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A. TO Contractor’s Program Manager (CPM) Education: Master Degree preferred.
Specialized Experience: Health and Human Services experience strongly desired. B. Senior Subject Matter Expert
Education: Master Degree preferred.
Specialized Experience: Health and Human Services experience strongly desired. C. Quality Assurance Specialist
Specialized Experience: Health and Human Services experience strongly desired. D. Senior IT Professional
Education: PMP certification from the Project Management Institute is preferred. Specialized Experience: Health and Human Services experience strongly desired. 2.12 RETAINAGE
THIS SECTION IS NOT APPLICABLE TO THIS TORFP.
Payment will only be made upon completion and acceptance of the deliverables defined in Section 2.8 and for services performed in the prior month. Invoice payments to the TO Contractor shall be
governed by the terms and conditions defined in the CATS+ Master Contract. Invoices shall be submitted on or before the 15th day of the month following receipt of the approved notice(s) of acceptance from the DHR TO Manager. If applicable, a copy of the DPAF (Attachment 9) shall accompany all invoices submitted for payment. Payment of invoices will be withheld if a signed Acceptance DPAF, Attachment 9, is not submitted.
No payments will be made for any unauthorized services or for any unauthorized changes to the work specified in TORFP. This includes any services performed by the TO Contractor of their own volition or at the request of an individual other than the DHR TO Manager.
2.13.1 TIME SHEET SUBMISSION AND ACCEPTANCE
Within three (3) business days after the 15th and last day of the month, the TO Contractor shall submit a semi-monthly timesheet for the preceding half month providing data for all resources provided under the TO.
At a minimum, each semi-monthly timesheet shall show: A. Title: “Time Sheet for EPMO ”
B. Issuing company name, address, and telephone number C. For each employee /resource:
1. Employee / resource name
2. For each Period ending date, e.g., “Period Ending: mm/dd/yyyy” (Periods run 1st through 15th and 16th through last day of the month.
• Tasks completed that week and the associated deliverable names and ID#s • Number of hours worked each day
• Total number of hours worked that Period • Period variance above or below 40 hours • Annual number of hours planned under the TO • Annual number of hours worked to date
• Balance of hours remaining
• Annual variance to date (Sum of periodic variances) D. Signature and date lines for the TO Manager
E. Time sheets shall be submitted to the TO Manager for approval by signature. TO Manager’s acceptance of timesheets shall acknowledge the accuracy of the time reported.
2.13.2 T&M INVOICE SUBMISSION PROCEDURE
The TO Contractor shall submit a draft invoice along with an invoice schedule to the OTHS Compliance Office by the 10th calendar day of the month. The draft invoice will be reviewed by the OTHS Compliance Office for conformance to format, content and invoice schedule. Upon acceptance by and notification from the OTHS Compliance Office, the TO Contractor will proceed with formal submission to the DHR TO Manager or request corrections along with re-submission of draft.
The monthly invoice shall include at a minimum the following information: A. Name and Address of TO Contractor
B. Account Number
C. Invoice number and date D. Billing period/service period
E. TO Agreement# (i.e. OTHS/OTHS -14-002) F. Total current charges
G. Total billed to date H. Remittance address
I. Contact Name, telephone number, e-mail address and phone number for billing inquiries J. Federal Employer Identification Number (FEIN Social Security Number ( SSN
K. If applicable, Name of deliverable
L. If applicable, Approved DPAF signed by TO Manager
Accompanying the invoice, the TO Contractor shall submit an Invoice Cover Page, signed Invoice Cover Memo from TO Contractor, Monthly Status Report Approval Signature Page and Monthly Status Report outlining the activities completed to date for which the TO Contractor is requesting payment. The TO Contractor shall provide information detailing the specific deliverable(s), phase or task as appropriate.
Invoices submitted without the required information will not be processed for payment until the TO Contractor provides the required information and will not be deemed submitted until such time as the required information is provided.
The TO Contractor will designate a Billing Point of Contact (BPOC) to the TO Manager for routine billing issues.
Invoices for final payment shall be clearly marked as **FINAL** and submitted when all work requirements have been completed and no further charges are to be incurred under the TO
Agreement. The final payment under the TO Agreement will not be made until after certification is received from the Comptroller of the State that all taxes have been paid. In no event shall any invoice be submitted later than 60 calendar days from the TO Agreement termination date. DHR is
not required to pay final invoices submitted more than 60 calendar days past the termination date of the TO Agreement.
The TO Contractor shall be paid according to the terms and conditions stated in this TORFP. However, as a general rule, the TO Contractor shall expect payment in the following manner: The TO Contractor shall be paid in the month following the completion and approval of a
deliverable, milestone or task as described in the contract. Partially completed deliverables will not be accepted or paid unless written approval is obtained from the TO Project Manager
The Department reserves the right to reduce or withhold payment in the event the TO Contractor does not provide the Department with all required deliverables within the time frame specified in the contract or in the event that the TO Contractor otherwise materially breaches the terms and conditions of the contract.
Invoices shall be addressed to: Sonia Marrero, EPMO Director Department of Human Resources
Office of Technology for Human Services 1100 Eastern Boulevard
Essex, MD 21221
2.14 SUB TASK ORDER PROCESS
A. The TO Contractor shall be required to respond to the initial DHR request for a Sub Task Order within ten (10) business days or within the timeframe designated by the TO Manager. DHR has ten (10) business days to review and approve. If edits are requested, the TO Contractor has five (5) business days to update and return the Sub Task Order. DHR, then, has another five (5) business days to approve the Sub Task Order. The process shall repeat until DHR is satisfied with the quality of the Sub Task Order.
B. The TO Contractor’s response shall adhere to the OTHS EPMO standard response format, (See Attachment 17).
C. Proposed personnel on any type of Sub Task Order shall be approved by the TO Manager. The TO Contractor shall furnish resumes of proposed personnel specifying their intended labor category from the CATS+ Labor Categories proposed in the TO Proposal. The TO Manager shall have the option to interview the proposed personnel. After the interview, the TO Manager shall notify the TO Contractor of acceptance or denial of the personnel.
D. The TO Manager will issue a NTP after the Sub Task Order is approved and/or interviews are completed.
E. The TO Contractor shall ensure that all approved personnel have background check completed and will supply the background check affidavit as proof.