1 Edit Master. 1.1 Overview Diamond Auto-Selection

1 Edit Master

1.1 Overview

Edit Master as the name suggest allows us to edit the Masters data in the Software, rather than manually going on each screen and changing the details.

• Through Edit Masters you can Modify, Add or Delete Masters data for various options and Stock Types.

• We can set masterbulk jewelry definition rates and also define Properties (eg: name, size, clarity) for all stock types.

• We can also Add or Modify Customer, Supplier, Worker and Department/ Location details.

• You can Add Modify or Delete Voucher's.

• You can Predefine Archiving Path and location for the data that is meant to be moved etc.

1.1.1 Diamond Auto-Selection

Diamond Auto-Selection let's you to predefine Packet number Prefixes or Sub-Numbers on the basis of Diamond properties. Step 1: Click on 'Miscellaneous' tab to open the drop down menu, from the drop down menu select 'Edit Master' option.

•Select 'Diamond Auto-Selection' tab and click on 'Add'.

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Step 2: Select the Stock type for which you want to define the details.

•Select the property from Master on whose basis you want the packet number to be generated.

•From Number Part option you can select Prefix if you want the packet number to have a prefix (eg: AB 001) here AB is the prefix we have assigned for the packet number 001 or you can assign sub-number (eg: AB 001.01) here .01 is the sub-number given to packet number AB 001.

•Sort Id is like running number it denotes the number of packet number profile you have created.

•Enter Sort Id and click on 'OK'.

Step 3: Once stock type and property is defined we can go ahead and specify the packet number Prefixes or sub-numbers.

1. Select details and

click 'OK'

1. Click on 'Add'

Step 4: Select relevant details and click 'OK'.

Step 5: We have successfully created a prefix, hence forth all the diamond packets for Shape type Marquise will start with 'MR' as defined in the above steps. You can similarly define Unique Prefixes or sub-numbers as per your requirement.

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1.1.2 Stone Sizes

Step 1: In Edit Master 'Stone Size' option allows us to predefine the Properties of the Stone.

•Select 'Stone Size' tab and click on 'Add'.

Step 2: Enter relevant details and click 'OK'.

•Enter 'Shape' (eg: Round).

•Enter 'Up-to Weight ct/pc': (up-to weight is considered on the basis of Carat or number of Pieces) and 'Size'.

2. Click on 'Add' 1. Select 'Stone Size' tab 4. Click 'OK' 3. Enter 'Size' 2. Enter 'Up to Weight' 1. Enter 'Shape'

1.1.3 Finished Category Master

Step 1: Finished category master allows us to create different categories of finished items (eg: Bangles, Necklace).

•Click on 'Finished Category Master' Tab click on 'Add'.

Step 2: Enter relevant details and click 'OK'.

•Display Name (how you want display the name in form). Display Name generates by default the moment you enter the name, you can also edit it as per your requirement.

•'Stock No.Prefix' what initial your stock name should begin (eg: P for pendant, N for Necklace etc). Stock No. Prefix generates by default the moment you enter the name, you can also edit it as per your requirement.

•'Default Pieces' (eg: Ear-ring has 2pcs. Hence enter 2).

•'Parent Id' is only for Category type which are already a part of a stock type if not than it should remain 0 (eg: diamond pendant and color stone pendant are two different stock in the same category of Pendant which has the ID as 2 hence diamond pendant and color stone pendant will have their Parent Id as 2 ).

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1. Enter 'Name' 2. Enter

'Display Name'

1.1.4 Design Category Master

Step 1: Design category master allows us to create different categories of Designs for Jewelry items (eg: Bangle Design, Necklace Design etc...).

•Click on 'Design Category Master' Tab and click on 'Add'.

Step 2: Enter relevant details and click 'OK'.

•Enter 'Name' of the Design.

•'Design No. Prefix' what initial your stock name should begin (eg: P for pendant, N for Necklace etc). Design No. Prefix generates by default the moment you enter the name, you can also edit it as per your requirement.

•'Parent Id' is only for stock type which are already a part of a stock type if not than it should remain 0 (eg: diamond pendant and color stone pendant are two different stock in the same category of Pendant).

2. Click on 'Add' 1. Select 'Design Category Master' 2. Enter 'Prefix' 3. Click 'OK' 1. Enter 'Name'

Step 3: Bangles design category is added.

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1. Category is added

1.1.5 Saving Scheme

Saving Scheme Feature allows us to Create different Schemes for customer and investors. The Saving Scheme Feature allows you to Create Saving Schemes in Gold or in Amount.

Step 1: To Create Multiple Saving Scheme and print vouchers for the same…

Step 2: Enter relevant details and click 'OK'.

•Installment Amount : Is the amount to be fixed and to be received as per Scheme, Installment amount could be Daily, Monthly etc...

•Grace Period(Days): Is the number of days to be allowed to pay the installment amount after the set date is passed. After which a fine is to be levied or the scheme might become void.

•Increase in Multiples of: ??

2. Click on 'Add' 1. Click on 'Saving Schemes' Tab 7. Enter Total number of Installments 6. Bonus Installment is the installment to be paid by the issuer 2. Enter 'Start Date' of the Scheme 1. Enter 'Name' of the Scheme and 'No.Prefix' 3. Enter Scheme 'Type' 4. Enter 'End 5. Enter 'Installment Amt' and 'Grace Period(Days)'

Step 3: A Saving Scheme is created you can create and run multiple schemes at the same time…

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1. Scheme is Created

1.1.6 Custom Filter Master

Through Custom Filter Master you can define Filters to quicken the speed to search and display specific data for Stock Types or in Reports.

Step 1: Select 'Custom Filter Master' Tab and click 'Add'…

Step 2: Select the stock or Report Type or Stock Type to filter and click on 'Add' to specify the filter types.

2. Click 'Add' 1. Select 'Stock' or 'Report Type' 2. Click 'Add' 1. Select 'Custom Filter Master Tab'

Step 3: Add relevant details and click 'OK'…

•Sort Id: is used to specify which filter needs to be passed first.

Step 4: Filter details for stock type is added…

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1.1.7 Mis Fields Master

Mis Fields are additional blank columns added in Mis Reports and Certain Forms you can Add/Select data that you want to display in those columns.

Step 1: Select relevant details and click 'OK'…

Step 2: Enter relevant details and click 'OK'…

•Field Name: Is for reference purpose to know on which field you have specified the filter.

•Type: Select 'Mis' if you want to print Mis column in Reports and Loose & Finished in Forms.

1. Select 'Mis Fields Master' Tab 2. Click on 'Add' 3. Select in which form to print 4. Click on 'Add' 1. Enter 'Field Name' 2. Enter 'Type'

Step 3: Add relevant details and click 'OK'…

Step 4: Select relevant details and click 'OK'…

•Retail Price: allows you to further refine your filter.

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2. Enter 'Retail Price'

2. Select the Filter Type for the Stock you want

to Filter 1. Select the

Stock Type for which you want to specify the Filter

3. Click 'OK' 1. Click on

Step 5: Enter relevant details and Click 'OK'…

•Output Value: Mis Fields columns default display name is 'Mis Fields', you can manually enter the Field Name you want to display.

•Sort Id: is used to specify which filter needs to be passed first.

4. Click 'OK' 3. Enter 'Sort Id' 2. Enter 'Output Value' 1. Filter is added

1.1.8 Custom Columns Master

'Custom column master' allows you to split an existing column and display data of similar data type with a different name. Step 1: Enter relevant details and click 'Add'…

Step 2: Enter relevant details and click 'Add'…

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Step 3: Enter relevant details and click 'OK'…

Step 4: Enter relevant details and click 'OK'…

•Column Description: Is for reference purpose to know on which field/column you have specified the filter.

6. Select 'Column' 4. Click on 'OK' 2. Select 'Details' 1. Select 'Location' 2. Click on 'Add' 1. Enter 'Column Description'

Step 5: Enter relevant details and click 'OK'…

Step 6: Enter Relevant details and click 'OK'...

•Retail Price: allows you to further refine your filter.

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to Filter 1. Select the Stock Type for which you want to

Step 7: Enter relevant details and Click 'OK'…

•Column Name: You can manually enter the Field Name you want to display, after you have split the

•Sort Id: is used to specify which filter needs to be passed first.

Step 8: Custom Column Field is defined…

4. Click 'OK' 1. Filter is added 3. Enter 'Sort Id' 2. Enter 'Column Name' 1. Custom column is defined

1.1.9 Company Fields Master

Company Logo, Company Name and Address that needs to be printed on Various Vouchers and Bills were earlier pre-printed onto bills or they were Fixed (Hard-coded) into Software. The New feature 'Company Fields Master' allows us to manually add Company LOGO, Name and Address and various Company specific details. We can add image or write in text format for the same. Step 1: Click on relevant details and click 'OK'…

Step 2: Add relevant details and click 'OK'…

•'Add' allows us to add image stored in our computer (Hard Drive), even external drives (Pen Drives) if connected to the computer during the time of adding.

•You can also Scan the Image with the help of a scanner by click on 'Scan'.

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2. Click on Text to Add

Step 3: Select relevant details and click 'OK'…

Step 4: Company Header is added, you can similarly add 'Company Name' and 'Logo' etc…

2. Click 'OK' 1. Company Header image file is added 1. Company Header is added

1.1.10 Bulk Jewelery Definition Master

Bulk Jewelery definition Master allows us to differentiate or Further divide categories of existing stock type or name a current stock type as per our requirement.

Step 1: Select relevant details and click 'OK'…

Step 2: Select the Details and click 'OK'…

•Field No: Is the stock type number that you want to add, there are up-to seven field of stock types that you can Add.

•Quantity Unit: In Quantity unit you can set the property of the stock type you are about to define is weighed in.

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want to define 5. Click on 'ADD' 4. Enter 'Quantity Unit' 3. Enter 'Sort ID' 1. Select 'Field Number'

Step 3: Select relevant details and click 'OK'...

•Applicable Stock: Is the stock that you want to further divide or categorize or rename.

•Filter name : Is used to categorize on the basis of which property.

•Auto-Match Select: Further allows you to refine your Categorization to get the exact result.

Step 4: Selection Criteria is added, click OK to go to the next screen …

4. Enter 'Auto-Match Select' (Optional) 3. Select 'Shape' type 1. Select category of stock type 2. Select 'Filter name' 1. Click 'OK'

Step 5: Bulk Jewelry stock type is created, you can similarly categorize multiple stock type as per your requirement…

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1. Bulk jewelry stock type is

1.1.11 Voucher Types

Step 1: Voucher are type of receipts that shows goods have been purchased or services have been rendered and payment have been made, it also links the transactions to the ledger account in which these transactions affect.

•Select 'Voucher Types', 'Company name'.

•Click on 'Add' to add next reference prefixes for Voucher types.

Step 2: Enter relevant details and click 'OK'.

•Enter 'Name' of the voucher.

•'Prefix' number iswhat initial your Voucher name should begin (eg: CRV for Cash Receipt Voucher).

•'Next reference No'. is the series of number that should follow after prefix (eg: Receipt number CRV 001).

3. Click on 'Add' 1. Select 'Voucher Types' 2. Select 'Company name' 2. Enter 'Prefix' 1. Enter 'Name' 3. Enter

Step 3: Once the reference number is added click on 'Add' to add the Voucher type.

Step 4: Add relevant fields and click 'OK'.

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1. Click 'Add'

Step 5: Voucher is created you can multiple vouchers as per requirement.

•Click on 'Add' to add another Voucher.

•'Modify' to edit existing Voucher.

•'Delete' to delete the voucher.

1. 'Voucher' is created

1.1.12 Trading Account Master

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Step 1: Select relevant details and click 'OK'…

Step 2: Enter relevant details and click 'OK'…

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Step 3: Enter Relevant details and click 'OK'…

• Filter name : Is used to filter the stock type on the basis of which property. '

Step 4: Enter relevant details and click 'OK'…

1. Select Stock type for which you

want to make Trading Account

3. Enter 'Gross Weight'

2. Select the Filter Type for the Stock you want

to Filter

1. Trading Account Stock details are

added

1. Click 'Ok'

Step 5: Enter relevant details and click on 'ADD'…

Step 6: You can select the accounting method you want to follow to maintain your books of accounts (Lifo, Fifo etc).

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A/c created

2. Select the calculation

Method 1. Select the Date

on which the account is created

3. Click on 'Add'

Step 7: Select the Trading Account name for which you want to add the opening and click 'OK'.

Step 8: Trading Account is made and opening for the stock type is also added you can similarly create Trading Accounts and add opening for the stock types as required.

3. Click 'OK' 2. Enter 'Quantity' and 'Cost Price' 1. Select 'Account name' 1. Trading Account is added 2. Opening for the stock type is also added

1.1.13 Party Master

Step 1: Through Party Master you can Modify or Add party specific details. Select Party Master Tab, Select Party(eg: Worker) and click on 'Add'.

Step 2: Add relevant information than click on 'OK'.

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Step 3: Supplier details are added similarly you can add 'Customer', 'Worker' details.

1. Supplier is added

1.1.14 Look-up List Master

Step 1: Look up List helps user to predefine Stock Characteristics, Name, properties etc.

•Select 'Look-up list Master' Tab.

•Select the 'Section' (eg: Color Stone).

•Select 'Master' (eg: Color Stone Name) and click on 'Add '. '

Step 2: When you click on add a small pop up box will appear, enter 'Name' of the Stock (eg: Color Stone) and click on 'OK'.

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3. Select

'Properties' 4. Click 'Add'

1. Select 'Look-up list Master' 2. Select 'Stock Type' 2. Click 'OK' 1. Enter Stock Name

Step 3: Similarly you can add all the details for different Stock types from the section Column and Specify the Characteristics.

1. Stock Name is added

1.1.15 Next Reference

Step 1: In Next Reference we specify the 'Prefix' and 'Next reference No'. For Transactions and Bill. • Select 'Next Reference', 'Company' and click 'Add'.

Step 2: Add relevant details and click 'OK'.

•Enter name of the 'Transaction'.

•'Prefix' number iswhat initial your Bill / Transaction name should begin (eg: CSB for Cash Sale).

•'Next reference No'. is the series of number that should follow after prefix (eg: Bill / Transaction number CSB 001).

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Step 3: Next reference number is created, you can create reference number for all the transactions.

1. Reference number is added