Content Manager
User Guide
Information Technology Web Services
Overview
Mercy College has created a new and exciting website. The website redesign gives your department a professional and sleek look to host all of the wonderful information, videos and images you can share with the rest of the college community and web visitors. As a content manager, you have been given access to edit your assigned section for your department on the new website.
The Mercy College website design and layout is defined by the Public Relations
Department. Permission to edit pages are granted by Public Relations according to your role within your department. All images and content must be approved by the Public Relations Department before being published.
This Content Manager’s User Guide was developed as part of several tools to help you manage content in the new website In addition to this user guide, a training video is also available to assist you. Please click on the attached link to view:
http://youtu.be/D-bF4kkVqRA.
As a Mercy College content manager you have been given access to edit your assigned section for your department on the new Mercy Website.
Getting Started:
Step 1: Log into Mercy College Website by inserting this URL into your browser
https://www.mercy.edu/user
Step 2: From the login page, log into website with your Mercy College Network credentials.
Step 3: After you are logged in, click at the top ‘My Workbench’ to see all your assigned pages on thewebsite.
Workbench
Workbench is a suite of modules that provides straightforward content management, while allowing each manager the use of a unified interface.
Click on My Workbench
When you come to MY Workbench, you will see a drop down page for access to your options.
When you click on My Workbench, you will see a view of all your edits and recent content. The Tabs across the top of the screen are as following:
My Content – This Tab is your content Dashboard. As soon as you add or edit content, it will be displayed in the ‘Content I’ve edited’ Block.
Create Content – This Tab allows you to select the type of content that you want to create (Blog, Calendar Event, Basic Page and Upload Media to File List).
My Section – This tab displays all sections assigned, and you may edit the content in these sections.
See My Content Tab to view all recent updates.
Create a Page:
Click the Create Content Tab to open the Create content page –
My Workbench Create Content Basic Page
Step 1 - Click on Basic page
Step 2 - Click in Section to select the proper editorial group for content.
Step 3 - Click in Title and enter the title of your content here.
Step 4 - Click in Slider Pictures and browse and select the media files such as (pgn, gif, jpg) to be included on your page. Images must be larger than 1040X400px
Step 5 - Click Save to save you setting to the database
Step 6 - Click Preview to quickly preview your page
Click the “Customize this page” button in the lower right of your screen to customize your design content.
Here you will get a view of the data blocks that will give you different options.
When you customize a page, you have the option to edit your block , delete your block
, drag and drop , and add a new content type . You can click to view your page, edit
page title, slider picture’s content area. You will need to save your changes.
Customize this page
Customize this page
Click to edit panel block Click to delete your block Editff Click to drag your block Editff Click to save your changes Editff Click to add a new content type Panel block – This where the Title of you content
The icons below will give the content manager the option to add different content types.
Adding a new content type:
Types of Content: Blue Seal Title
Click the Blue Seal Title and you will see in this example that the College logo is being used as the background.
Document Uploader
Click the Document Uploader and this allows you to add the title of document, publication date, and
document image files with a download link for users to download a document.
Note: Files must be less than 10 MB. Allowed file types: png gif jpg jpeg. Images must be larger than 218x288 pixels. Document files
Fast Facts
Click the Fast Facts feature and this allows you to add more than one fact which can be cycled throughout the content.
Horizontal Video Content Kits
Click the Horizontal Video Content Kits feature and this will allow you to Insert Images and Video Links to your content.
Plain Box
Click on Plain Box and this allows you to insert a box with plain square design, including the title and a description in the box.
Note: Image files must be less than 10 MB. Allowed file types: png gif
Box with Right Triangle:
Click on Right Triangle and this feature allows you to insert a box with a right triangle design, including title and
description.
Note: Image files must be less than 10 MB. Allowed file types: png gif jpg
jpeg. Images must be larger than 300x300 pixels.
Slide Show
Click on the Slide Show feature and you can insert a box with several pictures as a slide show format, including the title and description.
Note: Image files must be less than 10 MB. Allowed file types: png gif jpg
Style Free Content Kits
Click on Style Free Content Kits feature and you are able to insert a plain box with the default design, including title and description in the box.
Box with Top Triangle
Click on Box with Top Triangle and you are able to insert a box with a top triangle design including an image, title, and description.
Note: Image files must be less than 10 MB. Allowed file types: png gif jpg
jpeg. Images must be larger than 300x300 pixels.
Vertical Video Content Kit
Click on Vertical Video Content Kit and you will be able to insert a video link, image, and description that will display vertically.
Note: Images Files must be less than 10 MB. Allowed file types: png gif
To Create Blogs:
In this section, you will learn how to set up blogs for your web page. A blog entry is a content type that is short for weblog. It is an online journal that allows content managers to create their own blogs. Each entry in a user blog has content type "Blog Entry." Here are the steps you will need to follow:
Step 1 - Click on my Workbench
Step 2 - Click on Add Content Step 3 - Click on Blog Entry
My Workbench Add Content Blog Entry
Step 4 - Click in the Title and insert the title of your Blog.
Step 5 - Click in Body to insert Blog content.
Step 6 - Click in Text Format and you can insert HTML tags on the editor to add style to your Blog.
Step 7- Click in Section where you can assign editorial groups to make changes to this Blog.
Step 8 - Click Save
To Create a New Calendar Event:
My Workbench Add Content Calendar Event
Step 1 - Click in Title and insert the title of your event.
Step 2 - Click the Date and Time of event and enter the start and end date of your event.
Step 3 - Click in Body and enter details about your event.
Step 4 - Click on Section and select the editorial group to make updates to the event.
Step 5 - Click Save to save event content.
To update your profile, follow the steps below:
This page allows you to input your professional information, e.g., your education, classes taught, biographical information, CV and your publications.
Step 1 – Click on My Workbench
Step 2 – Click on Edit my Profile
This page allows you to view and update your profile.
Glossary
Article – One of the two content types that are enabled in the standard installation profile. Articles are
used for time-sensitive content like news, press release, or blog posts. This content type is called Article in Drupal 7.
Basic Page or Page – One of two content types that are enabled in the standard installation profile.
Typically basic pages are used for static content that can (but are not required to) be linked into the main navigation bar. This content type is called the Basic Page in Drupal 7.
Block – The boxes visible in the regions of a Drupal website. Most blocks are generated on the fly by
various Drupal modules, but they can by created in the administer blocks area of a Drupal site.
CMS - Content Management System. In the context of a Web site is a collection of tools designed to allow
the creation, modification, organization, search, retrieval and removal of information.
Content - The text, images, and other information on a web site. Besides nodes there is more content on a
typical Drupal site, such as comments and file attachments.
Content Type - Every node belongs to a single “node type” or “content type”, which defines various
default settings for nodes of that type, such as whether the node is published automatically and whether comments are permitted. Common "Content Types" that just about any website would have include: blog post and page. Content types can have different fields and modules can define their own content types. The core Drupal Book and Poll modules are two examples of modules that define content types.
Module - Software (usually PHP and CSS) that extends Drupal features and functionality. Drupal
distinguishes between “core” and “contributed” modules.
Node – A piece of content in Drupal, typically corresponding to a single page on the site that has a title, an
optional body, and perhaps additional fields. Every node also belongs to a particular content type, and can additionally be classified using the taxonomy system. Examples of nodes are polls, stories, book pages and images
Taxonomy - In Drupal, "Taxonomy" is the name of a powerful core module that gives your sites use of
terms. In Drupal, these terms are gathered within vocabularies which the Taxonomy module allows you to create, manage and apply vocabularies. Practice of classifying content.
Terms – An organizational keyword, known in other systems as categories or metadata. A term is a label
that can be applied to a node. They are known as tags.
Vocabulary – A vocabulary is a collection of terms.
For additional Web Services such as creating a web form or for more training, please
contact the [email protected]or (914) 674-7526.
