Viewing Processed Data

In document Clearwell ediscovery Platform (Page 112-117)

To view your processed data

Note: Your case source data must be processed/indexed before analysis. The “Data Analytics”

option becomes available only after your data has completed Post-Processing.

1. On the top navigation bar, within a selected case, click Case Home, then select Data Analytics.

2. The Analytics screen appears with the Overview, showing a chart of the volume of data contained in the case.

Overview Tab

This overall view of the data is defined by collected data (sources added to be processed), to what was actually processed; to later, what has been reviewed, and produced.

3. As users begin reviewing documents contained in the case, select the “blue tag” icon next to the Reviewed” label in the chart. This allows you to select which Review tags should be included in this Data Analytics chart. If data has been tagged or its status has changed, a

“Refresh” link appears at the bottom of the chart. Click Refresh to see the most up to date data.

4. To see additional views from the Overview tab:

A. Click any of the circle markers to see a detailed view of the data at any single phase in the process. For example, Case Sources (to view data by file type, or source of collected data).

5. Click the Collected tab to view all initial data collected for the case.

Collected Tab

The Collected tab allows you to view more detailed information about the data collected by selecting filter options providing different views of the same data at the first phase in the process — Collection.

A. View the collected data information by using the following filter options.

6. Click the Case Sources tab to view all source data included in the case, (included, or excluding any initial collected data).

Analysis: Collected Data View Filter Description (Y-Axis)

By Files By Volume

View data according to how many different file types were collected.

View data by size/volume of data collected. (For example, volume ranges from 0 KB - 248 MB)

Zoom In/Zoom Out Change the detail level by viewing either a specific area of data, or an expanded view.

(View As:) Chart or Table

Change the output view of the data formatted as a graphic chart or in table form.

Export Choose whether to export this data view as a CSV (comma separated values) or XSL (Microsoft Excel) file for reporting purposes.

Sort by Change the sort order by volume, data count, or alphabetic (ascending or descending).

Creating, Analyzing and Processing Collections: Analyzing Data Across Your Case PAGE: 116

Case Sources Tab

The Case Sources tab allows you to view more detailed information about the data ultimately included in the case. This may include additional sources, and/or container files (such as PST, and XSL files) that were added to the case, even after data was collected in the first phase. Alternatively, this view can also reflect sources that may have been removed from the case after initial data collection. Thus, your case source data may appear greater, or smaller than your collected data view.

A. View the case source data information by using the same filter options as described in Table:“Analysis: Collected Data View” on page 115.

7. Click the Processed tab to view all data that was eventually processed and indexed in the case.

Processed Tab

A. View the case source data information by using the following filter options:

Analysis: Processed Data View Filter Description (Y-Axis)

By Documents By Volume

View data according to how many documents were actually processed and indexed.

View data by size/volume of data collected. (For example, volume ranges from 0 KB - 248 MB)

Zoom In/Zoom Out Change the detail level by viewing either a specific area of data, or an expanded view.

(View As:) Chart or Table

Change the output view of the data formatted as a graphic chart or in table form.

Export Choose whether to export this data view as a CSV (comma separated values) or XSL (Microsoft Excel) file for reporting purposes.

Sort by Change the sort order by volume, data count, or alphabetic (ascending or descending).

8. Click the Reviewed tab to view the post-processed data that has been reviewed in the case.

Reviewed Tab

When analyzing reviewed data, if you notice that it has increased (rather than decreased in volume) it may be due to e-mail attachments and related threads that were selected by the case administrator to be reviewer and included in the case.

Note: Any time documents in a case are reviewed, the case analytics view must be updated, indicated by a “Refresh” icon at the bottom left of the Analytics page. Click the icon to ensure you are viewing the latest possible data.

A. View the processed data information by using the same filter options as described in the Table: “Analysis: Processed Data View” on page 116.

9. Click the Produced tab to view the production-ready data that has been prepared for case.

Produced Tab

A. View the produced data information by using the same filter options as described in the Table: “Analysis: Processed Data View” on page 116.

Creating, Analyzing and Processing Collections: Analyzing Data Across Your Case PAGE: 118

Identification and Collection Guide

In document Clearwell ediscovery Platform (Page 112-117)

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