Basic
User
Tips
‐
http://train.ora.msu.edu
Certification
vs
Course
vs
Offering
vs
Certificate
Registration
Process
Some courses are part of a certification. If you are required to take training, check to see if there is
a certification with that name first. It adds a step to the process.
Certifications can have options (paths) for completing the requirements. For example, the HRPP/IRB
training requirement can be met in 3 ways (standard course, documenting another institutions
training, or a refresher to previous IRB training). Choose the path that is right for you. You can
always change it later. Tips
Register button – typically the easiest way is to hit Register > Complete Registration. Which Path? – Choose based on your situation, but you can always change your path later. First assignment’s window will launch – may need to adjust window size.
Common
Registration
Problems
The most common problem during registration is the system will not allow double registrations for
the same course or certification. Try these solutions or call the Helpdesk weekdays at 517‐884‐
4600
“Already registered’ – Login and check In‐Progress portal for existing registration. “...no items to register for...” – Check for existing registration of that course in the In‐
Progress Training and/or Completed Courses .
“REQUIRED PRE‐REQUISITES” – Check the course requirements; or seek another path.
Certificate - piece of paper; printable documentation of Course completion
Example
Registration
–
Complex
Certification
Registering
for
a
Certification
adds
additional
steps
to
the
process.
You
must
first
register
for/select
a
path
which
may
have
one
or
more
courses.
You
will
then
be
asked
to
select
an
offering
of
the
required
course
or
courses.
Remember,
a
course
can
be
offered
online
or
in
person
and
many
times.
Many
certifications
have
a
single
web
based
training
option
already
selected.
You
can
just
click
Complete
Registration
button.
Click to check
for (or choose)
another path.
Then click Register for Path button.
Then click Register for
Path button.
Return
to
Finish
a
Course
You
can
return
to
complete
courses
by
logging
into
http://train.ora.msu.edu
.
The entire list of can be found under your My Training tab in In‐Progress Training (left‐hand menu).
You
cannot
jump
ahead
in
assignments
until
you
are
done.
Clicking OK lets you continue where you stopped last time. Cancel takes you
back to the beginning.
Sometimes
an
assignment
doesn’t
immediately
show
as
Completed.
Refresh by
clicking the Main tab or checking My Training tab (Is it in the Completed list or In‐Progress list?)
Click to show
assignments for a
course.
Toggle the
Main/Learning
Assignments tabs
to refresh.
Or look in My
Completed
Document
My
Training
View/Print a CERTIFICATE of COMPLETION
Go to My Training tab and look under My Completed Courses. You may need to adjust the dates to go
further back. With your mouse, hover over the Actions (right column) and click Print Certificate. Note
there are some printing issues with Firefox. Contact the Helpdesk if necessary.
Remember,
some
programs
require
documenting
Certifications;
those
with
periodic
re
‐
training
requirements,
for
example.
The
Conflict
of
Interest
office
and
Human
Research
Protection
Program
staff
have
access
to
relevant
training
certification
records.
Primary
Investigators
and
Project
Managers
can
get
access
to
their
personnel’s
training
records
by
contacting
the
Helpdesk.
Weekdays
Helpdesk:
517
‐
884
‐
4600,
[email protected]
Frequently
Asked
Questions
‐ http://ora.msu.edu/help
Hover over the
http://train.ora.msu.edu
People
Administration
dropdown
–
REPORTS
You must have People Administration access added to your account to run the following reports. Contact the Helpdesk at [email protected]. After login,
begin by choosing the People Administration dropdown (at top right part of window)
Some reports focus on certifications status. Some reports look‐up course transcripts. Some reports look up everyone for a course/certification, but you can also look up specific individuals.
Check
a
Trainee’s/Investigator’s
COURSE
records
1.
Click
the
Reports
tab.
2.
Click
Search
to
bring
up
report
options.
3.
Choose
a
Report
.
AD HOC COURSES
report
•
Leave
Course
field
open
and
enter
person
fields
to
get
full
transcript
of
that
person
(all
their
courses)
•
Enter
a
Course
name
to
get
list
of
all
people
who
have
taken
that
course.
4.
Hover
with
your
mouse
over
the
Actions
(far
right
column)
and
click
if
you
want
to
send
it
to
someone
or
otherwise
click
Execute.
5.
Enter
in
fields
you
want
to
search
by
.
•
Narrow
your
search
by
entering
more
details.
Leaving
“course”
field
black
REPORTS
Continued
3.
Choose
a
Report.
AD HOC CERTIFICATION
Compliance
Status
report
•
Allows
you
to
see
all
people
with
a
certain
certification
(or
all
certifications
held
by
a
certain
person)
•
Certification
“Status”
can
be
either
Assigned, In
‐
Progress,
Acquired
,
Overdue,
or
Expired.
Acquired
means
that
all
requirements
are
complete
and
current.
If
you
enter
a
specific
certification
without
any
Person
identifier,
you
will
get
a
list
of
everyone
holding
that
certification
including
those
who
are
only
Assigned,
as
well
as
those
who
are
currently
in
Acquired
status
(compliant).
Make
sure
you
check
the
If
you
enter
a
person’s
name
or
one
of
their
identifiers
(NetID,
APID...)
and
leave
the
Certification
field
blank,
you
will
get
a
list
of
all
their
certifications.
The
system
has
some
limitations,
so
if
you
get
an
error,
try
to
narrow
your
search
further
or
check
the
spelling
or
ID
number
for
accuracy.
Contact
the
Helpdesk
at
[email protected]
if
you
would
like
a
special
report
turned
on
or
created
for
your
needs.
Make sure you check under
the Completed Details tab of
People
Admin
dropdown
–
Assign/remove
Certification
Requirement
Required training can be assigned through the Team Dashboard or People Administration dropdown.
Add a JOB ROLE
You will already be on the Internal Search for People page.
1.
Search.
Choose
a
field/s
to
search
by.
The
more
detail,
the
fewer
results
you
will
get.
For
example,
if
you
only
enter
last
name
=
smith,
then
you
will
get
all
users
with
the
last
name
smith.
Narrow
your
search
by
adding
a
first
initial
or
first
name.
2.
Click
FULL
PROFILE
3.
Scroll
down
to
Job
Information
>
Required
Roles.
Click
to
Add
Required
Role
.
4.
Find
Human
Researcher
(HRPP/IRB)
,
check
box
and
hit
Add
These
Roles
button.
People
Administration
dropdown
–
PROXY
View
From People Administration, click the Proxy Settings menu item.
Choose “Add Proxy”
Add yourself as the Proxy. Search for who you will be viewing using the Picker.
Click/check the left hand box for your selection. Click “Add Selected.
Immediately, you will see them listed (you can add more people if desired). Once all have been selected, click the Select button.
Return to complete the other fields. Include Home and Save.
To access Proxy Mode, look in top‐right side of your screen. You may need to click to your Home page. Some browsers require logging out and back in before the Proxy Mode is available.
