active People 4 data (the 12 months to October 2010)
Sport England Tools: Fact Sheet
Sports Market Segmentation
What is it?
Sports Market Segments is a web based tool developed by Sport England to help all those delivering sport to better understand their local markets and target them more effectively. Sport England has split the adult population into 19 segments or types, based on their age, gender, socio-demographic information, and overlaid sporting activity and preferences, to show the sporting habits of each segment, their motivations to play sport, satisfaction with the sporting experience, top sports they currently play and would like to play and factors that could encourage them to do more sport.
What will it tell me?
The sports market segments web tool is an interactive tool that:
• Displays dominant segments, and densities of selected segments, within any area in England (County Sports Partnership, Local Authority or catchment area of a sports facility or postcode); • Shows the sports that segments have a
propensity to play (or would like to play) as well as other characteristics, such as sporting behaviour, motivations and barriers to taking part in sport;
• Displays the output as maps, charts and tables;
• Provides the 19 pen portraits in pdf format; • Allows access to the index tables and raw data;
• Presents ‘how to’ guides, comprehensive help and answers to frequently asked questions • New for 2011 is a section for case studies and resources (training materials and factsheets).
What won’t it tell me?
This tool is not a replacement for Active People Survey results and will not tell you the number of people actually playing a particular sport. Instead it tells you the propensity of people to play sport, based on applying Active People results to the 19 segments and estimates of the number of people within each segment in any area. You should always use Active People to estimate
participation and use Sports Market Segments to help to explore differences between local
populations, their propensity or likelihood to play sport and suggested ways of reaching them.
What can it be used for?
The tool can help, Local Authorities, CSPs, NGBs, clubs and operators to:
• Identify the dominant segments in their areas (for instance where they work in the catchment of their club or facility);
• Explore where key segments are located around a facility or club;
• Match provision to current and potential demand;
• Explore the characteristics of the local population;
• Learn how to reach and engage with each segment and apply this to your delivery;
• Have your membership or customer
database mapped to the 19 segments (cost applies).
What are the costs?
There is no cost to use the interactive web based tool.
If you wish to have your membership or customer database applied to the 19 segments (undertaken by Experian) there is a cost: Corporate organisations: £80 per 1,000 records, plus a £250 set up fee; Not for profit organisations an initial fee of £500 including the first 5,000 records, plus £50 per 1,000 subsequent records
Where can I find out more?
More information can be found at the Sport England website at http://www.sportengland.org/research/market_segmentation.aspx
Market Segmentation - Sport England
Or speak to a Relationship Manager in your local outreach team.
Sport England Tools: Fact Sheet
Geographic Information System Mapping
What is it?
A geographic information system (GIS) is a digital system for capturing, managing, analyzing, and displaying all forms of spatial data - data that is in some way referenced to a location. Within the British Isles common geographical references are an address and/or postcode (WC1B 4SE) or the actual British National Grid coordinates (530397, 181701). Traditionally, five core components are required to establish a GIS. They are:
• Hardware - The computer, which runs the GIS software (i.e. PC, mobile device or server); • Software - The application software used to store, analyse, and display geographic data (off the shelf or developed for specific purposes).
• Data – Consists of spatial data (co-ordinates) and the attribute data (additional information about the location);
• People - Users who understand GIS
concepts and how to apply the technology to real world problems;
• Procedures - Applications of geographic information to real world problem solving.
GIS software varies greatly in its complexity and is usually tailored depending upon its application. A huge variety of sectors use GIS software ranging from utilities to manage supply networks to police forces to analyse crime hot spots. The technology underpins Sport England’s Active Places Power and Market Segmentation websites. It is also used internally by a small number of proficient users for bespoke ad hoc mapping and analysis.
What will it tell me?
GIS helps answer questions and solve problems by visualizing and analyzing data in a way that is quickly understood and easily shared. Relationships, patterns, and trends can be revealed in the form of maps, reports and charts. The power of GIS is its ability to overlay datasets that previously may have had nothing in common. GIS is able to:
Map Where Things Are - lets you find places that have the features you're looking for and to see where to take action. Further questions may then be asked to determine why features are located within these areas and not other areas. For example, mapping an NGB’s club network to iden areas for future development.
tify Map Quantities - to show where most and least are, helps to identify places that meet certain criteria and take action or to see the relationships between places. This gives an extra level of information beyond simply mapping the locations of features. For example an investment scheme to develop initiatives in areas of high deprivation.
Find What's Nearby - Find out what's occurring within a set distance of a feature by mapping what's nearby either via a straight line distance catchment areas (i.e. 5 mile radius) or drive time catchment areas (i.e. 20 minute drive) that uses a road network. For example, a sports facility profiles the population within a 20 minute walk of it’s facility to determine the most appropriate activities and services for the local population.
What won’t it tell me?
A GIS can perform many analytical functions on the input datasets. However, the quality of the analysis will be determined by that quality (accuracy, completeness, currency) of the input data. Further the interpretation of results requires the user to have a good understanding of the data being used and the analytical tasks being performed. Having a clear idea of the questions to ask of the data at the outset of your analysis is critical.
What can it be used for?
In addition to the above, the following gives an example of some simple analysis. By
mapping investment data through postcode references the following questions can be asked that would have been difficult to answer had the information resided in a table. (The data mentioned in this example can be replaced by any other datasets for similar analysis, e.g NGB clubs, Active Places facilities, Space for Sport and the Arts etc.)
• What is the distribution of investments across a region? • How does this investment relate to priority groups areas?
• Looking at past investment and key priority groups, which areas might be considered for future investment?
What are the costs?
GIS costs can vary greatly depending upon requirements. Using existing tools (often online) provided by third parties (i.e. Google Earth) is usually free. Establishing a GIS requires investment into each of the core elements described earlier. Software is likely to be the largest investment as data, in particular that managed by government bodies, is increasingly freely available. Always check the terms and conditions of use.
Where can I find out more?
• Software – ESRI Inc (www.esri.com), ESRI UK (www.esriuk.com), Google Earth (earth.google.co.uk), Microsoft (www.microsoft.com/mappoint)
• Data – Office of National Statistics (www.ons.gov.uk), Ordnance Survey Opendata (www.ordnancesurvey.co.uk/oswebsite/opendata), Government data (data.gov.uk) • Sport England tools - Active Places Power (www.activeplacespower.com), Market
Segmentation (www.segments.sportengland.org).
• Other examples – Metropolitan Police (http://maps.met.police.uk/), CLG Places Database (http://www.places.communities.gov.uk/).
Or
Through the Planning Manager or Relationship Manager Facilities & Planning in the local outreach team.
Sport England Tools: Fact Sheet
Sport Satisfaction Survey
What is it?
Annual regular survey of around 46,000 sports
participants, exploring their satisfaction with the quality of their sporting experience, across 10 domains, including social aspects, officials, coaching, facilities and value for money.
The survey has been undertaken in 2009, 2010, 2011 and will be continued in 2012.
This survey helps NGBs in their work around sustain measuring satisfaction in 46 different sports, and within each sport, across three levels of engagement -
general participants, affiliated club members and the talent pool.
In each case the Survey compares the perceived
importance of a domain (or aspect) with the satisfaction of that aspect of sport. (Importance was surveyed in 2009 and was included again in 2011).
What will it tell me?
The survey results are presented as a headline report and 46 separate sport specific reports which cover the following issues:
• The areas of sporting experience which are most important to participants, and their satisfaction levels with these
• In depth exploration of items within each
satisfaction domain, for example within the ‘value for money’ domain, it can look at participants’ satisfaction with booking fees, non-sport facilities, membership fees and clothing and equipment
• The report also provides insights into satisfaction levels by gender and some geographical • A drop out survey explores factors behind those no longer participating in sport
ertain people which re crucial as council services start to move towards a commissioning-based model.
breakdowns
Increased satisfaction with sporting experience is also a strong determinant in sustaining participation and increased usage of facilities. The results from the survey have been developed into material for use by local authorities explaining what drives satisfaction in those sports local authorities are most interested in. There are practical examples of how these insights are important in helping deliver against a range of outcomes such as increasing participation or demonstrating an increase in the quality of life for c
What won’t it tell me?
also does not provide satisfaction information for non-participants (other than the drop out survey)
hat can it be used for?
metric of trends in satisfaction at the national level and by sport, which we can to the factors that are important to peoples’ sporting experience, and how far
ine where the experience could be improved (or where expectations are being exceeded)
hat are the costs?
ation from the survey.
here can I find out more?
ngland website at:
port_satisfaction.aspx
This survey does not provide participation information. It
W
P
• rovides an overall monitor over time • In depth intelligence in
these are being met.
• Allows the study of the ‘gap’ between importance and satisfaction to determ
W
There are no costs to use the inform
W
The full, and sport by sport, results are available from the Sport E
http://www.sportengland.org/research/s
ttp://www.sportengland.org/support__advice/local_government/sustaining_participation.aspx
Materials for local authorities to use at:
h
r
e contact the Research Team at Sport England via the following email address
O
If you have any queries pleas
re
Sport England Tools: Fact Sheet
Active Places & Active Places Power
What is Active Places?
Active Places is essentially the brand name for a sports facility database which has two website front ends:
• www.activeplaces.com is the consumer fac website aimed at peo
ing ple to help them find places to play sport;
• www.activeplacespower.com is a Busin Business, password protected website designed for local authorities and othe organisations designed to help them strategica
ess to rs lly plan the provision of sports facilities.
ing , l data to come on stream in 012 includes affiliated club data for the 26 Olympic sports.
a ough
tools including the Sports Market Segmentation web tool and the Facilities Planning Model.
system is currently being overhauled and a new version will e launched in Summer 2012.
y provision per 1000 population; cal supply/demand balance; travel time to facilities etc.
The database currently holds information on athletics tracks, Golf Courses, Grass Pitches, Health & Fitness, Ice Rinks, Indoor Bowls, Indoor Tennis, Ski Slopes, Sports Halls, Swimm Pools and Synthetic Turf Pitches. These facilities represent around 80% of where formal sports take place and the data covers those in public and private ownership e.g. education commercial sector, local authority, sports clubs etc. Additiona
2
The database currently holds over 40,000 sites and 60,000 facilities. Data is updated on rolling basis, with each site being checked annually. Data is also being updated thr feedback from users and through an “intelligent audit” e.g. monitoring of planning
permissions, trade press etc. Through licence agreements data is also provided into other systems including: CSP websites e.g. Get Active London, NHS Choices and Google Maps (local enhanced content deal). Data from Active Places is also used in other Sport England
What is Active Places Power?
Active Places Power is a password protected website, aimed at local authorities and other facility providers. It is one of a number of tools which can be used to assist in the strategic planning of sports facilities. The
b
What will it tell me?
Active Places Power has a suite of tools that allows assessments to be undertaken of existing sports facility provision within a local authority area. These tools include reports, census data (2001) thematic, and strategic planning tools such as: facilit
What won’t it tell me?
• It is limited to 11 facility types;
• Scenario testing in terms of closing or opening of facilities;
• Does not include individual sports or specific activities which take place on sites.
be used for?
he database:
g existing facility provision as part of sports cility provision
to be undertaken of the balance between the supply and demand of facilities.
or proposed sports facilities in terms of accessibility or socio-economic characteristics.
o
• Does not include data on sports clubs;
• Does not include detailed programming information;
• Does not include information on who uses the facilities;
What can it
T
•
facility assessments and strategies;
• Allows benchmarking to be undertaken of how existing fa Provides the starting point for auditin
compares with nearby and comparable local authorities; • Allows basic assessment
It provides an understanding of the catchments of existing
What are the costs?
Active Places Power is free of charge to local authorities but only available if local authorities are registered to use it (most local authorities are). Authorities that need to register can do s at http://www.activeplacespower.com/registration.asp. Other eligible organisations for use include NGBs, CSPs and other Government organisations. Sport England can advise if a
cal authority is unsure whether they are registered.
here can I find out more?
on the Sport England website:
om
lo
W
More information can be found
www.activeplacespower.c
www.activeplaces.com
e-mail: [email protected] r
hrough the Planning Managers in the local outreach team.
ecember 2011 O
T
Sport England Tools: Fact Sheet
Facilities Planning Model (FPM)
What is it?
The Facilities Planning Model (FPM) is one of Sport England’s strategic planning tools. It is a computer model which has been developed with sportscotland and Edinburgh University. The FPM allows modeling of the current and future level of provision for the major community sports facilities of swimming pools, sports halls and artificial grass pitches.
What will it tell me?
In its simplest form the model seeks to assess whether the capacity of existing facilities are capable of meeting local demand for that facility, taking into account how far people are prepared to travel to a facility.
The Model can:
• Help to assess the level of current facility provision at different level such as local, regional and national levels;
• Test ‘what if’ scenario’s in provision and changes in demand, this includes testing the impact of opening, relocating and closing facilities and the impact population changes would have on the needs of the sports facilities;
• Help local authorities determine an adequate level of sports facility provision to meet their local needs.
What won’t it tell me?
The Model does not predict actual usage of facilities: this is determined by range of factors, not least management and promotional policies, programming and the quality or
attractiveness of the facility concerned. Nonetheless, the FPM can help in modelling the impact different policy options would have on the level of provision of community facilities.
What can it be used for?
It can provide a strategic snapshot of supply and demand and enable a local authority to make informed decisions about facility provision within their area. It can also assist on issues around impact on provision from rationalisation, development of new, and improvement of existing facilities to deliver sporting and corporate objectives.
What are the costs?
Current data for provision for pools, halls and Artificial Grass Pitches (AGP) are produced each year by Sport England and can be accessed through Sport England Local Outreach teams via the Planning Managers.
Bespoke local assessments can be provided on a chargeable basis. There are two types of bespoke assessments that can be carried out, Standard and Lite. FPM Lite provides a quicker turn round of analysis but is more limited in its scope. Authorities may wish to have tested the impact of specific scenarios such as to potential closures, development or investment decisions. The costs for local jobs depend on the size and scale of each job, but as a guide likely costs tend to be in the region of £3-£5,000 per facility type. Interpretation of the findings of the FPM and accompanying reports are done by Sport England staff or approved consultants only.
Where can I find out more?
More information can be found on the Sport England website:
http://www.sportengland.org/fpm
Or
Through the Planning Manager or Relationship Manager Facilities & Planning in the local outreach team.
Or
e-mail: [email protected]
Sport England Tools: Fact Sheet
Playing Pitch Strategy Guidance & Tools
What is it?
Sport England advocates that the best way to protect and improve the provision of playing field land in an area is for local authorities to develop and implement a robust Playing Pitch Strategy (PPS). Sport England has therefore developed guidance and tools to assist local authorities in developing PPS’s, these being:
Towards a Level Playing Field: A Guide to the Production of Playing Pitch Strategies; Towards a Level Playing Field: Electronic Toolkit;
Playing Pitch Strategy ‘Fit for Purpose’ Assessment Framework.
What will it tell me?
The ‘Towards a Level Playing Field’ guidance document presents Sport England’s current recommended methodology for developing a PPS. This includes a step by step approach to assessing supply and demand along with developing a strategy and action plan to enhance the provision of, and participation in, pitch sports.
The electronic toolkit supports the guidance document and contains a number of useful tools including example questionnaire and survey forms, along with spreadsheets to help with the numerical calculations behind the step by step approach.
The ‘Fit for Purpose’ document provides an assessment framework which will help the user to form a view of whether a draft or complete PPS is robust and adheres to the guidance document and recommended methodology. The document also provides a useful reference tool to guide the development of a PPS.
What won’t it tell me?
The guidance document and tools will not in themselves provide information on the adequacy of playing pitch provision in an area or provide any recommended national standard of provision. The guidance and recommended methodology places the emphasis on the collection and use of local supply and demand data and survey information resulting in recommendations, an action plan and proposed standards of provision that are specific to the local area.
What can it be used for?
The guidance and tools can be used to assist the development of a robust PPS. This will enable a strategic approach to be taken to the protection and improvement of playing field land in an area.
The existence of a robust PPS will enable informed decisions to be made across a range of agendas including sports development, planning, education, funding and the management and maintenance of provision. PPS’s are of particular use to local authorities, Sport England and other partners in the assessment of planning applications affecting playing field land and providing the evidence base for any funding applications.
What are the costs?
The guidance document and tools are free to download from Sport England’s website. The development of a PPS itself will require significant resources in terms of time and/or funding. Where a PPS is undertaken in house by a local authority considerable time will be required from a number of relevant departments (e.g. Leisure, Planning and Education). If a local authority employ a consultant to undertaken a PPS then the costs will differ depending on the size of the authority, the number of playing field sites and clubs/teams in the area, along with the capacity and knowledge within the local authority.
Panel 3 of Sport England’s Strategic Planning Framework covers Playing Pitch Strategies (see separate Fact Sheet on the Framework).
Where can I find out more?
The PPS guidance document and tools can be viewed and downloaded via Sport England’s website at:
www.sportengland.org/facilities__planning/playing_field/playing_pitch_strategy.aspx This part of the website also provides information on the coverage of PPS’s across the country.
Sport England is currently working with the pitch sport National Governing Bodies, local authorities and other parties to review its PPS guidance and tools. This work will lead to a new revised guidance document being produced in 2012.
For further information please contact the Relationship Manager – Facilities and Planning or Planning Managers in the relevant local outreach team.
Or
Email: [email protected]
Sport England Tools: Fact Sheet
Strategic Planning Framework Agreement
What is it?
In order to improve its strategic planning services, Sport England has set up a Framework of partners until 2014 that it can use to commission consultancy services.
The Framework was subject to competition under advertisement in the Office of the Journal of the European Union (OJEU). There is no ceiling on the value of the work that can be commissioned and it can overwrite existing procurement processes. What this means is that it can not only speed up procurement processes (by avoiding the need for pre-qualification stages etc) but also those on the framework are quality assured, and there is therefore no need to question their experience. For example, a typical procurement, which may take a couple of months to complete, could be turned around in a couple of weeks.
In setting up the framework, Sport England has agreed to make it available to other partners, including local authorities, CSPs, NGBs, LOCOG, Greater London Authority, Urban
Development Corporations, and UK Sport.
Who is on the Framework?
Strategic Planning
• Continuum Sport & Leisure • Kit Campbell Associates • Leisure Futures
• Neil Allen Associates
Needs Assessments
• Kit Campbell Associates • Knight, Kavanagh & Page • Neil Allen Associates Playing Pitch Strategies
• Knight, Kavanagh & Page • Neil Allen Associates
Town Planning Support • Bidwells
• Entec
• Impact Planning Services Ltd • Land Use Consultants • Martin Elson
• Nathaniel Lichfield & Partners Sport Specific Facility Strategies
• Knight, Kavanagh & Page • Neil Allen Associates • TrioPlus
What can it be used for?
There are five panels: • Strategic Planning; • Needs Assessments; • Playing Pitch Strategies; • Town Planning Support;
• Sport Specific Facility Strategies.
It can also be used for Options Appraisals through combining the Strategic Planning and Needs Assessment Panels.
What can’t it be used for?
The following are not covered by any of the Panels:
• Financial Modelling in relation to facility provision e.g. Public Private Partnerships, Trusts etc;
• Management of Facilities; • Architectural Design services; • Asset Transfer.
What are the costs?
There are no costs in relation to accessing the Framework; however, there will evidently be costs involved in any work commissioned via the Framework. Sport England has ensured through the contract that the day’s rates provided by consultants are the maximum that they can charge. Access to the framework can be arranged by contacting the e-mail address given below. Partners who wish to access the framework must sign a call off letter with Sport England before details of panel rates are released.
Where can I find out more?
More information can be found on the Sport England website:
http://www.sportengland.org/facilities__planning/planning_tools_and_guidance/strategic_pla nning_framework.aspx
Or
Through the Relationship Manager Facilities & Planning in the local outreach team. Or
E-mail: [email protected]
Sport England Tools: Fact Sheet
Win Win toolkit – a tool to support
Club/NGB access to a facility
What is it?
The Win:Win toolkit is a suite of documents designed to support clubs develop a rational and business case to access sports facilities. When completed, it details a club’s offer to the owner/operator comprising of:
• A robust sports development plan;
• A programme of use (PoU) which delivers a revenue stream;
• An income and expenditure model which details a bottom line surplus/deficit based on the PoU;
• A community use agreement to formalise the relationship between the club and facility owner/operator.
The toolkit has been designed with two audiences in mind: • The sports club who is looking for a home for their club;
• A facility owner looking for a responsible tenant who can provide a sustainable rental. Through the Win:Win toolkit it is possible to show that new partnerships and mutually beneficial outcomes can be achieved and prove that a sustainable and guaranteed revenue stream can deliver an income rental for the facility.
What will it tell me?
The toolkit has been split into 3 easy to use sections:
1. The sports development plan - This provides an overview of the club wishing to utilise the facility and its plans around sports development. This is important as it will provide evidence to the facility management company i.e. school, Local Education Partnership (LEP), Trust, that there is a strategic, long term sports development plan, potentially supported by the NGB, in place to support the facility usage. It could also highlight potential outreach work and sports development pathways from the club into the school or local community. This outreach can be important to a school or local authority as it may help create new relationships and support delivery of mutually beneficial outcomes.
2. The programme of use and revenue offer - This supports the sports development plan, detailed in document 1, by identifying when the facility will be required to deliver the programme. When completed, the programme of use links to a revenue model. The club indicates how much they wish to pay, per hour, for the facility and this in turn creates an indicative annual revenue stream. It should be borne in mind that both the programme of use and revenue model are an offer, and provide starting points for negotiations with the facility management company.
3. The financial implications - This feeds the potential revenue into an expenditure spreadsheet of a standard 4 court sports hall or artificial grass pitch. This will indicate the financial surplus or deficit the proposed programme may offer to the facility. Please be aware the cost figures provided are just one model and costs may vary between facilities. It is also possible to advocate that through block bookings and a key holder approach administration/booking/management and caretaker costs can be reduced or removed.
What won’t it tell me?
There are potential VAT issues for the facility management company at a school, around post curriculum hire. Sport England have produced a guide to the VAT implications which can be found at http://www.sportengland.org/support__advice/idoc.ashx?docid=3b00b217-bcc9-4d50-9bf9-8a31661edc83&version=-1
What can it be used for?
The key function of the tool kit is to enable a club(s) to make a strong case to block book a facility at a reasonable cost enabling them to deliver their outcomes. For example, it will help NGBs, clubs and operators to:
• Articulate strategic sport development needs and evidence in the form of a robust ‘sport offer’ ;
• Undertake robust business planning based on the needs of the sports and potential users within a catchment area;
• Plan a sustainable sport programme through effective timetabling of activities;
• Provide surety to an operator that facility operating costs will be covered through a guaranteed revenue stream, signed up to through a community use agreement between all parties.
What are the costs?
There is no cost to use the tool.
Where can I find out more?
The toolkit can be located at
http://www.sportengland.org/support__advice/building_schools_and_sport.aspx
A document linked to the tool kit but specifically designed to support access to school sites can also be found at the above web link.
Or
Further information can be obtained through the Relationship Manager Facilities & Planning in the local outreach team.
Sport England Tools: Fact Sheet
Planning contributions kitbag
What is it?
The Kitbag is a toolkit to help local authorities to secure new sporting facilities through the planning system.
The Kitbag is an on-line resource designed to give practical help to local authorities,
developers and advisors seeking new and improved sport and recreation facilities in conjunction with new development. The introduction of the Community Infrastructure Levy has brought a different approach to planning contributions.
Throughout 2012 the Kitbag will include best practice in how sport can benefit from the new CIL approach.
What will it tell me?
The kitbag includes summaries of recent good practice, practical tools to help identify sporting needs, and real life examples of what can be achieved. The practical tools and techniques in the Kitbag should help authorities get the best deal for sport and recreation from new development. The Kitbag has three sections:
• Planning contributions: what are they? Covering the policy and legal framework for justifying new sport/recreation provision in new development;
• Developing local frameworks A five step process to getting the right frameworks and policies in place to secure benefits for sport through the planning system; • Good practice and examples Including examples ranging from site specific
developments to policy frameworks, such as, supplementary planning documents.
What won’t it tell me?
The Kitbag will not give you an ‘off the shelf’ document which can be topped and tailed by a local authority. What it does provide is a route map to guide local authorities through the areas that need to be covered in order to secure new sports facilities through developer contributions.
What can it be used for?
Provides a source of information this area and what can be achieved. Provides guidance for helping authorities ensure that planning frameworks are in place which maximise the potential for securing developer contributions or on-site sport/recreation provision from new
What are the costs?
Guidance is on-line and is free.
Where can I find out more?
More information can be found on the Sport England website: Planning contributions kitbag
http://www.sportengland.org/planningkitbag
Or
Through the Planning Managers in the local outreach team.
Sport England Tools: Fact Sheet
Sports Facility Calculator (SFC)
What is it?
The SFC is a planning tool which helps to estimate the amount of demand for key community sports facilities that is created by a given population. The SFC covers Swimming pools, Sports halls, Artificial Grass Pitches (AGPs) and Indoor bowls centres. However, this will be extended to others in the future, such as indoor tennis centres.
What will it tell me?
The SFC has been created by Sport England to help local planning authorities quantify how much additional demand for the key community sports facilities(swimming pools, sports halls and AGP’s), is generated by populations of new growth, development and regeneration areas.
The SFC helps with quantifying the demand side of the facility provision equation. It helps to answer questions such as, “How much additional demand for swimming will the population of a new development area generate, and what would the cost be to meet this new demand at today’s values?” It is designe to be used to estimate the facility needs of discrete populations, such as sports and swimming pools created by a community of a residentia
d halls new l development. It’s important to remember that the SFC looks at demand for facilities and does not take into account any existing supply of facilities.
What won’t it tell me?
Whilst the SFC can be used to estimate the swimming and sports hall needs for whole area populations, such as for a whole local authorities, there are dangers in how these figures are subsequently used at this level in matching it with current supply for strategic gap analysis. The SFC should not be used for strategic gap analysis; this approach is fundamentally flawed. The SFC has no spatial dimension. The figure that is produced is a total demand figure for the chosen population. It is important to note that the SFC does not take account of:
• Facility location compared to demand
• Capacity and availability of facilities - opening hours • Cross boundary movement of demand
• Travel networks and topography • Attractiveness of facilities
For these reasons total demand figures generated by the SFC should not simply be compared with facilities within the same area.
What can it be used for?
As mentioned above, the SFC will help in quantifying how amount of demand that a given population would create, and what this would mean in term of sports facilities.
It is designed to be used to estimate the facility needs of discrete populations, such as sports halls and swimming pools created by a new community of a residential (housing)
development.
It would be used is situations where an authority is dealing with a housing development of 500 homes, and is looking to quantify how much money the developer could be asked for to contribute towards improving/providing pool space to meet the additional swimming demand which will be generated from the new residences of the housing.
What are the costs?
There is no cost associated with using the calculator.
Where can I find out more?
More information can be found on the Sport England website: Sports facility calculator http://www.sportengland.org/sfc
Or
Through the Planning Manager in the local outreach team Or
e-mail: [email protected]
Sport England Tools: Fact Sheet
Design and Cost Guidance Notes
What are they?
The Sport England Design and Cost Guidance Notes provide generic best practice design and cost advice and requirements for a wide range of sports, facility types and sports facility topics.
We work hard with the industry, partners and National Governing Bodies of Sport to ensure information is current and where appropriate innovative.
The guidance is intended to be used by someone who is developing a sports facility as well as by experts and consultants who are advising on these projects.
The guidance is intended to promote sports facilities that are designed, constructed and managed to an appropriate standard and will be accessible to everyone.
What will they tell me?
The Sport England Design and Cost Guidance Notes are intended to: • Provide an understanding of sports facility design concepts;
• Give an appreciation of the key technical issues and other critical factors that need to be considered when developing solutions for projects for example in Developing the Right Sports Hall;
• ‘Signpost’ people to NGB sport specific guidance and emphasize the importance of meeting these standards;
• Give an understanding on the technical vocabulary used by experts; • Advise people of other relevant guidance, advice, risk and regulations; • Provide guidance on the expertise that is required to deliver different
types of sports facility projects;
• Provide advice on the appropriate level of specification to achieve a value for money and a financially sustainable solution;
• Provide advice on making planning applications;
• Provide advice on specific sports facility topics such as the new Affordable Community Swimming Pools concept.
What won’t they tell me?
Thedesign and cost guidance notes will generally not:
• Provide design solutions or technical specifications for specific projects; • Replace the need to obtain expert advice on projects;
• Replace the need to refer to sport specific NGB guidance; • Replace the need to refer to Planning and Building Regulations.
What can they be used for?
The guidance notes can be used for:
• Developing a brief and schedule of accommodation to describe what is required for a sports facility project;
• Contractual specifications by providing a specific reference of the technical and design requirements for a project ensuring a minimum benchmark as to what is acceptable;
• Providing a common point of reference and vocabulary to enable discussions between the client and their consultant so that both understand each other as well as what is required; • Providing examples of typical schemes to support initial discussions on what the project
will look for example within the Affordable Community Swimming Pool concept.
What are the costs?
All of the documents are downloadable free of charge from the website which was completely refreshed during 2010 to incorporate user friendly features and easier access to sport specific subjects.
Where can I find out more?
http://www.sportengland.org/facilities__planning/design_and_cost_guidance.aspx
Sport England Tools: Fact Sheet
National Benchmarking Service (NBS)
What is it?
As local authorities seek to ensure delivery of more efficient and effective services, through sector-led improvement and self regulation, key information is provided by being able to benchmark.
Local government is the major investor of public money in sport and over 60% of their net expenditure on sport is typically on indoor sports facilities.
Sport England's NBS is for sports and leisure centres with main halls and/or swimming pools. It has created
authoritative performance indicators and national
benchmarks for these key local authority sports facilities. Right Directions in partnership with Leisure-net Solutions is
the NBS managing agent and the Sport Industry Research Centre (SIRC) at Sheffield Hallam University is the NBS analyst.
What does it do?
The aim of the NBS is to provide local authorities with rigorous and robust information on the performance of their sports and leisure centres compared with that of equivalent 'family' facilities elsewhere in the country. For each centre, clients of the NBS select an appropriate level of support for their data collection, deliver the required data and receive a facility-specific report on performance relative to national benchmarks.
Sports and leisure centres can choose from a Full Report – assessing access, utilisation, finance and customer satisfaction; an Efficiency Report – assessing finance and utilisation performance; or an Effectiveness Report, which takes access, utilisation and customer satisfaction into consideration. A one-page executive summary will also ensure the reports are clear and easy to understand.
What won’t it tell me?
It will inform the sport and leisure centre on what they need to focus on to improve their performance, but not how they achieve this improvement.
What can it be used for?
•
To contribute towards an effective focus on improvement in the context of Best Value and assessment of local government performance;•
To allow local authorities to measure a facility's performance for a broad 'basket' of indicators that include financial performance, access and utilisation, and importance and satisfaction scores from users;•
To allow comparisons that are not only reliable and rigorous but also simple and effective for management purposes;•
To allow local interpretation and determination of performance in response to local policy decisions.What are the costs?
•
£850 per centre for the full report plus the cost of any externally provided user survey•
£300 per centre for efficiency report (NB no user survey required)•
£670 per centre for the effectiveness report plus the cost of any externally provided user survey**There are savings available on the above costs should more than four centres from a Local Authority sign up to undertake the full, efficiency or effectiveness reports**
Where can I find out more
Visit the NBS website: http://www.questnbs.org/nbs-home which has an FAQ section. Contact NBS at [email protected] or by calling 01603 813703
Sport England Tools: Fact Sheet
QUEST
What is it?
Quest is a tool for continuous improvement, designed primarily for the management of leisure facilities and sports development.
It is managed by Right Directions in partnership with Leisure-net Solutions.
What does it do?
Quest defines industry standards and good practice and encourages their ongoing
development and delivery within a customer focused management framework. It continues to provide the sector with an effective operational quality mark in a cost effective manner. Quest 2011 has moved away from a prescriptive input based scheme towards a scheme based on impact and outcomes that stretches the sector generally, and high performing sites specifically in the five key areas of working with impact and outcomes, National Governing Bodies of Sport, people development, legacy and health and well-being.
What can it be used for?
Quest consists of 2 models:
• The Facility Management (FM) model is aimed at the management of any facility which provides an activity for customers; public, private, trust and voluntary sector; • The Sports Development (SD) model is aimed at the management of any team
which provides or facilitates participation in an activity; public, private, trust and voluntary sectors.
Quest is designed by and for the industry to help managers enhance, improve and continue to improve the quality of service provided to customers.
What are the costs?
From 1st June 2011
Quest Entry = £850 annually per centre
Quest Plus = £2,300 bi-annually (£2,100 loyalty discount) per centre Quest Stretch = £2,300 bi-annually (£2,100 loyalty discount) per centre
Where can I find out more?
Visit the Quest website: http://www.questnbs.org/quest-home which contains a FAQ section. Contact Quest at [email protected] or by calling 01603 813703
Sport England Tools: Fact Sheet
Community Sport Asset Transfer Toolkit
What is it?
This is an on-line toolkit covering all aspects of asset transfer for community sport. Asset transfer involves a shift in the long term management and / or ownership of land or buildings from public bodies (most commonly local authorities) to groups such as sports clubs or national governing bodies. Sport England is keen to support asset transfer as it represents a good opportunity for sports clubs to take control of their future
development and to protect facilities that may otherwise close.
What will it tell me?
The toolkit provides information, resources, case studies and contacts that will be of use for anyone contemplating asset transfer. It will give you definitions of asset transfer and demystify the process; it will also give you lots of advice for each stage in the process based on the vast experience of previous asset transfers.
The tool uses a fully sequenced structure and a checklist approach to ensure all factors that are relevant to community asset transfer are considered by any interested parties at the appropriate point in their development journey. Specific considerations for local authorities and community groups/sports clubs are highlighted separately within the toolkit for ease of reference but it is structured so that each becomes familiar with the others’ perspective to help negotiations and bring about the shared understanding which is essential for a successful asset transfer.
What won’t it tell me?
It won’t tell you about the opportunities for community asset transfer in each specific local authority area in England. If you wish to find out if a particular local authority is supportive towards community asset transfer then you will need to contact the local authority direct, your County Sports Partnership or Sport England local office for further intelligence.
What can it be used for?
The toolkit should be the first point of information on asset transfer from a sports perspective for National Governing Bodies of Sport, County Sport Partnerships, community and voluntary groups, Local Authorities and other sports partners. As stated above, the toolkit provides information, resources and contacts that will be of use for anyone contemplating asset transfer.
Alongside the tool Sport England and Runningsports have developed a workshop that is suitable for sports clubs thinking about undertaking an asset transfer. The course will cover most aspects of the toolkit in an easy-to-understand format.
What are the costs?
• There is no cost involved in using the toolkit;
• There is a cost associated with organising the Runningsports workshop.
Where can I find out more?
Visit the Sport England website:
http://www.sportengland.org/support__advice/asset_transfer.aspx
Contact Sport England at [email protected]
For more information on the Runningsports workshop:
http://www.runningsports.org/club_support/all_resources/workshops/community-asset-transfers
