Clearwell ediscovery Platform

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Platform

Identification and Collection Guide

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Clearwell eDiscovery Platform™: Identification and Collection

Guide

The software described in this book is furnished under a license agreement and may be used only in accordance with the terms of the agreement.

Last updated: 2012-8-9.

Legal Notice

Copyright ©2012 Symantec Corporation. All rights reserved.

Symantec, the Symantec Logo, Clearwell and the Clearwell eDiscovery Platform are trademarks or registered trademarks of Symantec Corporation or its affiliates in the U.S. and other countries. Other names may be trademarks of their respective owners. The product described in this document is distributed under licenses restricting its use, copying, distribution, and decompilation/ reverse engineering. No part of this document may be reproduced in any form by any means without prior written authorization of Symantec Corporation and its licensors, if any.

THE DOCUMENTATION IS PROVIDED "AS IS" AND ALL EXPRESS OR IMPLIED CONDITIONS, REPRESENTATIONS AND WARRANTIES, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT, ARE DISCLAIMED, EXCEPT TO THE EXTENT THAT SUCH DISCLAIMERS ARE HELD TO BE LEGALLY INVALID. SYMANTEC CORPORATION SHALL NOT BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES IN CONNECTION WITH THE FURNISHING, PERFORMANCE, OR USE OF THIS DOCUMENTATION. THE INFORMATION CONTAINED IN THIS DOCUMENTATION IS SUBJECT TO CHANGE WITHOUT NOTICE.

The Licensed Software and Documentation are deemed to be commercial computer software as defined in FAR 12.212 and subject to restricted rights as defined in FAR Section 52.227-19 "Commercial Computer Software - Restricted Rights" and DFARS 227.7202, et seq. "Commercial Computer Software and Commercial Computer Software Documentation", as applicable, and any successor regulations. Any use, modification, reproduction release, performance, display or disclosure of the Licensed Software and Documentation by the U.S. Government shall be solely in accordance with the terms of this Agreement.

Symantec Corporation 350 Ellis Street Mountain View, CA 94043 http://www.symantec.com

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Contents

About This Guide

7

Related Documents

7

Revision History

8

Obtaining More Product Information

9

Documentation Comments/Feedback? 9

Technical Support

9

Contacting Technical Support 9

Licensing Portal 10

Customer Service 10

Product Documentation

11

Getting Started

13

About Data Identification and Collection

13

Collections Module User Interface 14

Checklist: Before You Begin...

15

Logging On

15

Clearwell Collection Workflow

15

Network and Data Map Setup

17

About Data Mapping

17

Supported Source Types 17

Best Practices

18

Network Impact and Performance 18

Clearwell Collection Methodology and Setup 19

Tips, Troubleshooting, and Technical Support 19

Setting Up Your Data Map

20

Before You Begin... 20

Source Account Overview 20

Define Source Groups (Optional) 21

Data Discovery Overview 21

Importing Custodians to Your Data Map 22

Adding Destinations for Collected Data 30

Setting up Data Sources

32

About Adding (or Importing) Sources to Your Data Map

32

Required Source Information 33

Import Sources Using Bulk Import (from CSV or Script) 34

Local Domain Exchange Setup

37

Step 1: Create a New Domain Admin Account 37

Step 2: Perform Active Directory Discovery and Import Custodians 40

Step 3: Add Exchange Source to the Data Map 41

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BPOS Exchange/Office® 365 Setup

43

Overview 44

Step 1: Create a New Admin Account (for BPOS) 44

Step 2: Perform Active Directory Discovery and Import Custodians (for BPOS) 46

Step 3: Configure the Clearwell Appliance's Outlook Template Profile 47

Step 4: Add the Exchange BPOS Source to your Data Map 53

Step 5: Test an Exchange Mailbox Collection 54

Lotus Domino® Server Setup

55

Step 1: Perform Domino Server Discovery 55

Step 2: Add the Domino Source 56

SharePoint Server Setup

57

Add the SharePoint Source 57

File Share and Windows PC Setup

58

Add File Share (or PC) Source 58

Symantec Enterprise Vault (EV)

59

EV Source Considerations Before Setup 59

About EV Discovery 60

Step 1: Perform EV Discovery/Vault Administration 61

Step 2: Add EV Sources 64

Step 3: Update your License 64

Collectors

65

About the Collectors 65

Step 1: Verify Collector License 65

Step 2: Add the Source Account 66

Step 3: Add the Collector Source 67

Step 4: Create a Collection Task 68

Creating and Managing Collections

70

About Collection Activities

70

About OnSite Collections

71

OnSite Collection Reference Card 71

Creating a Collection and Running Tasks

72

Process Overview 72

Create/Add a New Collection 72

Add Tasks to a Collection 73

Filtering Best Practices (for Enterprise Vault Sources) 78

Keyword-Based Collection (Non-EV Sources) 81

Include/Exclude Directories 82

Secure Encryption for OnSite Collection Tasks 87

Create a Collection Template 87

Run (or Schedule) a Collection Task 88

Schedule a Recurring Collection Task 90

Running Custodian Assignments

92

Enterprise Vault Considerations 92

Performing OnSite Collection Tasks

94

Running Collection Reports

94

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Creating and Managing Holds

97

About EV Hold Activities

97

Prerequisites

97

Creating and Managing Hold Tasks

98

Create a Hold 98

Schedule a Hold 102

Create a Hold and Collection Task 103

View/Report Hold Statistics 104

Edit/Re-Apply a Hold Task 105

Copy a Hold Task 106

Release a Hold 107

EV Holds and Release Guidelines

107

Creating, Analyzing and Processing Collections

109

About Collection Sets and Analytics

109

Creating Collection Sets

109

Analyzing Collection Task Data

112

Viewing Collection Analytics 112

Changing Collection Settings 112

Processing Collection Sets

113

Analyzing Data Across Your Case

114

Viewing Processed Data 114

Collection Administration and Maintenance

119

Managing Collection User Accounts

119

Defining Collections Administration User Accounts 119

Viewing/Editing the Collections Admin Role 121

Running Collections Backups

124

About Collections Backups 124

Configuring the Collections Backup Location 125

Running an On-Demand Collections Backup 126

Scheduled Collections Backups 127

Archiving, Restoring, and Deleting Collections

129

Archiving versus Deleting Collections 129

Restoring an Archived Collection 130

Managing Your Collections License

132

About Reusable Licenses 132

Updating Your License 133

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Tips and Troubleshooting

139

Verify Network Setup by Data Source

140

Troubleshooting Exchange Collections

143

Troubleshooting File Server or PC Collections

143

Performing Collections on a File Share Source 144

Troubleshooting Mailbox Connectivity for BPOS Exchange

146

Troubleshooting Collector Sources

147

Enabling Scaleout Mode (for EV Collection)

148

Enable Scaling to Multiple EV Servers 148

Enable Multiple PST Creation 149

Changing Source Accounts

149

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Identification and Collection Guide

Identification and Collection Guide

Welcome to the Clearwell eDiscovery Platform, Identification and Collection Guide. The Clearwell Identification and Collection Guide provides administrators and end users of the identification and collection module within the Clearwell eDiscovery Platform with the tools and information for data source setup, identifying, collecting, managing, reporting, and placing holds on data, in addition to collection set analysis.

The Identification and Collection module provides administrators with greater visibility and control over the sources required for collecting data used to create a case, and adds more filtering capability which administrators can apply during collection and analysis.

This section contains the following sections:

“About This Guide” in the next section

“Related Documents” on page 7

“Revision History” on page 8

“Obtaining More Product Information” on page 9

“Technical Support” on page 9

“Product Documentation” on page 11

About This Guide

This guide provides an overview of the Identification and Collection module, a licensed add-on feature to the Clearwell eDiscovery Platform. The sections in this guide describe how to identify and associate data sources, create and run collection tasks, analyze and manage collection, and perform other regular administrative and maintenance tasks.

This guide is intended for system and IT administrators, decision makers, and anyone who is interested in understanding how the Clearwell eDiscovery Platform leverages data sources using the Identification and Collection feature.

Related Documents

Refer the following documents for additional information related to Clearwell’s Identification and Collection module:

Symantec Clearwell eDiscovery Platform New Features Overview Symantec Clearwell Identification and Collection Reference Card Symantec Clearwell OnSite Collection Reference Card

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Identification and Collection Guide: Revision History PAGE: 8

Revision History

The following table lists the information that has been revised or added since the initial release of this document. The table also lists the revision date for these changes.

Revision Date New Information Sep 2012 • Added source support for:

– Four new collectors (See “Supported Source Types” on page 17.) – EV SharePoint, EV File Share Archives

• Documented new features:

– Licensing: Separated from Processing, Analysis & Review module license – Enhanced EV Vault and Archive source management

– Enhanced filtering for EV sources: Email-to-custodian mapping for journal archiving, message type, retention category, policies, custom attributes – Retention and Tag Policy creation and application to EV collections – Hold in Place feature (for EV source users) - introduced in 7.1.1, added to

this document for 7.1.2

– Set property to scale EV collection to multiple deployment servers (allowing simultaneous search and retrieval)

March 2012 • Added source collection support for Symantec Enterprise Vault (EV) • Documented additional new features:

– Archive/restore collections – Collection Reports

Feb 2012 • Documented procedure for obtaining a licence update; formatting changes throughout

Nov 2011 • Added source collection support for:

– Exchange 2010 (discovery, search, mailbox) – SharePoint Web pages

• Documented new features:

– Bulk import of custodians via CSV or Script – Reusable custodian licensing

– Keyword-based collection

May 2011 • Documented OnSite Collector secure encryption option Feb 2011 • Added support for:

– SharePoint with proxy – MAC (for OnSite) collection • Documented Folder Exclusion feature Dec 2010 • Added (to Data Sources list) support for:

– Microsoft® Exchange Cloud Servers (BPOS) – Lotus® Domino Server (Lotus Notes) • Documented new features:

– Custodian Merge

– Bulk Import of Sources to data maps

• Moved OnSite Collection Details to stand-alone reference: Refer to “OnSite Collections Reference Card“

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Obtaining More Product Information

To obtain more information, refer to:

Symantec products web site — Go to http://www.symantec.com/business/products

Documentation link — To obtain the most current online and PDF versions of the

documentation, click the Documentation link at the bottom of any page in the Clearwell eDiscovery Platform.

Online help — Click the Help link in the Clearwell user interface to access online help.

Documentation Comments/Feedback?

• Got questions or comments on this guide, or other user documentation? We appreciate your feedback! Feel free to contact us at ClearwellInfoDev@symantec.com

Technical Support

The primary role of the Clearwell Technical Support team is to respond to our customers to help resolve technical issues affecting features or functionality of the Clearwell eDiscovery Platform. This includes configuration, workflow, and internal system issues, but does not include assistance with legal-related or case-specific queries. For additional help with technical issues, refer also to Clearwell’s Knowledge Base content available online at:

http://www.clearwellsystems.com/support-portal.php

For information about Symantec's support offerings, visit our Web site at: http://www.symantec.com/business/support/

Contacting Technical Support

Before contacting Technical Support, make sure you have satisfied the system requirements that are listed in your product documentation. Also, you should be at the system on which the problem occurred, in case it is necessary to replicate the problem.

When you contact Technical Support, please have the following information available: • Product version and patch level

• Service tag number

• Available memory, disk space, and NIC information • Operating system

• Problem description: – Affected case name

– Screenshots demonstrating behavior – Accurate reproduction steps

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Identification and Collection Guide: Technical Support PAGE: 10

– Troubleshooting that was performed before contacting Symantec – Recent software configuration changes and network changes

Note: You must have administrative access to the system in order to perform most

troubleshooting. Be sure to have this available, as well as a system/network administrator resource in the event access is required.

To contact Clearwell Technical Support, use any of the following methods: • Customer Support Portal — (Clearwell Products)

– http://www.clearwellsystems.com/support-portal.php

Phone — Toll-Free (North America):

– 1-877-Clearwell (253-2793)

Licensing Portal

If your Clearwell product requires registration or a license key, access our Licensing Portal:

Symantec Licensing Portal

– https://licensing.symantec.com/acctmgmt/index.jsp

Customer Service

To contact Symantec Customer Care, use any of the following methods: • Customer Care Portal — (Non-Technical Support) Enterprise Products

– http://customercare.symantec.com

Phone — Toll-Free (North America):

– 1-800-721-3934

For other regions: http://www.symantec.com/business/support/assistance_care.jsp Customer Service is available to assist with non-technical questions, such as the following types of issues:

• Questions regarding product licensing or serialization

• Product registration updates, such as address or name changes

• General product information (features, language availability, local dealers) • Latest information about product updates and upgrades

• Information about upgrade assurance and support contracts • Information about the Symantec Buying Programs

• Advice about Symantec's technical support options • Non-technical pre-sales questions

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Product Documentation

The table below lists the administrator and end-user documentation that is available for the Clearwell eDiscovery Platform product.

Clearwell eDiscovery Platform Documentation

Document Comments

Installation and Configuration

Installation Guide Describes prerequisites, and how to perform a full install of the Clearwell software application

Upgrade Overview Guide Provides critical upgrade information, by version, useful prior to upgrading an appliance to the current product release

Upgrade Guide Describes prerequisites and upgrade information for the current customers with a previous version of the Clearwell software application

Utility Node Guide For customers using utility nodes, describes how to install and configure appliances as utility nodes for use with an existing Clearwell software setup Native Viewer Installation Guide Describes how to install and configure the Brava Client for native document

rendering and redaction for use during analysis and review in Clearwell Distributed Architecture

Deployment Guide

Provides installation and configuration information for the Review/ Processing Scalability feature (7.x) in a distributed architecture deployment

Getting Started

Navigation Reference Card Provides a mapping of the Clearwell user interface (7.x) compared to 6.x Clearwell QuickStart Guide Describes basic appliance and case configuration

Reviewer QuickStart Guide A reviewer's reference to using the Analysis & Review module in Clearwell

User and Administration

Legal Hold Guide Describes how to set up and configure a Clearwell appliance for Legal Holds, and use the Legal Hold module as an administrator in Clearwell

Identification and Collection Guide Describes how to prepare and collect data for processing, using the Identification and Collection module

Case Administration Guide Describes case setup, processing, and management, plus pre-processing navigation, tips, and recommendations. Includes processing exceptions reference and associated reports, plus file handling information for multiple languages, and supported file types and file type mapping System Administration Guide Includes system backup, restore, and support features, configuration, and

anti-virus scanning guidelines for use with Clearwell Load File Import Guide Describes how to import load file sources into Clearwell

User Guide Describes how to perform searches, analysis, and review, including detailed information and syntax examples for performing advanced searches Export and Production Guide Describes how to use, produce, and troubleshoot exports

Transparent Predictive Coding Guide

Describes how to use the Transparent Predictive Coding feature in Clearwell to train the system to predict results from control data and tag settings

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Identification and Collection Guide: Product Documentation PAGE: 12

For the latest product information: http://www.symantec.com/business/products

Reference and Support

Collection A quick reference card of how to collect data in Clearwell OnSite Collection A quick reference for performing OnSite collection tasks Review and Redaction Reviewer's reference card of all redaction functions Keyboard Shortcuts A quick reference card listing all supported shortcuts Production Administrator's reference card for production exports User Rights Management A quick reference card for managing user accounts

Online Help

Includes all the above documentation (excluding Installation and Configuration) to enable search across all topics. To access this information from within the Clearwell user interface, click Help.

Release

Release Notes Provides latest updated information specific to the current product release

Clearwell eDiscovery Platform Documentation

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Identification and Collection Guide

Getting Started

Use this section to help guide you through verifying your setup, and what to do after logging on to the Clearwell eDiscovery Platform.

In this section:

“About Data Identification and Collection” in the next section

“Collections Module User Interface” on page 14

“Checklist: Before You Begin...” in the next section

“Logging On” on page 15

“Clearwell Collection Workflow” on page 15

About Data Identification and Collection

Clearwell's Identification and Collection module allows you to:

• keep a catalog of multiple data sources (such as File Shares, PCs, Exchange servers, SharePoint and Lotus Domino servers, Symantec Enterprise Vault archives, among others) in your data map

• set up Collection Tasks, which create copies of data from these data sources, grouped into Collections

• place and manage holds on data (from EV sources)

• move the data through Processing and Analysis by creating Collection Sets

• archive and restore collections as needed to optimize data storage and custodian licenses • report on collection data with summary and error reports, run as jobs and/or available in

Microsoft XLS formats

Typically, IT builds the Data Map and supplies the proper account credentials and locations for relevant data sources. (Refer to the Identification and Collection Network Setup Guide). However, a Collection Admin with appropriate permissions, can add as many data sources to the Data Map as needed, and perform multiple collections from these sources.

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Getting Started : About Data Identification and Collection PAGE: 14

Collections Module User Interface

There are two views of the Collections module: All Collections, or a single collection within a selected case.

To view collections across all cases on the appliance, click All Cases on the top navigation bar, then click All Collections:

Figure: Collections Module: All Collections view

The module you select is highlighted in orange.

From the All Collections view, a Collections Admin can manage Collection Sets, Sources (collection data), Source Accounts, Source Groups, (preservation) Destinations, and Task Templates across all cases in the Clearwell appliance.

Note: Only the Collections Admin user has access to view collections and all related sub-tasks.

To view collections and related tasks in a specific case, click the drop-down to select a case, or select

Create a new case.

Figure: Collections Module: Within a Selected Case (No Collections)

When a case is selected (within the Collections module), a Collections Admin can view the same set of sub-tasks (before a collection is created). Each case can have only one collection. Once the collection is created, the Collections Admin can view only the collection associated with the selected case. Click Create Collection to start a new collection. See “Create/Add a New Collection” on page 72.

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Checklist: Before You Begin...

Use the following checklist to verify your setup before you begin working with the Clearwell Identification and Collection module:

• Clearwell appliance is properly installed.

Refer to the “Clearwell eDiscovery Platform Installation Guide” to verify your installation and configuration.

• Network is set up for data collection.

Refer to the “Identification and Collection Network Setup Checklist “and “Network Setup

Guide” for information about how to set up your IT environment and ensure your network

is ready for mapping your source data. • Data Map and Collections License is installed.

See “Managing Your Collections License” on page 132 to check for license information,

including the number of custodian licenses currently available for use. (Custodian licenses are reusable.)

• Change/update account, Help, and Support link information.

See “Logging On” in the next section.

Logging On

The first time you log on, be sure to: 1. Change the account password.

Note: The password is the same on every Clearwell appliance. Leaving the default

password opens your system up to vulnerabilities. 2. Update the Need Help? link on the Login page. 3. Update the Support link.

Clearwell Collection Workflow

Follow these basic steps of identification and collection in this guide to prepare your data sources for case creation and management:

Data Mapping. Create and manage source accounts, add sources, custodians, and

destinations to your data map. (See “Network and Data Map Setup” on page 17.) • Collections. Create collections, add collection tasks, run and schedule data collection,

perform onsite collection. (See “Creating and Managing Collections” on page 70.) • Collection Sets. Analyze and process collected data by creating collection sets and

assigning to a case. (See “Creating, Analyzing and Processing Collections” on page 109.) For more information about this workflow, refer to the Collection Workflow Reference. Occasionally, you may also want to set Collections user permissions, perform collections and data map backups, check Collections licensing information, and perform other maintenance tasks. See “Collection Administration and Maintenance” on page 119.

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Identification and Collection Guide

Network and Data Map Setup

This section describes how to ensure your network is properly set up before mapping your data sources to the Clearwell Platform.

“About Data Mapping” on page 17

“Best Practices” on page 18

“Setting Up Your Data Map” on page 20

About Data Mapping

Through the Identification and Collection module, administrators can set up a data map by associating all available data sources in preparation for collection.

Supported Source Types

Clearwell supports the following source types for identification and collection.

Source Types

Source Version / Type

Supported Details

Network File Shares

Personal Computers Windows Network, and OnSite collection Mac Off-network only / OnSite collection

Note: For information about collecting data from

non-network sources, see “About OnSite

Collections” on page 71.

Microsoft® Servers Exchange (Windows) BPOS Exchange or Office 365

Lotus Domino® Server

SharePoint® with Proxy

Web page sources Symantec Enterprise

Vault (EV)

(Sources and Archives)

Exchange (EV) Mailbox and

Journaling Archives Lotus Domino (EV)

SharePoint Archive (EV) File System Archive (EV) OpenText™ Livelink 9.2 sp1 or later (up to

10.0.0.6 as of April 2012)

When creating a collection with a Livelink source, keyword search is available for files, but not available for email volumes.

Interwoven WorkSite NT (HP Autonomy iManage)

DeskSite or FileSite 8.x Interwoven DeskSite or FileSite 8.x client must be installed locally by the enterprise user on the Clearwell appliance

Note: The client version must match the server

version in use.

EMC® Documentum Content Server 5.3 Foundation Services Collector Content Server 5.2.5 or later Foundation Classes Collector Xerox Docushare® 4.0 or later

IBM® FileNet®

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Network and Data Map Setup: Best Practices PAGE: 18

Best Practices

This section outlines the best practices which Network administrators and eDiscovery practitioners should consider before setting up your network environment to use the Identification and Collection module in Clearwell.

IMPORTANT! Read this section first, before completing the tasks in the following sections,

according to the source type(s) you are setting up for identification and collection.

Network Impact and Performance

Clearwell's Identification and Collection Module (IC Module) is an eDiscovery solution, allowing customers to search, filter, and collect data from various data sources. Collection can happen directly (via an “OnSite” collection onto an external hard drive) or across the network. Network collections can come from multiple data sources, including Microsoft Exchange Server, Lotus Domino Server, File Shares, Symantec Enterprise Vault (EV), SharePoint, and various collector sources. (See all “Supported Source Types” on page 17).

Collections are performed on-demand, only when the user starts a specific Collection Task. The Clearwell IC Module is not maintaining or updating a persistent index of data at these data sources. Network impact is limited to the scope of the specific collection tasks. For most eDiscovery use cases, these tasks can and should be targeted at individual subsets of data at these sources, rather than the entire source.

For example:

• collecting a single or a small number of specific Exchange mailboxes • collecting a user’s Public File Share folder

• SharePoint collections leveraging Clearwell’s federated search feature

This submits the search request to SharePoint’s own index, and Clearwell will collect (and occupy the network for) just the positive results.

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Clearwell Collection Methodology and Setup

In consideration of network impact and performance, Clearwell's collection filters are applied intelligently - scanning for metadata matches first, and then performing (the more network-intensive) keyword scanning second.

The number of simultaneous collection tasks and threads are limited across all collections. These limits are adjustable, and can be set by a Clearwell solutions consultant, services professional, or support.

Tips, Troubleshooting, and Technical Support

For troubleshooting information in this guide, see “Tips and Troubleshooting” on page 139, and refer to the appropriate section depending upon the source type.

Recommended Numbers of Collection Tasks & Threads by Source Type

Supported

Source Type Source Account Requirements Notes

Local Exchange Server

• 5 max parallel tasks, 1 thread per task • Each task must be single-threaded, this is a MAPI limitation

Local SharePoint

• 10 max parallel tasks, 500 max threads per task

• Source Setup (by Source Type) See also

“Tips and Troubleshooting” on

page 139.)

Lotus Domino Server

• Single-threaded • To collect multiple mailboxes truly in parallel simultaneously, the user needs to create separate Exchange Sources, each one attached to a different Source Account.

• You can do this for up to 5 mailboxes, depending on the appliance specs and whether the Exchange server has set lim-itations

FileShares • 10 max parallel tasks, ~128 max threads per task

• # of threads actually is dynamically con-figured based on # of CPUs

PC on the network

• (same as FileShares) • (same as FileShares)

PC and Mac (for OnSite Collection)

• No throttle. • These are direct-to-drive collections, typ-ically not done over the network

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Network and Data Map Setup: Setting Up Your Data Map PAGE: 20

Setting Up Your Data Map

As you prepare to add sources to your data map, check the overview information and network setup references in this section first to ensure you have what you need to get started.

Before You Begin...

• Ensure your network is properly set up before adding sources: – Review “Best Practices” on page 18 for setting up your network. – See “Verify Network Setup by Data Source” on page 140. • Determine the sources and accounts needed for setup:

– See “Source Account Overview” in the next section

– See “Define Source Groups (Optional)” on page 21.

– See “Data Discovery Overview” on page 21.

• As needed, add (or import) custodians to the data map, and specify destinations and policies:

– See “Importing Custodians to Your Data Map” on page 22

– See “Adding Destinations for Collected Data” on page 30.

Source Account Overview

A source account is the authentication used to control access to the Preservation Destination (where collected data will be stored).

From the Collections > Source Accounts screen, administrators can create multiple accounts if the network setup requires different authentication accounts to access source data.

IMPORTANT! If you plan to collect from a Symantec EV source, be sure to use an Active

Directory username and password that can navigate EV topology and searches using the EV Admin Console. Use this account for both the EsaEvCrawlerService logon and your EV collection source account. Make sure that the account belongs to the “Local Administrators” group on the Clearwell appliance. For more information, refer to “Symantec Enterprise Vault (EV)” on page 59, or check with your Clearwell system administrator.

From your list of sources, you can use the Filter List menu to view accounts Name, Description,

User, or accounts currently In Use (enabled accounts are listed by default) and apply additional

filter parameters.

To change or enable/disable an account, click the source account name, change the account settings, and click Save.

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Define Source Groups (Optional)

As part of adding sources to your data map, you can (optionally) create customized groups for your sources. Source groups can help organize larger data maps containing multiple sources. You can assign a specific source group to each data source, then filter or search for sources within a specific group.

To add a source group

1. From the Collections module, click Source Groups. 2. Click Add to open the New Group window.

3. Enter a name for the source group, and a description (optional). An asterisk (*) indicates a required field.

4. Click OK to submit the new group, or click Cancel to discard your changes.

Data Discovery Overview

Data discovery populates your data map with employee data, called “custodians” when it becomes available for collection. Typically, email servers represent a critical source of data from which to collect. To add email servers to your data map, be sure to perform discovery on Active Directory or Lotus Domino (for Lotus Notes sources) first.

Note: Check with your system administrator to verify whether discovery may have already been

done on email servers during network setup of your collections environment.

From System > Email Servers, you can select one or more sources you want to discover.

Select from four main server/archive sources (which may contain source types within, such as Symantec EV):

– Active Directory

› Shows domain sources available for discovery (or click to add a domain if the domain source exists, but does not appear on the list.) Verify that the sources to be added are part of your Active Directory Forest. See “Setting up Data Sources” on page 32 for detailed steps to perform discovery depending on Exchange source type.

– HP IAP

Shows HP IAP archive sources available for discovery. Alternatively, click Add if the HP IAP source exists, but does not appear on the list.) When finished, click Start

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Network and Data Map Setup: Setting Up Your Data Map PAGE: 22

– Symantec EV

› Shows results for all Enterprise Vault sources and archives from discovery. To discover a new EV vault directory, you must have the Directory Server Host Name. Under “Policies”, rules can be applied to EV sources later, when specifying filter criteria in preparation for collection. See “Symantec Enterprise Vault (EV)” on page 59.

– Lotus Domino

› Shows Lotus Domino server sources available for discovery (or click to add if the Domino server source exists, but does not appear on the list.) See “Lotus Domino®

Server Setup” on page 55.

To perform discovery and/or start adding sources, continue with steps in “Setting up Data

Sources” on page 32 for each specific source type you want to add.

Importing Custodians to Your Data Map

There are several ways to add custodians: Import multiple custodians at once, or individually, either from Active Directory, or from a CSV or Script file. To import using CSV or script, refer to the format requirements in this section.

Note: Custodians in Clearwell’s Processing and Review (PAR) module are not case-sensitive. As

a result, custodians in the Identification and Collection (IC) module may be merged with similar custodian names in PAR. For example, the IC custodians “joe admin”, “Joe admin”, and “Joe Admin”, who are all considered unique in IC, are treated as the same custodian in PAR. Thus, when you add a collection set (created in IC) containing the custodian “joe admin” to a PAR case that contains another custodian “Joe Admin” they are merged as one custodian. However, if that same PAR case contained no similarly-named custodians, and all three IC custodians were added to the case, they will be considered unique. In any case, to ensure your IC custodians remain unique, you can either specify custodian names with a numeric designation, or simply unmerge custodians in PAR.

Merging/Unmerging Custodians

Later, after your selected custodians have been added to a case, you can use the “Custodian Merge” feature to resolve any same-name, or similarly-named custodians (that represent the same source or individual). Alternatively, use the “Unmerge” feature to keep Collection Set custodian names unique if similarly-named (representing other individual) custodians already exist. For more information, refer to "Merging Custodians" in the Case Administration Guide.

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To add custodians

1. From the All Cases view, click Employee List.

(Alternatively, within a case under the Collections module, click Sources, then from the

Custodian box, click Edit Custodians, then Add. See also “” on page 30.) 2. From the Employee List, determine if you want to:

A. Import multiple custodians. See “To add custodians by bulk import (option A)” on page 23. B. Add custodians individually. See “To add a custodian individually (option B)” on page 28.

To add custodians by bulk import (option A)

1. From the Custodians window, click Import and select one of the following options: A. Active Directory (see “Importing Custodians from Active Directory” in the next section for

details):

From Active Directory (select individual custodians to add)

Import All From Active Directory (add all custodians at once)

B. From File (see “Importing Custodians from CSV or Script” on page 24 for format requirements):

From CSV (enter CSV file name and path, or browse to location)

From Script (enter Script file name and path or browse to location)

2. Upon discovery, click Import All Shown.

3. If your import was successful, all custodians you selected to add or import appear in the list of custodians. Click Save to associate the new custodians to the selected source, or click

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Network and Data Map Setup: Setting Up Your Data Map PAGE: 24

Importing Custodians from Active Directory

Upon Active Directory discovery, only the first 100 custodians are displayed at a time. Use the

Filter List menu to view by Custodian, User Name, or E-Mail Address and apply additional filter

parameters.

Importing Custodians from CSV or Script

The Collections Admin can automatically populate the Employee List by providing a CSV or script file which meets specific requirements for bulk import into Clearwell. Before importing your custodians, ensure your CSV file or script meets the following requirements.

Note: When importing custodians from a file, the names are added in the system similar to a

processed job. To view the status of your CSV or Script file import, click the Jobs link at the top of the screen. If an error occurs during import, a warning icon appears next to the link. Click the book icon in the Status column to view details in the job status log.

CSV Import Format Requirements

The CSV file should be provided in the following format:

1. Header row - First row of the file, consisting of the column names (in any order), separated

by commas. The following column names should be specified:

Note: An asterisk (*) indicates a required field. CSV Import Format Requirements

Column Name Format Max Limit Example

Name* UTF-8 255 John Doe

Domain UTF-8 255 symantec

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2. Employee Record - Each of the following rows will be interpreted as an employee record,

with each attribute separated by a comma. The number of fields in each row must match the number of columns in the header row.

The following rules apply to attributes or columns in a CSV file for Employee List bulk import:

File owner SID UTF-8 255 1122

Title UTF-8 255 Analyst

Division UTF-8 255 Sales

Location UTF-8 California

Phone Number UTF-8 No limit 555 1234567

Hired Date MM/DD/YYYY 10 05/02/2010

Terminated Date MM/DD/YYYY 10 08/10/2011

Email UTF-8 John@symantec.com

johnie@symantec.com

Primary Email (Integer) Index 255 0

Note: Email with index 0 in the list

of emails will be displayed as primary: John@symantec.com Escalation Manager

Unique ID

UTF-8 255 5599

System Admin TRUE/FALSE (FALSE by default)

5 FALSE

Unique ID* UTF-8 1133

CSV Import Format Requirements Attribute or Column Rule(s)

Column names • Case-Sensitive; (must be typed as shown in Table 1.) • Can be written in any order

“Domain” Column • (Optional) Must be present with “File owner name” column (or both columns must be absent). Cannot be individually selected.

• Values must also be consistent in both columns if present (empty or popu-lated).

“File owner name” Column

(Same rules apply as for “Domain” column.) CSV Import Format Requirements

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Network and Data Map Setup: Setting Up Your Data Map PAGE: 26

Fields containing line breaks (CRLF), double quotes, and commas

• Must be enclosed in double quotes. ( " )

• If using double quotes to enclose fields, a double quote appearing inside a field must be preceded with another double quote.

Example:

“employee one”,”mc””adams”.

Adding multiple values When adding multiple values to a field, the values should be separated by commas (,)

Example:

Unique “Domain” and “File owner name” values

Domain and File Owner Name pairs must be unique across all employees. This does not apply to records with empty Domain and File Owner Name values.

Unique IDs If an employee entry contains the same Unique ID as another employee entry, the following rules will apply:

– New employee’s “Email”, “File owner name”, “File owner SID”, and “Domain” column fields will be appended to the existing employee’s entry.

– All other columns will be replaced.

Example:

CSV Import Format Requirements Attribute or Column Rule(s)

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Script Import Requirements

An asterisk (*) indicates a required field.

Script File Format and Location

All CSV formatting requirements also apply to those used for bulk import. However, to ensure security while running executable (.exe) files, all scripts must be stored in the folder:

“D:\customerScript\bulkImport”. Appliance users should ensure that access to this folder is restricted to authorized users, since running executables on the Clearwell appliance can pose significant security threats to the system.

Note: Unless the file is an executable (.exe), then it should contain the location of the

executable used to run it (as shown in the first line of the following example). Example script:

#!c:\Perl\bin\perl.exe

print "Name,Email,Unique ID\n";

print "John Doe,JohnDoe\@johnDoe.com,1122\n";

print "Johnnie Doey,JohnnieDoey\@johnnieDoey.com,1122";

Script Import File Format Requirements

Column Name Format Max Limit Example

Name* UTF-8 255 John Doe

Domain UTF-8 255 symantec

File owner name UTF-8 255 John Doe

File owner SID UTF-8 255 1122

Title UTF-8 255 Analyst

Division UTF-8 255 Sales

Location UTF-8 California

Phone Number UTF-8 No limit 555 1234567

Hired Date MM/DD/YYYY 10 05/02/2010

Terminated Date MM/DD/YYYY 10 08/10/2011

Email UTF-8 John@symantec.com

johnie@symantec.com

Primary Email (Integer) Index 255 0

Note: Email with index 0 in the

list of emails will be displayed as primary: John@symantec.com Escalation

Manager Unique ID

UTF-8 255 5599

System Admin TRUE/FALSE (FASLE by default)

5 FALSE

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Network and Data Map Setup: Setting Up Your Data Map PAGE: 28

To add a custodian individually (option B)

1. From the All Cases > Employee List screen, click Add.

Note: The bottom section will be visible only if your enterprise has a Legal Holds module

license installed, and the logged on user must have appropriate permissions. 2. Specify the following information. An asterisk (*) indicates a required field.

Adding a Custodian

Field Description

Custodian* Enter the name of the custodian (up to 35 characters). The name is not case sensitive.

Title Enter the custodian’s title (if applicable).

Division Enter the custodian’s division or department (if applicable). Unique ID Enter an identification number or code unique to this custodian.

Location Enter a location.

E-Mail Enter the custodian’s email account. (Example: jsmith@acmemail.com). By default, the icon is selected to indicate that this is the primary address. Click the icon to add additional addresses for this custodian.

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3. Click Save to associate the new custodian to the selected source, or click Cancel to discard your changes.

4. Click Close to close the Custodians window.

Phone Number Enter a phone number for the custodian. Click the icon to add additional phone numbers for this custodian.

Escalation Manager (Legal Hold users only)

Enter or browse for the name of this custodian’s manager to whom legal hold notifications should be escalated.

Hired / Terminated Enter the date of hire and termination, or click the calendar icon to select a date.

Owner Info. (Domain, Owner Name, SID)

Enter the Domain name, owner name, and the Security Identifier.

Note: The owner name will only be collected (when filtering for

collection) if the Windows user for the collection is running as the source account (or EsaApplicationService user if there is no account on the source), and it is in the domain where the owner name is kept. System Admin for Legal

Hold

(Legal Hold users only)

Select this check box if this custodian’s role is a System Administrator, for use in customizing Legal Hold notifications.

Legal Hold History (Legal Hold users only)

Displays summary of Legal Hold activity associated with this custodian. (Includes names of Legal Holds and Notifications, and date notifications were last sent.)

Adding a Custodian

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Network and Data Map Setup: Setting Up Your Data Map PAGE: 30

Adding Destinations for Collected Data

After setting up an authentication account, add a Preservation Destination, the location where you want collected data to be copied. You can add multiple destinations to manage storage across geographical locations and by priority.

To add a destination

1. From the Collections module, click Destinations.

2. Later, use the Filter List menu to view accounts by Destination, Description, or Account (enabled accounts are listed by default), and apply additional filter parameters. 3. To add a new source account:

A. Click Add to open the Add Destinations page.

B. Specify the following information. An asterisk (*) indicates a required field.

C. Click Save to submit the destination, or click Cancel to discard your changes.

Source Data Destination

Field Description

Account Enter the name of the source account you created, or click

Browse to select one from the list of accounts.

Path* Enter the path to the location where the collected data will be stored. Click the button to select a File Share or remote directory. Click Check Free

Space to verify data storage capacity.

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Network Setup Guide

Setting up Data Sources

Follow the steps in this section (by source type) to perform the tasks necessary to set up your organization's IT environment for Identification and Collection using Clearwell.

For a general overview about adding (any) sources:

“About Adding (or Importing) Sources to Your Data Map” on page 32

“Required Source Information” on page 33

“Import Sources Using Bulk Import (from CSV or Script)” on page 34

To start adding sources (by source type) refer to the appropriate section:

“Local Domain Exchange Setup” on page 37

“BPOS Exchange/Office® 365 Setup” on page 43

“Lotus Domino® Server Setup” on page 55

“SharePoint Server Setup” on page 57

“File Share and Windows PC Setup” on page 58

“Symantec Enterprise Vault (EV)” on page 59

“Collectors” on page 65

About Adding (or Importing) Sources to Your Data Map

Identify the sources of data (where the data will be collected from), or populate your data map automatically using the bulk import feature. Typical sources may include File Shares, Exchange Servers, SharePoint, Lotus Domino Servers, or remote locations such as a personal computer.

Note: If you are adding a Symantec Enterprise Vault source, follow the steps in “Symantec

Enterprise Vault (EV)” on page 59.

From the Collections module, click Sources, then Add. (FileShare is shown in this example.)

You will need to add a source for each type of data source--the storage device and location from which you want to collect data. Later, you will create collection tasks for each of these sources to begin collecting the data.

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Setting up Data Sources: About Adding (or Importing) Sources to Your Data Map PAGE: 33

Note: Additional fields will be shown for EV source types, such as “Site” and “Archive Type”, and

for collectors, such as “Repository” and “Object Store”. (For any EV source type, see “Symantec

Enterprise Vault (EV)” on page 59.)

Also note:

• For EV collection, Clearwell can run federated searches across all sites, however, the searches are specific to the Vault Site. If searches must be run across multiple sites, different Collection Sources must be created for each site, allowing collection tasks to be created and run for each of the sites.

• If you are adding a collector, but the collector does not appear in this list, or if you have a trial license you want to use, go to System > License and click Update License. Follow the on-screen instructions in the Update License Wizard to upload or copy/paste an available license for the appropriate collector(s).

Required Source Information

Depending on which type of sources you add, you will need to specify the following information. An asterisk (*) indicates a required field.

Source Data

Field Description

*Source Name Type the name of your data source (up to 35 characters). Description Enter a description of the source (up to 255 characters). *Type Enter or select the source type. (Example: PC).

*Site (EV Source only): Enter the site and select an archive type to be used for this EV source. For example, entering the site: EVVAULTSITE and selecting the EV Domino mailbox archive allows collections from any mailbox archives in Lotus Domino from within EVVAULTSITE.

Note: For details, refer to the “Source Setup” section and follow the steps in

"Symantec Enterprise Vault (EV)" in the Network Setup Guide.

*Archive Type

*Location (Host name/IP)

Enter the Host name or IP address to the location of the data source.

Note: For Collectors, the full HTTP address is required (DocuShare and FileNet

collectors, for example):

For DocuShare: http://example-server:8080/docushare

For FileNet: http://example-server:9080/wsi/<web service identifier> Verify the correct location convention with your system administrator. Click Test to validate the source location as entered.

For other sources, enter the path (for example, File Share or PC), or URL (SharePoint, Exchange, Lotus Domino servers) to the location of the data source.

Account Enter the name of the source account you created, or click

Browse to select one from the list of accounts.

*Repository (Documentum Collector Source Only): Enter the name of the repository to use for collection from the Documentum source. (Multiple repositories may exist.) For example: docbank1

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Import Sources Using Bulk Import (from CSV or Script)

If you have multiple sources to add to your data map, you can import them all at once from a pre-formatted CSV file located in your Active Directory, or from a script (already discovered in Clearwell). For more information about CSV and script formats, see Table “Source Import File Format Requirements”. Scripts are useful if you frequently update your source list information and want to schedule the script to run periodically. (See “Schedule a Script Run” on page 36.) To start importing sources, see “To import sources (using bulk import)” in this section.

Bulk Import Format Requirements

Before importing your sources, ensure your CSV file or script meets the following requirements. (Header fields can be in any order.) An asterisk (*) indicates a required field.

Worksite (iManage Collector Source Only): Enter the name of the worksite to use for collection from the iManage source. (Multiple worksites may exist.) For example: imgWorksite1

*Object Store (FileNet Collector Source Only): Enter the name of the object store to use for collection from the FileNet source. (Multiple object stores may exist.) For example: FNOS1

Custodian Type the name of the custodian associated with the data source (Example: John R. Smith), or click Browse to select one from the list of custodians.

Group Type the group name associated with the data source, or click Browse to select one from (or add a new one to) the list of groups.

Collection Templates and Collection History

Indicates whether a template has been applied to the collection. (Click link to edit collection templates.) View list of collections and task details.

Source Import File Format Requirements

Format Requirements Rules

Script Write output CSV file in UTF-8 to STDOUT

CSV UTF-8

Source Data (Continued) Field Description

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Setting up Data Sources: About Adding (or Importing) Sources to Your Data Map PAGE: 35

CSV and Script

Contain header row with the following fields:

• Source Name* (up to 100 characters)

• Description (up to 255 characters)

• Type* Must match a supported type (File Share, PC,

Exchange, SharePoint, Domino).

Note: If no sources are listed or do not match,

this field is ignored.

• Location* • Must list full UNC path for File Shares • Complete Host name for PCs • (Not needed for Exchange) • Full URL path for SharePoint

Note: If this field is not listed or is incorrectly

formatted, the field is ignored. • Account User

Example: DOMAIN\user

• If account does not exist, one will be created. (Account name can match this username) • If an account already exists for this

username, than a previously-existing account will be used.

• Account Password • If there is a username that does not exist and no password is provided, then no account will be added.

• Custodian Name • If custodian (by exact name) does not exist, one will be created.

• If a single custodian already exists with this exact name, existing will be used.

• If multiple custodians already exist with this exact name, leave the custodian field blank. • Group

(Group name or group hierarchy)

• If a group with this name and hierarchy branch does not exist, one will be created.

• If a group with this name and hierarchy already exists, than a previously-existing group will be used.

Note: A group hierarchy can be separated by a

“\” (back slash), such as: “HQ\Sales\Europe”. Source Import File Format Requirements (Continued)

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To import sources (using bulk import)

1. From the Collections module, click Sources. 2. Click Import and select an option:

A. From CSV (imports sources listed in a comma separated values file) B. From Script (launches a script which automatically generates a CSV file.

Note: Use this option if you regularly update your sources, but do not maintain a CSV file.

If the script is discoverable in the correct path and properly formatted (see Table Source

Import File Format Requirements.)

3. Whether importing sources from a CSV or Script file, the source names are added to the case similar to a processed job. To view the status of your CSV or Script file import, click the

Jobs link at the top of the screen. If an error occurs during import, a warning icon appears

next to the link. Click the book icon in the Status column to view details in the job status log.

4. If your import was successful, all sources you selected to add or import appear in the list of sources. Click Save to associate the new sources to the selected case, or click Cancel to discard your changes.

Schedule a Script Run

Import scripts can be scheduled to run once or periodically.

To schedule your script to run automatically

1. Select All Cases from the Cases drop-down menu. 2. From the All Cases view, click Schedules.

3. Click Add.

4. From the Add Schedule page, select the Task Type Bulk Source Import. 5. Enter or select an Initial Run Date and Start Time.

6. To schedule the script to run as a recurring event, select the frequency. (Default is Once.) 7. Click Save.

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Setting up Data Sources: Local Domain Exchange Setup PAGE: 37

Local Domain Exchange Setup

Setting up data collection from your Local Domain Exchange source requires the following steps:

1. Create an Admin Account* for Exchange Mailbox Discovery and Collection 2. Discover mailboxes using Active Directory Discovery and import custodians 3. Add the Local Domain Exchange source to your data map

4. Test an Exchange mailbox collection

Note: For the purposes of this setup, the domain user account is referred to as “Admin

Account”.

Continue with the following steps:

“Step 1: Create a New Domain Admin Account” on page 37

“Step 2: Perform Active Directory Discovery and Import Custodians” on page 40

“Step 3: Add Exchange Source to the Data Map” on page 41

“Step 4: Test an Exchange Mailbox Collection” on page 42

Step 1: Create a New Domain Admin Account

To create a new domain account

1. In your Windows interface, open All Programs [or for newer versions: Control Panel] >

Administrative Tools > Active Directory Users and Computers.

2. Click to expand the domain, then right-click Users and select New > User.

3. Enter the name and logon information for the Clearwell Exchange Collection admin.

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5. Enter a Password and select (only) the option Password Never Expires, then click Next. 6. Clear the option to create an Exchange mailbox. (An Exchange mailbox is not required),

then click Finish to create the admin account.

Continue with next steps to set up your admin account permissions, depending on your mailbox setup.

1a: Set up Exchange Local Account Permissions

Collecting from mailboxes in a Local Exchange server requires setting up a domain account with appropriate Exchange security permissions.

The "Admin Account" MUST be:

• a Domain User for the enterprise domain • a Local Administrator on the Clearwell appliance

• able to access and collect the target mailboxes (see below for access provisioning) • able to write to the Preservation Destination

Choose one of three options depending on how you want to set up the Admin Account: • Option 1: Give "Admin Account" Access to Individual Target Mailboxes

• Option 2: Give "Admin Account" Access to a Store of Mailboxes

• Option 3: Run a PowerShell Script to Automate Running Multiple Mailboxes

Option 1: Give "Admin Account" Access to Individual Target Mailboxes

1. Open the Exchange Management Console on your Exchange Server, then select the target custodian mailbox(es) from the listed mailboxes.

2. Select the option to Manage Full Access Permission…

3. The Manage Full Access Permission window opens.

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Setting up Data Sources: Local Domain Exchange Setup PAGE: 39

5. Click Manage. A confirmation screen appears. Ensure that the following permissions are available to the "Admin Account":

– Read

– Open mail send queue – Execute

– Read metabase properties – Read permissions

– Read properties – Receive as

Option 2: Give "Admin Account" Access to a Store of Mailboxes

Exchange allows mailboxes to be grouped under Storage Groups and Stores. You can give the Clearwell "Admin Account" access to an entire Store or Storage Group, and Clearwell will be able to access all of the contained mailboxes.

In addition to the permissions listed for Managing Full Access, in Option 1, also give the "Admin Account" the following five permissions:

• List contents • List objects

• Create name properties in the information store • Administer information store

• View information store status

Note: Note: Ensure that any inherited permissions for this account do not take precedence and

inadvertently deny these permissions.

Option 3: Run a PowerShell Script to Automate Provisioning Many Mailboxes

Follow the steps for Option 1, then repeat for multiple mailboxes by using a PowerShell script. This script should mirror the syntax shown on the confirmation screen when using the Exchange Management Console to set permissions.

For example:

Exchange Management Shell Command Completed:

Add-MailboxPermission -Identity

'CN=CUSTODIANUSER,CN=Users,DC=DOMAIN,DC=local' -User

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Step 2: Perform Active Directory Discovery and Import Custodians

Given the domain(s), Clearwell will perform an Active Directory discovery for mailboxes and groups. The admin can provide credentials that this discovery will perform as, or Clearwell will default to using its Application Service credentials.

In addition to discovering mailboxes, Clearwell looks for specific patterns or attributes to determine on which servers these mailboxes reside.

Once Active Directory completes, you can import custodian data.

To perform Active Directory discovery

1. Log on to the Clearwell appliance using "Admin Account" (the Domain user). 2. In the Clearwell interface, in the All Cases view, click System > Email Servers. 3. From the drop-down menu, select Active Directory.

4. To add a new domain, click Add Domain then enter the domain name, and the administrator user name and password, and click Save.

5. When ready, click Start Discovery. This automatically detects the appropriate domain, and performs Active Directory discovery.

Technical Note: This function checks for domains which contain the Clearwell appliance.

Once the domain is detected, Clearwell used the logged in account ("Admin Account") to discover servers, mailboxes, and groups from Active Directory. Typically, this should automatically discover the same Active Directory domain used by BPOS Exchange (if applicable).

Troubleshooting: In rare cases, the desired domain may not be automatically discovered.

For example, if the enterprise has legacy domains that may have been consolidated or deleted. In this case, you can manually enter your enterprise domain and account credentials by clicking Add Domain on the System > Email Servers screen.

6. When the Active Directory discovery is complete, the System > Email Servers > Active

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Setting up Data Sources: Local Domain Exchange Setup PAGE: 41

To import the Employee List from Active Directory

1. From the All Cases view, click Employee List.

2. From the Employee List, click Import and select Import All from Active Directory (imports all custodians at once).

Note: Selecting "Import from Active Directory" (not "All") displays only the first 100

custodians at a time. Use the Filter List menu to view by Custodian, User Name, or E-Mail Address and apply additional filter parameters.

For more details, refer to the section "Importing Custodians to Your Data Map" in the Identification

and Collection Guide.

Step 3: Add Exchange Source to the Data Map

To add the Local Exchange source to your data map

1. In the All Collections module, click Sources.

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3. Enter a name for your Exchange source. Use the “Admin Account” you set up in “1a: Set up

Exchange Local Account Permissions” on page 38.

Note: If you leave the Account field blank, Exchange collections will run using the

ESAApplicationService account permissions.

4. When finished, click Save.

Step 4: Test an Exchange Mailbox Collection

To test the collection of a mailbox

1. In the All Collections module, click Collections. (In a selected case, Collections > Sources.) 2. Click Add to add a new collection.

3. On the Add Collection dialog, enter a name, destination, and click Save. 4. From the Collect screen, click Add to add a task to the selected collection.

5. On the Sources dialog, select the Exchange source type you just created and click Select. 6. In the Mailbox tab under Filtering, select a target mailbox you want to test, then click Save

and Start.

For more information about adding collections and tasks, refer to the section "Creating and

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Setting up Data Sources: BPOS Exchange/Office® 365 Setup PAGE: 43

BPOS Exchange/Office® 365 Setup

Setting up your Microsoft® BPOS Exchange (Office® 365) source for collection requires the following steps:

1. Create an Admin Account* for BPOS Exchange mailbox discovery and collection. 2. Discover mailboxes using Active Directory Discovery and import custodians. 3. Configure the Clearwell Appliance's Outlook Template Profile.

4. Add the BPOS Exchange source to your data map. 5. Test an Exchange mailbox collection.

Note: For the purposes of this setup, the domain user account is referred to as “Admin

Account”.

For an introduction, and sample diagram, see the “Overview” on page 44, then continue with the following steps:

“Step 1: Create a New Admin Account (for BPOS)” on page 44

“Step 2: Perform Active Directory Discovery and Import Custodians (for BPOS)” on page 46

“Step 3: Configure the Clearwell Appliance's Outlook Template Profile” on page 47

“Step 4: Add the Exchange BPOS Source to your Data Map” on page 53

Figure

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References

Related subjects :