2
Remove
the need for
schools to use
multiple systems to
manage incidents
and hazards
eduSafe Plus
Building an integrated system for Incident Reporting and Management,
Workers’ Compensation and Injury/RTW Management;
•
Available to staff in all DET locations including schools, central and
regional offices
•
“One stop shop” for student and Staff incident reporting and
management.
•
supports Workers’ Compensation legislative and regulatory
requirements
Implement
one system that will
provide the
department with better
information to develop
preventive measures
to counter re occurring
incidents and hazards.
Why
are
we doing
this ?
Develop a better
process to manage
our WorkCover
claims, improve our
compliance and
reduce our premiums.
What
are
Situation
An emergency incident occurred where
a student at a special school attacked
a teacher. Both the teacher and the
student were injured – the teacher was
hospitalised and the student required
medical attention.
Different legal requirements, policies
and processes apply to different
incidents, depending on the severity of
the incident and the parties involved. In
response to this incident, the school’s
principal needed to report this incident
four separate times,
After calling 000 to access the
appropriate emergency services the
principal has to complete the following
actions.
Example Scenario
• Principal logs it in EduSafe Plus or calls SSU to log
emergency incident into eduSafe Plus.
• A record is created for the incident and impacted
student and teacher are linked to the incident.
• Support services are made aware of the incident
through a series of notifications (emails)
• A record is created for any compensation claim
relating to the incident.
4
Active users of
eduSafe & IRIS
Approximately 256 schools
represent:
53% of all incidents ever logged in EduSafe
50% of all incidents ever logged in eduSafe
Infrequent users of
eduSafe & IRIS
Approximately 1295 schools log less than one incident per week in IRIS Approximately 1140 schools log less than
two incident per week in eduSafe
Schools currently
not actively using
eduSafe or IRIS
Approx. 138 Based on EY audit findings.
How is EduSafe and IRIS used to today?
In the 2018/2019 FY
• 18,944
incidents were logged in IRIS
Break down per Region and Area
DET Region
DET Area
IRIS
incidents
DET Region
DET Area
Edusafe
incidents
NORTH-EASTERN VICTORIA Inner Eastern Melbourne 1,393 NORTH-EASTERN VICTORIA Inner Eastern Melbourne 751
Outer Eastern Melbourne 1,350 Outer Eastern Melbourne 865
Ovens Murray 871 Ovens Murray 416
Goulburn 587 Goulburn 478
NORTH-WESTERN VICTORIA North Eastern Melbourne 1,701 NORTH-WESTERN VICTORIA North Eastern Melbourne 1,928 Hume Moreland 1,213 Hume Moreland 1,211 Loddon Campaspe 928 Loddon Campaspe 898
Mallee 360 Mallee 184
SOUTH-EASTERN VICTORIA Southern Melbourne 2,360 SOUTH-EASTERN VICTORIA Southern Melbourne 1,668 Bayside Peninsula 2,312 Bayside Peninsula 1,599 Inner Gippsland 1,209 Inner Gippsland 577
Outer Gippsland 265 Outer Gippsland 221
SOUTH-WESTERN VICTORIA Western Melbourne 1,403 SOUTH-WESTERN VICTORIA Western Melbourne 1,260 Barwon 971 Barwon 595
Brimbank Melton 861 Brimbank Melton 857
Central Highlands 632 Central Highlands 411
Wimmera South West 528 Wimmera South West 351
Grand Total
18,944
Grand Total
14,270
6
eduSafe Plus will be replacing a number of existing systems and
automating manual processes …
IRIS 2
(Emergency
Incidents)
eduSafe
(Staff Incidents/
Injuries and
Hazards)
CASES 21
(
E.G.Student
Accidents and
Sickbay)
MANUAL PROCESS
Workers’ Comp
Claims, RTW
Planning
EXISTING SYSTEMS
Full ReplacementeduSafe Plus
Fully
Integrated
Workplace
Safety and
Incident
Management
System
Full Replacement Partial Replacement AutomationStream
1
Incidents
& Hazards
Stream
3
TBA
AutomationStream
2*
OHSMS
(including Risk Registers,, Activity Calendars,)Incidents and Hazards
–
Reporting, Response, Analysis, Investigation
(e.g. Hazards, Emergencies, Injuries, Assault, Near Misses, R&S events and Sick Bay events
affecting workplaces, schools, staff, and students)
Workers’ Comp Claims
(including Claim Lodgement, tracking of Medical
Certificates (CoCs), Benefits Reconciliation, Minor
Claims, and Managing Legal Disputes)
Injury Management
(including RTW planning, host work placements,
backfill funding requests, support services)
Document/
Records
Management
All information stored in the one place
Reporting
Improved oversight and visibility of OHS informationWorkflow and
Notifications
Notifying the right people at the right
time
“PROTECTED”
data security
Securing sensitive student and employee
data
Integration
between
functions
Minimise duplication of data entry8
Agile
Approach
Indicative Implementation Schedule
2019
2020
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr
INCIDENTS & HAZARD
MANAGEMENT
Workers’ Comp Claims, RTW Planning TBA
2021
Stream 1
End Of March
Stream 3
Nov / Dec
• Phased functional delivery approach • Extended functions delivered in later phase • Reduce risk of initial implementation • Opportunity to review/adjust for later releasesAgile
Approach
Agile Development
Stream 2
Risk Management, Audit, Inspections, OHS Calendar TBA
Workshops
(confirm detailed business requirements)
Developed
Wireframes
(conceptual low fidelity design, data confirmation)
User Story development –
establishes requirements expressed as “real world” business scenarios
As a Principal I want to ….. As an OHS Management Nominee
I want to ….
