KYOCERA MANAGED DOCUMENT SERVICES

SCREEn YOuR COMPAnY

KYOCERA MAnAGED DOCuMEnT SERVICES

LOOK BEYOnD

THE OBVIOuS

60 %

average reduction

of carbon emissions*

$ 1m

average savings

30 %

average output

cost reduction*

YOu nEED TO

KnOW WHERE TO LOOK

how consumables are ordered, to processes, workflows and energy consumption pinpointing exactly where problems exist and how efficiency can be improved.

This total transparency is then used to design a total solution optimising your print environment from every angle. The result, as thousands of businesses worldwide are discovering, means massive savings and a raft of other benefits.

Cutting costs and eliminating inefficiencies has never been a bigger priority in business. And no matter what

size your company, SMB or global conglomerate, fully optimising your document output process provides a vast untapped source of cost-saving.

At first glance, it’s difficult to see where these savings can be made, they’re hidden in inefficient hardware, waste- ful use of resources, and thousands of staff hours lost through inefficient processes and workflows, but MDS will see them. MDS analyses your entire document process from

Benefits of KYoCeRA MDs:

Workflow analysis to improve operational effectiveness Enhanced organisational efficiency by reducing waste Streamlining operations for increased productivity Compliance with regulatory standards

LOOK FOR A

COMPLETE SOLuTIOn

KYoCeRA MDs

KYOCERA Managed Document Services (MDS) does much more than make your document output more efficient – it’s

a comprehensive solution that makes everything work more effectively. To do this it analyses your entire

infrastructure, as well as all your processes and software solutions, pinpointing exactly how performance can be improved, workflows streamlined, uptime increased, regu-lations met and data protected. So the result of this total solution goes far beyond uncovering wasted consumables and energy-hungry hardware. It optimises performance, productivity, profitability, compliance and even security.

KYoCeRA MDs is unique

As a leading provider of Managed Document Services, KYOCERA is uniquely suited to optimise document pro-cesses throughout your organisation. Firstly, we have the specialist tools and expertise to uncover your hidden savings potential.

Secondly, we combine industry leading devices with in-novative software that can be customised to meet your business requirements. This comprehensive approach is delivered in five customised phases designed to deliver outstanding results for many years to come.

In fact, KYOCERA MDS is so flexible that it can support all your devices, no matter what make, integrating seamless-ly with your current environment and through a single, convenient point of contact we manage everything you need, including helpdesk, training, maintenance and auto- mated supplies procurement.

How it woRKs

KYOCERA MDS is designed to be exceptionally thorough, precisely aligned to your business requirements and flexib-le enough to meet future demands. That’s why our com-prehensive approach is delivered in five detailed phases each fully customised and carefully structured to meet your specific document challenges.

We begin by gathering data and understanding your business. This includes a professional assessment of your entire document environment – from fleet audit to financial, volumetric and energy data. using in-depth analysis as well as interviews and surveys, our assessment phase highlights all areas of wastage and poor productivity across your organisation. The result is a clear report showing exactly where money can be saved and processes optimised.

Assess

Design

implement

Manage

optimise

LOOK EVERYWHERE

FInAnCES:

understanding exactly where the money is being spent

DEVICES AnD COnSuMABLES:

Their efficiency, suitability and maintenance costs

WORKFLOWS:

Your overall workflow efficiency and whether productivity can be improved through smarter software

DOCuMEnTS:

How efficiently and securely they are being printed, stored, managed and distributed

EnVIROnMEnTAL IMPACT:

KYoCeRA MDs

The Design phase is all about your business: your size, your budget, your performance requirements and current weak spots. Our solution will be a per-fect fit, the ideal combination of hardware, soft­

ware and process development to generate the

maximum return on investment. With our compre-hensive portfolio of resources and financial services, we not only optimise your print environment, but your balance sheet as well.

Assess

Design

implement

Manage

optimise

LOOK FOR A

CuSTOMISED SOLuTIOn

KYoCeRA MDs

SOLuTIOn DESIGn:

Improving control, efficiency and document se-curity, as well as the capture, storage, retrieval and output of hard and soft copies

FLEET DESIGn:

Everything from the most efficient devices to how many and where they should go

Our priority in implementing your design is to

support the change management process to min­ imise disruption of your day­to­day business. That’s

why you’ll be assigned a professional project man ager who understands you and your business, and all work is carried out by highly qualified engineers and technicians. From hardware and software installation to logistics and staff training, our experience ensures turnkey solutions with a seamless transition. KYOCERA MDS offers profes-sional change management services to care of the human and cultural components of a solution implementation and program management. The change management service helps you to simplify the solution utilisation to increase end user productivity and satisfaction with up to date methodologies techniques to ensure the benefits of KYOCERA MDS are realised quickly and efficiently.

Assess

Design

implement

Manage

optimise

LOOKInG AFTER

YOuR BOTTOM LInE

DEDICATED PROJECT MAnAGEMEnT:

Professional service with constant progress reports

HARDWARE AnD SOFTWARE

InSTALLATIOn:

By qualified KYOCERA engineers and technicians

TRAInInG:

Staff and helpdesk support to eliminate frus-tration and downtime

FLExIBLE LOGISTICS PLAnnInG:

We can implement at a specific time, out of hours or over the weekend to suit your business

STORAGE & DISPOSAL:

Secure, efficient, and environmentally and legally compliant

KYOCERA MDS doesn’t stop once you’re up and run-ning. We continue to manage your entire document

en vir onment, ensuring performance stays at peak

levels and managing time consuming everyday issues. To help you get the most from your new infrastructure, we provide dedicated hardware and software support either remotely or on-site. We can even provide full time resident support staff for non-stop peace of mind.

Assess

Design

implement

Manage

optimise

LOOK FOR A

SuPERIOR SERVICE

FLEET MAInTEnAnCE:

Comprehensive service packages for maximum uptime

REMOTE MOnITORInG:

Delivers proactive support

DEDICATED HARDWARE AnD

SOFTWARE SuPPORT:

Remote or on-site IT teams to maximise perform-ance and reliability

AuTOMATIC RESTOCK

OF COnSuMABLES:

Saves hassle and downtime

REGuLAR PERFORMAnCE REVIEWS:

With face-to-face meetings and Accurate Man-agement Information (MI) reports to ensure your full satisfaction

KYoCeRA MDs

Your business will never stand still, and neither will its print and document needs. So we continue to monitor

your fleets and workflows for ways to save money and

improve performance. Our continual assessments from fleet audits to volumetric and financial data give you on-going visibility and control. You can also see that we’re meeting agreed targets and generating a clear return on your investment.

Assess

Design

implement

Manage

optimise

LOOKInG AHEAD

DATA AnALYSIS:

Through fleet uptime and optimisation ana-lys is, we can quantify the financial value of our services

FLEET DESIGn:

Making sure your equipment keeps pace with your requirements

EnVIROnMEnTAL IMPACT:

Analysing carbon footprint and ensuring targets met

REGuLAR REVIEWS AnD SATIS

FAC-TIOn SuRVEYS

LOOK FOR

PRoDuCtivitY:

SMARTER PROCESSES AnD MORE uPTIME

Put simply, KYOCERA MDS has proved that it can im-prove efficiency, boost productivity and deliver excel-lent results throughout your organisation.

See your potential savings. use our cost and environ-mental calculators at

www.kyoceradocumentsolutions.eu

* Source: Photizo Group 2011 KYOCERA MDS streamlines your company’s print operations and reduces print and copy expenditures. From straightforward savings in energy consumption and consumables, to less obvious areas – such as time-saving from more efficient workflows. Everything we do is transparent and quantifiable.

Our fully managed solution means IT staff don’t waste time on routine jobs. Remote monitoring and better fleet management reduces downtime. State of the art software makes document management faster and more effective. And one point of contact saves endless time and hassle.

KYOCERA MDS helps you eliminate unnecessary printing and reduce your energy consumption and con-sumable waste. We can also advise on energy saving devices and long life ECOSYS technology, for an even bigger reduction of environmental impact.

Controlling access to hardware through user authentication, monitoring your devices and network, and recommending software that allows safer transition from paper to digital. These are just some of the ways we create a fully secure document infrastructure.

Cost:

30% AVERAGE OuTPuT COST REDuCTIOn*

Meeting todays compliance requirements – such as SOx, ISO and new environmental standards – can only be achieved through company wide print policies. Our customisable software solutions offer a simple, auto-mated approach to control everything from economic efficiency, to productivity and environmental protection.

enviRonMent:

60% AVERAGE REDuCTIOn OF CARBOn EMISSIOnS*

seCuRitY:

PROTECTInG VALuABLE DATA FROM EnD TO EnD

CoMPliAnCe:

LOOK nO FuRTHER

KYOCERA MDS can be customised to deliver a full range of capabilities for companies of any size. From ‘light’, low-cost programmes for SMBs to full infrastructure transform-ation across global enterprises, MDS is proving its worth across the world.

MeRCAtoR:

Greater efficiency through specific solutions as well as a reduced and optimised hardware fleet.

“The implementation of KYOCERA document solutions heralds a new era in document management. We needed integrated printing, copying and scanning solutions with the possibility of system integration with other compo-nents of our IT infrastructure. The deliveries of KYOCERA’s technological platform and the deep involvement of our local partner surpassed our expectations

even though they were very high.”

Matija Bošnjak, IT Manager, Mercator, Croatia

HonDA:

Cost-efficient green printing at one of the world’s famous car companies.

“With KYOCERA’s devices and MDS components we fully met our requirements in terms of cost transparency, cost control and cost management. Our environmental performance has improved considerably thanks to KYOCERA‘s low-waste ECOSYS products.”

Nurettin Atilla, Information Systems Department Manager, Honda Türkiye AS, Turkey

GloBus:

Transparency and control translate into significant savings.

“The intelligent combination of KYOCERA products, MyQ’s integrated print optimisation system and APT’s advanced solutions has significantly reduced our print costs, electricity consumption and ecological footprint. APT Distribution has professionally delivered their MDS Solutions in accordance with the highest European standards.”

Malte Wolters, IT Director at Globus, Russia

Deloitte:

Reducing fleet sizes to obtain better quality and greater cost-efficiency.

“We are now able to present a consistent, high-quality image to the market that is in line with our business ob-jectives of offering exceptional management solutions to our clients. The KYOCERA team is really motivated to exceed customer expectations. It is indeed a profitable relationship.”

Mr Simon Njuguna, Regional Manager EA Information Technology, Deloitte, Kenya

new ColleGe DuRHAM:

Cost reduction in a complex 20,000-user environment. “One of the key benefits of KYOCERA Managed Document Services is the transparency of printing costs. We now know exactly what our monthly costs for the print network will be, plus there are no nasty surprises where ser vicing is con-cerned, either!”

Alan Race, ICT Manager, New College Durham, U.K.

BAMBuRi CeMent:

Optimising device infrastructure to make it more eco-nomic and easier to support.

“This initiative has met all three of our corporate direct-ives: we have cut costs, improved efficiency and im-proved document management. The KYOCERA team [ . . . ] came up with a great proposal and a solution that has exceeded our expectations.”

Mr Herbert Mulindwa, Service Delivery & Infrastruc­ ture Manager, Bamburi Cement, Kenya

efes BeeR GRouP:

KYOCERA helps Efes Beer Group reduce output costs by 38%. “Thanks to KYOCERA’s long-life components, the only consumable we need to replace is toner. And thanks to Bilgitas’ well-structured installation program and timely user training, we quickly became familiar with the new devices in our offices.”

Your KYOCERA Business Partner:

KYOCERA Document Solutions Europe B.V. – Branch Office Germany – Otto-Hahn-Straße 12 – 40670 Meerbusch – Germany Tel +49 (0) 2159 928-500 – Fax +49 (0) 2159 918-100

www.kyoceradocumentsolutions.eu – [email protected]

KYOCERA Document Solutions Inc. – 2-28, 1-Chome – Tamatsukuri – Chuo-Ku Osaka 540-8585 – Japan – www.kyoceradocumentsolutions.com