CODING PROCEDURE
In the 8th All India School Education Survey, data pertaining to school education will be collected from various units like, villages, towns, schools by canvassing the following tools.
ï Village Information Form (VIF) ï Urban Information Form (UIF) ï School Information Form ñ 1 (SIF-1) ï School Information Form ñ 2 (SIF-2) ï College Information Form (CIF)
The information collected through above mentioned tools is to be computerised for tabulation and storage for future use. It is therefore necessary to supply the information in the coded form. The coded information is of two types, i.e., (i) location codes, and (ii) response codes.
The location code is a unique number by which villages, urban areas, recognised schools, and colleges of the country can be identified. The location code identifies State/ Union Territory, District, Tahsil, C.D. Block, City/Town/Village and Ward (in class I cities). Therefore, the location codes are to be written on the cover page of every tool in advance before distribution. In addition, the same codes are to be written on the detachable flash statistics sheets of VIF, SIF-1, SIF-2 and CIF.
Response codes are generally of two types ñ one in quantitative and other in qualitative form (for example, the enrollment in a school is quantitative and types of building is qualitative). In the later case the response code to suitable applicable response is to be given in the box against the item. Instructions about response codes are specified in the schedules. The instructions should be followed while answering the items.
Location Code
Every location code adopted from Census 2001, has been assigned a fixed number of digits. On the cover page of every tool, location codes are to be filled up in the contiguous boxes as per Master List. The following table shows the number of digits of the code and displays the length of every code in the form of contiguous boxes. In each box only one digit is to be written. The location codes of State/UT, District, Tahsil, C.D. Block, Village/City and Ward (in case of class I cities only) will be provided. In case of villages and schools of rural areas, Ward code will be ë000í. Similarly in case of Towns and schools of urban areas, the code for Tahsil and CD Block will be ë0000í.
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Location No. of Digits Boxes on the cover page
State/UT 2
District 2
Tehsil 4
C.D. Block 4
City/Town/Village 8
Ward(in class I cities) 3
School 4
1. Procedure for Updating of school directories
The list of schools prepared for the Seventh All India School Education Survey is required to be updated for the Eighth All India School Education Survey with reference date as
30th September 2009. The list of schools is to be updated separately for each block,
town (other than class I cities), and ward in class I city.
1.1 Updating Codes for Recognised Schools in Rural Areas
The list of recognized schools in rural areas for the Seventh All India School Educational Survey was prepared in September 2002 and all the recognized schools in rural areas were allocated codes. The School Codes were unique within a C.D. Block and were initialised from ë0001í for each C.D. Block, in order of primary, upper primary, secondary and higher secondary/inter colleges/pre university course/junior colleges/degree colleges with classes XI and XII. Now this list needs to be updated for each CD Block. The BEO will update the list of schools including the name of district/block/village and itís code, where the school is located.
This list containing all the schools as on 30th September 2002 in rural areas has
been provided to all States/UTs. The list for recognized schools in rural areas is in the following format.
District Code District Block Code Block Village Code Village School Code School Name School Address Area Code
School Category Code
If School falls in the new administ rative
unit
District/ Block/ Write
(Y)
If School Category change
write New
Category
If School Closed Write
(Y)
After 30th September 2002 and upto 30th
September 2009 State Code State 12 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6
List of Schools in Rural Area (As on 30
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In the above table the columns 14-16 are additional columns added to the list (prepared in September,2002) of schools in rural areas. The column 14 is meant for registering changes in the administrative units, Column 15 is meant for registering change in the school category and column 16 is meant for registering change in school existence status. In this list check the name of district, block and village in which your school falls. In case you come across any change in spellings of these units, then change accordingly.
If the particular school now falls in a new district/block/village, then write ëYí in column 14.
If there is a change in the category of the school then write the code for the new category in column 15 (Primary-1; Upper Primary-2; Secondary-3; Hr. Secondary-4; Degree college/PUC/Intermediate ñ 5).
If a particular school is closed then write ëYí in column 16.
The list of schools needs to be updated by completing the table given below. The information about schools falling in new administrative units i.e. new district/block/ village after 30th September 2002 and before 30th September 2009, has to be reported
in this table (please ensure that, all the schools which have been marked as ëYí in the Column 14 of above list are reported along with new administrative unit details in the following format).
List of Schools in Rural Area opened/shifted
after 30th September 2002 and up to 30th September 2009
State Code State District Code* District Block Code* Block Village Code* Village School Code* School Name School Add. Area Code School Category Code 1 2 3 4 5 6 7 8 9 10 11 12 13
* If it is a new District/Block/Village/School then leave the column blank.
List out the schools in the new districts/ blocks created after 30th September 2002
by adding the schools in this list in order of their school category. It means that all the new primary schools may be written first followed by new upper primary, new secondary, new higher secondary and new degree colleges. Also list out new schools opened after
30th September 2002 and before 30th September 2009 in existing district/block/
village and leave the school code column blank in column 9. The NCERT will allot codes to the new schools. Write complete name of the school in column 10, school address in column 11, area code in column 12; write 1 in for rural area and 2 for urban area, school category in column 13 (Primary-1; Upper Primary-2; 3; Hr. Secondary-4; Degree college /PUC/ Intermediate ñ 5).
1.2 Updating of lists for Recognised Schools in Cities/Towns/Wards
2002. The school codes were unique within a town and in case of class I city, the school codes were unique within a ward. The school codes were initialized from 0001 in order of primary, upper primary, secondary, higher secondary/inter colleges/pre university course/junior colleges/degree colleges with classes XI and XII. The Town level Education Officer needs to update the list of schools in the city/town.
This list containing all the schools as on 30th September 2002 in urban areas has
been provided to all States/UTs. The list for recognized schools in urban areas is in the following format.
List of Schools in Urban Area (As on 30th September 2002) State Code State District Code District Town Code Town W a rd Code
School Code School Name Area Code
School Category Code
School Address If the School falls in the new administrative unit District/ Block/ Write (Y) If School Category change write New Category If School closed Write (Y)
After 30th September 2002 and upto 30th September 2009
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
This list contains all the schools as on 30th September 2002 in the city/town. The
list for recognized schools in urban areas had 12 columns. The columns 13-15 are added to the list of schools in urban areas. The column 13 is meant for registering changes in the administrative units, Column 14 is meant for registering change in the school category and column 15 is meant for registering change in school existence status. In this list, please check the name and code of district, town and ward in which the schools fall. In case you come across any change in spellings of these units, then change accordingly. If the particular school now falls in a new district/town/ward then write ëYí in column 13 of the above list. If there is a change in the category of the school then write the code for the new category in column 14 (Primary-1; Upper Primary-2; Secondary-3; Hr.Secondary-4; Degree college/PUC/Intermediate ñ 5).
If a particular school is closed then write Y in column 15 of List .
List out the schools in the new districts/towns/wards created after 30th September
2002 by adding the list of schools in the following format in order of their school category. It means that all the new primary schools may be written first followed by new upper primary, new secondary, new higher secondary and new degree colleges. If the school now falls in a new district/town/ward then provide its previous code of 2002 in column 9, In case of new school opened after 30th September 2002 and before 30th September
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2009 leave the school code column blank in column 9. The NCERT will allot codes to the new schools. Write complete name of the school in column 10, school address in column 11, area code in column 12, write 1 in for rural area and 2 for urban area (please ensure that, all the schools which have been marked as ëYí in the Column 13 of above list are reported along with new administrative unit details in the following format).
State Code State District Code* District Town Code* Town Ward Code* Ward Name School Code* School Name School Add. Area Code School Category Code 1 2 3 4 5 6 7 8 9 10 11 12 13
List of Schools in Urban Area opened/shifted
after 30th September 2002 and upto 30th September 2009
* If it is a new District/Town/Ward/School then leave the column blank.
Example 1: The location codes for a school on the cover page of VIF, SIF-1, SIF-2 and CIF in rural area is to be filled up as shown below
Location Boxes on
the cover page
State/UT
District
Tehsil
C.D. Block
City/Town/Village
Ward(in class I cities)
School 0 5 1 7 0 0 1 2 0 0 0 9 0 0 1 5 1 0 0 0 0 0 0 0 0 5 3 Remaks
If the State code is 05
If the District code is 17 If the Tehsil code
is 0012
If the village code is ë00015100í As the school does not belong to class I town the Ward code will be entered as ë000í
If the school code is 0053 If the C.D. Block
code is 0009
Example 2 : The location codes for a school in class I city is to be filled up as shown below
Example 3 : The location codes for a school in city / Town (other than Class I) is to be filled up as shown below
Location Boxes on the cover page
State/UT District Tahsil C.D. Block Village/City/ Town Ward(in class I cities) School Remarks 0 5 1 3 0 0 0 0 0 0 0 0 0 0 0 6 0 3 1 4 0 0 0 0 1 3 5
If the State code is 05 If the District code is 13 As the school belongs to urban area, the Tahsil code will be entered as ë0000í
If the city/ town code is ë41306000í (*)
As the School belongs to city/ town (other than Class I) the
Ward code will be entered as ë000í If the school code is 0135 As the school belongs to urban area, the Block code will be entered as ë0000í
(*) It may be noted that code for all the cities/town start with 4 in first box from the left.
Location Boxes on the cover page
State/UT District Tahsil C.D. Block Village/City/ Town Ward(in class I cities) School Remarks
(*) It may be noted that code for all the cities/town start with 4 in first box from the left. It is a unique identifier for town.
0 5 1 3 0 0 0 0 0 0 0 0 0 0 0 6 0 3 1 4 3 0 0 0 0 8 5
If the State code is 05 If the District code is 13 As the school belongs to urban area, the Tahsil code will be entered as ë0000í
If the city/ town code is ë41306000í (*)
As the school is in class I city the Ward code will be ë003" if the ward number is 3
If the school code is 0085 As the school belongs to urban area, the Block code will be entered as ë0000í
